Agenda Item # 11
Columbus Consolidated Government
Council Meeting
March 14, 2017
Agenda Report # 110
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) RADAR/SPEED LASERS CERTIFICATION FOR PUBLIC SAFETY DEPARTMENTS (ANNUAL
CONTRACT) ? RFB NO. 17-0033
It is requested that Council approve the execution of an annual contract with
Central Communications (Cullman, AL) to provide certification services for
radars and speed lasers for the estimated annual contract value of $8,874.40.
The Contractor shall furnish all labor, materials, supplies, supervision and
transportation to provide certification services for the radars and speed
lasers currently utilized by Columbus Consolidated Government Public Safety
Departments.
The contract term will be for two years, with the option to renew for three
additional twelve-month periods. Contract renewal is contingent upon the
mutual agreement of the City and the contracted vendor.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Two bids were received on January 25, 2017.
This bid has been advertised, opened and reviewed. The bidders were:
Central Communications (Cullman, AL) $ 8,874.40
McLaggan Communications & Radar Service, Inc. (Hahira, GA) $
9,120.00
Funds are budgeted each fiscal year for this on-going expense: General Fund ?
Police ? Support Services ? Miscellaneous Equipment Maintenance;
0101-400-2200-STAF-6519; Municipal Court ? Marshal ? Operating Materials;
0101-530-3000-MRSH-6728, Sheriff ? Operations ? Miscellaneous Equipment
Maintenance; 0101-550-2100- SPTL - 6319.
* * * * * * * * *
(B) ADMINISTRATION OF THE COLUMBUS FIRE AND EMERGENCY MEDICAL SERVICES
PROMOTIONAL PROCEDURES (ANNUAL CONTRACT) ? RFP NO. 17-0011
It is requested that Council approve the annual contract with
Industrial/Organizational Solutions (Westchester, IL) to provide promotional
processes for ranks of Sergeant, Lieutenant, Captain and Battalion Chief for
Columbus Fire and Emergency medical Services.
The vendor will provide the following services:
? Kick-off Meeting
? Job Analysis
? Written Job Knowledge Exam Design
? Assessment Center Design
? Candidate Orientation Presentation
? Written Exam Administration
? Assessment Center Administration
? Concluding Meeting
The initial term of the contract shall be for five (5) years, with the option
to renew for five (5) years. The total contract term, including renewal
options, will be ten (10) years. The City will initiate contract renewal. The
renewal will be contingent upon the mutual agreement of the City and the
Contractor.
Annual Contract History:
The previous ten-year contract was awarded, on January 15, 2002 (Resolution
17-02), to CWH Management Solution (Lone Tree, CO). The Fire/EMS Department
requested an extension for five-years which was awarded, on January 30, 2012
(Resolution 279-12), with a new contract end date of September 2017.
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on December 30, 2016. This RFP has been
advertised, opened and evaluated. Two proposals were received on January 27,
2017.
Industrial/Organizational Solutions, LLC (Westchester, IL)
Fields Consulting Group (McLean, VA)
The following events took place after receipt of the proposals:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation 02/01/17 The Purchasing Manager advised evaluation committee of
the RFP rules and process. The proposals were distributed to committee members
for review.
1st Evaluation 02/17/17 Committee members discussed the proposals; no clarification were
needed.
Evaluation Ballots Sent to Committee 02/20/17 Evaluation ballots forwarded to voting
committee members.
Evaluation Ballots Completed by Committee Members 02/27/17 Committee members
completed and returned their evaluation ballots to Purchasing.
Evaluation Results forwarded to Committee 03/03/17 The Evaluation Results were compiled,
completed and forwarded to Committee members for review and Recommendation
Recommendation Received 03/03/17 Via email, the committee members unanimously voted to
award to Industrial/Organizational Solutions (Westchester, IL).
Evaluation Committee:
The proposals were reviewed by the Evaluation Committee, which consisted of
three (3) voting member from Columbus Fire & EMS Department.
Award Recommendation:
The evaluation committee unanimously recommends award of the contract to
Industrial/Organization Solutions (Westchester, IL), as reflected by their
comments provided below:
? Based on the vendor?s proposal, they are more suitable to provide promotional
testing for the department.
? Service plan aligned with current promotional program.
? Cost is within budget.
Vendor Experience/Qualifications:
? Industrial/Organizational Solutions has been in business since 1997.
? Industrial/Organizational Solutions specializes in personnel selection, the
development and deployment of exams and assessments to identify those
individuals who are most likely to excel in specific jobs.
? Industrial/Organizational Solutions focus primarily on public safety testing
and assessment and work with fire, police, sheriff and corrections agencies
around the country.
? Industrial/Organizational Solutions expertise in the area of public safety
selection has worked with a number of agencies whose selection processes are
overseen by federal court or the US Department of Justice.
The City?s Procurement Ordinance, Article 3-110, Competitive Sealed Proposals
for the Procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the process of an RFP there is no formal opening and
no proposal responses are made public, due to the possibility of negotiated
components of the proposals. If Council does not approve the recommended
offeror, the RFP specifications will be re-advertised. The evaluation results
and cost information has been submitted to the City Manager in a separate memo
for informational purposes.
Funds are budgeted each fiscal year for this ongoing expense: General Fund ?
Department of Fire and Emergency Medical Services ? Fire/EMS Operations ?
Promotional Exam Board Fees; 0101-410-2100-FOPR-6356.
* * * * * *
(C) PILOT PROTOTYPE FOR WI-FI ACCESS ON BUSES
It is requested that Council approve the purchase of a pilot prototype wireless
solution for METRA buses from Presidio Networked Solutions (Norcross, GA) in
the amount of $12,289.81. This will be a cooperative purchase, via Georgia
Statewide Contract, #99999-SPD-T20120501-0006??????, for which Cisco is the
awarded vendor and Presidio Networked Solutions is an authorized partner. If
the pilot is successful, there will also be a monthly subscription cost of
$41.11, which will be paid by Information Technology through June 2017, after
which METRA will assume the subscription cost.
METRA requested that the Information Technology Department pilot a prototype
wireless solution, for a single bus, as a proof of concept to have Wi-Fi
availability on buses.
Funds for the implementation cost of $12,289.81, will be funded in the FY17
budget as follows:
$1,285.71 - General Fund ? Information Technology ? Professional Services, 0101
? 210 -1000 ? ISS ? 6311; $8,000.00 - General Fund ? Information Technology ?
Consulting, 0101 ? 210 ? 1000 ? ISS ? 6315; and $3,004.10 - General Fund ?
Information Technology ? Miscellaneous Equipment Maintenance, 0101 ? 210 ? 1000
? ISS ? 6519. The $41.11 monthly subscription fee will be paid from General
Fund ? Information Technology ? Software Lease, 0101 -210 ? 1000 ? 6541.
* * * * * *
(D) PAYMENT FOR INMATE PHARMACY SERVICES
It is requested that Council approve payment to Diamond Drugs, Inc.,
(Pittsburgh, PA), in the amount of $57,821.00, for pharmacy services utilized
for inmates at the Muscogee County Jail and Muscogee County Prison. This
payment will cover services provided during the months of January and February.
Funds are budgeted in the FY17 Budget: General Fund ? Sheriff ? Medical ?
Pharmacy Services; 0101 ? 550 ? 2650 ? MEDD ? 6323; and General Fund ? MCP ?
Warden ? Pharmacy Services; 0101- 420 ? 1000 ? MCCI ? 6323.
* * * * * *
(E) SMITH & WESSON WEAPON TRADE-IN/EXCHANGE FOR POLICE DEPARTMENT
It is requested that Council approve a trade-in/exchange of Smith and Wesson
weapons with SSD International, Inc., (Apopka, Florida) for the Columbus Police
Department. The Police Department will trade in 489 S&W M&P45, M&P40 with Box
& 3 Magazines, currently in use, in exchange for 479 new S&W M&P9, 9mm 4.25?
Barrel, Night Sights, 3 Magazines and 10 new S&W M&P9C, 9mm 3.5? Barrel, Night
Sights, 3 Magazines. This will be an even exchange of old to new weapons at no
cost to the City.
SSD International is the authorized dealer for Smith and Wesson who was able to
make the exchange without added cost.
There is no cost associated with this weapons trade-in/exchange.
?ITEM A?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH CENTRAL
COMMUNICATIONS (CULLMAN, AL), TO PROVIDE CERTIFICATION SERVICES FOR RADARS AND
SPEED LASERS, FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $8,874.40.
WHEREAS, the Contractor shall furnish all labor, materials, supplies,
supervision and transportation to provide certification services for radars and
speed lasers currently utilized by Columbus Consolidated Government Public
Safety Departments; and,
WHEREAS, the contract term will be for two years, with the option to renew for
three additional twelve-month periods. Contract renewal is contingent upon the
mutual agreement of the City and the contracted vendor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into an annual contract
with Central Communications (Cullman, AL), to provide certification services
for radars and speed lasers for the estimated annual contract value of
$8,874.40. Funds are budgeted each fiscal year for this on-going expense:
General Fund ? Police ? Support Services ? Miscellaneous Equipment Maintenance;
0101-400-2200-STAF-6519; Municipal Court ? Marshal ? Operating Materials;
0101-530-3000-MRSH-6728, Sheriff ? Operations ? Miscellaneous Equipment
Maintenance; 0101-550-2100- SPTL - 6319.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH
INDUSTRIAL/ORGANIZATIONAL SOLUTIONS (WESTCHESTER, IL) TO PROVIDE PROMOTIONAL
PROCESSES FOR RANKS OF SERGEANT, LIEUTENANT, CAPTAIN AND BATTALION CHIEF FOR
COLUMBUS FIRE AND EMERGENCY MEDICAL SERVICES.
WHEREAS, an RFP was administered (RFP No. 17-0011) and two proposals were
received; and,
WHEREAS, the proposal submitted by Industrial/Organizational Solutions
(Westchester, IL) met all proposal requirements and was evaluated most
responsive to the RFP; and,
WHEREAS, the initial term of the contract shall be for five (5) years, with
the option to renew for five (5) years. The total contract term, including
renewal options, will be ten (10) years. The City will initiate contract
renewal. The renewal will be contingent upon the mutual agreement of the City
and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual contract with
Industrial/Organizational Solutions (Westchester, IL) to provide promotional
processes for ranks of Sergeant, Lieutenant, Captain and Battalion Chief for
Columbus Fire and Emergency medical Services Funds are budgeted each fiscal
year for this ongoing expense: General Fund ? Department of Fire and Emergency
Medical Services ? Fire/EMS Operations ? Promotional Exam Board Fees;
0101-410-2100-FOPR-6356.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE PURCHASE OF A PILOT PROTOTYPE WIRELESS SOLUTION
FOR METRA BUSES FROM PRESIDIO NETWORKED SOLUTIONS (NORCROSS, GA) IN THE AMOUNT
OF $12,289.81. THIS WILL BE A COOPERATIVE PURCHASE, VIA GEORGIA STATEWIDE
CONTRACT, #99999-SPD-T20120501-0006??????, FOR WHICH CISCO IS THE AWARDED
VENDOR AND PRESIDIO NETWORKED SOLUTIONS IS AN AUTHORIZED PARTNER. IF THE PILOT
IS SUCCESSFUL, THERE WILL ALSO BE A MONTHLY SUBSCRIPTION COST OF $41.11, WHICH
WILL BE PAID BY INFORMATION TECHNOLOGY THROUGH JUNE 2017, AFTER WHICH METRA
WILL ASSUME THE SUBSCRIPTION COST.
WHEREAS, METRA requested that the Information Technology Department pilot a
prototype wireless solution, for a single bus, as a proof of concept to have
Wi-Fi availability on buses.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase of a pilot prototype
wireless solution for Metra buses from Presidio Networked Solutions (Norcross,
GA) in the amount of $12,289.81. This will be a cooperative purchase, via
Georgia Statewide Contract, #99999-SPD-T20120501-0006??????, for which Cisco is
the awarded vendor and Presidio Networked Solutions is an authorized partner.
If the pilot is successful, there will also be a monthly subscription cost of
$41.11, which will be paid by Information Technology through June 2017, after
which METRA will assume the subscription cost.
Funds for the implementation cost of $12,289.81, will be funded in the FY17
budget as follows:
$1,285.71 - General Fund ? Information Technology ? Professional Services, 0101
? 210 -1000 ? ISS ? 6311; $8,000.00 - General Fund ? Information Technology ?
Consulting, 0101 ? 210 ? 1000 ? ISS ? 6315; and $3,004.10 - General Fund ?
Information Technology ? Miscellaneous Equipment Maintenance, 0101 ? 210 ? 1000
? ISS ? 6519. The $41.11 monthly subscription fee will be paid from General
Fund ? Information Technology ? Software Lease, 0101 -210 ? 1000 ? 6541.
______________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ___________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING PAYMENT TO DIAMOND DRUGS, INC., (PITTSBURGH, PA),
IN THE AMOUNT OF $57,821.00, FOR PHARMACY SERVICES UTILIZED FOR INMATES AT THE
MUSCOGEE COUNTY JAIL AND MUSCOGEE COUNTY PRISON. THIS PAYMENT WILL COVER
SERVICES PROVIDED DURING THE MONTHS OF JANUARY AND FEBRUARY.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Diamond Drugs,
Inc., (Pittsburgh, PA), in the amount of $57,821.00, for pharmacy services
utilized for inmates at the Muscogee County Jail and Muscogee County Prison.
This payment will cover services provided during the months of January and
February. Funds are budgeted in the FY17 Budget: General Fund ? Sheriff ?
Medical ? Pharmacy Services; 0101 ? 550 ? 2650 ? MEDD ? 6323; and General Fund
? MCP ? Warden ? Pharmacy Services; 0101- 420 ? 1000 ? MCCI ? 6323.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE TRADE-IN/EXCHANGE OF SMITH AND WESSON WEAPONS WITH
SSD INTERNATIONAL, INC., (APOPKA, FLORIDA) FOR THE COLUMBUS POLICE
DEPARTMENT. THE POLICE DEPARTMENT WILL TRADE IN 489 S&W M&P45, M&P40 WITH BOX
& 3 MAGAZINES, CURRENTLY IN USE, IN EXCHANGE FOR 479 NEW S&W M&P9, 9MM 4.25?
BARREL, NIGHT SIGHTS, 3 MAGAZINES AND 10 NEW S&W M&P9C, 9MM 3.5? BARREL, NIGHT
SIGHTS, 3 MAGAZINES. THIS WILL BE AN EVEN EXCHANGE OF OLD TO NEW WEAPONS AT NO
COST TO THE CITY.
WHEREAS, SSD International is the authorized dealer for Smith and Wesson who
was able to make the exchange without added cost; and,
WHEREAS, there is no cost associated with this weapons trade-in/exchange.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to trade-in/exchange Smith and
Wesson weapons with SSD International, Inc., (Apopka, Florida) for the Columbus
Police Department. The Police Department will trade in 489 S&W M&P45, M&P40
with Box & 3 Magazines, currently in use, in exchange for 479 new S&W M&P9, 9mm
4.25? Barrel, Night Sights, 3 Magazines and 10 new S&W M&P9C, 9mm 3.5? Barrel,
Night Sights, 3 Magazines. This will be an even exchange of old to new weapons
at no cost to the City.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
Attachments
No attachments for this document.