Agenda Item # 3
Columbus Consolidated Government
Council Meeting
August 28, 2012
Agenda Report # 097
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) ArcGIS SOFTWARE LICENSE AND MAINTENANCE
It is requested that Council approve payment to ESRI (Redlands, California) in
the amount of $35,870.00, for the annual ArcGIS Software Maintenance and
License covering the period from November 16, 2012 through November 15, 2013.
ESRI is the developer of various software packages used by the GIS Division,
and other departments, for map generation, as well as, editing and maintaining
the City?s tax parcels, streets zoning and land use databases. Consequently,
the vendor is considered an Only Known Source for the maintenance and support
of the software, per Section 3-114 of the Procurement Ordinance.
Funds are budgeted in FY13 Budget: General Fund - Information Technology ?
Software Lease; 0101-210-1000-ISS-6541.
* * * * * * * *
(B) ANNUAL MAINTENANCE FOR CISCO/AVVID IP PHONE SYSTEM
It is requested that Council approve payment to AT&T, in the amount of
$78,393.63, for the annual maintenance (known as AT&T AMS Essential Plus
Service) for all Cisco equipment and software license renewals, included in the
IP Telephony network in twelve locations: the Government Center, Annex, Public
Safety Complex, Fox Recreation Center, Trade Center, Public Services
Administration Building, Fleet Maintenance, Facilities Maintenance, Signal
Shop, Storage Warehouse, METRA, and the Animal Control Facility.
The AT&T AMS IP Telephony Manager is a continuance of the existing Cisco/AT&T
hardware and software maintenance purchased with the new Cisco AVVID IP Phone
System through AT&T (formerly BellSouth). The maintenance is renewable each
year on or before the anniversary date of July 1st.
Only AT&T has a complete end-to-end solution for all voice and data issues from
both an equipment and network perspective including the AT&T CO (Central
Office) network. Consequently, this maintenance and service is available only
through AT&T and deemed an only known source per the Procurement Ordinance
3-114.
Funds, in the amount of, $62,370.58 are budgeted in the FY13Budget: General
Fund - Information Technology ? Computer Equipment Maintenance;
0101-210-1000-ISS-6511. The remaining funds, in the amount of $16,023.05, are
budgeted in the FY13Budget: General Fund ? Information Technology ? Software
Lease; 0101-210-1000-ISS-6541.
* * * * * * * *
C) OPEN SYSTEM IBM TAPE DRIVES AND IBM TSM TIVOLI BACK UP SOFTWARE UPGRADE
It is requested that Council approve the purchase of tape drives and backup
software upgrade from IBM/CPAK (Atlanta, GA), in the amount of $35,151.80, via
Georgia Statewide Contract #SWC90813-02.
The purchase will consist of the following:
IBM TS3200 Tape Library Express $22,208.80
IBM System x3550 M4 Server and Software $6,943.00
Technical Installation Services $6,000.00
Total Cost $35,151.80
The current IBM 3573 Tape Library is four (4) years old and can no longer
support the volume of data required to be backed up nightly. The daily backing
up and securing CCG data should be considered a top priority.
Funds are budgeted in the FY13 Budget: LOST/Infrastructure Fund ? Information
Technology ? Computer Equipment ? IT Storage Project; 0109 ? 210 ? 9901 ? LOST
? 7751 ? 90001 ? 20130.
* * * * * * * *
(D) PURSUIT VEHICLES
It is requested that Council authorize the additional purchase of forty-five
(45) pursuit vehicles (Dodge Chargers with Police Package), from Carl Gregory
Dodge, (Columbus, GA), in the amount of $1,061,235.00.
Pursuit vehicles were approved in the FY13 Budget for the following
departments: thirty (30) vehicles will be used by the Police Department;
thirteen (13) vehicles will be used by the Sheriff?s Office; and two (2)
vehicles will be used by the Marshal?s Office. These are replacement vehicles.
Per Resolution #297-11, Carl Gregory Dodge was the awarded vendor for RFB No.
12-0004, Dodge Chargers with Police Package. Carl Gregory Dodge has agreed to
provide the additional pursuit vehicles for the same, awarded bid price of
$22,653.00, per unit, for a total of $1,019,385.00. The bid, which was for the
Marshal?s Office, only required black paint. The thirty (30) vehicles for the
Police Department will require special paint, at an additional cost of
$1,145.00 per unit, for a total cost of $34,350.00. Also, the Police Department
requires a Back-up Alert Warning System be added to the thirty (30) vehicles,
at an additional cost of $250.00 per unit, for a total cost of $7,500.00. See
table below for cost breakout:
BASE VEHICLE QUANTITY PRICE TOTAL PRICE
DODGE CHARGERS WITH POLICE PACKAGE 45 $22,653.00 $1,019,385.00
DEPARTMENT / VEHICLE COLOR QUANTITY ADDITIONAL PER UNIT
COST (if any) TOTAL PRICE
POLICE DEPT: 2-TONE (BLUE/WHITE) 30 $1,145.00 $34,350.00
SHERIFF: WHITE 13 $0.00 $0.00
MARSHAL: BLACK 2 $0.00 $0.00
SUBTOTAL $1,053,735.00
DEPARTMENT / ADDITIONAL OPTION QUANTITY PRICE TOTAL PRICE
POLICE DEPT: BACK-UP ALERT WARNING SYSTEM 30 $250.00 $7,500.00
GRAND TOTAL $1,061,235.00
Funds are budgeted in the FY13 Budget as follows:
Police ? LOST-Public Safety Fund ? Police ? Public Safety-LOST ? Automobiles;
0102 ? 400 ? 9900 ? LOST ? 7721 ? ($721,440.00).
Sheriff?s Office ? LOST-Public Safety Fund ? Sheriff ? Public Safety-LOST ?
Automobiles; 0102 ? 550 ? 9900 ? LOST ? 7721 ? ($294,489.00).
Marshal?s Office ? LOST-Public Safety Fund ? Municipal Court ? Public
Safety-LOST ? Automobiles; 0102 ? 530 ? 9900 ? LOST ? 7721 ? ($45,306.00).
* * * * * *
(E) DEBT COLLECTION SERVICES (ANNUAL CONTRACT) ? RFP NO. 12-0009
It is requested that Council approve the annual contract with Credit Financial
Services to provide debt collection services on an ?as needed basis?. This
service will maximize collections of delinquent account receivables, using the
highest professional standards. The services will be utilized for, but not
limited to, Landfill Collections, Parking, False Alarms, Ambulance, Demolition
Liens, etc.
The Contractor will provide the following:
Accurate monitoring of records/debts and reporting of debts/debts collected.
Reliable and time-tested system for ensuring accuracy.
Monthly reconciliations performed and analyzed against payments and fee going
in or out, and the month-end statements sent to clients.
Acknowledgement Reports of newly assigned accounts.
Run assigned accounts through the National Change of Address (NCOA) database.
Utilize skip-tracing campaigns when needed, mailing and dialing campaigns
utilizing top-technology scanning procedures..
Receive FTP file of newly assigned accounts through secure website.
Has the ability to manually cut a check to the client or customer due to
overpayment.
Ability to provide secure web access to both customer and the City.
Ability to separately categorize assigned accounts based on the referring
entity.
Provide online access to make payments and review account history.
Ability to cancel or return claims within 24 hours of notifications.
Work all accounts, regardless of size for payment in full first.
Engage a licensed Georgia Attorney to assist with litigation and asset search.
The contract shall be for two years, with the option to renew for three (3)
additional twelve-month periods. Contract renewal will be contingent upon the
mutual agreement of the City and the Contractor.
The RFP postcard invitations were mailed to seventy-seven (77) vendors, and
posted on the City?s website, and Georgia Procurement Registry. The RFP has
been advertised, opened and evaluated. Fourteen (14) proposals were received
on January 13. 2012, from the following offerors:
Credit Financial Services (Durham, NC) TaxServ, LLC (Mclean, VA)
Credit Adjustments (Defiance, OH) Penn Credit Corp. (Harrisburg, PA)
Professional Recovery Consultants (Durham, NC) RSI Enterprises, Inc. (Glendale,
AZ)
Municipal Collection of America (Lansing, IL) IC System (Vadnais Heights, MN)
Financial Asset Management Systems (Tucker, GA) Municipal Service Bureau
(Austin, TX)
Professional Placement Service (Milwaukee, WI) SSI Group (Mobile, AL)
NCO Group, Inc. (Horsham, PA) Conrad Companies (Escondido, CA)
The proposals were reviewed by the Evaluation Committee members, which
consisted of representatives from METRA Public Services, Fire/EMS, and Finance
Departments. Also representatives from the Finance Department served in
advisory positions and were not voting members.
The City?s Procurement Ordinance, Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the process of an RFP there is no formal opening, due
to the possibility of negotiated components of the proposal. In the event
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
If Council does not approve the recommended offeror, negotiations will begin
with the next responsive offeror. Evaluation results and cost information have
been submitted to the City Manager in a separate memo for information purposes.
Funds will be deposited into a Revenue Account.
* * * * * *
(F) WATERSHED FERTILIZATION (ANNUAL CONTRACT) - RFB NO. 13-0002
It is requested that Council approve the purchase of watershed fertilization
services from Burts Fertilizer (Midland, GA) for the estimated annual contract
value of $17,639.59. This contract includes the fertilization of approximately
78.77 acres of watershed lakes to provide erosion control. The watershed lakes
are as follows: Bull Creek - Psalmond Rd.; Cooper Creek-Gentian Blvd.;
Smith-Schomburg Rd.; Charter Oaks-Papaya Dr.; Weems-Stinson St.; Pierce
Chapel-Creekwood Ct.; DeBrabant-Macon Rd.; Anthony-Rockhurst; MCP-Schatulga
Rd.; Airport-Airport Thruway; and Heath-Heath Park.
The contract period is for three (3) years, with the option to renew for two
(2) additional twelve-month periods. The renewal option is contingent upon the
mutual agreement of the City and the Contractor.
Bid postcard invitations were mailed to ninety-three vendors and bid
specifications were posted on the web page of the Purchasing Division and the
Georgia Procurement Registry. One bid was received on August 1, 2012. This
bid has been advertised, opened and reviewed. The bidder was:
Estimated
Annual Usage
Burts Fertilizer (Midland, GA) $17,639.59
Funds will be budgeted each fiscal year for this ongoing expense: Sewer Fund -
Public Services - Sewer Maintenance ? Contractual Services;
0202-260-3210-SWRM-6319.
* * * * * *
(G) CELLULAR TELEPHONE SERVICES (ANNUAL CONTRACT)
It is requested that Council approve the continuation of cellular telephone
services with Verizon Wireless, via Georgia State Contract, GTA000187-10.
Alltel was awarded the contract to provide wireless communication services to
Columbus Consolidated Government, per Resolution No. 413-07 (RFP No. 07-0012),
on September 18, 2007. On July 11, 2009, Alltel services officially
transitioned from Alltel Wireless to Verizon Wireless. Verizon Wireless agreed
to honor the terms of the contract, and Council approved to continue the
contract with Verizon Wireless, per Resolution No. 481-09.
The City?s contract term has ended. However, Verizon Wireless is one of the
contractors awarded the State contract for Wireless communication. Verizon
Wireless has agreed to continue the same plan, monthly access charge and any
eligible discounts. Therefore, it is in the City?s best interest to continue
with Verizon Wireless under the State Contract.
The Georgia State Contract agreement with Verizon Wireless has been extended
through December 31, 2012, with a possible extension through June 30, 2013.
Funding will be budgeted each fiscal year for this on going expense: Various
Accounts ? Mobile Phone ? 6622.
* * * * * * * *
(H) LANDFILL COMPACTOR ? RFB 12-0057
It is requested that Council authorize the purchase of one (1) Landfill
Compactor (2012 Al-jon Advantage 500), from Al-jon Manufacturing LLC, (Ottumwa,
IA) in the amount of $589,427.00.
The Landfill Compactor will be utilized by the Landfill Division for waste
management. This unit is a new vehicle.
Bid postcard invitations were mailed to twenty-five vendors and bid
specifications were posted on the web page of the Purchasing Division and the
Georgia Procurement Registry. Two bids were received on August 8. This bid
has been advertised, opened and reviewed. The bidders were:
Vendors Guaranteed Trade-In Allowance Unit Price
Al-jon Manufacturing LLC (Ottumwa, IA) $208,000.00 $589,427.00
Humdinger Equipment (Lubbock, TX) $85,000.00 $537,500.00
Although Humdinger Equipment offered a landfill compactor at a lower cost,
Al-jon Manufacturing LLC offered a higher guaranteed trade-in allowance.
The Landfill Compactor is not listed on the Georgia Statewide Contract.
Funds are budgeted in the FY13 Budget: Integrated Waste Management Fund ?
Public Services ? Pine Grove Landfill ? Capital Expend-Over $5,000;
0207-260-3560-PGRO-7761.
(I) ANNUAL TRANSMISSION SYSTEM SERVICE CONTRACT
It is requested that Council authorize payment to Motorola Solutions, Inc., in
the amount of $183,620.60, to execute the FY13 annual transmission system
service contract for the City?s 800 MHz radio communication system.
Per the award of RFP No. 149-91, (Resolution No. 91-92) the City established an
Annual Transmission System Maintenance contract with Motorola Solutions, Inc.,
(formerly Motorola Communications and Electronics, Inc), having renewed said
contract each year. The Annual Transmission System Service Agreement is
adjusted each year for any deletions or additions of transmission system
components. Consequently, this year?s agreement includes the new McKee Rd
Tower Site that came on line within the last 16 months.
The Annual Transmission System Service agreement covers the highly technical
components of the Radio System. The agreement runs from July 1, 2012 through
June 30, 2013, and the annual payment is made, in total, at the beginning of
each agreement period.
Harris County maintains the Roosevelt State Park transmission site that is
included in this annual service agreement, for which they will reimburse the
City in the amount of $24,033.28.
Motorola Solutions, Inc., is the manufacturer of the equipment, and therefore,
considered an only known source for this specific maintenance.
Funds are budgeted in FY13 Budget: General Fund - Engineering - Radio
Communications ? Service Contracts, 0101-250-3110-RADI-6513.
* * * * * * * *
(J) MOBILE DATA COMPUTERS FOR SHERIFF?S OFFICE
It is requested that Council approve the purchase of eight (8) MW810 mobile
data computers from Motorola Solutions, Inc., in the amount of $89,656.00
($11,207.00 each), via a cooperative purchase utilizing State of Georgia
(Georgia Technology Authority) Contract # 980-2800008.
The new mobile data units will be installed into eight (8) pursuit vehicles
recently approved for purchase for the Sheriff?s Office
Funds are budgeted in the FY13 Budget: LOST/Public Safety ? Sheriff ? Public
Safety/LOST ? Automobiles; 0102 - 550 ? 9900 ? LOST? 7721.
?ITEM A?
A RESOLUTION
NO.___
A RESOLUTION AUTHORIZING PAYMENT TO ESRI (REDLANDS, CALIFORNIA) IN THE AMOUNT
OF $35,870.00, FOR THE ANNUAL ARCGIS SOFTWARE MAINTENANCE AND LICENSE COVERING
THE PERIOD FROM NOVEMBER 16, 2012 THROUGH NOVEMBER 15, 2013.
WHEREAS, ESRI is the developer of various software packages used by the GIS
Division, and other departments, for map generation, as well as, for editing
and maintaining the City?s tax parcels, streets zoning and land use databases.
Consequently, the vendor is considered an Only Known Source for the maintenance
and support of the software, per Section 3-114 of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to ESRI
(Redlands, California) in the amount of $35,870.00, for the annual ArcGIS
Software Maintenance and License covering the period from November 16, 2012
through November 15, 2013. Funds are budgeted in FY13 Budget: General Fund -
Information Technology ? Software Lease; 0101-210-1000-ISS-6541.
___________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2012 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B"
A RESOLUTION
NO.__
A RESOLUTION AUTHORIZING PAYMENT TO AT&T, IN THE AMOUNT OF $78,393.63, FOR
THE ANNUAL MAINTENANCE (KNOWN AS AT&T AMS ESSENTIAL PLUS SERVICE) FOR ALL
CISCO EQUIPMENT AND SOFTWARE LICENSE RENEWALS, INCLUDED IN THE IP TELEPHONY
NETWORK IN TWELVE LOCATIONS: THE GOVERNMENT CENTER, ANNEX, PUBLIC SAFETY
COMPLEX, FOX RECREATION CENTER, TRADE CENTER, PUBLIC SERVICES ADMINISTRATION
BUILDING, FLEET MAINTENANCE, FACILITIES MAINTENANCE, SIGNAL SHOP, STORAGE
WAREHOUSE, METRA, AND THE ANIMAL CONTROL FACILITY.
WHEREAS, the AT&T AMS IP Telephony Manager is a continuance of the
existing Cisco/AT&T hardware and software maintenance purchased with the new
Cisco AVVID IP Phone System through AT&T (formerly BellSouth). The maintenance
is renewable each year on or before the anniversary date of July 1st.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to AT&T, in
the amount of $78,393.63, for the annual maintenance (known as AT&T AMS
Essential Plus Service) for all Cisco equipment and software license renewals,
included in the IP Telephony network in twelve locations: the Government
Center, Annex, Public Safety Complex, Fox Recreation Center, Trade Center,
Public Services Administration Building, Fleet Maintenance, Facilities
Maintenance, Signal Shop, Storage Warehouse, METRA, and the Animal Control
Facility.
Funds in the amount of $62,370.58 are budgeted in the FY13 Budget: General Fund
- Information Technology ? Computer Equipment Maintenance;
0101-210-1000-ISS-6511. The remaining funds, in the amount of $16,023.05, are
budgeted in the FY13 Budget: General Fund ? Information Technology ? Software
Lease; 0101-210-1000-ISS-6541.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2012 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO.____
A RESOLUTION AUTHORIZING THE PURCHASE OF TAPE DRIVES AND BACKUP SOFTWARE
UPGRADE FROM IBM/CPAK (ATLANTA, GA), IN THE AMOUNT OF $35,151.80, VIA GEORGIA
STATEWIDE CONTRACT #SWC90813-02.
WHEREAS, the purchase will consist of the following: 1) IBM TS3200
Tape Library Express, 2) IBM System x3550 M4 Server and Software, and 3)
Technical Installation Services; and,
WHEREAS, the current IBM 3573 Tape Library is four (4) years old and
can no longer support the volume of data required to be backed up nightly. The
daily backing up and securing of CCG data should be considered a top priority.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase tape drives and
backup software upgrade from IBM/CPAK (Atlanta, GA), in the amount of
$35,151.80, via Georgia Statewide Contract #SWC90813-02. Funds are budgeted in
the FY13 Budget: LOST/Infrastructure Fund ? Information Technology ? Computer
Equipment ? IT Storage Project; 0109 ? 210 ? 9901 ? LOST ? 7751 ? 90001 ? 20130.
_______________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2012 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO.__
A RESOLUTION AUTHORIZING THE PURCHASE OF FORTY-FIVE (45) PURSUIT
VEHICLES (DODGE CHARGERS WITH POLICE PACKAGE), FROM CARL GREGORY DODGE-C-J
(COLUMBUS, GA), IN THE AMOUNT OF $1,061,235.00.
WHEREAS, the pursuit vehicles were approved in the FY13 Budget and will
be used by the following departments: thirty (30) vehicles will be used by the
Police Department; thirteen (13) vehicles will be used by the Sheriff?s Office;
and two (2) vehicles will be used by the Marshal?s Office. These are
replacement vehicles.
WHEREAS, per Resolution #297-11, Carl Gregory Dodge-C-J was the awarded vendor
for RFB 12-0004 Dodge Chargers with Police Package, and has agreed to provide
the forty-five (45) additional pursuit vehicles for the awarded bid price of
$22,653.00 per unit, for a total amount of $1,019,385.00, plus additional paint
costs totaling $34,350.00, and additional cost for Back-up Alert Warning
Systems totaling $7,500.00, for a grand total of $1,061,235.00; and,
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase forty-five (45) Dodge
Chargers with Police Package, including special paint costs and Back-up Alert
Warning Systems, from Carl Gregory Dodge-C-J, (Columbus, GA) in the amount of
$1,061,235.00.
Funds are budgeted in the FY13 Budget as follows:
Police ? LOST-Public Safety Fund ? Police ? Public Safety-LOST ? Automobiles;
0102 ? 400 ? 9900 ? LOST ? 7721 ? ($721,440.00).
Sheriff?s Office ? LOST-Public Safety Fund ? Sheriff ? Public Safety-LOST ?
Automobiles; 0102 ? 550 ? 9900 ? LOST ? 7721 ? ($294,489.00).
Marshal?s Office ? LOST-Public Safety Fund ? Municipal Court ? Public
Safety-LOST ? Automobiles; 0102 ? 530 ? 9900 ? LOST ? 7721 ? ($45,306.00).
____________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2012 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH CREDIT
FINANCIAL SERVICES (DURHAM, NC) TO PROVIDE DEBT COLLECTION SERVICES.
WHEREAS, an RFP was administered (RFP No. 12-0009) and fourteen (14) proposals
were received; and,
WHEREAS, the proposal submitted by Credit Financial Services met all
proposal requirements and is deemed most responsive to the RFP; and,
WHEREAS, the contract term shall be for two years, with the option to
renew for three (3) additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a contract with Credit
Financial Services to provide Debt Collection Services. Funds will be
deposited into a Revenue Account.
_____________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2012 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO.____
A RESOLUTION AUTHORIZING THE PURCHASE OF WATERSHED FERTILIZATION SERVICES FROM
BURTS FERTILIZER FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $17,639.59.
WHEREAS, this contract includes the fertilization of approximately 78.77 acres
of watershed lakes to provide erosion control; and,
WHEREAS, the watershed lakes are Bull Creek-Psalmond Road; Cooper Creek-Gentian
Blvd; Smith-Schomburg Rd.; Charter Oaks-Papaya Dr; Weems-Stinson St.; Pierce
Chapel-Creekwood Court; DeBrabant-Macon Rd.; Anthony-Rockhurst; MCP-Schatulga
Rd.; Airport-Airport Thruway and Heath-Heath Park.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to procure watershed fertilization
services from Burts Fertilizer for the estimated annual contract value of
$17,639.59. This contract period is for three years, with the option to renew
for two additional twelve-month periods. The renewal option is contingent upon
the mutual agreement of the City and the Contractor. Funds will be budgeted
each fiscal year for this ongoing expense: Sewer Fund - Public Services - Sewer
Maintenance ? Contractual Services; 0202-260-3210-SWRM-6319.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
___________ day of ____________, 2012 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE CONTINUATION OF THE ANNUAL CONTRACT FOR CELLULAR
TELEPHONE SERVICES WITH VERIZON WIRELESS, VIA GEORGIA STATE CONTRACT,
GTA000187-10.
WHEREAS, Alltel was awarded the contract to provide wireless
communication service to Columbus Consolidated Government, per Resolution No.
413-07 (RFP No. 07-0012), on September 18, 2007. On July 11, 2009, Alltel
services officially transitioned from Alltel Wireless to Verizon Wireless.
Verizon Wireless agreed to honor the terms of the contract, and Council
approved to continue the contract with Verizon Wireless, per Resolution No.
481-09; and,
WHEREAS, the City?s contract term has ended. However, Verizon Wireless is one
of the contractors awarded the State contract for Wireless communication.
Verizon Wireless has agreed to continue the same plan, monthly access charge
and any eligible discounts. Therefore, it is in the City?s best interest to
continue with Verizon Wireless under the State Contract; and,
WHEREAS, the Georgia State Contract agreement with Verizon Wireless has
been extended through December 31, 2012, with a possible extension through June
30, 2013.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to continue the annual
contract for cellular telephone services with Verizon Wireless, via Georgia
State Contract, GTA000187-10. Funds will be budgeted each fiscal year for this
on going expense: Various Accounts ? Mobile Phone ? 6622.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _____day of____________________, 2012 and adopted at said meeting by
the affirmative vote of ______members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM H?
A RESOLUTION
NO.____
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) LANDFILL COMPACTOR (2012
AL-JON ADVANTAGE 500), FROM AL-JON MANUFACTURING LLC, (OTTUMWA, IA) IN THE
AMOUNT OF $589,427.00.
WHEREAS, the vehicle will be used by the Landfill Division for waste
management. This unit is a new vehicle.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) Landfill
Compactor, from Al-jon Manufacturing LLC, (Ottumwa, IA) in the amount of
$589,427.00. The Landfill Compactor is not listed on the Georgia Statewide
Contract. Funds are budgeted in the FY13 Budget: Integrated Waste Management
Fund ? Public Services ? Pine Grove Landfill ? Capital Expend-Over $5,000;
0207-260-3560-PGRO-7761.
_____________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2012 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM I?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA SOLUTIONS, INC., IN THE AMOUNT OF
$183,620.60, TO EXECUTE THE FY13 ANNUAL TRANSMISSION SYSTEM SERVICE CONTRACT
FOR THE CITY?S 800 MHZ RADIO COMMUNICATION SYSTEM.
WHEREAS, Per the award of RFP #149-91 (Resolution No. 91-92) the City
established an Annual Transmission System Maintenance agreement with Motorola
Solutions, Inc., (formerly Motorola Communications and Electronics, Inc),
having renewed said agreement each year. This agreement maintains highly
technical transmission system components located at each of the City?s 800 MHz
transmission sites; and,
WHEREAS, the Annual Transmission System Maintenance agreement runs from
July 1, 2012 to June 30, 2013, and the annual payment is made, in total, at the
beginning of each agreement period; and,
WHEREAS, the agreement provides for additions/deletions of equipment
maintained by the agreement with each year?s renewal.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to pay Motorola Solutions,
Inc., in the amount of $183,620.60, to execute the FY13 annual transmission
system service contract for the City?s 800 MHz radio communication system.
Funds are budgeted in FY13 Budget: General Fund - Engineering - Radio
Communications ? Service Contracts, 0101-250-3110-RADI-6513.
_____________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________________, 2012 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM J"
A RESOLUTION
NO.____
A RESOLUTION AUTHORIZING THE PURCHASE OF EIGHT (8) MW810 MOBILE DATA COMPUTERS
FROM MOTOROLA SOLUTIONS, INC., IN THE AMOUNT OF $89,656.00 ($11,207.00 EACH),
VIA A COOPERATIVE PURCHASE UTILIZING STATE OF GEORGIA (GEORGIA TECHNOLOGY
AUTHORITY) CONTRACT # 980-2800008.
WHEREAS, the new mobile data units will be installed into eight (8) pursuit
vehicles recently approved for purchase for the Sheriff?s Office.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase eight (8) MW810
mobile data computers from Motorola Solutions, Inc., in the amount of
$89,656.00 ($11,207.00 each), via a cooperative purchase utilizing State of
Georgia (Georgia Technology Authority) Contract # 980-2800008. Funds are
budgeted in the FY13 Budget: LOST/Public Safety ? Sheriff ? Public Safety/LOST
? Automobiles; 0102 - 550 ? 9900 ? LOST? 7721.
________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2012 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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