CITY MANAGER?S AGENDA
02/15/2019
Agenda Item #______
Columbus Consolidated Government
Council Meeting
February 12, 2019
Agenda Report #_____
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) MEMBERSHIP DUES FOR GEORGIA MUNICIPAL ASSOCIATION
It is requested that Council approve payment to the Georgia Municipal
Association (GMA), in the amount of $35,024.48, for 2019 membership dues for
the City of Columbus, Georgia.
GMA is a voluntary, non-profit organization that provides legislative advocacy,
education, employee benefit and technical consulting services to its members.
Funds are budgeted in the FY19 Budget: General Fund - Legislative ? City
Council - Membership Dues and Fees; 0101-100 ? 1000 ? CNCL - 6657.
* * * * * * * *
(B) BODY WORN CAMERAS AND SUBSCRIPTION AGREEMENT FOR THE POLICE DEPARTMENT
It is requested that Council authorize the City Manager to sign the Body Worn
Cameras and Subscription
Agreement from Motorola.
At no cost, Motorola is providing thirty (30) Body Worn Video Cameras to
Columbus (20 for the Police Department, 5 for Sheriff?s Office and 5 for the
Marshal's office). Each of the thirty (30) cameras includes Five (5) years of
cloud storage for the video that is recorded. Columbus was selected, along
with other valued customers, to provide evaluation of this product.
* * * * * * * *
(C) DIAL-A-RIDE BUSES ? GEORGIA STATEWIDE CONTRACT
It is requested that Council authorize the purchase of one (1) 28-ft
Dial-A-Ride Champion Challenger Bus at a unit price of $117,135.46, and three
(3) 24-ft Dial-A-Ride Champion Challenger Bus at a unit price of $115,067.76,
for a total price of $345,203.28, from Alliance Bus Group, Inc. (College Park,
GA) via Georgia State Contract #99999-001-SPD0000138 for a grand total price of
$462,338.74.
The four (4) Dial-A-Ride buses are required to assist in the operation of
METRA?s Department of Transportation fleet for continued service in the
Columbus, GA community. The vehicles will be used as para-transit buses by the
METRA Department of Transportation to provide ADA Complementary Paratransit
Service to eligible persons with disabilities who are, because of their
disability, unable to board, ride or disembark from an accessible vehicle in
METRA's regular bus service. These are replacement vehicles.
Funds are budgeted in the FY19 Budget: Transportation Fund ? Transportation
Metra ? T-SPLOST Capital ? Buses; 0751-610-2500-MTSP-7724 (100% TSPLOST Funded).
* * * * * *
(D) TRAFFIC INCIDENT MANAGEMENT SERVICES (ANNUAL CONTRACT) ? RFP NO. 19-0001
It is requested that Council authorize the execution of an annual contract with
Columbus Towing & Recovery, Inc. (Columbus, GA) for Traffic Incident Management
Services on an as-needed basis. The estimated contract value is $34,000.00
annually, and the recommended vendor?s cost proposal is within the budgeted
amount. Traffic Incident Management Services (TIMS) is vehicular road services
typically and commonly provided by wrecker/towing services. Vehicles shall
include all self-propelled vehicles, including two-wheel, three-wheel vehicles,
which are defined as a motor vehicle in Ga. Code 40-1-1 (Motor Vehicle
Law-Definitions). Columbus Towing & Recovery will also provide towing services
for City vehicles requiring road assistance.
Columbus Towing & Recovery, Inc. will provide the following services:
? Road services, winching, and towing for passenger autos, small vans, pickup
trucks, motorcycles, and any other vehicles not exceeding two tons for private
owned vehicles.
? Negotiate fees for private owned vehicles exceeding two tons.
? Provide, at no cost, towing of first twenty (20) city vehicles in a calendar
month.
? Provide road and towing services for City vehicles two (2) through five (5)
tons.
? Provide road and towing services for City vehicles exceeding five (5) tons.
? Provide all equipment necessary to perform required services.
? Competent administrative, support, driver personnel on a 24-hour per day
basis.
? Maintain a record system that towed vehicles are accurately and uniquely
identified, and release of towed vehicle is made to the rightful owner/agent.
? Provide proper storage of towed vehicles.
Annual Contract History:
The previous five-year contract was awarded to Columbus Towing & Recovery, Inc.
on November 26, 2013 (Resolution No. 366-13).
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on September 5, 2018. This RFP has been
advertised, opened and evaluated. Two proposals were received on October 5,
2018 from the following firms:
Columbus Towing & Recovery, Inc. (Columbus, GA)
Griffin & Griffin Towing, Inc. (Columbus, GA)
The following events took place after receipt of the proposals.
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation Meeting 10/29/18 The Purchasing Manager advised evaluation committee
members of the RFP rules and process, and the project manager provided an
overview. Proposals were distributed to each committee member to review. The
committee determined additional pricing was required from both vendors.
Additional Pricing Requested 11/28/19 Additional pricing was requested from both vendors.
Additional Pricing Received 11/29/18 Additional pricing was received from both vendors.
1st Evaluation Meeting 12/03/18 Committee members discussed the proposals and additional
pricing, and determined clarifications, reference checks with Georgia State
Proposal and site visits were required for both firms.
Clarification Requested 12/12/18 Requests for clarification were forwarded to both firms.
Clarification Received 12/17/18 Clarification responses received.
Site Visit at Griffin & Griffin 01/10/19 The Evaluation Committee inspected the vendor?s
lots and equipment.
Site Visit at Columbus Towing 01/11/19 The Evaluation Committee inspected the vendor?s
lots and equipment.
Reference Checks 01/16/19 A Buyer from the Purchasing Department and a committee member
from the Police Department performed telephone reference checks on both vendors
with Georgia State Patrol, with whom both vendors are on a rotation-basis
contract.
2nd Evaluation Meeting 01/18/19 The committee discussed the results of the reference
checks and site visits, and determined additional clarification was not
required.
Evaluation Forms Sent 01/18/19 Evaluation forms were forwarded to voting committee
members.
Evaluation Results 01/28/19 Evaluation forms were completed and returned to Purchasing
for compilation results.
Recommendation 02/05/19 The tabulation of evaluations were forwarded to the
Evaluation Committee members for review and recommendation; the committee
unanimously recommended award to Columbus Towing & Recovery, the
highest-ranking vendor.
Evaluation Committee:
Proposals were reviewed by members of the Evaluation Committee, which consisted
of a voting member from the Police Department, a voting member from Columbus
Fire & EMS and a voting member from the Public Works Department. A
representative from the Marshal?s Office, a representative from the Sheriff?s
Office and a representative from METRA Transit System served as non-voting
advisory members.
Award Recommendation:
The evaluation committee deemed the proposal from Columbus Towing & Recovery,
Inc. most responsive to the RFP specifications. Therefore the Evaluation
Committee, as reflected by their comments provided below, recommends award of
the contract to Columbus Towing & Recovery, Inc. for the following reasons:
? Columbus Towing & Recovery has extensive experience to meet the requirements
of this contract. Based on information submitted on staff/personnel, Columbus
Towing & Recovery has a cumulative total of 130 years of experience doing this
form of work.
? The history of the vendor?s last three (3) clients is superior, with them
providing services to each one for 10+ years. Their lot has more than enough
space for the required 400 cars and it has more than the required lighting.
? The vendor?s experience in providing quality service to the City of Columbus.
Vendor Experience/Qualifications:
? The president of Columbus Towing & Recovery is on the Board of Directors of
the Towing and Recovery Association of Georgia (TRAG).
? One employee of Columbus Towing & Recovery is a certified Master Tower in
light, medium and heavy towing/recovery operations.
? Columbus Towing & Recovery is certified as a drug-free workplace by the State
Board of Workers? Compensation.
? Listed below are the last three (3) clients for which Columbus Towing &
Recovery has provided similar services:
o G & P Heavy Truck (Columbus, GA) Open-ended Contract
Towing and hauling of heavy trucks and equipment.
o Techmanics Diesel Open-ended Contract
Towing and hauling of heavy vehicles, equipment and buses.
o Georgia State Patrol (Manchester Post) Rotation Contract
Towing and storing large and small vehicles from traffic incidents (arrests,
accidents, etc.). Primary tower for heavy truck wrecks and situations
requiring special equipment. This contract renews annually.
The City?s Procurement Ordinance Article 3-110 (Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services) governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
Towing charges for vehicles of citizens will be billed to the owner of the
vehicles. Funding to cover towing services for City vehicles is budgeted each
fiscal year for this on-going expense: Various Departments ? Auto Parts and
Supplies; 6721; General Fund - Police - Motor Transport ? Motor Transport -
Other Purchased Services, 0101-400-3230-MOTR-6699; Transportation Fund -
Transportation FTA ? METRA FTA (UMTA) ? Vehicle Operation & Maintenance,
0751-610-2400-MFTA-6516.
* * * * * *
(E) AMENDMENT 1 FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR MOTT?S GREEN
PLAZA ENHANCEMENT-PI #0015287 ? RFP NO. 17-0013
It is requested that Council authorize the execution of Amendment 1 with Hecht
Burdeshaw Architects, Inc. (Columbus, GA), in the estimated amount of
$166,271.21, for additional services related to the Mott?s Green Plaza
Enhancement project.
Per Resolution No. 151-17, dated May 23, 2017, Council authorized Hecht
Burdeshaw Architects, Inc. to provide plans and drawings for the enhancement of
the Mott?s Green Plaza (Frank Martin Pedestrian Bridge/Plaza area). This
project is designed to improve the overall appearance of this area, while
protecting its historic significance. Because this is a federally funded
project, the Georgia Department of Transportation (GDOT) is requiring
additional environmental and archeological surveys of the project area be
performed. These surveys were not included in the original contract. The
archeological and environmental work is a requirement that must be fulfilled in
order for this project to move forward. A separate study for each will be
required:
? The sub-consultant Calyx Engineers and Consultants (Columbus, GA) will
provide archaeology environmental services in the amount of $52,888.71.
? Hecht Burdeshaw Architects will coordinate their work and the work of their
consultants with the Georgia Department of Transportation for an additional fee
of $33,008.00.
? The sub-consultant Southern Research Consultants (Waverly Hall, GA) will
conduct a phase-one intensive archaeological survey in the amount of $30,716.50.
? Hecht Burdeshaw Architects will redo the schematic design development phases,
due to changes requested by the City, for a fee of $27,158.00.
? Barge Design Consultants will convert Hecht Burdeshaw Architects? lump sum
bid drawings into unit cost drawings. The additional hourly services will be
capped at $22,500.00.
Document Description Amount
Original Contract Architectural and engineering services for Mott?s Green Plaza
Enhancement. 100,000.00
Amendment 1 Additional environmental and archeological surveys of the project
area, as required by GDOT. 166,271.21
New Contract Amount $ 266,271.21
This change order is using TSPLOST Discretionary local match funding for this
GDOT funded project. Funding is available as follows: T-SPLOST Projects Fund ?
Capital Projects ? T-SPLOST ? General Construction ? Mott?s Green M230 Match;
0510-660-7000-7661-65014-20170.
* * * * * *
(F) FORD F-150 WITH ADDITIONAL OPTIONS ? GEMA / 1122 PROCUREMENT PROGRAM
It is requested that Council amend Resolution Number 135-18 to change the award
amount from $30,7816.11 to $30,816.11 in paragraph 1, and from $19,330.00 to
$30,816.11 in paragraph 6, for the purchase of a 2018 Ford F-150 with
additional options from Georgia Department of Public Safety, 1122 Procurement
Program.
The award amount on the resolution currently reads as $30,7816.11 in paragraph
1, and as $19,330.00 in paragraph 6. An extra digit was accidentally entered
in paragraph 1, and a cut/paste error occurred in paragraph 6 when the
resolution was prepared.
* * * * * * * *
Emergency Purchases ? Information Only
MUSCOGEE COUNTY JAIL SHOWER REPAIRS:
At the January 29, 2019 Council Work Session, the Engineering Department
presented the following information regarding the current condition of the
Muscogee County Jail Showers:
? There are 36 showers located in the south tower which was constructed in 2003.
? Showers are constructed of tile walls and floors with no waterproofing
membrane.
? Anytime the showers are used, water leaks down the walls and from the ceiling
into the showers below.
? Various repairs have been attempted but nothing has been successful in
stopping the water leakage.
The proposed repairs include the following:
? Contractors will demolish the existing tile down to the concrete structure.
? New waterproofing membrane will be installed on top of existing structure to
seal the area.
? New tile with epoxy grout will be used to finish the area.
? Plumbing and drain lines will be inspected and replaced as necessary.
? Project will also include work in the stockade to allow for the housing of
inmates to create the necessary space in the jail to complete the shower
repairs.
The Engineering Department received quotes from the following vendors:
C.T Bone Construction $594,655.20
Principal Construction $738,695.00
The total amount required will be $700,000. This will cover any unexpected
costs such as plumbing repairs or issues when the Stockade work begins.
The City Manager approved the emergency purchase on February 5, 2019.
The funding source is OLOST Public Safety Reserves.
****************
A. J. MCCLUNG MEMORIAL STADIUM REPAIRS:
At the January 29, 2019 Council Work Session, the Engineering Department
presented the following information regarding the current condition of the A.
J. McClung Memorial Stadium:
? Existing concrete steps/bleachers are original to the stadium and over 100
years old.
? Stadium is used today for youth, high school, and collegiate football games.
? Most recent large renovation was completed in 1997 and included demolition of
a portion of the existing bleachers, repair of expansion joints, ADA
improvements, renovation of press box, restrooms, etc.
? In October 2018, Parks and Recreation requested the Engineering and Public
Works Departments review soil erosion around existing stairwells. During this
review, it was noticed that there was soil loss from under the concrete
bleachers.
? In December 2018, Public Works completed selective demolition at the
stairwells and bleachers to allow for investigation of the soil loss.
? Upon completion of the demolition, it was discovered that there are voids
underneath the concrete bleachers and the slab between the press box and
bleachers.
? The voids are anywhere from 1? to 7? deep and range in total volume.
? Two stairwells were also found to have large voids underneath.
? Overall size and amount of voids raises significant questions about the
overall structural condition of the stadium bleachers.
The proposed repairs include the following:
? All existing joints (cracks, expansion joints, etc.) need to be resealed to
prevent water infiltration. This is approximately 10,000LF of joints.
? Additional demolition of the area between the press box and bleachers will be
completed to fill large voids with suitable backfill material. Compromised
stairwells will also be demolished and replaced.
? Holes will be cored in the bleachers to allow for voids to be filled with a
flowable material. There is an estimated 300cy of voids underneath the
bleachers.
The Engineering Department recommends using Brasfield and Gorrie for the
project as the vendor is already working at South Commons and will be able to
use the same subcontractors to complete the stadium work. The estimated cost
is $236,825.00; however, $300,000 is required for any unforeseen items.
The City Manager approved the emergency purchase on February 5, 2019.
The funding source is OLOST Infrastructure Reserves.
****************
PURCHASE OF FORKLIFT FOR RECYCLING CENTER:
The Public Works Department reported that in July 2018, the Recycling Center
Forklift, #11200, stopped working due to transmission issues and the Department
began to lease a forklift on a month-to-month basis to take its place.
Pratt provided one forklift, per their Recycling Marketing contract, with the
City. When the Recycling Center began operation, Public Works discovered it
takes two (2) forklifts to operate the facility due to the volume of recycling
material. Consequently, Public Works moved an old forklift used at the Victory
Drive location to the new Recycling Center.
In November of 2018, Pratt removed the forklift they were providing. Now, the
City?s forklift, #11200, has became non-operational. The entire transmission
needs to be repaired, and the forklift is also making a knocking noise from the
engine. The Doosan dealer will charge extra to take apart the forklift to
determine what is making this noise or if it needs new baring?s.
Public Works is currently leasing a forklift to handle the loss of the
non-operational forklift, so the facility is still down one forklift. The
monthly lease cost is $1,364.00.
The average life of a forklift is 5 years ? 12,000 hours. Public Work?s
forklift is 9 years old and has well over 12,000 hours of use. The Department
has consistently requested a new forklift in previous years? budgets, but has
been denied during the budget process.
Public Works obtained quotes from the following vendors:
Doosan - $37,225.00
Manitou - $40,000.00
Other vendors contacted could not meet specifications.
The Public Work?s forklift is a Doosan and it has served well. Outside of
standard maintenance the Department had no major problems with this make/model
of forklift. All staff are very familiar with this make/model of forklift and
there will be no training curve for staff.
The City Manager approved the emergency purchase on January 25, 2019.
Funds are available in the FY19 Budget: Integrated Waste Management Fund ?
Public Works ? Recycling ? Operating Materials; 0207 ? 260 ? 3520 ? RCYL ? 6728.
?ITEM A?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING PAYMENT TO THE GEORGIA MUNICIPAL ASSOCIATION
(GMA), IN THE AMOUNT OF $35,024.48, FOR 2019 MEMBERSHIP DUES FOR THE CITY OF
COLUMBUS, GEORGIA.
WHEREAS, GMA is a voluntary, non-profit organization that provides legislative
advocacy, education, employee benefit and technical consulting services to its
members.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to the
Georgia Municipal Association (GMA), in the amount of $35,024.48, for 2019
membership dues for the City of Columbus, Georgia. Funds are budgeted in the
FY19 Budget: General Fund - Legislative ? City Council - Membership Dues and
Fees; 0101-100 ? 1000 ? CNCL - 6657.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
_______________________________???_____ __________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM B?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN THE BODY WORN CAMERAS
AND SUBSCRIPTION AGREEMENT FROM MOTOROLA.
WHEREAS, at no cost, Motorola is providing thirty (30) Body Worn Video Cameras
to Columbus (20 for the Police Department, 5 for Sheriff?s Office and 5 for the
Marshal's office);
WHEREAS, each of the thirty (30) cameras includes Five (5) years of cloud
storage for the video that is recorded. Columbus was selected, along with
other valued customers, to provide evaluation of this product.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to sign the Body Worn
Cameras and Subscription Agreement from Motorola. There is no cost for this
agreement.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
_______________________________???_____ __________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 28-FT DIAL-A-RIDE
CHAMPION CHALLENGER BUS AT A UNIT PRICE OF $117,135.46, AND THREE (3) 24-FT
DIAL-A-RIDE CHAMPION CHALLENGER BUS AT A UNIT PRICE OF $115,067.76, FOR A TOTAL
PRICE OF $345,203.28, FROM ALLIANCE BUS GROUP, INC. (COLLEGE PARK, GA) VIA
GEORGIA STATE CONTRACT #99999-001-SPD0000138 FOR A GRAND TOTAL PRICE OF
$462,338.74.
WHEREAS, four (4) Dial-A-Ride Champion Challenger buses are required to assist
in the operation of METRA?s Department of Transportation fleet for continued
service in the Columbus, GA community; and,
WHEREAS, the vehicles will be used as para-transit buses by the METRA
Department of Transportation to provide ADA Complementary Paratransit Service
to eligible persons with disabilities who are, because of their disability,
unable to board, ride or disembark from an accessible vehicle in METRA's
regular bus service. These are replacement vehicles.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) 28-ft
Dial-A-Ride Champion Challenger Bus at a unit price of $117,135.46, and three
(3) 24-ft Dial-A-Ride Champion Challenger Bus at a unit price of $115,067.76,
for a total price of $345,203.28, from Alliance Bus Group, Inc. (College Park,
GA) via Georgia State Contract #99999-001-SPD0000138 for a grand total price of
$462,338.74. Funds are budgeted in the FY19 Budget: Transportation Fund ?
Transportation Metra ? T-SPLOST Capital ? Buses; 0751-610-2500-MTSP-7724 (100%
TSPLOST).
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
_______________________________???_____ __________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH
COLUMBUS TOWING & RECOVERY, INC. (COLUMBUS, GA) FOR TRAFFIC INCIDENT MANAGEMENT
SERVICES ON AN AS-NEEDED BASIS. THE ESTIMATED CONTRACT VALUE IS $34,000.00
ANNUALLY, AND THE RECOMMENDED VENDOR?S COST PROPOSAL IS WITHIN THE BUDGETED
AMOUNT.
WHEREAS, an RFP was administered (RFP No. 19-0001) and two proposals were
received; and,
WHEREAS, the proposal submitted by Columbus Towing and Recovery, Inc. met all
proposal requirements and was evaluated most responsive to the RFP, and,
WHEREAS, the term of this contract shall be for five (5) years.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute an annual
contract with Columbus Towing & Recovery, Inc. (Columbus, GA) for Traffic
Incident Management Services on an as-needed basis. Towing charges for
vehicles of citizens will be billed to the owner of the vehicles. Funding to
cover towing services for City vehicles is budgeted each fiscal year for this
on-going expense: Various Departments ? Auto Parts and Supplies; 6721; General
Fund - Police - Motor Transport ? Motor Transport - Other Purchased Services,
0101-400-3230-MOTR-6699; Transportation Fund - Transportation FTA ? METRA FTA
(UMTA) ? Vehicle Operation & Maintenance, 0751-610-2400-MFTA-6516.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
_______________________________???_____ __________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM E?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING THE EXECUTION OF CONTRACT AMENDMENT 1 WITH
HECHT BURDESHAW ARCHITECTS, INC. (COLUMBUS, GA) IN THE ESTIMATED AMOUNT OF
$166,271.21 FOR ADDITIONAL SERVICES RELATED TO THE MOTT?S GREEN PLAZA
ENHANCEMENT PROJECT.
WHEREAS, per Resolution No. 151-17, dated May 23, 2017, Council authorized
Hecht Burdeshaw Architects, Inc. to provide plans and drawings for the
enhancement of the Mott?s Green Plaza (Frank Martin Pedestrian Bridge/Plaza
area); and,
WHEREAS, because this is a federally funded project, the Georgia Department of
Transportation (GDOT) is requiring additional environmental and archeological
surveys of the project area be performed. These surveys were not included in
the original contract. The archeological and environmental work is a
requirement that must be fulfilled in order for this project to move forward. A
separate study for each will be required; and,
WHEREAS, the sub-consultant Calyx Engineers and Consultants (Columbus, GA) will
provide archaeology environmental services in the amount of $52,888.71; Hecht
Burdeshaw Architects will coordinate their work and the work of their
consultants with the Georgia Department of Transportation for an additional fee
of $33,008.00; the sub-consultant Southern Research Consultants (Waverly Hall,
GA) will conduct a phase-one intensive archaeological survey in the amount of
$30,716.50; Hecht Burdeshaw Architects will redo the schematic design
development phases, due to changes requested by the City, for a fee of
$27,158.00; and Barge Design Consultants will convert Hecht Burdeshaw
Architects? lump sum bid drawings into unit cost drawings. The additional
hourly services will be capped at $22,500.00.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute Amendment 1 with Hecht
Burdeshaw Architects, Inc. (Columbus, GA) in the estimated amount of
$166,271.21 for additional services related to the Mott?s Green Plaza
Enhancement project. This change order is using TSPLOST Discretionary local
match funding for this GDOT funded project. Funding is available as follows:
T-SPLOST Projects Fund ? Capital Projects ? T-SPLOST ? General Construction ?
Mott?s Green M230 Match; 0510-660-7000-7661-65014-20170.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
_______________________________???_____ __________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM F?
A RESOLUTION
NO. __________
A RESOLUTION TO AMEND RESOLUTION NUMBER 135-18 TO CHANGE THE AWARD
AMOUNT FROM $30,7816.11 TO $30,816.11 IN PARAGRAPH 1, AND FROM $19,330.00 TO
$30,816.11 IN PARAGRAPH 6, FOR THE PURCHASE OF A 2018 FORD F-150 WITH
ADDITIONAL OPTIONS FROM GEORGIA DEPARTMENT OF PUBLIC SAFETY, 1122 PROCUREMENT
PROGRAM.
WHEREAS, The award amounts on the resolution were incorrectly entered when
Resolution 135-18 was prepared, and the award amount reads as $30,7816.11 in
paragraph 1, and as $19,330.00 in paragraph 6 instead of $30,816.11.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That Resolution Number 135-18 is amended to change the award amount to
$30,816.11 for the purchase of a 2018 Ford F-150 with additional options from
Georgia Department of Public Safety, 1122 Procurement Program.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
_______________________________???_____ __________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
DATE: February 12, 2019
TO: Mayor and Councilors
FROM: Finance Department
SUBJECT: Advertised Bids/RFPs
February 13, 2019
1. Electric Motor Repair Services (Annual Contract) ? RFB No. 19-0031
Scope of Bid
Provide repair services for electric motors. The repairs will include all
single and three phase electric motors up to 150 HP to include, but not limited
to, Belt-Drive A/C Blower Motors, Direct-Drive A/C Blower Motors and Water
Circulators.
2. Animal Control Truck ? RFB No. 19-0027
Scope of Bid
Columbus Consolidated Government (the City) is seeking bids from qualified
vendors to provide one (1) animal control truck.
February 18, 2019
1. Double Churches Pool Resurfacing
A Mandatory Site Visit is scheduled at 12:00 PM (Eastern) on Monday, February
18, 2019. Vendors shall convene in the parking lot at the entrance to Double
Churches Pool, which is located at 2300 Double Churches Road, Columbus, Georgia
31904.
February 20, 2019
1. Hot Asphalt & General Road Repair Services (Annual Contract) ? RFB No.
19-0032
Scope of Bid
Provide hot asphalt and general road repair services to include: removing old
asphalt, resurfacing roads, asphalt patching, concrete patching, mill asphalt
paving and etc., on an ?as needed? basis, to the Columbus Consolidated
Government (the City). The contract term will be for three years, with the
option to renew for two additional twelve-month periods.
2. Swim Gear (Annual Contract) ? RFB No. 19-0030
Scope of Bid
Provide various types of swimming gear on an ?as needed? basis to the Columbus
Parks and Recreation Division. The contract term shall be for two (2) years,
with the option to renew for three (3) additional twelve-month periods.
March 6, 2019
1. Double Churches Pool Resurfacing
Scope of Bid
Provide all labor, equipment and materials to resurface the pool at Double
Churches Park. Time is of the essence; work must be completed by May 10, 2019.
CITY MANAGER?S AGENDA ? PAGE 2
02/15/2019
Place bid advertisements here
CITY MANAGER?S AGENDA ? PAGE 3 Date BID ADVERTISEMENT (Scheduled bid opening
dates)
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