Agenda Item # ___
Columbus Consolidated Government
Council Meeting
02/26/2013
Agenda Report # ____
TO: Mayor and Council
SUBJECT: Columbus State University ? EYC
INITIATED BY: Columbus Office of Crime Prevention
Recommendation: Approval is requested to enter into a one-year contract with
the Columbus State University to award funding for Crime Prevention initiatives.
Background: Columbus Office of Crime Prevention has agreed to recommend the
funding of $75,000.00 toward the effort to mentor juveniles from ages 6-19 to
reduce the truancy rate and delinquency among juveniles within the school
system.
Analysis: Funds will be used to pay for quality programming as well as
mentoring for juveniles.
Financial Considerations: These funds are appropriated from the Other Local
Option Sales Tax, Crime Prevention Program and do not require a match.
Recommendations/ Actions: Approve the resolution authorizing the Mayor to
enter into a one-year contract with Columbus State University to provide
funding for new initiatives with the Empowering Youth of Columbus Program.
Local Assistance Grant Agreement
Grant Program Name: Columbus Office of Crime Prevention
Fiscal Agent: Muscogee County
Administering Agency: Columbus Office of Crime Prevention
Grant Recipient: Columbus State University ? Out of School Program
Grant Amount: $75,000.00
Budget: Personnel ? $67,500.00
Supplies - $6,000.00
Mileage - $700.00
Marketing - $800.00
Total - $75,000.00
Program Contact Information
Name: Susan Wirt Title: Program Director
Address: 4225 University Avenue, Columbus, GA 31907
Phone #: 706-507-8463
Project Description
In partnership with other organizations, Columbus State University?s Continuing
Education has created a network of out-of-school learning opportunities in a
wide array of subjects with multiple partners.
CSU Continuing Education will serve as the umbrella organization that
will
administer innovative out-of-school programs for youth, ages 6 ? 19
(elementary,
middle school, and high school) of Muscogee County. This program
will be
comprehensive, providing a wide array of classes that will
stimulate participants
by allowing them to explore various subjects such as the arts,
technology, etc.,
under the supervision of caring professionals.
CSU will oversee all aspects of this program to include the
locations, times, credentials
of instructors, etc.
I, Susan Wirt the duly authorized representative of the above named Grant
Recipient, do hereby agree to the following terms that outline the requirements
of Columbus, Georgia for organizations/agencies receiving funds from the
Columbus Office of Crime Prevention. I have been given the opportunity to ask
questions regarding these terms and fully understand my organization?s
obligations incurred by accepting this grant. I understand that prior to the
disbursements of any funds the following criteria must be met:
The above named Grant Recipient represents the beneficiaries of the Grant and
the above named individual is authorized to act in the name of Columbus State
University the Grant Recipient.
The subject matter of this Agreement is primarily the provision of services in
the form of after school programming for at risk juveniles.
When reimbursement is sought, the name of the person providing the service
shall be provided along with the type of service provided. The Grant Recipient
shall immediately notify the Agency if any of their service providers are
arrested. At the time Grant Recipient learns that one of its service providers
has been arrested, then Grant Recipient shall cease to use such service
provider in connection with programs funded by this Grant.
In the initial report submitted to the Administering Agency, Grant Recipient
shall provide: (a) the names, telephone numbers and email addresses for the
advisory committee members in each county and a copy of the minutes, signed by
the chairman and the secretary, for each of their meetings; (b) the name of the
chairman and the secretary of the advisory committee; (d) the times and dates
that the Grant programs are available ? essentially a schedule of services; (e)
the number of participants in the program and schools they attend; (f)
Description of the process used to identify individuals for which services will
be provided; (h) provide specifics on the evaluation process that addresses
how the process will work, how the statistical data will be gathered, how it
will be analyzed.
All persons utilized by Grant Recipient who are to have contact with juvenile
participants must undergo federal criminal background checks prior to the
contact. Grant Recipient shall provide a list of the names of any persons,
whether paid or unpaid, who are to have contact with any program participants
and shall provide the results of the criminal background checks to the Agency
prior to any contact with program participants.
Grant Recipient shall provide to Agency a list of all Program participants.
The parent or guardian of each participant as well as the participant shall
sign an acknowledgement that any complaints about the Grant Recipient should be
made to ?Seth Brown, Director of Office of Crime Prevention, P.O. Box 1340,
Columbus, Georgia 31902-1340. The signed acknowledgement shall be submitted to
the Agency.
Grant Recipient shall provide an accounting system that shall separate Grant
Funds from other funds. The accounting system shall also separate Grant
related expenses from other expenses.
Grant Recipient shall submit to Agency a quarterly report on the progress of
the programs. The quarterly report shall provide statistical data that
supports the projects goals of reducing school drop-outs, juvenile delinquency
and crime rates among juveniles.
Grant Recipient shall use Grant Funds strictly for the purposes outlined in the
Grant. Any changes to the programs must be submitted in writing to Columbus
Office of Crime Prevention for approval or the funding may be jeopardized.
Grant Recipient shall identify the members of its Board of Directors which will
assume liability if the Georgia Criminal Justice Coordinating Council
determines the funds have been misused.
Quarterly report must be submitted to Seth Brown electronically by the 10th day
of the month after the end of each calendar quarter. Once the report is
approved it will be submitted to the Office of Crime Prevention Board for
evaluation.
The Grant Recipient shall use generally accepted accounting principles (?GAAP?)
to account for all financial transactions used to substantiate the fulfillment
of this Grant.
The Grant Recipient shall maintain all records of Grant-related financial
transactions for a minimum of three years after the completion of the Grant and
to make all records available for inspection and fully cooperate with any audit
or investigation requested or undertaken by the Criminal Justice Coordinating
Council, the State Auditor, the Internal Auditor for Columbus, Georgia, or any
other officials of the state or federal government who have the authority to
conduct audits.
The Grant Recipient shall comply at all times with the provisions of Article I,
Section II, and Paragraph VII of the Georgia Constitution regarding the
prohibition against Sectarian Aid.
The Grant Recipient hereby releases Columbus, Georgia from any liability
whatsoever and Grant Recipient hereby agrees to indemnify Columbus, Georgia
against any and all claims for damages, bodily injury or death arising from any
of the activities contemplated by this Agreement raised by any person. Grant
Recipient shall provide to Columbus, Georgia a certificate of insurance that
shows general liability coverage in the amount of at least $1,000,000 per
occurrence and which shows that Columbus, Georgia is named as an additional
insured.
All services must be provided by properly certified or licensed personal.
In the event there is any discrepancy in the language of the project
description and these numbered paragraphs, the language in the numbered
paragraphs shall control.
__________________________________________________________________________
Signature of City Manager, Isaiah Hugley Date
___________________________________________________________________________
Approved as to form by City
Attorney Date
__________________________________________________________________________
Signature of Grant Recipient Representative,
Date
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE EXECUTION OF A ONE-YEAR CONTRACT WITH COLUMBUS
STATE UNIVERSITY FOR $75,000.00 FOR THE PURPOSE OF FUNDING THE INITIATIVES OF
THE OUT OF SCHOOL PROGRAM.
WHEREAS, Columbus Sate University has the E.Y.C. Program to impact the lives of
juveniles to reduce the rate of incidents and truancy; and,
WHEREAS, the Columbus Office of Crime Prevention has authorized funding under
the Crime Prevention Program for this project in the amount of $75,000.00 to
the Columbus State University for the E.Y.C. Program.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the Mayor is hereby authorized to enter into a one-year contract
through the Columbus Office of Crime Prevention with Columbus State University
for $75,000.00 for funding the E.Y.C. Program. Funds are budgeted in the FY13
Budget: Other Local Option Sales Tax, Crime Prevention Program.
___________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _____ day of February, 2013 and adopted at said meeting by the affirmative
vote of ____________ members of said Council.
Councilor Allen voting _____________.
Councilor Baker voting _____________.
Councilor Barnes voting _____________.
Councilor Davis voting _____________.
Councilor Henderson voting _____________.
Councilor Huff voting _____________.
Councilor McDaniel voting _____________.
Councilor Pugh voting _____________.
Councilor Thomas voting _____________.
Councilor Woodson voting _____________.
__________________________________ ______________________________________
TINY B. WASHINGTON TERESA
PIKE TOMLINSON
CLERK
MAYOR
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