January 5, 2006
Members Present: Walter J. Wright, Jr. ? Chairperson
Margaret Jenkins
Uhland ?U.D.? Roberts
Maretta Taylor
Eleanor White
The Chairperson introduced Mrs. Martha Works King, the challenged voter, to the
Board before calling the meeting to order.
Meeting was called to order by Mr. Walter Wright, Jr. A motion was made and
seconded to accept the minutes of the December Board Meeting. Vote was
unanimous.
S Y N O P S I S
Mrs. Martha Works appeared before the Board to address the challenge of her
voter registration status in Muscogee County. After reviewing the information
that was presented by Mrs. King, the Board found that Mrs. King is not a
qualified voter in Muscogee County. The Board based their decision on
homestead exemption that is being claimed by Mrs. Works and her husband in
Fulton County, Georgia. A motion was made by Mr. U.D. Roberts to remove Mrs.
King?s name from the electors list in this County. Motion was seconded by Mrs.
Margaret Jenkins. Vote was unanimous. Mrs. King will be mailed a certified
letter stating the Board?s decision and her alternatives. The Director
suggested that the tax bill be made a part of the minutes.
NEW BUSINESS:
The Director enlightened the Board members on the meeting that was held in
Atlanta. The pilot counties who participated in the pilot of Express Polls in
the November election were there to brief on some of their issues. Most of the
counties only used 2 Express Polls in 1 precinct. They talked about their
experiences on election day. They would not talk about things prior to
election day initially. The biggest problem encountered was with
synchronization during the day. Cobb County used 25 precincts. Cobb County
had problems with the supplemental list. The Director told the Board that we
will need to purchase a duplicator for flash cards. The Secretary of State?s
Office will update the system with all people who advanced voted until 5:00
p.m. the Friday before the election day. Saturday morning at 9:00 a.m. we will
be given a password so that we can go into the system and retrieve information
on everyone who voted since the system was downloaded. We will be allowed to
get the downloaded information onto a flash card. We will take the flash card
and place in a duplicator and duplicate the cards for each of our express
polls. An eight card duplicator is $6,000.00 and a twelve card duplicator is
$12,000.00. The flash cards are $325.00 each. We will need to purchase two
flash cards. With loading and unloading the flash cards from the express poll
to the duplicator will take fifteen minutes to do eight cards. We will have
ninety-six cards. It will take approximately three hours just to get the flash
cards ready. They will then be physically transported to Cusseta Road and put
into the Express Poll for the precincts. They will be loaded onto the carts
and be ready for pickup by 8:00 a.m. the Monday before election day on Tuesday.
If more than two express polls are networked a hub will have to be purchased.
The express polls will be brought to the Government Center on election night so
that the consolidation team can access the numbered list of voters.
There is a possibility that advanced voting will be expanded because of it
being popular with the electors.
The Staff and Director will attend an Express Poll training session February
15, 2006 at Kennesaw State University.
There being no further business to discuss, a motion was made and seconded to
adjourn the meeting. Vote was unanimous.
Diane Scrimpshire Walter J. Wright, Jr.
Recording Secretary Chairperson
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