Agenda Item #______
Columbus Consolidated Government
Council Meeting
December 18, 2007
Agenda Report #_____
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
________________________________________________________________________________
_____
(A) INDUSTRIAL KITCHEN EQUIPMENT ? RFB NO. 08-0029
It is requested that Council authorize the purchase of an industrial mixer in
the amount of $12,477.50 and two (2) double-stacked convection ovens in the
amount of $12,604.32 from Strategic Equipment & Supply, and an industrial gas
fryer from Columbus Store Equipment Company in the amount of $3,971.70. The
industrial kitchen items are replacement equipment for Muscogee County Prison.
Seventy-seven bid invitations were mailed and specifications were posted on the
City?s website. Seven bid responses were received on December 5, 2007. This
bid has been advertised, opened and reviewed. The bidders were:
Vendor Mixer
(1 unit) Gas Fryer
(1 unit) Convection Ovens
Unit Total Price
Price (2 units)
Strategic Equipment & Supply
(Columbus, GA) 12,477.50 4,025.20 6,302.1612,604.32
Columbus Store Equipment Company
(Columbus, GA) *11,691.50 3,971.70 7,819.0015,638.00
ABC Restaurant Supplies & Equipment
(Miami, FL) *6,895.00 4,640.00 8,692.0016,538.00
Federal Supply Co.
(Waukegan, IL) *8,631.00 4,155.00 8,745.0017,490.00
Sam Tell & Son, Inc.
(Maspeth, NY) 12,527.73 4,931.29 13,578.8427,157.64
Calico Industries, Inc.
(Annapolis Junction, MD) 13,104.00 4,294.00 9,004.0018,008.00
Great Lakes Hotel Supply Co.
(Detroit, MI) 13,278.00 9,463.00 11,186.5022,373.00
*Hobart is the standard mixing equipment for Muscogee County Prison. Columbus
Store Equipment Company, ABC Restaurant Supplies & Equipment and Federal Supply
Co submitted bids for non-Hobart brand mixers. Additionally, Muscogee County
Prison has purchased several new attachments for the Hobart mixer, which would
be of no use if Muscogee County Prison purchased a non-Hobart brand mixer.
Written notification has been forwarded to said vendors.
Funds are budgeted in FY08 Budget: MCP-Warden-Capital Expenditures over $5000;
0101-420-1000-MCCI-7761.
* * * * * *
(B) CONCRETE PIPE (ANNUAL CONTRACT) - RFB NO. 08-0021
It is requested that Council approve the purchase of concrete pipe from Hanson
Pipe & Precast, Inc., on an ?as needed? basis. The Public Services Department
estimates they will spend approximately $30,000.00, per year, for concrete
pipes, which will be used for the repair and maintenance of storm drains.
The term of the contract period shall be for two year, with the option to renew
for three additional twelve-month periods. Contract renewal is contingent upon
the mutual agreement of the Contractor and the City.
Specifications were posted on the City?s website. One bid was received October
24, 2007. This bid has been advertised, opened and reviewed. The bidder was:
Est. Qty Description Hanson Pipe & Precast, Inc.
(Columbus, GA)
Cost per Linear FootTotal Estimated Cost
*0 15? T&G CLASS #3 $10.50 PER FT.
10 24? T&G CLASS #3 $21.94 PER FT.$219.40
10 36? T&G CLASS #3 $41.25 PER FT.$412.20
10 42? T&G CLASS #3 $51.39 PER FT.$513.90
10 48? T&G CLASS #3 $65.06 PER FT.$650.60
*0 60? T&G CLASS #3 $97.12 PER FT.
*0 72? T&G CLASS #4 $95.00 PER FT.
*The City may not have used this pipe during the previous year; however bidders
were asked to give a bid price in the event pipe is required.
Funds are budgeted each year for this ongoing expense: Sewer Fund - Public
Services - Sewer Maintenance - Operating Materials; 0202-260-3210-SWRM-6728.
(C) COMPUTER EQUIPMENT FOR LIBRARY
It is requested that Council authorize the purchase of computer equipment via
WSCAII GA Statewide Contract Number A63309-GA, in the amount of $152,697.00
from Logicalis, Inc. (Alpharetta, GA). The equipment will be used by the
Library and consists of the following:
Description Quantity Unit Price Total Price
HP Compaq 6710b Notebook PC 30 1,315.00 39,450.00
HP 3-year next-business-day onsite coverage for notebooks w/offsite accidental
damage protection service 30 187.00 5,610.00
HP Color LaserJet 9500mfp Printer 1 7,971.00 7,971.00
HP 3-year next-business-day onsite coverage for LaserJet 9500mfp 1 4,564.00 4,564.00
HP Color LaserJet CP3505x printers 4 1,337.00 5,348.00
HP 3-year next-business-day onsite coverage for LaserJet CP3505x 4 248.00 992.00
HP LaserJet 4350tn printer 29 1,772.00 51,388.00
HP 3-year next-business-day onsite coverage for LaserJet 4350tn 29 414.00 12,006.00
HP OfficeJet Pro K5400dtn printer 4 214.00 856.00
HP dc7800 Business Desktop computer 16 1,296.00 20,736.00
HP 19? LCD Widescreen Flat Panel Monitor 16 236.00 3,776.00
Total $152,697.00
Funds are budgeted in the FY08 Budget: 1999 Sales Tax Project Fund-1999
SPLOST-Capital Expenditures over $5000-MCSD Library Project;
0540-695-2120-TXLB-7761-50500-20080.
* * * * * *
(D) FURNITURE FOR LIBRARY
It is requested that Council authorize the purchase of furniture via Georgia
Statewide Contract SWC60748, in the amount of $26,327.61 from C-W-C (Macon,
GA). The furniture will be installed in the Library and consists of the
following:
Description Quantity Unit Price Total Price
Conference Table, 60x30 1 644.11 644.11
Storage Cabinet, 36x18x62? 1 556.50 556.50
Bookcase, 36x14x48 1 630.53 630.53
Bookcase, 30x14x48 1 541.28 541.28
Desk, 60x30 1 1,043.70 1,043.70
Multipurpose chairs 2 349.80 699.60
Table, 48x30 1 958.40 958.40
Cabinets, counter height, 23?x24x42 3 1,140.00 3,420.00
File Cabinets, with wheels 1 441.57 441.57
Table, 28?x36 1 458.15 458.15
Side Chairs 4 204.05 816.20
Storage Cabinet, 36x20x47 1 492.90 492.90
Stacking Chairs 50 177.55 8,877.50
Folding Tables 6 718.3 4,309.80
Dolly for Folding Tables 1 601.15 601.15
Storage Cabinets, 36x20x35? 2 385.31 770.62
File Cabinet with Tack Board 1 1,065.60 1,065.60
Total $26,32761
Funds are budgeted in the FY08 Budget: 1999 Sales Tax Project Fund-1999
SPLOST-Furniture-MCSD Library Project; 0540-695-2120-TXLB-7731-50500-20080.
* * * * * * *
(E) EMERGENCY PURCHASE OF A REPLACEMENT ICE FLOOR AND REFRIGERATION
SYSTEM FOR THE CIVIC CENTER
It is requested that Council approve the emergency purchase of a replacement
ice floor and refrigeration system for the Civic Center from Cimco
Refrigeration (Mobile, Alabama) in the amount of $1,300,000.00.
The pipes installed under the current floor are corroding and causing the floor
to leak. Since 2001, the City has paid approximately $37,250.00, on various
occasions, to repair the floor. At present, the pipes are so corroded that
extensive repair of the floor is no longer the best solution to keep it
operating properly. Currently, patch repairs are performed, as needed, to
keep the floor in service for hockey, public ice-skating and ice shows booked
at the Civic Center
The replacement of the floor and installation of the refrigeration system will
include:
-demolition of existing concrete floor and replace with an 8? multi-purpose
concrete floor
-removal of existing refrigeration equipment and replace with a 300 ton
ammonia/calcium chloride system that will be used on the new floor and have a
tie-in and ice plant for the future practice ice rink.
The Refrigeration system will include software which will allow, not only City
staff to monitor the status of the new floor, but the contractor will also be
able to monitor the floor at their location. This will enable staff and the
contractor to be proactive to remedy any issues which may arise with the floor.
Due to the contractor?s schedule and the Civic Center?s schedule of events, a
contract must be signed, and in place, before the end of calendar year 2007.
This will authorize the contractor to place the Civic Center on their work
schedule for the summer of 2008. After discussions with the Manager of the
Civic Center and other City Staff, the City Manager deemed the replacement of
the ice floor and the refrigeration system an emergency purchase.
It is estimated to take at least four weeks to replace the floor. Therefore,
the Civic Center will be closed from July 14 through September 11, 2008 to
accommodate the work.
Cimco is recommended to provide and install the replacement floor and
refrigeration system. The vendor is familiar with the Civic Center and has
performed the repairs on the floor since 2001.
Funds are available in the Friends of Columbus Trust account for the Civic
Center. The Civic Center Fund will be amended with the Mid Year budget
amendment. Funds will be budgeted in: Civic Center Fund-Civic
Center-Operations-Building Improvements; 0757-160-1000-CIVC-7663.
* * * * * * *
(F) EMERGENCY PURCHASE OF A REPLACEMENT MARQUEE AT THE ENTRANCE OF THE
CIVIC CENTER AND ONE ADDITIONALMARQUEE
It is requested that Council approve the emergency purchase of a replacement
marquee from Daktronics (Canton, GA), in the amount of $300,000.00, to be
placed at the entrance of the Civic Center, and the purchase of a new marquee,
from Daktronics, in the amount of $75,000.00 to be placed at the Victory Drive
entrance of the Civic Center.
The marquee at the entrance of the Civic Center is the original marquee
installed when the Civic Center was built. The marquee is over 10 years old
and has not worked properly for some time. As of the last week in November the
sign was turned off because it was no longer legible.
A marquee is also requested for the Victory Drive entrance to inform passers-by
of upcoming events. There has never been a marquee at this entrance.
Daktronics is recommended to provide the marquees because the vendor installed
the original marquee and scoreboards at the Civic Center.
Funds are available in the Friends of Columbus Trust account for the Civic
Center. The Civic Center Fund will be amended with the Mid Year budget
amendment. Funds will be budgeted in: Civic Center Fund-Civic
Center-Operations-Capital Expenditures Over $5000; 0757-160-1000-CIVC-7761.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF AN INDUSTRIAL MIXER IN THE AMOUNT OF
$12,477.50 AND TWO (2) DOUBLE-STACKED CONVECTION OVENS IN THE AMOUNT OF
$12,604.32 FROM STRATEGIC EQUIPMENT & SUPPLY AND AN INDUSTRIAL GAS FRYER FROM
COLUMBUS STORE EQUIPMENT COMPANY IN THE AMOUNT OF $3,971.70.
WHEREAS, the industrial kitchen items are replacement equipment for Muscogee
County Prison.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase an industrial mixer in
the amount of $12,477.50 and two (2) double-stacked convection ovens in the
amount of $12,604.32 from Strategic Equipment & Supply and an industrial gas
fryer from Columbus Store Equipment Company in the amount of $3,971.70. Funds
are budgeted in FY08 Budget: MCP-Warden-Capital Expenditures over $5000;
0101-420-1000-MCCI-7761.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO:___________
A RESOLUTION AUTHORIZING THE PURCHASE OF CONCRETE PIPES FROM HANSON PIPE &
PRECAST, INC., ON AN ?AS NEEDED? BASIS, FOR THE ESTIMATED ANNUAL CONTRACT VALUE
OF $30,000.00.
WHEREAS, the concrete pipes will be used for the repair and maintenance of
storm drains; and,
WHEREAS, the term of contract period shall be for two years, with the option to
renew for three additional twelve-month periods.Contract renewal is contingent
upon mutual agreement of the Contract and the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase concrete pipes
from Hanson Pipe & Precast, Inc., on an ?as needed? basis, for the estimated
annual contract amount of $30,000.00. Funds are budgeted each year for this
ongoing expense: Sewer Maintenance - Operating Materials:
0202-260-3210-SWRM-678.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
__________ day of _______________, 2007 and adopted at said meeting by the
affirmative vote of __________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF COMPUTER EQUIPMENT VIA WSCAII GA
STATEWIDE CONTRACT NUMBER A63309-GA, IN THE AMOUNT OF $152,697.00 FROM
LOGICALIS, INC. (ALPHARETTA, GA).
WHEREAS, the equipment will be used by the Library.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase computer equipment via
WSCAII GA Statewide Contract Number A63309-GA, in the amount of $152,697.00
from Logicalis, Inc. (Alpharetta, GA). Funds are budgeted in the FY08 Budget:
1999 Sales Tax Project Fund-1999 SPLOST-Capital Expenditures over $5000-MCSD
Library Project; 0540-695-2120-TXLB-7761-50500-20080.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF FURNITURE VIA GEORGIA STATEWIDE
CONTRACT SWC60748, IN THE AMOUNT OF $26,327.61 FROM C-W-C (MACON, GA).
WHEREAS, the furniture will be used by the Library.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase furniture via Georgia
Statewide Contract SWC60748, in the amount of $26,327.61 C-W-C (Atlanta, GA).
Funds are budgeted in the FY08 Budget: 1999 Sales Tax Project Fund-1999
SPLOST-Furniture-MCSD Library Project; 0540-695-2120-TXLB-7731-50500-20080.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E ?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE EMERGENCY PURCHASE OF A REPLACEMENT ICE FLOOR AND
REFRIGERATION SYSTEM FOR THE CIVIC CENTER FROM CIMCO REFRIGERATION (MOBILE,
ALABAMA) IN THE AMOUNT OF $1,300,000.00.
WHEREAS, the replacement of the floor and installation of the refrigeration
system will include:
-demolition of existing concrete floor and replace with an 8? multi-purpose
concrete floor;
-removal of existing refrigeration equipment and replace with a 300 ton
ammonia/calcium chloride system that will be used on the new floor and have a
tie-in and ice plant for the future practice ice rink; and,
WHEREAS, due to the contractor?s schedule and the Civic Center?s schedule of
events, a contract must be signed, and in place, before the end of calendar
year 2007. This will authorize the contractor to place the Civic Center on
their work schedule for the summer of 2008. After discussions with the Manager
of the Civic Center and other City Staff, the City Manager deemed the
replacement of the ice floor and the refrigeration system an emergency
purchase. It is estimated to take at least four weeks to replace the floor.
Therefore, the Civic Center will be closed from July 14 through September 11,
2008 to accommodate the work; and,
WHEREAS, Cimco is recommended to provide and install the replacement floor and
refrigeration system. The vendor is familiar with the Civic Center and has
performed the repairs on the floor since 2001.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make an emergency purchase of a
replacement ice floor and refrigeration system for the Civic Center from Cimco
Refrigeration (Mobile, Alabama) in the amount of $1,300,000.00. Funds are
available in the Friends of Columbus Trust account for the Civic Center. The
Civic Center Fund will be amended with the Mid Year budget amendment. Funds
will be budgeted in: Civic Center Fund-Civic Center-Operations-Building
Improvements; 0757-160-1000-CIVC-7663.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM F?
A RESOLUTION
NO.________________
A RESOLUTION AUTHORIZING THE EMERGENCY PURCHASE OF A REPLACEMENT MARQUEE FROM
DAKTRONICS (CANTON, GA), IN THE AMOUNT OF $300,000.00, TO BE PLACED AT THE
ENTRANCE OF THE CIVIC CENTER, AND THE PURCHASE OF A NEW MARQUEE, FROM
DAKTRONICS, IN THE AMOUNT OF $75,000.00, TO BE PLACED AT THE VICTORY DRIVE
ENTRANCE OF THE CIVIC CENTER.
WHEREAS, the marquee at the entrance of the Civic Center is the original
marquee installed when the Civic Center was built. The marquee is over 10
years old and has not worked properly for some time. As of the last week in
November the sign was turned off because it was no longer legible. A marquee
is also requested for the Victory Drive entrance to inform passers-by of
upcoming events. There has never been a marquee at this entrance; and,
WHEREAS, Daktronics is recommended to provide the marquees because the
vendor installed the original marquee and scoreboards at the Civic Center.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make an emergency purchase of a
replacement marquee from Daktronics (Canton, GA), in the amount of $300,000.00,
to be placed at the entrance of the Civic Center, and the purchase of a new
marquee, from Daktronics, in the amount of $75,000.00, to be placed at the
Victory Drive entrance of the Civic Center. Funds are available in the Friends
of Columbus Trust account for the Civic Center. The Civic Center Fund will be
amended with the Mid Year budget amendment. Funds will be budgeted in: Civic
Center Fund-Civic Center-Operations-Capital Expenditures Over $5000;
0757-160-1000-CIVC-7761.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ___________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
Attachments
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