Agenda Item #_1__
Columbus Consolidated Government
Council Meeting
August 21, 2007
Agenda Report #_183_
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) SUPERVISORY VEHICLE REPLACEMENT FOR METRA
It is requested that Council approve the purchase of one (1) four door sedan,
via Georgia State Contract, SWC S-050483, from Bill Heard Chevrolet, (Columbus,
GA) in the amount of $15,815.00.
The sedan is a replacement unit that will be used by METRA personnel in the
performance of duties.
Funds are budgeted in FY08 Budget: Transportation Fund ? METRA FTA,
Automobiles; 0751-610-2400-MFTA-7721; (City 10%; Federal 80% and state 10%).
* * * * * * *
(B) 7-YARD DUMP TRUCK
It is requested that Council authorize the purchase of one (1) cab and chassis
from Carl Black GMC (Kennesaw, GA), in the amount of $51,218.00; and one (1)
7-yard dump body from Transport Equipment Company (Albany, GA), in the amount
of $9,750.00.
The dump truck is a replacement unit that will be used by the Sewer Maintenance
Division of the Public Services Department to transport personnel and
maintenance equipment to various job sites throughout the City.
On December 19, 2006 Council approved the purchase of a cab and chassis from
Carl Black GMC and a 7-yard dump body from Transport Equipment Company, per
Resolution No. 553-06, RFB No.07-0032. The bid specifications required vendors
to submit a bid price for future purchases during the FY08 budget year. Carl
Black GMC submitted a bid price of $51,218.00, per unit and Transport Equipment
Company submitted a bid price of $9,750.00, per unit, for future FY08
purchases. Both vendors have provided written confirmation to honor the bid
price.
Funds are budgeted in the FY08 Budget: Special Projects- Capital Project Fund
? Capital Projects ? Sewer Fund Supported Capital Projects ? Heavy Trucks ?
Vehicle Replacement; 0508-660-2000-CPSF-7723-20782-20080.
* * * * * * * *
(C) BALL FIELD GROOMER
It is requested that Council authorize the purchase of one (1) ball field
groomer from Kilpatrick Turf (Buford, GA), in the amount of $11,910.50.
The ball field groomer is a replacement unit that will be used by the Parks and
Recreation Department for field maintenance of all the baseball and softball
fields throughout the City.
On January 30, 2007 Council approved the purchase of a ball field groomer from
Kilpatrick Turf, per Resolution No. 45-07, RFB No.07-0039. The bid
specifications required vendors to submit a bid price for future purchases
during the FY08 budget year. The vendor submitted a bid price of $11,910.50,
per unit, for future FY08 purchases; and has provided written confirmation to
honor the bid price.
Funds are budgeted in the FY08 Budget: General Fund ?Parks and Recreation ?
Parks Services ? Capital Expenditures-Over $5,000.00; 0101-270-2100-PSRV-7761.
* * * * * * *
(D) CAB & CHASSIS FOR RECYCLING COLLECTION BODY
It is requested that Council authorize the purchase of one (1) cab and chassis
from Bill Heard Chevrolet (Columbus, GA), in the amount of $58,742.00.
A recycling collection body will be mounted on the cab and chassis. The
recycling collection truck is a replacement unit that will be used by the Solid
Waste Collection Division, of the Public Services Department, for curb side
pick up of recyclable goods.
On October 10, 2006 Council approved the purchase of a cab and chassis from
Bill Heard Chevrolet, per Resolution No. 459-06, RFB No.07-0006. The bid
specifications required vendors to submit a bid price for future purchases
during the FY08 budget year. The vendor submitted a bid price of $58,742.00,
per unit, for future FY08 purchases; and has provided written confirmation to
honor the bid price. The body vendor was unable to provide pricing for future
purchases. Therefore, the recycling collection body will be bid out at a later
date.
Funds are budgeted in the FY08 Budget: Special Projects- Capital Project Fund
? Capital Projects ? Integrated Waste Supported Capital Projects ? Heavy Trucks
? Vehicle Replacement Program; 0508-660-4000-CPSF-7723-20710-20040.
(E) 25-YARD REFUSE COLLECTION BODIES
It is requested that Council authorize the purchase of five (5) 25-yard refuse
collection bodies from Consolidated Disposal Systems (Smyrna, GA), in the
amount of $261,500.00.
The bodies will be mounted on cab and chassis. The refuse collection trucks
are replacement units that will be used by the Solid Waste Collection Division,
of the Public Services Department, for curb side pick up of household garbage.
On October 17, 2006 Council approved the purchase of a refuse collection body
from Consolidated Disposal Systems, per Resolution No. 467-06, RFB No.07-0008.
The bid specifications required vendors to submit a bid price for future
purchases during the FY08 budget year. The vendor submitted a bid price of
$52,300.00, per unit, for future FY08 purchases; and has provided written
confirmation to honor the bid price. The cab and chassis vendor was unable to
provide pricing for future purchases. Therefore, the cab and chassis will be
bid out at a later date.
Funds are budgeted in the FY08 Budget: Special Projects- Capital Project Fund
? Capital Projects ? Integrated Waste Supported Capital Projects ? Heavy Trucks
? Vehicle Replacement Program; 0508-660-4000-CPSF-7723-20710-20040.
* * * * * * *
(F) COMMERCIAL ZERO-TURN-RADIUS MOWERS
It is requested that Council authorize the purchase of one (1) commercial
zero-turn radius mower with grass catcher, and four (4) commercial
zero-turn-radius mowers without grass catchers from Hamilton Equipment
(Columbus, GA), in the amount of $30,180.75.
The mowers are replacement units and will be used by the Parks Services
Division, of the Parks and Recreation Department, to maintain ball fields
throughout Columbus.
On June 19, 2007 Council approved the purchase of two mowers from Hamilton
Equipment, per Resolution No. 277-07, RFB No.07-0066. The bid specifications
required vendors to submit a bid price for future purchases during the FY08
budget year. The vendor submitted a bid price of $7,683.75 for mowers with
grass catchers, per unit; and a bid price of $5,624.25 for mowers without grass
catchers, per unit, for future FY08 purchases. The vendor has provided written
confirmation to honor the bid prices.
Funds are budgeted in FY08 Budget: General Fund - Parks and Recreation ? Park
Services ? Capital Expenditures Over $5000.00, 0101-270-2100-PSRV-7761.
(G) STORM DRAIN REHABILITATION PRIORITY 1 PIPES, CONTRACT 1 ? RFB NO. 07-0082
It is requested that Council authorize the execution of a construction contract
with Reynolds Inliner, LLC (Fairburn, GA), in the amount of $970,575.00, for
storm drain rehabilitation priority 1 pipes (Contract 1). This project
consists of the following major elements: performing cured-in-place storm
sewer repairs as follows:
4,900 feet of 15" to 18" pipe 2,400 feet of 20" to 24" pipe
1,000 feet of 27" to 30" pipe 800 feet of 36" pipe
600 feet of 42" pipe 400 feet of 21" to 18" pipe
250 feet of 54" to 30" pipe 200 feet of 66" to 54"pipe
130 feet of 69" to 24" pipe 135 feet of 72" to 42" pipe
Manhole adjustments
Per resolution No. 132-07, Council pre-qualified four (4) vendors to submit
bids for cured-in-place rehabilitation of the storm system located throughout
Columbus; request for bids were mailed to the four (4) pre-qualified
contractors. Three (3) pre-qualified contractors submitted bids on July 18,
2007. This bid has been advertised, opened and reviewed. The bidders were:
Vendors Base Bid Alternate No. 1 Contract Amount
Reynolds Inliner, LLC
(Fairburn, GA) 694,825.00 275,750.00 $ 970,575.00
Southeast Pipe Survey
(Patterson, GA) 910,096.25 218,936.25 1,129,032.50
Insituform Technologies, Inc.
(Bessemer, AL) 1,040,937.25 218,581.25 1,259,518.50
Funding is available in the FY08 Budget: Lease Revenue Bonds/2003A Fund ?
Finance ? CBA 2003A Storm Water Enhancements ? General Construction ? Storm
Water Enhancements; 0554-200-2439-CBA-6561-40235-20030.
?ITEM A?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FOUR DOOR SEDAN, VIA GEORGIA
STATE CONTRACT, SWC S-050483, FROM BILL HEARD CHEVROLET, (COLUMBUS, GA) IN THE
AMOUNT OF $15,815.00.
WHEREAS, the sedan is a replacement unit that will be used by METRA
personnel in the performance of duties.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) four
door sedan, via Georgia State Contract, SWC S-050483, from Bill Heard
Chevrolet, (Columbus, GA) in the amount of $15,815.00. Funds are budgeted in
FY08 Budget: Transportation Fund ? METRA FTA, Automobiles;
0751-610-2400-MFTA-7721; (City 10%; Federal 80% and state 10%).
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) CAB AND CHASSIS FROM CARL
BLACK GMC (KENNESAW, GA), IN THE AMOUNT OF $51,218.00 AND ONE (1) 7-YARD DUMP
BODY FROM TRANSPORT EQUIPMENT COMPANY (ALBANY, GA), IN THE AMOUNT OF $9,750.00.
WHEREAS, the dump truck is a replacement unit that will be used by the
Sewer Maintenance Division of the Public Services Department to transport
personnel and maintenance equipment to various job sites throughout the City,
and;
WHEREAS, on December 19, 2006 Council approved the purchase of a cab
and chassis from Carl Black GMC, and a 7-yard dump body from Transport
Equipment Company, per Resolution No. 553-06, RFB No.07-0032. The bid
specifications required vendors to submit a bid price for future purchases
during the FY08 budget year. Carl Black GMC submitted a bid price of
$51,218.00, per unit and Transport Equipment Company submitted a bid price of
$9,750.00, per unit, for future FY08 purchases. Both vendors have provided
written confirmation to honor the bid price.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) cab and
chassis from Carl Black GMC (Kennesaw, GA), in the amount of $51,218.00 and one
(1) 7-yard dump body from Transport Equipment Company (Albany, GA), in the
amount of $9,750.00. Funds are budgeted in the FY08 Budget: Special Projects-
Capital Project Fund ? Capital Projects ? Sewer Fund Supported Capital Projects
? Heavy Trucks ? Vehicle Replacement; 0508-660-2000-CPSF-7723-20782-20080.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) BALL FIELD GROOMER FROM
KILPATRICK TURF (BUFORD, GA), IN THE AMOUNT OF $11,910.50.
WHEREAS, the ball field groomer is a replacement unit that will be used
by the Parks and Recreation Department for field maintenance of all the
baseball and softball fields throughout the City, and;
WHEREAS, on January 30, 2007 Council approved the purchase of a ball
field groomer from Kilpatrick Turf, per Resolution No. 45-07, RFB No.07-0039.
The bid specifications required vendors to submit a bid price for future
purchases during the FY08 budget year. The vendor submitted a bid price of
$11,910.50, per unit, for future FY08 purchases; and has provided written
confirmation to honor the bid price.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) ball
field groomer from Kilpatrick Turf (Buford, GA), in the amount of $11,910.50.
Funds are budgeted in the FY08 Budget: General Fund ?Parks and Recreation ?
Parks Services ? Capital Expenditures-Over $5,000.00; 0101-270-2100-PSRV-7761.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) CAB AND CHASSIS FROM BILL
HEARD CHEVROLET (COLUMBUS, GA), IN THE AMOUNT OF $58,742.00.
WHEREAS, a recycling collection body will be mounted on the cab and
chassis. The recycling collection truck is a replacement unit that will be
used by the Solid Waste Collection Division, of the Public Services Department,
for curb side pick up of recyclable goods, and;
WHEREAS, on October 10, 2006 Council approved the purchase of a cab and
chassis from Bill Heard Chevrolet, per Resolution No. 459-06, RFB No.07-0006.
The bid specifications required vendors to submit a bid price for future
purchases during the FY08 budget year. The vendor submitted a bid price of
$58,742.00, per unit, for future FY08 purchases; and has provided written
confirmation to honor the bid price. The body vendor was unable to provide
pricing for future purchases. Therefore, the recycling collection body will be
bid out at a later date.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) cab and
chassis from Bill Heard Chevrolet (Columbus, GA), in the amount of $58,742.00.
Funds are budgeted in the FY08 Budget: Special Projects- Capital Project Fund
? Capital Projects ? Integrated Waste Supported Capital Projects ? Heavy Trucks
? Vehicle Replacement Program; 0508-660-4000-CPSF-7723-20710-20040.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF FIVE (5) 25-YARD REFUSE COLLECTION
BODIES FROM CONSOLIDATED DISPOSAL SYSTEMS (SMYRNA, GA), IN THE AMOUNT OF
$261,500.00.
WHEREAS, the bodies will be mounted on cab and chassis. The refuse
collection trucks are replacement units that will be used by the Solid Waste
Collection Division, of the Public Services Department, for curb side pick up
of household garbage, and;
WHEREAS, on October 17, 2006 Council approved the purchase of a refuse
collection body from Consolidated Disposal Systems, per Resolution No. 467-06,
RFB No.07-0008. The bid specifications required vendors to submit a bid price
for future purchases during the FY08 budget year. The vendor submitted a bid
price of $52,300.00, per unit, for future FY08 purchases; and has provided
written confirmation to honor the bid price. The cab and chassis vendor was
unable to provide pricing for future purchases. Therefore, the cab and chassis
will be bid out at a later date.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase five (5) 25-yard
refuse collection bodies from Consolidated Disposal Systems (Smyrna, GA), in
the amount of $261,500.00. Funds are budgeted in the FY08 Budget: Special
Projects- Capital Project Fund ? Capital Projects ? Integrated Waste Supported
Capital Projects ? Heavy Trucks ? Vehicle Replacement Program;
0508-660-4000-CPSF-7723-20710-20040.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM F?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) COMMERCIAL ZERO-TURN RADIUS
MOWER WITH GRASS CATCHER AND FOUR (4) COMMERCIAL ZERO-TURN-RADIUS MOWERS
WITHOUT GRASS CATCHERS FROM HAMILTON EQUIPMENT (COLUMBUS, GA), IN THE AMOUNT OF
$30,180.75.
WHEREAS, the mowers are replacement units and will be used by the Parks
Services Division, of the Parks and Recreation Department, to maintain ball
fields throughout Columbus, and;
WHEREAS, on June 19, 2007 Council approved the purchase of two mowers
from Hamilton Equipment, per Resolution No. 277-07, RFB No.07-0066. The bid
specifications required vendors to submit a bid price for future purchases
during the FY08 budget year. The vendor submitted a bid price of $7,683.75 for
mowers with grass catchers, per unit; and a bid price of $5,624.25 for mowers
without grass catchers, per unit, for future FY08 purchases. The vendor has
provided written confirmation to honor the bid prices.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1)
commercial zero-turn radius mower with grass catcher, and four (4) commercial
zero-turn-radius mowers without grass catchers from Hamilton Equipment
(Columbus, GA), in the amount of $30,180.75. Funds are budgeted in FY08
Budget: General Fund - Parks and Recreation ? Park Services ? Capital
Expenditures Over $5000.00, 0101-270-2100-PSRV-7761.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM G?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH REYNOLDS
INLINER, LLC (FAIRBURN, GA), IN THE AMOUNT OF $970,575.00, FOR STORM DRAIN
REHABILITATION PRIORITY 1 PIPES (CONTRACT 1).
WHEREAS, this project consists of the following major elements: performing
cured-in-place storm sewer repairs as follows: 4,900 feet of 15" to 18" pipe,
2,400 feet of 20" to 24" pipe, 1,000 feet of 27" to 30" pipe, 800 feet of 36"
pipe, 600 feet of 42" pipe, 400 feet of 21" to 18" pipe, 250 feet of 54" to 30"
pipe, 200 feet of 66" to 54"pipe, 130 feet of 69" to 24" pipe, 135 feet of 72"
to 42" pipe, and manhole adjustments; and,
WHEREAS, per resolution No. 132-07, Council pre-qualified four (4) vendors to
submit bids for cured-in-place rehabilitation of the storm system located
throughout Columbus; request for bids were mailed to the four (4) pre-qualified
contractors. Three (3) pre-qualified contractors submitted bids on July 18,
2007.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with Reynolds Inliner, LLC (Fairburn, GA), in the amount of
$970,575.00, for storm drain rehabilitation priority 1 pipes (Contract 1).
Funding is available in the FY08 Budget: Lease Revenue Bonds/2003A Fund ?
Finance ? CBA 2003A Storm Water Enhancements ? General Construction ? Storm
Water Enhancements; 0554-200-2439-CBA-6561-40235-20030.
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
Attachments
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