Agenda Item # 1
Columbus Consolidated Government
Council Meeting
02/25/2014
Agenda Report # 73
TO: Mayor and Council
SUBJECT: FY 2014 Georgia DOT - Supplemental Planning Contract
INITIATED BY: Planning Department
Recommendation: Approval is requested to execute a Supplemental Agreement with
the Georgia Department of Transportation (GDOT) for $101,692.58 in additional
funding for the Columbus-Phenix City Transportation Study (C-PCTS).
Background: The Metropolitan Planning Organization received a contract
from the Georgia DOT for the Federal Highway Administration (FHWA) Section 112
Funds to perform transportation planning activities identified in the
Columbus-Phenix City Unified Planning Work Program (UPWP) and said contract was
approved by Council on August 13, 2013. FHWA requires an annual report
outlining the activities, budget, and money spent during the fiscal year. The
additional funding that is being added to our FY 14 Budget are carry over funds
from FY 13. Therefore, the C-PCTS has amended the 2014 Unified Planning Work
Program to include this additional funding.
Analysis: The Columbus-Phenix City Transportation Study (C-PCTS) serves as the
Metropolitan Planning Organization (MPO) for the urban area. The
Transportation Planning Division is the designated MPO recipient and project
administrator for Section 112 Transportation Planning Funds. The
transportation planning funds are designated for the Columbus-Phenix City MPO
for the performance of multi-modal transportation activities.
Financial Considerations: The additional Federal carry over funds in the
amount of $101,692.58 will be added to the original contract in the amount
$251,141.93 (80%) is requested in the form of a supplemental contract with the
Georgia Department of Transportation. The additional Local Match of $25,423.14
(20%) will be added to the original local funds of $62,785.48 and will be drawn
from the Multi-Governmental Funds (Account 216). The following is a breakdown
of funding sources.
Projected Annual Fiscal Impact Statement: This is a supplemental contract with
GDOT which will require a 20% match from the Multi-Governmental Funds (Account
216).
Legal Considerations: The Columbus-Phenix City Transportation Study is in
compliance with all applicable planning requirements and certifications
necessary in order to receive the additional
federal funds.
Recommendations/ Actions: Approve the resolution authorizing the City Manager
to sign contract to receive the additional Federal Funding for the FY 2014
Transportation Planning Activities.
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE CITY MANAGER OF COLUMBUS, GEORGIA TO EXECUTE A
SUPPLEMENTAL AGREEMENT WITH THE GEORGIA DEPARTMENT OF TRANSPORTATION ON BEHALF
OF THE CITY FOR FINANCIAL ASSISTANCE TO CARRY OUT THE FY 2014 TRANSPORTATION
PLANNING WORK ACTIVITIES OF THE COLUMBUS-PHENIX CITY TRANSPORTATION STUDY
(C-PCTS).
WHEREAS, the City entered into an agreement with the Georgia Department of
Transportation (GDOT) on August 13, 2013 for financial assistance; and,
WHEREAS, GDOT has increased the funding for the Columbus-Phenix City
Transportation Study with Carry Over Funds from 2013. This will increase the
amount of Federal Funding (80%) from $251,141.93 to $352, 834.51. The Local
Funding (20%) has increased from $62,785.49 to $88,208.62; and,
WHEREAS, authorization is needed for the City Manager to enter into a
contractual agreement with GDOT to receive the additional funding.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
(1) That the City Manager is hereby authorized to execute said contract on
behalf of the Consolidated Government of Columbus, Georgia and accept the carry
over funds in the amount of $101,692.58; and,
(2) That the City gives assurance that, should contract be executed, it is the
intent of the Council to commit $6,083.06 for the local match from the; and,
(3) That the City Manager is authorized to execute (or to delegate to the
Metropolitan Planning Organization) the execution of and file with such
application and assurance, or, other documents required by GDOT in connection
with the application, and to requisition state funds to reimburse the City for
eligible expenses under any resulting grant contracts.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of _____________ 2014, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting ___________.
Councilor Baker voting ___________.
Councilor Barnes voting ___________.
Councilor Davis voting ___________.
Councilor Henderson voting ___________.
Councilor Huff voting ___________.
Councilor McDaniel voting ___________.
Councilor Turner Pugh voting ___________.
Councilor Thomas voting ___________.
Councilor Woodson voting ___________.
_____________________________ ________________________
Tiny B. Washington, Clerk of Council , Mayor
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