Columbus, Georgia

Georgia's First Consolidated Government

Post Office Box 1340
Columbus, Georgia, 31902-1340
(706) 653-4013
fax (706) 653-4016

Council Members

Agenda Item #_1__





Columbus Consolidated Government

Council Meeting



August 21, 2007



Agenda Report #_183_





TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department







(A) SUPERVISORY VEHICLE REPLACEMENT FOR METRA



It is requested that Council approve the purchase of one (1) four door sedan,

via Georgia State Contract, SWC S-050483, from Bill Heard Chevrolet, (Columbus,

GA) in the amount of $15,815.00.



The sedan is a replacement unit that will be used by METRA personnel in the

performance of duties.



Funds are budgeted in FY08 Budget: Transportation Fund ? METRA FTA,

Automobiles; 0751-610-2400-MFTA-7721; (City 10%; Federal 80% and state 10%).





* * * * * * *



(B) 7-YARD DUMP TRUCK



It is requested that Council authorize the purchase of one (1) cab and chassis

from Carl Black GMC (Kennesaw, GA), in the amount of $51,218.00; and one (1)

7-yard dump body from Transport Equipment Company (Albany, GA), in the amount

of $9,750.00.



The dump truck is a replacement unit that will be used by the Sewer Maintenance

Division of the Public Services Department to transport personnel and

maintenance equipment to various job sites throughout the City.



On December 19, 2006 Council approved the purchase of a cab and chassis from

Carl Black GMC and a 7-yard dump body from Transport Equipment Company, per

Resolution No. 553-06, RFB No.07-0032. The bid specifications required vendors

to submit a bid price for future purchases during the FY08 budget year. Carl

Black GMC submitted a bid price of $51,218.00, per unit and Transport Equipment

Company submitted a bid price of $9,750.00, per unit, for future FY08

purchases. Both vendors have provided written confirmation to honor the bid

price.



Funds are budgeted in the FY08 Budget: Special Projects- Capital Project Fund

? Capital Projects ? Sewer Fund Supported Capital Projects ? Heavy Trucks ?

Vehicle Replacement; 0508-660-2000-CPSF-7723-20782-20080.



* * * * * * * *



(C) BALL FIELD GROOMER



It is requested that Council authorize the purchase of one (1) ball field

groomer from Kilpatrick Turf (Buford, GA), in the amount of $11,910.50.



The ball field groomer is a replacement unit that will be used by the Parks and

Recreation Department for field maintenance of all the baseball and softball

fields throughout the City.



On January 30, 2007 Council approved the purchase of a ball field groomer from

Kilpatrick Turf, per Resolution No. 45-07, RFB No.07-0039. The bid

specifications required vendors to submit a bid price for future purchases

during the FY08 budget year. The vendor submitted a bid price of $11,910.50,

per unit, for future FY08 purchases; and has provided written confirmation to

honor the bid price.



Funds are budgeted in the FY08 Budget: General Fund ?Parks and Recreation ?

Parks Services ? Capital Expenditures-Over $5,000.00; 0101-270-2100-PSRV-7761.



* * * * * * *





(D) CAB & CHASSIS FOR RECYCLING COLLECTION BODY



It is requested that Council authorize the purchase of one (1) cab and chassis

from Bill Heard Chevrolet (Columbus, GA), in the amount of $58,742.00.



A recycling collection body will be mounted on the cab and chassis. The

recycling collection truck is a replacement unit that will be used by the Solid

Waste Collection Division, of the Public Services Department, for curb side

pick up of recyclable goods.



On October 10, 2006 Council approved the purchase of a cab and chassis from

Bill Heard Chevrolet, per Resolution No. 459-06, RFB No.07-0006. The bid

specifications required vendors to submit a bid price for future purchases

during the FY08 budget year. The vendor submitted a bid price of $58,742.00,

per unit, for future FY08 purchases; and has provided written confirmation to

honor the bid price. The body vendor was unable to provide pricing for future

purchases. Therefore, the recycling collection body will be bid out at a later

date.



Funds are budgeted in the FY08 Budget: Special Projects- Capital Project Fund

? Capital Projects ? Integrated Waste Supported Capital Projects ? Heavy Trucks

? Vehicle Replacement Program; 0508-660-4000-CPSF-7723-20710-20040.







(E) 25-YARD REFUSE COLLECTION BODIES



It is requested that Council authorize the purchase of five (5) 25-yard refuse

collection bodies from Consolidated Disposal Systems (Smyrna, GA), in the

amount of $261,500.00.



The bodies will be mounted on cab and chassis. The refuse collection trucks

are replacement units that will be used by the Solid Waste Collection Division,

of the Public Services Department, for curb side pick up of household garbage.



On October 17, 2006 Council approved the purchase of a refuse collection body

from Consolidated Disposal Systems, per Resolution No. 467-06, RFB No.07-0008.

The bid specifications required vendors to submit a bid price for future

purchases during the FY08 budget year. The vendor submitted a bid price of

$52,300.00, per unit, for future FY08 purchases; and has provided written

confirmation to honor the bid price. The cab and chassis vendor was unable to

provide pricing for future purchases. Therefore, the cab and chassis will be

bid out at a later date.



Funds are budgeted in the FY08 Budget: Special Projects- Capital Project Fund

? Capital Projects ? Integrated Waste Supported Capital Projects ? Heavy Trucks

? Vehicle Replacement Program; 0508-660-4000-CPSF-7723-20710-20040.



* * * * * * *



(F) COMMERCIAL ZERO-TURN-RADIUS MOWERS



It is requested that Council authorize the purchase of one (1) commercial

zero-turn radius mower with grass catcher, and four (4) commercial

zero-turn-radius mowers without grass catchers from Hamilton Equipment

(Columbus, GA), in the amount of $30,180.75.



The mowers are replacement units and will be used by the Parks Services

Division, of the Parks and Recreation Department, to maintain ball fields

throughout Columbus.



On June 19, 2007 Council approved the purchase of two mowers from Hamilton

Equipment, per Resolution No. 277-07, RFB No.07-0066. The bid specifications

required vendors to submit a bid price for future purchases during the FY08

budget year. The vendor submitted a bid price of $7,683.75 for mowers with

grass catchers, per unit; and a bid price of $5,624.25 for mowers without grass

catchers, per unit, for future FY08 purchases. The vendor has provided written

confirmation to honor the bid prices.



Funds are budgeted in FY08 Budget: General Fund - Parks and Recreation ? Park

Services ? Capital Expenditures Over $5000.00, 0101-270-2100-PSRV-7761.

(G) STORM DRAIN REHABILITATION PRIORITY 1 PIPES, CONTRACT 1 ? RFB NO. 07-0082



It is requested that Council authorize the execution of a construction contract

with Reynolds Inliner, LLC (Fairburn, GA), in the amount of $970,575.00, for

storm drain rehabilitation priority 1 pipes (Contract 1). This project

consists of the following major elements: performing cured-in-place storm

sewer repairs as follows:



4,900 feet of 15" to 18" pipe 2,400 feet of 20" to 24" pipe

1,000 feet of 27" to 30" pipe 800 feet of 36" pipe

600 feet of 42" pipe 400 feet of 21" to 18" pipe

250 feet of 54" to 30" pipe 200 feet of 66" to 54"pipe

130 feet of 69" to 24" pipe 135 feet of 72" to 42" pipe

Manhole adjustments



Per resolution No. 132-07, Council pre-qualified four (4) vendors to submit

bids for cured-in-place rehabilitation of the storm system located throughout

Columbus; request for bids were mailed to the four (4) pre-qualified

contractors. Three (3) pre-qualified contractors submitted bids on July 18,

2007. This bid has been advertised, opened and reviewed. The bidders were:



Vendors Base Bid Alternate No. 1 Contract Amount

Reynolds Inliner, LLC

(Fairburn, GA) 694,825.00 275,750.00 $ 970,575.00

Southeast Pipe Survey

(Patterson, GA) 910,096.25 218,936.25 1,129,032.50

Insituform Technologies, Inc.

(Bessemer, AL) 1,040,937.25 218,581.25 1,259,518.50





Funding is available in the FY08 Budget: Lease Revenue Bonds/2003A Fund ?

Finance ? CBA 2003A Storm Water Enhancements ? General Construction ? Storm

Water Enhancements; 0554-200-2439-CBA-6561-40235-20030.





?ITEM A?

A RESOLUTION



NO._____________





A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FOUR DOOR SEDAN, VIA GEORGIA

STATE CONTRACT, SWC S-050483, FROM BILL HEARD CHEVROLET, (COLUMBUS, GA) IN THE

AMOUNT OF $15,815.00.



WHEREAS, the sedan is a replacement unit that will be used by METRA

personnel in the performance of duties.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase one (1) four

door sedan, via Georgia State Contract, SWC S-050483, from Bill Heard

Chevrolet, (Columbus, GA) in the amount of $15,815.00. Funds are budgeted in

FY08 Budget: Transportation Fund ? METRA FTA, Automobiles;

0751-610-2400-MFTA-7721; (City 10%; Federal 80% and state 10%).





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2007 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM B?

A RESOLUTION



NO._____________



A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) CAB AND CHASSIS FROM CARL

BLACK GMC (KENNESAW, GA), IN THE AMOUNT OF $51,218.00 AND ONE (1) 7-YARD DUMP

BODY FROM TRANSPORT EQUIPMENT COMPANY (ALBANY, GA), IN THE AMOUNT OF $9,750.00.



WHEREAS, the dump truck is a replacement unit that will be used by the

Sewer Maintenance Division of the Public Services Department to transport

personnel and maintenance equipment to various job sites throughout the City,

and;



WHEREAS, on December 19, 2006 Council approved the purchase of a cab

and chassis from Carl Black GMC, and a 7-yard dump body from Transport

Equipment Company, per Resolution No. 553-06, RFB No.07-0032. The bid

specifications required vendors to submit a bid price for future purchases

during the FY08 budget year. Carl Black GMC submitted a bid price of

$51,218.00, per unit and Transport Equipment Company submitted a bid price of

$9,750.00, per unit, for future FY08 purchases. Both vendors have provided

written confirmation to honor the bid price.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase one (1) cab and

chassis from Carl Black GMC (Kennesaw, GA), in the amount of $51,218.00 and one

(1) 7-yard dump body from Transport Equipment Company (Albany, GA), in the

amount of $9,750.00. Funds are budgeted in the FY08 Budget: Special Projects-

Capital Project Fund ? Capital Projects ? Sewer Fund Supported Capital Projects

? Heavy Trucks ? Vehicle Replacement; 0508-660-2000-CPSF-7723-20782-20080.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2007 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM C?

A RESOLUTION



NO._____________





A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) BALL FIELD GROOMER FROM

KILPATRICK TURF (BUFORD, GA), IN THE AMOUNT OF $11,910.50.



WHEREAS, the ball field groomer is a replacement unit that will be used

by the Parks and Recreation Department for field maintenance of all the

baseball and softball fields throughout the City, and;



WHEREAS, on January 30, 2007 Council approved the purchase of a ball

field groomer from Kilpatrick Turf, per Resolution No. 45-07, RFB No.07-0039.

The bid specifications required vendors to submit a bid price for future

purchases during the FY08 budget year. The vendor submitted a bid price of

$11,910.50, per unit, for future FY08 purchases; and has provided written

confirmation to honor the bid price.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase one (1) ball

field groomer from Kilpatrick Turf (Buford, GA), in the amount of $11,910.50.

Funds are budgeted in the FY08 Budget: General Fund ?Parks and Recreation ?

Parks Services ? Capital Expenditures-Over $5,000.00; 0101-270-2100-PSRV-7761.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2007 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM D?

A RESOLUTION



NO._____________





A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) CAB AND CHASSIS FROM BILL

HEARD CHEVROLET (COLUMBUS, GA), IN THE AMOUNT OF $58,742.00.



WHEREAS, a recycling collection body will be mounted on the cab and

chassis. The recycling collection truck is a replacement unit that will be

used by the Solid Waste Collection Division, of the Public Services Department,

for curb side pick up of recyclable goods, and;



WHEREAS, on October 10, 2006 Council approved the purchase of a cab and

chassis from Bill Heard Chevrolet, per Resolution No. 459-06, RFB No.07-0006.

The bid specifications required vendors to submit a bid price for future

purchases during the FY08 budget year. The vendor submitted a bid price of

$58,742.00, per unit, for future FY08 purchases; and has provided written

confirmation to honor the bid price. The body vendor was unable to provide

pricing for future purchases. Therefore, the recycling collection body will be

bid out at a later date.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase one (1) cab and

chassis from Bill Heard Chevrolet (Columbus, GA), in the amount of $58,742.00.

Funds are budgeted in the FY08 Budget: Special Projects- Capital Project Fund

? Capital Projects ? Integrated Waste Supported Capital Projects ? Heavy Trucks

? Vehicle Replacement Program; 0508-660-4000-CPSF-7723-20710-20040.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2007 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM E?

A RESOLUTION



NO._____________





A RESOLUTION AUTHORIZING THE PURCHASE OF FIVE (5) 25-YARD REFUSE COLLECTION

BODIES FROM CONSOLIDATED DISPOSAL SYSTEMS (SMYRNA, GA), IN THE AMOUNT OF

$261,500.00.



WHEREAS, the bodies will be mounted on cab and chassis. The refuse

collection trucks are replacement units that will be used by the Solid Waste

Collection Division, of the Public Services Department, for curb side pick up

of household garbage, and;



WHEREAS, on October 17, 2006 Council approved the purchase of a refuse

collection body from Consolidated Disposal Systems, per Resolution No. 467-06,

RFB No.07-0008. The bid specifications required vendors to submit a bid price

for future purchases during the FY08 budget year. The vendor submitted a bid

price of $52,300.00, per unit, for future FY08 purchases; and has provided

written confirmation to honor the bid price. The cab and chassis vendor was

unable to provide pricing for future purchases. Therefore, the cab and chassis

will be bid out at a later date.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase five (5) 25-yard

refuse collection bodies from Consolidated Disposal Systems (Smyrna, GA), in

the amount of $261,500.00. Funds are budgeted in the FY08 Budget: Special

Projects- Capital Project Fund ? Capital Projects ? Integrated Waste Supported

Capital Projects ? Heavy Trucks ? Vehicle Replacement Program;

0508-660-4000-CPSF-7723-20710-20040.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2007 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM F?

A RESOLUTION



NO._____________





A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) COMMERCIAL ZERO-TURN RADIUS

MOWER WITH GRASS CATCHER AND FOUR (4) COMMERCIAL ZERO-TURN-RADIUS MOWERS

WITHOUT GRASS CATCHERS FROM HAMILTON EQUIPMENT (COLUMBUS, GA), IN THE AMOUNT OF

$30,180.75.



WHEREAS, the mowers are replacement units and will be used by the Parks

Services Division, of the Parks and Recreation Department, to maintain ball

fields throughout Columbus, and;



WHEREAS, on June 19, 2007 Council approved the purchase of two mowers

from Hamilton Equipment, per Resolution No. 277-07, RFB No.07-0066. The bid

specifications required vendors to submit a bid price for future purchases

during the FY08 budget year. The vendor submitted a bid price of $7,683.75 for

mowers with grass catchers, per unit; and a bid price of $5,624.25 for mowers

without grass catchers, per unit, for future FY08 purchases. The vendor has

provided written confirmation to honor the bid prices.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase one (1)

commercial zero-turn radius mower with grass catcher, and four (4) commercial

zero-turn-radius mowers without grass catchers from Hamilton Equipment

(Columbus, GA), in the amount of $30,180.75. Funds are budgeted in FY08

Budget: General Fund - Parks and Recreation ? Park Services ? Capital

Expenditures Over $5000.00, 0101-270-2100-PSRV-7761.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2007 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM G?

A RESOLUTION



NO._____________



A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH REYNOLDS

INLINER, LLC (FAIRBURN, GA), IN THE AMOUNT OF $970,575.00, FOR STORM DRAIN

REHABILITATION PRIORITY 1 PIPES (CONTRACT 1).



WHEREAS, this project consists of the following major elements: performing

cured-in-place storm sewer repairs as follows: 4,900 feet of 15" to 18" pipe,

2,400 feet of 20" to 24" pipe, 1,000 feet of 27" to 30" pipe, 800 feet of 36"

pipe, 600 feet of 42" pipe, 400 feet of 21" to 18" pipe, 250 feet of 54" to 30"

pipe, 200 feet of 66" to 54"pipe, 130 feet of 69" to 24" pipe, 135 feet of 72"

to 42" pipe, and manhole adjustments; and,



WHEREAS, per resolution No. 132-07, Council pre-qualified four (4) vendors to

submit bids for cured-in-place rehabilitation of the storm system located

throughout Columbus; request for bids were mailed to the four (4) pre-qualified

contractors. Three (3) pre-qualified contractors submitted bids on July 18,

2007.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



That the City Manager is hereby authorized to execute a construction

contract with Reynolds Inliner, LLC (Fairburn, GA), in the amount of

$970,575.00, for storm drain rehabilitation priority 1 pipes (Contract 1).

Funding is available in the FY08 Budget: Lease Revenue Bonds/2003A Fund ?

Finance ? CBA 2003A Storm Water Enhancements ? General Construction ? Storm

Water Enhancements; 0554-200-2439-CBA-6561-40235-20030.





Introduced at a regular meeting of the Council of Columbus, Georgia, held

the _________ day of ____________, 2007 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

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