CITY MANAGER'S AGENDA
April 9, 2019
I. BALCONY ENCROACHMENT ON RIGHT OF WAY:
Approval is requested to approve the encroachment for the balcony at
1041, 1043 and 1045 Broadway (the Cannon Brew Pub) to construct a balcony that
will extend 10 feet zero inches into the public right-of-way from the existing
building face. The balcony is designed to be cantilevered with no supports
installed in the sidewalk area. The balcony will span 69 ft-4 inches across.
The Uptown Facade Board has reviewed and issued a Certificate of
Appropriateness. The City has authorized this type of permanent encroachment
in the past with the condition that should the encroachment ever become a
conflict with any public improvements, the encroachment shall be removed at no
cost to the City.
II. 2019 GEORGIA SMART COMMUNITIES CHALLENGE GRANT:
Approval is requested to submit an application and if awarded, accept
the 2019 Georgia SMART Communities Challenge Grant in the amount of $50,000, or
as otherwise awarded, with a 100% local match requirement of which 50% will be
fufilled as in-kind services from local partners and the Columbus Consolidated
Government and 50% will be a cash match coming from the Information Technology
budget and to amend the multi-governmental fund by the amount of the award. If
awarded the grant, the Columbus Consolidated Government will receive funding
for planning of the implementation of public wireless access and IoT devices.
These devices are intended to increase livability, drive collaboration and
enhance public safety. Additionally, the Georgia Institute of Technology will
provide research staff to conduct onsite development and initial research plans.
III. 2019 HOMELAND SECURITY GRANT PROGRAM:
Approval is requested to accept a grant of $58,706.00 or as otherwise
awarded, from the 2019 Homeland Security Grant Program and amend the
Multi-Governmental Fund by like amount with no local match required. Funds
have been allocated to the 2019 Homeland Security Grant Program for the
maintenance of equipment received as part of the West Central Georgia Search
and Rescue (GSAR) Team. This team was formed to improve responses to heavy
rescue emergencies to the citizens of Columbus and surrounding counties. Heavy
search-and-rescue involves the location, rescue (extrication), and initial
medical stabilization of victims trapped in confined spaces.
IV. 2019 HOMELAND SECURITY HAZMAT GRANT PROGRAM:
Approval is requested to accept a grant of $64,386.00, or as otherwise
awarded, from the 2019 Homeland Security Grant Program and amend the
Multi-Governmental Fund by like amount with no local match required. Funds
have been allocated to the 2019 Homeland Security Grant Program for the
maintenance of Hazardous Materials equipment. This equipment was received to
improve Hazardous Materials Response to the citizens of Columbus and
surrounding counties in the event of a terrorist event, industrial accident, or
any other chemical, biological or radiation accident. The Hazardous Materials
Response Team will be able to respond to incidents across the state under
mutual aid, but the local jurisdictions own the vehicle and equipment.
V. OPTION CONTRACT FOR BRADLEY CIRCLE PROPERTIES:
Approval is requested to enter into an Option Contract with the Housing
Authority of Columbus for the option to purchase eight (8) city-owned
properties located south of Bradley Circle. The properties located at 2838
Bradley Circle, 5 27th Street, 9 27th Street, 2711 1st Avenue, 2715 1st Avenue,
2719 1st Avenue and 2805 1st Avenue are exclusively owned by the City. The
Housing Authority of Columbus wishes to enter into an Option Contract for the
purpose of applying for Low-Income Housing Tax Credits (LIHTC) for the
redevelopment of Chase Homes onto these parcels.
VI. PURCHASES:
Approval is requested of items "A" to "D":
A. Security Cameras & Accessories for METRA
B. Fareboxes with Associated Equipment for METRA
C. Garbage Truck Repair Services - Vehicle #6985
D. Garbage Truck Repair Services - Vehicle #6959
Emergency Purchase ? Information Only
(1) WOOD SHEAR FOR PINE GROVE LANDFILL:
On March 7, 2019, the Public Works reported the need for the emergency purchase
of wood shear, to break up stumps and larger trunks and limbs, as a result of
the tornado which occurred March 3, 2019.
Due to the storm, Public Works was required to stockpile larger pieces of
debris until a wood shear is available. In the past, with smaller quantities,
the Department used the City?s grinding contractor to split the larger pieces,
but his wood shear is being used in Florida and is not be available to the
City.
The Department obtained the price to rent a shear and the cost is $10,000/week,
which is cost prohibitive. Consequently, Public Works obtained a quote from
Tractor & Equipment Company (Columbus, GA) in the amount of $20,983.00.
The Department had already budgeted $20,000 in their FY20 budget anticipating
the need for the equipment.
Deputy City Manager Goodwin approved the Emergency purchase on March 8, 2019.
Funding is available in the FY19 Budget: Integrated Waste Management Fund ?
Public Works ? Pine Grove Landfill ? Machinery; 0207 ? 260 ? 3560 ? PGRO - 7715.
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(2) TACTICAL VESTS FOR SHERIFF?S DEPARTMENT SPECIAL RESPONSE TEAM (SRT)
On March 26, 2019, the Sheriff?s Department reported the need for the emergency
purchase of seven (7) tactical vests for its SRT Team.
The current vests have expired and present potential liability for the
Department as a matter of life and public safety. Consequently, the purchase
had to be expedited. The City Manager approved the emergency purchase on March
26, 2019.
The purchase will be made from Smyrna Police Distributors (Smyrna, GA) in the
amount of $17,500.00.
Funding is available in the FY19 Budget: General Fund ? Sheriff ? Operations ?
Uniforms; 0101-550-2100-SPTL-6781.
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(3) REPAIR OF RIVER ROAD RADIO TOWER DUE TO TORNADO AND EROSION DAMAGE ? PHASE
I:
On April 5, 2019, the Engineering Department reported the need for the
emergency purchase of Phase I repairs to restore the structural integrity of
the River Road radio tower that was damaged in the March 3, 2019 tornado.
Although the main tower is still standing, its guy wires and soil-supported
concrete block anchors were significantly impacted by falling trees and
wind-generated debris as well as surface soil erosion at one of the anchor
blocks. The emergency repairs are required to stabilize the structure; there
are components that need to be tightened and loose wires that need to be
reattached. If not repaired soon, the tower may receive additional damage or
failure in another storm event. Also, the repairs must be made before the
tower can be climbed/inspected.
The Engineering Department obtained a quote from Motorola/Mobile Communications
America (Columbus, GA) in the estimated amount of $113,000.00 for Phase I
repairs.
The City Manager approved the Emergency purchase on April 5, 2019.
The funding source is OLOST Infrastructure Reserves.
VII. UPDATES AND PRESENTATIONS:
-- New Motor Vehicle Registration Update - Lula Huff, Tax Commissioner
-- Government Center Update - Pam Hodge, Deputy City Manager
-- Liberty Gardens Update - Laura Johnson, Community Reinvestment
Director
-- Update on Traffic Incident Management/Towing Services Procurement
Timeline - Angelica Alexander, Finance Director
-- Ralston Towers Update - John Hudgison, Inspections and Codes
Director
-- Storm Damage Update - Pat Biegler, Public Works Director
Bid Advertisements
(Schedule opening bid dates)
April 10, 2019
1. Sign Truck ? RFB No. 19-0042
Scope of Bid
A Non-Mandatory Site Visit is scheduled at 11:00 AM (Eastern) on Wednesday,
April 10, 2019. Vendors shall convene at the Traffic Engineering Shop, which
is located at 601 11th Avenue, Columbus, Georgia 31901.
April 12, 2019
1. Engineering Services for J.R. Allen Parkway / US 80 Corridor Study P.I.
#0016425 ? RFP No. 19-0018
Scope of RFP
The Columbus Consolidated Government is accepting Statements of Qualifications
/ Proposals from qualified firms to provide Professional Services for the J.R.
Allen Parkway / US 80 Corridor Study for the Columbus-Phenix City Metropolitan
Planning Organization. Interested parties must be pre-qualified with the
Georgia Department of Transportation. Information regarding pre-qualifications
can be obtained by contacting the Georgia Department of Transportation
Pre-qualification Office: http://dot.ga.gov/doingbusiness/prequalification.
2. Architectural and Engineering Services for 2nd Avenue Streetscape Study P.I.
#0016424 ? RFP No. 19-0019
Scope of RFP
The Columbus Consolidated Government is accepting Statements of Qualifications
/ Proposals from qualified firms to provide Professional Services for the 2nd
Avenue Streetscape Study for the Columbus-Phenix City Metropolitan Planning
Organization. Interested parties must be pre-qualified with the Georgia
Department of Transportation. Information regarding pre-qualifications can be
obtained by contacting the Georgia Department of Transportation
Pre-qualification Office: http://dot.ga.gov/doingbusiness/prequalification.
April 17, 2019
1. Compact LIDAR (Light Detection and Ranging) Speed Detection Device ? RFB No.
19-0048
Scope of Bid
The Columbus Consolidated Government (the City) is seeking vendors to provide
six (6) compact LIDAR (light detection and ranging) speed detection devices to
be used by Officers of the Columbus Police Department.
2. Roofing Services at Mildred Tillis Recreation Center ? RFB No. 19-0077
Scope of Bid
Provide all labor, equipment and materials to remove the existing roof at the
Mildred Tillis Recreation Center and replace with standing seam metal roof
system.
This project is funded through Federal Community Development Block Grant (CDBG)
funds. All work completed under this contract is subject to federal
requirements, such as but not limited to, the Davis-Bacon Act, Section 3, and
the Lead Based Paint Hazard Reduction Act.
3. Traditional Utility Vehicles (Re-Bid) ? RFB No. 19-0046
Scope of Bid
The Columbus Consolidated Government (the City) is seeking bids from qualified
vendors to provide two (2) traditional utility vehicles.
4. Utility Tractors (Re-Bid) ? RFB No. 19-0047
Scope of Bid
The Columbus Consolidated Government (the City) is seeking bids from qualified
vendors to provide three (3) utility tractors.
April 24, 2019
1. Athletic Equipment Maintenance/Repair Services (Annual Contract) ? RFB No.
19-0034
Scope of Bid
Provide maintenance and repair services for athletic equipment for various
departments of the Columbus Consolidated Government on an ?as needed basis.?
The initial term of the contract will be for two (2) years with the option to
renew for three (3) additional twelve-month periods.
2. 35-Foot Low-Floor Transit Bus (Annual Contract) ? RFB No. 19-0036
Scope of Bid
The Consolidated Government of Columbus, Georgia is seeking vendors to provide
35? Low-Floor Transit Buses to METRA on an as-needed basis. The City
anticipates purchasing approximately 0-3 buses during Fiscal Year 2020 through
Fiscal Year 2023.
The term of this contract shall be for three (3) years.
3. Herbicide Truck with Roadside Sprayer Attachment ? RFB No. 19-0045
Scope of Bid
Provide one (1) Herbicide Truck with Roadside Sprayer attachment to be used by
the staff of the Public Works Right-of-Way/Forestry Division to spray grass for
weeds and maintain visual appearance of City?s right-of-ways and property.
April 26. 2019
1. False Alarm Billing and Tracking Services (Annual Contract) ? RFP No. 19-0016
Scope of RFP
Columbus Consolidated Government is interested in obtaining the services of a
highly professional, qualified, full-service false alarm solution firm to
provide the majority of services related to the maintenance and customer
service of the current false alarm reduction program. The services will be
procured on an as-needed basis.
The initial term of the contract shall be for two (2) years with the option to
renew for three (3) additional twelve-month periods.
2. On-Call General Contractor Services (Annual Contract) ? RFP No. 19-0021
Scope of RFP
Columbus Consolidated Government invites qualified contractors to submit
proposals to provide general contractor services on an as-needed basis for
City-owned facilities throughout Columbus-Muscogee County.
The initial term of the contract shall be for two (2) years with the option to
renew for three (3) additional twelve-month periods.
May 1, 2019
1. Sign Truck ? RFB No. 19-0042
Scope of Bid
Provide one (1) sign truck to be used by staff of the Traffic Engineering
Division for sign installation and replacement.
2. Removal of Residual Ground Material (Annual Contract) ? RFB No. 19-0043
Scope of Bid
The Columbus Consolidated Government (the City) wishes to establish an annual
contract with a qualified contractor to provide the service of residual waste
removal on an ?as needed? basis, for either Pine Grove or Granite Bluff
Landfills. Such ground material could be used as fuel, mulch, or some other
recyclable commodity.
The initial term of the contract shall be for two (2) years with the option to
renew for three (3) additional twelve-month periods.
May 3, 2019
1. Concessionaire Services for Parks & Recreation Sports Facilities (Annual
Contract) ? RFP No. 19-0012
Scope of RFP
Provide concessionaire services at Parks and Recreation sports facilities, to
include: South Commons and Memorial Stadium.
The initial term of the contract shall be for two (2) years with the option to
renew for three (3) additional twelve-month periods.
Attachments
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