COLUMBUS IRON WORKS CONVENTION
AND
TRADE CENTER AUTHORITY
MINUTES OF THE MONTHLY MEETING
FEBRUARY 26, 2009
NOON
The monthly meeting of the Columbus Iron Works Convention and Trade Center
Authority was held in the Board Room of the facility, at 12:00 noon, on
Thursday, February 26, 2009
Authority Members Present: Chairman Frank Etheridge, Vice Chairman Lori Auten,
Mr. James Cantrell, Mr. Jed Harris and Mr. Colin Martin
Administrative Members Present: Mr. Larry Campbell, Executive Director, Ms.
Cindy Ware, Finance Manager and Ms. Chasity Hall, Secretary
CALL TO ORDER
At 12:05 P.M., Chairman Frank Etheridge called the meeting to order.
APPROVAL OF MINUTES
Chairman, Frank Etheridge asked if all members present had received and read
the minutes from the last meeting. With no corrections or additions to be
made, Vice Chairman, Lori Auten made a motion to accept the minutes of the
January 22, 2009 meeting. Mr. Jed Harris seconded the motion and the minutes
were accepted as written.
NEW BUSINESS
MAY MEETING DATE CHANGE Larry informed the Authority that he would be out
of town in Ashville, NC with the Columbus Convention and Visitors Bureau during
the time of the May meeting. Larry asked the members if it would be possible
to reschedule the meeting, moving it up one week from May 28th to May 21,
2009. The members all agreed that they would check their calendars and unless
a quorum would not be met the meeting date would be rescheduled for the earlier
date.
VIDEO MONITORS FOR LOBBY Larry reported to the Authority that he was
currently looking into getting information on placing video monitors into the
lobby of the facility. Larry added that as technology improved the
computerized signage currently in the building was becoming more obsolete
everyday and finding tech support for the Janus system was almost impossible.
Larry continued by stating that the monitors he was investigating would be
operated as both a computer and television monitor. Larry concluded by
assuring the members he would continue to keep them informed of any additional
information or progress in the project.
OLD BUSINESS
CONVENTION CENTER HOTEL / REQUEST FOR PROPOSAL Larry shared a draft copy of
the updated request for proposal (RFP) that would be mailed out from the
Development Authority. Larry added that the Development Authority currently
had a mailing list and that the RFP should go out within a few days.
B. 30TH ANNIVERSARY OF THE BUILDING As discussed at the last meeting, the
Columbus GA Convention and Trade Center has just entered into its 30th year of
operation and the building along with the Columbus Convention and Visitors
Bureau will be using that fact in marketing the building over the next year.
Larry shared with the Authority one example of this marketing by showing them a
30th Anniversary blue and silver metallic ribbon label, approximately 2 ? inch
wide, that had been printed and would be affixed to all correspondence being
mailed out through both the Trade Center and the CCVB. Larry then gave each
member a custom coffee mug that also read 30th Anniversary, Columbus GA
Convention and Trade Center 1979-2009. Then there was a brief discussion
about purchasing flags / banners to be displayed throughout the building.
Larry stated he would continue to update the members of any future ideas or
purchases.
C. FY-10 BUDGET A copy of the proposed FY-10 budget was passed
out to each member for their review. After a brief discussion, Mr. Colin
Martin made a motion to approve submitting the projected budget to council.
Vice Chairman Lori Auten seconded the motion and all members unanimously
carried it.
FINANCIAL REPORT
A. JANUARY 2009 See attached report..
A motion was made by Mr. Colin Martin and seconded by Vice Chairman
Lori Auten to approve the financial report as prepared and presented by Ms.
Cindy Ware.
ADJOURNMENT
With no further items of business to discuss, Chairman Frank Etheridge
adjourned the meeting at 1:15 p.m. The next regular meeting, which is held the
fourth Thursday of each month, will be held Thursday, March 26, 2008 in the
Board Room of the Columbus Georgia Convention and Trade Center.
Frank Etheridge, Chairman Larry Campbell,
Executive Director
Trade Center Authority Columbus, GA
Convention and Trade Center
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