Agenda Item # 11
Columbus Consolidated Government
Council Meeting
February 9, 2016
Agenda Report # 84
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) CHANGE ORDER 3 FOR JR ALLEN OFF RAMP WIDENING PROJECT, ADAMS FARM ROAD LANE
EXTENSION AND RAMP EXTENSION ON SR 22/US 80
It is requested that Council authorize Change Order 3 with McMath-Turner
Construction Company (Columbus, GA) in the amount of $59,463.69 for the JR
Allen off-ramp widening project.
Per Resolution No. 80-14, Council authorized the widening of a JR Allen off
ramp, an Adams Farm Road lane extension, and a ramp extension on SR 22/US 80.
The primary need for Change Order 3 is for overruns of unit prices and for
additional signal changes on Veterans Parkway.
Document Description Amount
Original Contract Widening of JR Allen off ramp, Adams Farm Road lane extension, and
ramp extension on SR 22/US 80. 906,581.29
Change Order 1 Overhead traffic signs; additional testing of soil, graded
aggregate base and concrete; and additional joint sealants. 62,934.78
Change Order 2 Correcting additional signal changes, per new GDOT requirements,
and additional guardrails needed on JR Allen Parkway. 67,869.02
Change Order 3 Overruns of unit prices and for additional signal changes on
Veterans Parkway. 59,463.69
New Contract Amount $1,096,848.78
Funds are available in the FY16 Budget: LOST-Infrastructure ? Engineering ?
Public Safety-Infrastructure ? General Construction ? Veterans Double Churches
Project; 0109-250-9901-ROAD-7661- 92016 -20150.
* * * * * *
(B) EXPANSION OF METRA?S TRANSIT SCHEDULING AND ROUTING SOFTWARE
It is requested that Council approve the purchase of the RouteMatch Mobile Data
Management Module from RouteMatch Software, Inc. (Atlanta, GA) in the amount of
$44,125.00.
The RouteMatch Mobile Data Management Module is an expansion of the current
RouteMatch System used by METRA?s Dial-A-Ride Division. The added module will
enhance METRA?s overall operations, in the following areas:
- Monitor the location of vehicles and drivers and reduce unnecessary driver
overtime
- Increase safety measures for emergencies
-Improve will call management
-Conduct computer-assisted passenger counts
- Improve on time performance
-Improve driver accountability
-Conduct pre and post trip vehicle inspections
-Manage electronic fare payments
METRA?s transit scheduling and routing software system was originally approved
for purchase from RouteMatch, per Resolution #366-04. Therefore, the purchase
of the expansion to the existing software is considered an only known source,
per the Procurement Ordinance.
Funds are budgeted in the FY16 Budget as follows: Funding in the amount of
$34,345.00 is budgeted in the Transportation Fund ? FTA ? Software Lease;
0751-610-2400-MFTA-6541; and funding in the amount of $9,780.00 is budgeted in
the Transportation Fund ? FTA ?Computer Equipment; 0751-610-2400 MFTA- 7751
(Federal Share 80%, State Share 10%, City Share 10%).
* * * * * *
(C) VENDOR NAME CHANGE FOR CUSTODIAL SUPPLIES (ANNUAL CONTRACT); RFP NO.
13-0043
It is requested that Council amend Resolution #440-13 (approved December 10,
2013) to change the name of one of the awarded vendors, Unisource Worldwide,
Inc. (Jacksonville, FL) to Veritiv Operating Company (Jacksonville, FL), to
continue providing custodial supplies.
Unisource was one of the vendors awarded a portion of the bid to provide
various custodial supplies. Effective December 31, 2015, Unisource Worldwide,
Inc. had its name changed to Veritiv Operating Company, a subsidiary of Veritiv
Corporation. The services provided will remain the same per the bid
specifications.
The contract was awarded on January 1, 2014 for two years with the option to
renew for three (3) additional twelve-month periods. The contract is currently
in the initial period; there will be no change to the end date of the contract
term.
* * * * * *
(D) DECLARATION OF SURPLUS AND DONATION OF PICK-UP TRUCK
It is requested that Council declare one (1) Dodge Ram 150 Pickup Truck
(Vehicle #521) as surplus, in accordance with section 7-501 of the Charter of
Columbus Consolidated Government; and authorize the donation of the surplus
vehicle to the City of Woodland, Georgia.
The pickup truck is a 1984 model, requiring repairs and is no longer practical
for use per the Fleet Maintenance Division. Therefore, the vehicle should be
declared surplus. The Mayor of Woodland is willing to accept the vehicle and
will perform the required repairs.
* * * * * *
(E) PURCHASE OF STREAM MITIGATION CREDITS FOR SOUTH LUMPKIN MULTI-USE TRAIL
(FOLLOW ME TRAIL)
It is requested that Council authorize the purchase of stream mitigation
credits from Upatoi Creek Mitigation Bank, LLC in the amount of $10,351.00; and
the Kolomoki Plantation/Kolomoki Farms, LLC in the amount of $10,351.00, to
mitigate the impacts associated with the development of the South Lumpkin
Multi-Use Trail (Follow M Trail).
The South Lumpkin Multi-Use Trail (Follow Me Trail), currently under
construction, will consist of a pedestrian/biking bridge across Victory Drive.
The U.S. Corps of Engineers is requiring that the project obtain 1,035.1 stream
mitigation credits from an approved mitigation bank that serves the
Chattahoochee River Hydrologic Unit. Upatoi Creek and Kolomoki
Plantation/Kolomoki Farms Mitigation banks are approved by the U.S. Army Corps
of Engineers as mitigation banks for our area. The Planning Department
solicited quotes from the two banks as follows:
Upatoi $10,351.00 Includes stream mitigation credits (517.55 stream credits @
$20.00 each)
Kolomoki 10,351.00 Includes stream mitigation credits (517.51 stream credit @
$20 each)
A mitigation bank is a wetland, stream, or other aquatic resource area that has
been restored, established, enhanced, or (in certain circumstances) preserved
for the purpose of providing compensation for unavoidable impacts to aquatic
resources permitted under Section 404 or a similar state or local wetland
regulation.
Funds are budgeted in the Transportation Improvement Act fund.
* * * * * *
(F) CHANGE ORDER 1 OUTDOOR POOL REPAIRS
It is requested that Council authorize Change Order 1 with Aqua Design Systems
(Fayetteville, GA) in the amount of $67,853.52 for outdoor pool repairs.
Per Resolution No. 112-15, Council authorized repairs at the outdoor pools at
Psalmond Road Recreation Center, Rigdon Park Recreation Center and Shirley
Winston Recreation Center. The primary need for Change Order 1 is service
valve replacements at Shirley Winston; service valves replacement, new piping
and motor wiring at Psalmond Road; and service valves replacement, mechanical
parts and slide repairs at Rigdon Park.
The reason of the delay in payment was due to Parks & Recreation verifying the
new items installed were still in working condition for this pool season.
Document Description Amount
Original Contract Repair outdoor pools at Psalmond Road Recreation Center, Rigdon Park
Recreation Center and Shirley Winston Recreation Center 506,789.00
Change Order 1 The primary need for Change Order 1 is service valve replacements
at Shirley Winston; service valves replacement, new piping and motor wiring at
Psalmond Road; and service valves replacement, mechanical parts and slide
repairs at Rigdon Park. 67,853.52
New Contract Amount $ 574,642.52
Funds are available in the FY16 Budget: LOST-Infrastructure ? Public Works
-Infrastructure ? General Construction ? Shirley Winston Pool Project- Rigdon
Park Pool Project -Psalmond Road Pool Project and Double Churches Pool Project;
0109-260-9901-MNTN-7661- 96035-20150; 96036-20150; 96037- 20150 and 96038-
20150.
?ITEM A?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 3 WITH
MCMATH-TURNER CONSTRUCTION COMPANY, IN THE AMOUNT OF $59,463.69, FOR THE JR
ALLEN OFF-RAMP WIDENING PROJECT.
WHEREAS, per Resolution No. 80-14, Council authorized the widening of a
JR Allen off ramp, an Adams Farm Road lane extension, and a ramp extension on
SR 22/US 80; and,
WHEREAS, Change Order 3 is required for overruns of unit prices and for
additional signal changes on Veterans Parkway.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute Change Order 3
with McMath-Turner Construction Company (Columbus, GA) in the amount of
$59,463.69 for the JR Allen off-ramp widening project. Funds are available in
the FY16 Budget: LOST-Infrastructure ? Engineering ? Public
Safety-Infrastructure ? General Construction ? Veterans Double Churches
Project; 0109-250-9901-ROAD-7661- 92016 -20150.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF THE ROUTEMATCH MOBILE DATA
MANAGEMENT MODULE FROM ROUTEMATCH SOFTWARE, INC. (ATLANTA, GA) IN THE AMOUNT OF
$44,125.00.
WHEREAS, the RouteMatch Mobile Data Management Module is an expansion of the
current RouteMatch System used by METRA?s Dial-A-Ride Division; and,
WHEREAS, METRA?s transit scheduling and routing software system was originally
purchased from RouteMatch, per Resolution #366-04. Therefore, the purchase of
the expansion to the existing software is considered an only known source, per
the Procurement Ordinance; and,
WHEREAS, the added module will enhance METRA?s overall operations, in the
following areas:
- Monitor the location of vehicles and drivers and reduce unnecessary driver
overtime
- Increase safety measures for emergencies
-Improve will call management
-Conduct computer-assisted passenger counts
- Improve on time performance
-Improve driver accountability
-Conduct pre and post trip vehicle inspections
-Manage electronic fare payments
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase the RouteMatch Mobile
Data Management Module from RouteMatch Software, Inc. (Atlanta, GA) in the
amount of $44,125.00. Funds are budgeted in the FY16 Budget as follows:
Funding in the amount of $34,345.00 is budgeted in the Transportation Fund ?
FTA ? Software Lease; 0751-610-2400-MFTA-6541; and funding in the amount of
$9,780.00 is budgeted in the Transportation Fund ? FTA ?Computer Equipment;
0751-610-2400 MFTA- 7751 (Federal Share 80%, State Share 10%, City Share 10%).
_____________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of __________________, 2016 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO._____
A RESOLUTION AMENDING RESOLUTION NO. 440-13 (APPROVED DECEMBER 10,
2013) TO CHANGE THE NAME OF ONE OF THE AWARDED VENDORS, UNISOURCE WORLDWIDE,
INC. (JACKSONVILLE, FL) TO VERITIV OPERATING COMPANY (JACKSONVILLE, FL), TO
CONTINUE PROVIDING CUSTODIAL SUPPLIES.
WHEREAS, Unisource was one of the vendors awarded a portion of the bid to
provide various custodial supplies. Effective December 31, 2015, Unisource
Worldwide, Inc. had its name changed to Veritiv Operating Company, a subsidiary
of Veritiv Corporation. The services provided will remain the same per the bid
specifications; and,
WHEREAS, the contract was awarded on January 1, 2014 for two years with the
option to renew for three (3) additional twelve-month periods. The contract is
currently in the initial period; there will be no change to the end date of the
contract term.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
Resolution 440-13 (approved December 10, 2013) is hereby amended to change the
name of one of the awarded vendors, Unisource Worldwide, Inc. (Jacksonville,
FL)) to Veritiv Operating Company (Jacksonville, FL), to continue providing
custodial supplies.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE DECLARATION OF ONE (1) DODGE RAM 150 PICKUP TRUCK
(VEHICLE #521) AS SURPLUS, IN ACCORDANCE WITH SECTION 7-501 OF THE CHARTER OF
COLUMBUS CONSOLIDATED GOVERNMENT; AND AUTHORIZING THE DONATION OF THE SURPLUS
VEHICLE TO THE CITY OF WOODLAND, GEORGIA.
WHEREAS, the pickup truck is a 1984 model, requiring repairs and is no longer
practical for use per the Fleet Maintenance Division. Therefore, the vehicle
should be declared surplus; and,
WHEREAS, the Mayor of Woodland is willing to accept the vehicle and will
perform the required repairs.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to declare one (1) Dodge Ram 150
Pickup Truck (Vehicle #521) as surplus, in accordance with section 7-501 of the
Charter of Columbus Consolidated Government; and is authorized to donate the
surplus vehicle to the City of Woodland, Georgia.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
"ITEM E?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF STREAM MITIGATION CREDITS FROM UPATOI
CREEK MITIGATION BANK, LLC IN THE AMOUNT OF $10,351.00; AND THE KOLOMOKI
PLANTATION/KOLOMOKI FARMS, LLC IN THE AMOUNT OF $10,351.00, TO MITIGATE THE
IMPACTS ASSOCIATED WITH THE DEVELOPMENT OF THE SOUTH LUMPKIN MULTI-USE TRAIL
(FOLLOW M TRAIL).
WHEREAS, the South Lumpkin Multi-Use Trail (Follow Me Trail), currently under
construction, will consist of a pedestrian/biking bridge across Victory Drive.
The U.S. Corps of Engineers is requiring that the project obtain 1,035.1 stream
mitigation credits from an approved mitigation bank that serves the
Chattahoochee River Hydrologic Unit. Upatoi Creek and Kolomoki
Plantation/Kolomoki Farms Mitigation banks are approved by the U.S. Army Corps
of Engineers as mitigation banks for our area; and,
WHEREAS, the Planning Department solicited quotes from the two banks; and,
WHEREAS, a mitigation bank is a wetland, stream, or other aquatic resource area
that has been restored, established, enhanced, or (in certain circumstances)
preserved for the purpose of providing compensation for unavoidable impacts to
aquatic resources permitted under Section 404 or a similar state or local
wetland regulation.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase stream mitigation
credits from Upatoi Creek Mitigation Bank, LLC in the amount of $10,351.00; and
the Kolomoki Plantation/Kolomoki Farms, LLC in the amount of $10,351.00, to
mitigate the impacts associated with the development of the South Lumpkin
Multi-Use Trail (Follow M Trail). Funds are budgeted in the Transportation
Improvement Act fund.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of __________________, 2016 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 1 WITH AQUA DESIGN
SYSTEMS (FAYETTEVILLE, GA) IN THE AMOUNT OF $67,853.52 FOR OUTDOOR POOL REPAIRS.
WHEREAS, Per Resolution No. 112-15, Council authorized repairs at the outdoor
pools at Psalmond Road Recreation Center, Rigdon Park Recreation Center and
Shirley Winston Recreation Center; and,
WHEREAS, Change Order 1 is required for service valve replacements at Shirley
Winston; service valves replacement, new piping and motor wiring at Psalmond
Road; and service valves replacement, mechanical parts and slide repairs at
Rigdon Park.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute Change Order 1 with Aqua
Design Systems (Fayetteville, GA) in the amount of $67,853.52 for outdoor pool
repairs Funds are available in the FY16 Budget: LOST-Infrastructure ? Public
Works -Infrastructure ? General Construction ? Shirley Winston Pool Project-
Rigdon Park Pool Project -Psalmond Road Pool Project and Double Churches Pool
Project; 0109-260-9901-MNTN-7661- 96035-20150; 96036-20150; 96037- 20150 and
96038- 20150.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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