Agenda Item # 4
Columbus Consolidated Government
Council Meeting
November 9, 2010
Agenda Report # 575
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) PRINTING POSTAGE AND MAIL PROCESSING SERVICE OF MOTOR VEHICLE REGISTRATION
RENEWAL NOTICE
It is requested that Council approve a resolution to expend the appropriated
funds, to ACE Mailing Services, Inc., d/b/a World Marketing-Atlanta (Smyrna,
GA) for the provision of printing, postage and mail processing services of
motor vehicle registration renewal notices. The Tax Commissioner estimates
approximately $45,000, annually, will be expensed for these services.
The Department of Revenue (DOR) has extended the statewide contract (Contract
No. EQ-47400-52) with ACE Mailing Services, Inc., d/b/a World Marketing-Atlanta
at the same prices, terms and conditions. The contract shall be for twelve
(12) months, commencing July 1, 2010 through June 30, 2011, with the option to
renew for four (4) additional years. Contractor will provide printing, postage
and mail processing services of motor vehicle registration renewal notices for
all GRATIS (Georgia Registration and Title Information System) counties. Due
to the volume generated by all GRATIS counties, the contract provides the
lowest cost compared to similar services contracted to vendors in each county.
Funds are budgeted each fiscal year for this on-going expense: General Fund -
Tax Commissioner - Contractual Services; 0101-560-1000-TAXC-6319.
* * * * * *
(B) 14TH STREET PEDESTRIAN BRIDGE ? RFB NO. 11-0002
It is requested that Council authorize the execution of a construction contract
with Scott Bridge Company in the amount of $5,250,445.00. Scott Bridge Company
will renovate an existing bridge structure, spanning the Chattahoochee River at
14th Street, into a pedestrian-only bridge.
The work will include structural repairs, remediation and modifications of the
existing concrete and earthen bridge and its foundation. The work will also
include replacement of concrete guardrails, cantilevered concrete walks and the
addition of hardscape work, landscape planting and amenities. Selective
demolition includes removing the existing walks, rails and paving.
Bid postcard invitations were mailed to ninety-one vendors and bid
specifications were posted on the web page of the Purchasing Division and the
Georgia Procurement Registry. Four bids were received on September 15, 2010.
This bid has been advertised, opened and reviewed. The bidders were:
Bidder Total Bid
Scott Bridge Company (Opelika, AL) $ $5,250,445.00
Triad Construction (Atlanta, GA) 6,393,000.00
D. Dean & Associates (Columbus, GA) 6,798,000.00
Southeastern Site Development (Newnan, GA) 10,894,640.00
Funding is contingent upon executed GDOT contracts.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING EXPENDITURE OF APPROPRIATED FUNDS TO ACE MAILING
SERVICES, INC., D/B/A WORLD MARKETING-ATLANTA FOR THE PROVISION OF PRINTING,
POSTAGE AND MAIL PROCESSING SERVICES OF MOTOR VEHICLE REGISTRATION RENEWAL
NOTICES FOR THE TAX COMMISSIONER, FOR THE ESTIMATED ANNUAL AMOUNT OF $45,000.
WHEREAS, the Department of Revenue (DOR) has extended the statewide contract
(Contract No. EQ-47400-52) with ACE Mailing Services, Inc., d/b/a World
Marketing-Atlanta at the same prices, terms and conditions. Contractor will
provide printing, postage and mail processing services of motor vehicle
registration renewal notices for all GRATIS (Georgia Registration and Title
Information System) counties. Due to the volume generated by all GRATIS
counties, the contract provides the lowest cost compared to similar services
contracted to vendors in each county; and,
WHEREAS, the contract shall be for twelve (12) months, commencing July 1, 2010
through June 30, 2011, with the option to renew for four (4) additional years.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to expend the appropriated
funds to Ace Mailing Services, Inc., D/B/A World Marketing-Atlanta for the
provision of printing, postage and mail processing services of motor vehicle
registration renewal notices for the Tax Commissioner for the estimated annual
amount of $45,000. Funds are budgeted each fiscal year for this on-going
expense: General Fund - Tax Commissioner - Contractual Services;
0101-560-1000-TAXC-6319.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2010, and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.___________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
SCOTT BRIDGE COMPANY, IN THE AMOUNT OF $5,250,445.00, FOR RENOVATIONS TO THE
14TH STREET BRIDGE.
WHEREAS, Scott Bridge Company will renovate an existing bridge
structure, spanning the Chattahoochee River at 14th Street, into a
pedestrian-only bridge; and,
WHEREAS, the work will include structural repairs, remediation and
modifications of the existing concrete and earthen bridge and its foundation.
The work will also include replacement of concrete guardrails, cantilevered
concrete walks and the addition of hardscape work, landscape planting and
amenities. Selective demolition includes removing the existing walks, rails
and paving.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction contract
with Scott Bridge Company, in the amount of $5,250,445.00, for renovations to
the 14th Street Bridge. Funding is contingent upon executed GDOT contracts.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
________ day of ____________, 2010 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
Attachments
No attachments for this document.