Agenda Item # 6
Columbus Consolidated Government
Council Meeting
March 10, 2015
Agenda Report # 90
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) MOBILITY VEHICLE ? GEORGIA STATEWIDE CONTRACT
It is requested that Council authorize the purchase of one (1) mobility vehicle
(2015 Ford Transit Connect, Short Wheelbase), from Allan Vigil Ford (Morrow,
GA), in the amount of $38,008.00, via Georgia State Contract
#99999-SPD-ES40199373-0002.
This specialized vehicle is requested by the Sheriff?s Office to transport
inmates confined to wheelchairs. The MCSO has identified a critical need for
safely transporting inmates confined to wheelchairs to and from the facility
locally and long distance. The current fleet does not include a specialized
vehicle equipped to transport prisoners with disabilities. This vehicle is ADA
certified. It is a new vehicle.
Funds are budgeted in the FY15 Budget as follows: Special Project - Capital
Project Fund ? Capital Projects ? General Fund Supported Capital Project ?
Automobiles- SCAAP; 0508-660-1000-CPGF-7721-22180-20010.
* * * * * *
(B) CHANGE ORDER 1 FOR METRO POLICE BUILDING
It is requested that Council authorize Change Order 1 with River City
Contracting, Inc., in the amount of $34,145.55 for the Metro Police Building
project.
Per Resolution No. 299-14, Council authorized the renovation of the building
located at 525 10th Avenue for use by the Columbus Police Department. Change
Order 1 is required for additional rust proofing and deck replacement that are
beyond the original scope of work.
Document Description Amount
Original Contract Roofing, fencing, pipe bollards, exterior security bars, new doors &
hardware, restrooms, drywall, mechanical ventilation system and
battery-operated emergency lights. 234,501.00
Change Order 1 Additional rust proofing and deck replacement that are beyond the
original scope of work. 34,145.55
New Contract Amount $268,646.25
Funds are budgeted in the FY15 Budget: General Fund Supported Capital Projects
? Building Improvement ? CPD Building 10th Avenue;
0508-660-1000-CPGF-7663-22935-20140.
(C) INMATE VANS (COMMERCIAL CUTAWAY) ? GEORGIA STATEWIDE CONTRACT
It is requested that Council authorize the purchase of four (4) inmate vans
(2016 Ford Econoline E-350, Club Wagon 15 Passenger Van, Low Emission Vehicle)
from Allan Vigil Ford (Morrow, GA), at a unit price of $39,675.00, for a total
price of $158,700.00, via Georgia State Contract #99999-SPD-ES40199373-002.
The vehicles were approved in the FY15 Budget. They will be used by the staff
of the Rainwater Division to transport inmates and equipment to and from job
sites. These are replacement units.
Bid specifications for RFB 15-0015 were posted on the web page of the
Purchasing Division, and the Georgia Procurement Registry. Three bids were
received on February 4, 2015. This bid has been advertised, opened and
reviewed. The bidders were:
OPTION 1:
CAB AND CHASSIS ONLY OPTION 2:
BODY ONLY OPTION 3:
COMPLETE UNIT
VENDOR NAME Manufacturer/
Make/Model UNIT COST TOTAL COST
(4 UNITS) Manufacturer/
Make/Model UNIT COST TOTAL COST
(4 UNITS) UNIT COST TOTAL COST
(4 UNITS)
Wade Ford
(Smyrna, GA) Ford E-350 $21,967.00 $87,868.00
Allan Vigil Ford Lincoln (Morrow, GA) 2016 Ford
E-350 Cutaway $24,803.00 $99,212.00 2016 Complete
Truck Body $16,120.00 $64,480.00 $40,923.00 $163,692.00
Stivers Ford Lincoln Inc.
(Montgomery, AL) 2016 Ford E-350 NO BID Supreme S1A NO BID $49,964.00 $199,856.00
Georgia Statewide Contract price for this vehicle is $39,675.00. The Statewide
Contract price for this vehicle is lower than the lowest bid price for the
complete unit. Therefore, pursuant to bid stipulations, all bids were
rejected, and the vehicle will be purchased utilizing the Statewide Contract.
All vendors have been notified in writing.
Funds are budgeted in the FY15 Budget as follows: Sewer (Stormwater) Fund ?
Public Works ? Sewer Maintenance ? Light Trucks; 0202-260-3210-SWRM-7722.
* * * * * *
(D) RIVERWALK PROJECT - 14TH STREET PLAZA ? RFB NO. 15-0006
It is requested that Council authorize the execution of a construction contract
with Earth-Scapes, Inc. (Phenix City, AL), in the amount of $1,024,202.65, for
the Riverwalk Plaza located on 14th Street between Broadway and the 14th Street
Bridge.
The work primarily involves demolition of existing street pavement and concrete
curb and gutters, and construction of a vehicular and pedestrian friendly Plaza
area at grade, with landscaping and site furnishings.
On August 14, 2014, bid postcard invitations were mailed to ninety vendors and
bid specifications were posted on the web pages of the Purchasing Division and
Georgia Procurement Registry. Three bids were received on October 24, 2014.
This bid has been advertised, opened and reviewed. The bidders were:
Bidders Total Bid DBE
Participation
Earth-Scapes, Inc. (Phenix City, AL) $ 1,024,202.65 10%
Thayer-Bray Construction, LLC (Columbus, GA) 1,181,941.86 7%
Southeastern Site Development, Inc. (Newnan, GA) 1,290,258.92 11%
Funds are budgeted in the FY15 Budget: Paving Fund Supported Capital Projects
? General Construction ? 14th Street Pedestrian Plaza;
0508-660-3000-CPPF-7661-21056-20110. This project is funded 80% by Georgia
Department of Transportation per Resolution #411-10, amended by Resolution
#43-13.
* * * * * *
(E) ELECTRIC CARTS FOR UPTOWN AND CIVIC CENTER
It is requested that Council approve the purchase of four (4) electric carts
from Adrenalin Powersports, Inc., (Griffin, GA), in the amount of $71,495.22,
by cooperative purchase, via National Joint Powers Alliance, contract
#090512-PSI.
Georgia Power and the City of Columbus have been meeting to discuss the
purchase of electric carts to transport people in the Uptown and Civic Center
areas. The carts will be used as people movers in the Uptown area during
Uptown?s and the Civic Center's many events, and to assist Uptown Columbus and
the Business Improvement District with keeping the area clean and safe. The
City of Columbus would also use these carts for special events as needed. The
funding for this project is available from a donation from Georgia Power to
the City of Columbus in the amount of $100,000.
The parties have agreed that the Polaris GEM Carts, which are electrically
powered, would be the best fit for the intended use. GEM cars are powered by a
battery system that can be plugged into a standard 110-volt outlet. It takes
approximately six to eight hours to completely recharge a GEM. A GEM vehicle
can get 30 to 45 miles on a single charge and can be plugged in virtually
anywhere, at any time, to top off the charge or completely charge the vehicle.
GEM electric cars emit no pollution, are quiet, and have no odor.
The following GEM carts will be purchased:
GEM e6S (6 passenger people movers) 3 @ $18,484.88 = $55,454.64
GEM eLxD (2 passenger utility cart) 1 @ $16,040.58 = $16,040.58
$71,495.22
The purchase will be accomplished by cooperative purchase via Request for
Proposal (RFP) Contract #090512, initiated by the National Joint Powers
Alliance (NJPA), whereby Polaris Sales, Inc., was one of the successful vendors
contracted to provide Off-Road Vehicles & Watercraft & Related Equipment. The
contract, which commenced April 10, 2014, is good through April 9, 2018. The
National Joint Powers Alliance is a Service Cooperative created by Minnesota
Statute 123A.21. This statute was created in 1978 and revised in 1995 to allow
participating governmental and municipal agencies to reduce the cost of
purchased goods by leveraging their combined purchasing power. The RFP process
utilized by National Joint Powers Alliance meets the requirements of the City?s
Procurement Ordinance; additionally, cooperative purchasing is authorized per
Article 9-101 of the Procurement Ordinance. The purchase will be made through
Adrenaline Powersports, who is an authorized dealer for Polaris.
A Memorandum of Understanding will be executed with Uptown Columbus for 2 of
the carts for their use and will require Uptown Columbus to provide the
insurance. Ownership of the carts will be the City of Columbus.
Funds are budgeted in the FY15 Budget: Special Project/Capital Project Fund ?
Capital Projects ? General Fund Supported Capital Projects ? Automobiles -
Georgia Power Donation for Electric Cars; 0508 ? 660 ? 1000 ? CPGF ? 7721 ?
22197 ? 20020.
* * * * * *
(F) REPAIR EXPENSES FOR SANITATION TRUCK
It is requested that Council approve payment to Yancey Brothers Company
(Atlanta, GA), in the amount of $28,173.03 for repairs performed on a
sanitation truck, Vehicle #6983.
The truck, utilized by the Sanitation Division for picking up waste, was
diagnosed with a damaged engine that required rebuilding. The Fleet Division
sent the vehicle out for repairs to Yancey Brothers, who is authorized to work
on caterpillar engines. It was unknown how much the repairs would cost until
the repairs were completed. The Fleet Division assumed the cost would be
similar to previous engines rebuilt by vendor. However, due to major engine
component damages, the repair costs came to $28,173.03
Yancey Brothers is the authorized dealer in Georgia to sell and repair
Caterpillar engines. Therefore, the vendor is deemed an only known source per
the Procurement Ordinance, Article 3-114.
Funds are available in the FY15 Budget: Integrated Waste Fund ? Public Works ?
Sanitation - Auto Parts and Supplies; 0207-260-3510-GARB-6721.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) MOBILITY VEHICLE [2015
FORD TRANSIT CONNECT, SHORT WHEELBASE], FROM ALLAN VIGIL FORD (MORROW, GA), IN
THE AMOUNT OF $38,008.00, VIA GEORGIA STATE CONTRACT
#99999-SPC-ES40199373-0002.
WHEREAS, this specialized vehicle is requested by the Sheriff?s Office to
transport inmates confined to wheelchairs; and,
WHEREAS, the MCSO has identified a critical need for safely
transporting inmates confined to wheelchairs to and from the facility locally
and long distance. The current fleet does not include a specialized vehicle
equipped to transport prisoners with disabilities. This vehicle is ADA
certified. It is a new vehicle.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) mobility
vehicle [2015 Ford Transit Connect, Short Wheelbase] from Allan Vigil Ford,
(Morrow, GA) in the amount of $38,008.00. Funds are budgeted in the FY15 Budget
as follows: Special Project - Capital Project Fund ? Capital Projects ?
General Fund Supported Capital Project ? Automobiles- SCAAP;
0508-660-1000-CPGF-7721-22180-20010.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _____ day of_____________, 2015 and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting _________.
Councilor Baker voting _________.
Councilor Barnes voting _________.
Councilor Buck voting _________.
Councilor Davis voting _________.
Councilor Henderson voting _________.
Councilor Huff voting _________.
Councilor Thomas voting _________.
Councilor Turner Pugh voting _________.
Councilor Woodson voting _________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 1 WITH RIVER
CITY CONTRACTING, INC., IN THE AMOUNT OF $34,145.55, FOR THE METRO POLICE
BUILDING PROJECT.
WHEREAS, Per Resolution No. 299-14, Council authorized the renovation
of the building located at 525 10th Avenue for use by the Columbus Police
Department; and,
WHEREAS, Change Order 1 is required for additional rust proofing and
deck replacement that are beyond the original scope of work.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute Change Order 1
with River City Contracting, Inc., in the amount of $34,145.55 for the Metro
Police Building project. Funds are budgeted in the FY15 Budget: General Fund
Supported Capital Projects ? Building Improvement ? CPD Building 10th Avenue;
0508-660-1000-CPGF-7663-22935-20140.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _______ day of ____________, 2015 and adopted at said meeting by the
Affirmative vote of members of said Council.
Councilor Allen voting _________.
Councilor Baker voting _________.
Councilor Barnes voting _________.
Councilor Buck voting _________.
Councilor Davis voting _________.
Councilor Henderson voting _________.
Councilor Huff voting _________.
Councilor Thomas voting _________.
Councilor Turner Pugh voting _________.
Councilor Woodson voting _________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE PURCHASE OF FOUR (4) INMATE VANS (2016
FORD ECONOLINE E-350, CLUB WAGON 15 PASSENGER VAN, LOW EMISSION VEHICLE) FROM
ALLAN VIGIL FORD (MORROW, GA), AT A UNIT PRICE OF $39,675.00, FOR A TOTAL PRICE
OF $158,700.00, VIA GEORGIA STATEWIDE CONTRACT #99999-SPD-ES40199373-002.
WHEREAS, the vehicles were approved in the FY15 Budget. They will be used by
the staff of the Rainwater Division to transport inmates and equipment to and
from job sites. These are replacement units.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase four (4) inmate
vans (2016 Ford Econoline E-350 Club Wagon 15 Passenger Van Low Emission
Vehicle) from Allan Vigil Ford (Morrow, GA), at a unit price of $39,675.00, for
a total price of $158,700.00. Funds are budgeted in the FY15 Budget as
follows: Sewer (Stormwater) Fund ? Public Works ? Sewer Maintenance ? Light
Trucks; 0202-260-3210-SWRM-7722.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the______ day of ____________, 2015 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting _________.
Councilor Baker voting _________.
Councilor Barnes voting _________.
Councilor Buck voting _________.
Councilor Davis voting _________.
Councilor Henderson voting _________.
Councilor Huff voting _________.
Councilor Thomas voting _________.
Councilor Turner Pugh voting _________.
Councilor Woodson voting _________.
_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
EARTH-SCAPES, INC. (PHENIX CITY, AL), IN THE AMOUNT OF $1,024,202.65, FOR THE
RIVERWALK PLAZA LOCATED ON 14TH STREET BETWEEN BROADWAY AND THE 14TH STREET
BRIDGE.
WHEREAS, the work primarily involves demolition of existing street
pavement and concrete curb and gutters, and construction of a vehicular and
pedestrian friendly Plaza area at grade, with landscaping and site
furnishings.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with Earth-Scapes, Inc. (Phenix City, AL), in the amount of
$1,024,202.65, for the Riverwalk Plaza located on 14th Street between Broadway
and the 14th Street Bridge. Funds are budgeted in the FY15 Budget: Paving
Fund Supported Capital Projects ? General Construction ? 14th Street Pedestrian
Plaza; 0508-660-3000-CPPF-7661-21056-20110. This project is funded 80% by
Georgia Department of Transportation per Resolution #411-10, amended by
Resolution #43-13.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _______ day of ____________, 2015 and adopted at said meeting by the
Affirmative vote of members of said Council.
Councilor Allen voting _________.
Councilor Baker voting _________.
Councilor Barnes voting _________.
Councilor Buck voting _________.
Councilor Davis voting _________.
Councilor Henderson voting _________.
Councilor Huff voting _________.
Councilor Thomas voting _________.
Councilor Turner Pugh voting _________.
Councilor Woodson voting _________.
_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF FOUR (4) ELECTRIC CARTS FROM
ADRENALIN POWERSPORTS, INC., (GRIFFIN, GA), IN THE AMOUNT OF $71,495.22, BY
COOPERATIVE PURCHASE, VIA NATIONAL JOINT POWERS ALLIANCE, CONTRACT #090512-PSI.
WHEREAS, Georgia Power and the City of Columbus have been meeting to discuss
the purchase of electric carts to transport people in the Uptown and Civic
Center areas. The carts will be used as people movers in the Uptown area
during Uptown?s and the Civic Center's many events, and to assist Uptown
Columbus and the Business Improvement District with keeping the area clean and
safe. The City of Columbus would also use these carts for special events as
needed. The funding for this project is available from a donation from Georgia
Power to the City of Columbus in the amount of $100,000; and,
WHEREAS, the parties have agreed that the Polaris GEM Carts, which are
electrically powered, would be the best fit for the intended use; and,
WHEREAS, if there are funds remaining, after all accessories and
batteries are purchased, one additional cart will be purchased to be used by
the City of Columbus; and,
WHEREAS, the purchase will be accomplished by cooperative purchase via Request
for Proposal (RFP) Contract #090512, initiated by the National Joint Powers
Alliance (NJPA), whereby Polaris Sales, Inc., was one of the successful vendors
contracted to provide Off-Road Vehicles & Watercraft & Related Equipment. The
contract, which commenced April 10, 2014, is good through April 9, 2018. The
RFP process utilized by National Joint Powers Alliance meets the requirements
of the City?s Procurement Ordinance; additionally, cooperative purchasing is
authorized per Article 9-101 of the Procurement Ordinance. The purchase will
be made through Adrenaline Powersports, who is an authorized dealer for
Polaris; and,
WHEREAS, a Memorandum of Understanding will be executed with Uptown Columbus
for 2 of the carts for their use and will require Uptown Columbus to provide
the insurance. Ownership of the carts will be the City of Columbus.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase four (4)
electric carts from Adrenalin Powersports, Inc., (Griffin, GA), in the amount
of $71,495.22, by cooperative purchase, via National Joint Powers Alliance,
contract #090512-PSI. Funds are budgeted in the FY15 Budget: Special
Project/Capital Project Fund ? Capital Projects ? General Fund Supported
Capital Projects ? Automobiles - Georgia Power Donation for Electric Cars; 0508
? 660 ? 1000 ? CPGF ? 7721 ? 22197 ? 20020.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2015 and adopted at said meeting by the
Affirmative vote of _______ members of said Council.
Councilor Allen voting _________.
Councilor Baker voting _________.
Councilor Barnes voting _________.
Councilor Buck voting _________.
Councilor Davis voting _________.
Councilor Henderson voting _________.
Councilor Huff voting _________.
Councilor Thomas voting _________.
Councilor Turner Pugh voting _________.
Councilor Woodson voting _________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PAYMENT TO YANCEY BROTHERS COMPANY
(ATLANTA, GA), IN THE AMOUNT OF $28,173.03 FOR REPAIRS PERFORMED ON A
SANITATION TRUCK, VEHICLE #6983.
WHEREAS, the truck, utilized by the Sanitation Division for picking up waste,
was diagnosed with a damaged engine that required rebuilding. The Fleet
Division sent the vehicle out for repairs to Yancey Brothers, who is authorized
to work on caterpillar engines; and,
WHEREAS, it was unknown how much the repairs would cost until the repairs were
completed. The Fleet Division assumed the cost would be similar to previous
engines rebuilt by vendor. However, due to major engine component damages, the
repair costs came to $28,173.03; and,
WHEREAS, Yancey Brothers is the authorized dealer in Georgia to sell and repair
Caterpillar engines. Therefore, the vendor is deemed an only known source per
the Procurement Ordinance, Article 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to Yancey
Brothers Company (Atlanta, GA), in the amount of $28,173.03 for repairs
performed on a sanitation truck, Vehicle #6983. Funds are available in the
FY15 Budget: Integrated Waste Fund ? Public Works ? Sanitation - Auto Parts and
Supplies; 0207-260-3510-GARB-6721.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2015 and adopted at said meeting by
the Affirmative vote of members of said Council.
Councilor Allen voting _________.
Councilor Baker voting _________.
Councilor Barnes voting _________.
Councilor Buck voting _________.
Councilor Davis voting _________.
Councilor Henderson voting _________.
Councilor Huff voting _________.
Councilor Thomas voting _________.
Councilor Turner Pugh voting _________.
Councilor Woodson voting _________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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