Agenda Item # 5
Columbus Consolidated Government
Council Meeting
July 8, 2014
Agenda Report # 05
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) ANNUAL SOFTWARE LICENSE MAINTENANCE FOR PERMITTING SYSTEM AND BUSINESS
LICENSE SYSTEM
It is requested that Council approve the payment to Tyler Technologies (Dallas,
TX) in the amount of $59,947.20 for annual software license maintenance for the
Energov Software Permitting System utilized by Inspections and Code; and the
Energov Software Business License System utilized by the Finance Department?s
Revenue Division. This maintenance payment will cover ongoing support for both
systems from July 1, 2014 through June 30, 2015.
This maintenance provides Information Technology, Inspections and Codes,
Engineering, Planning and the Revenue Division with software enhancements,
documentation updates, Users Group support and hot line support for the Energov
Building Inspection System and Business License System.
Both systems were originally purchased from Energov per Resolution #655-05 for
the Business License System; and Resolution #234-08 for the Permitting System.
Energov was already providing maintenance support for the Business License
system, purchased in 2005. In 2008, during negotiations with Energov to
provide the Permitting System, software maintenance for both systems was
combined as a cost savings measure. In November 2012, Tyler Technologies
acquired Energov.
Funds are budgeted in the FY15 Budget: General Fund ? Information Technology ?
Software Lease; 0101 ? 210 ? 1000 ? ISS ? 6541.
* * * * * * * *
(B) CHANGE ORDER 1 FOR SCHATULGA ROAD / CORPORATE RIDGE PARKWAY ROUNDABOUT ?
RFB NO. 14-0010
It is requested that Council authorize the execution of Change Order 1 with
McMath-Turner Construction Company (Columbus, GA) in the amount of
$137,653.45. Per Resolution No. 71-13, Council authorized the construction of
a roundabout at Schatulga Road and Corporate Ridge Parkway.
The primary reason for Change Order 1 is additional work within the project
site, due to the relocation of a loading dock entrance to the NCR facility.
This work was not included in the original contract because of a delay in
finalizing plans with the property owner. The execution of Change Order 1 will
help finalize this project.
DOCUMENT DESCRIPTION AMOUNT
Original Contract Construct a roundabout at Schatulga Road and Corporate Ridge Parkway
$575,641.45
Change Order 1 Additional work within the project site due to the relocation of a
loading dock entrance to the NCR facility. 137,653.45
New Contract Amount $713,294.90
Funds are available in the FY15 Budget: 1999 SPLOST ? Road/Street/Bridge ?
General Construction ? Corporate Ridge Intersection;
0540-695-2126-TXRB-7661-53037-20120.
* * * * * * * *
(C) ROADWAY AND DRAINAGE IMPROVEMENTS FOR COUNTY LINE ROAD
It is requested that Council authorize the execution of a construction contract
with Alexander Contracting Company, Inc. (Fortson, GA) in the amount of
589,505.85 for roadway and drainage improvements for County Line Road.
Per Resolution No. 326-12, Council authorized the execution of an annual
contract with Alexander Contracting Company, Gordy Construction Company, and
Kam, Inc., to install or replace elements of storm sewer/combined sewer. The
services are performed on an ?as needed? basis; the Engineering Department
solicits quotes from each contractor for each project that arises during the
course of the contract. However, because this particular project will be
funded with SPLOST interest, Council action is required.
On May 5, 2014, the Engineering Department solicited quotes from the three (3)
contractors:
CONTRACTOR RESPONSE
Alexander Contracting Company, Inc. (Fortson, GA) $589,505.85
Kam, Inc. (Columbus, GA) ?No Bid?
Gordy Construction Company (Columbus, GA) ?No Bid?
*Both Kam, Inc. and Gordy Construction Company submitted statements of ?No
Bid?, due to their project schedules.
Funds are available in the FY15 Budget: 1999 SPLOST ? Road/Street/Bridge ?
Road Improvements ? County Line Road Improvements;
0540-695-2126-TXRB-7643-xxxxx-20150. SPLOST Interest Income.
* * * * * * * *
(D) E911 CAD/MOBILE DATA TERMINAL (MDT) EQUIPMENT INFRASTRUCTURE MAINTENANCE
AND SERVICE
It is requested that Council authorize payment to Motorola Solutions (Atlanta,
GA), in the amount of $157,505.16, for annual CAD/Mobile Data Terminal (MDT)
hardware maintenance. This payment will cover the period from July 1, 2014
through June 30, 2015.
The maintenance provides hardware support and repair for the MW800 MDT units on
a 24/7/365 schedule.
The MDTs are installed in patrol, fire and service vehicles. The units are
deployed throughout CCG in the Police Department, Sheriff?s Office, Fire
Department & Emergency Medical Services, Marshal?s Office and Inspections &
Codes.
All of the equipment is manufactured by Motorola and is proprietary in nature.
Therefore, the vendor is the Only Known Source, per Section 3-114 of the
Procurement Ordinance.
Funds are budgeted in the FY15 Budget: Emergency Telephone Fund ? Police ?
E911 Communications Center ? Service Contracts; 0209-400-3220-E911-6513.
* * * * * * * *
(E) ANNUAL MAINTENANCE FOR MUG SHOT SYSTEM
It is requested that Council authorize payment to DataWorks Plus, LLC, in the
amount of $36,207.00 for the annual maintenance agreement for the Photo Manager
(Mugshot) system utilized at the Jail. The maintenance period will be for one
year, from August 1, 2014 through July 31, 2015.
The vendor will provide 24/7 maintenance and support (hardware and software)
with remote dial-in analysis. The system supports multiple law enforcement
agencies; to include Agency website access to offender photographs and charges.
Resolution No. 233-96 authorized the purchase of the upgraded system from
DataWorks Plus (formerly TFP, Inc.). The City has paid for subsequent
maintenance agreements since the warranty for the equipment expired. The
software and licenses are proprietary to DataWorks Plus. Therefore, the vendor
is the only known source per the procurement ordinance.
Funds are budgeted in the FY15 Budget: General Fund - Sheriff ? Jail ?
Contractual Services; 0101-550-2600- JAIL-6319.
* * * * * * * *
(F) IT NETWORK UPGRADE FOR THE ANNEX
It is requested that Council approve the purchase of an upgrade to the IT
network at the Annex from Netplicity (Greensboro, GA), in the amount of
$56,138.50.
The Inspections and Code and Engineering Departments? heavy computer usage has
exhausted the capacity of the current switches at the Annex. Consequently, the
IT network upgrade is needed to increase the speed of the network at the
location.
Netplicity (formerly Lightspeed Network Solutions) is the original third party
vendor for AT&T to provide telephones and networking solutions for the City?s
system. Netplicity has provided software, hardware and consultation for the
City?s network for the past several years and has a working knowledge of the
City?s system.
Funds are available in the FY15 Budget: LOST Infrastructure Fund? Information
Technology ? General Construction ? Annex IT Upgrade;
0109-210-9901-ISS-7661-xxxxx-20150. LOST Infrastructure Interest and Excess
Proceeds.
?ITEM A?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING PAYMENT TO TYLER TECHNOLOGIES (DALLAS, TX) IN
THE AMOUNT OF $59,947.20 FOR ANNUAL SOFTWARE LICENSE MAINTENANCE FOR THE
ENERGOV SOFTWARE PERMITTING SYSTEM UTILIZED BY INSPECTIONS AND CODE; AND THE
ENERGOV SOFTWARE BUSINESS LICENSE SYSTEM UTILIZED BY THE FINANCE DEPARTMENT?S
REVENUE DIVISION. THIS MAINTENANCE PAYMENT WILL COVER ONGOING SUPPORT FOR BOTH
SYSTEMS FROM JULY 1, 2014 THROUGH JUNE 30, 2015.
WHEREAS, this maintenance provides Information Technology, Inspections
and Codes, Engineering, Planning and the Revenue Division with software
enhancements, documentation updates, Users Group support and hot line support
for the Energov Building Inspection System and Business License System; and,
WHEREAS, both systems were originally purchased from Energov per
Resolution #655-05 for the Business License System; and Resolution #234-08 for
the Permitting System. Energov was already providing maintenance support for
the Business License system, purchased in 2005. In 2008, during negotiations
with Energov to provide the Permitting System, software maintenance for both
systems was combined as a cost savings measure. In November 2012, Tyler
Technologies acquired Energov.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to Tyler
Technologies (Dallas, TX) in the amount of $59,947.20 for annual software
license maintenance for the Energov Software Permitting System utilized by
Inspections and Code; and the Energov Software Business License System utilized
by the Finance Department?s Revenue Division. This maintenance payment will
cover ongoing support for both systems from July 1, 2014 through June 30,
2015. Funds are budgeted in the FY15 Budget: General Fund ? Information
Technology ? Software Lease; 0101 ? 210 ? 1000 ? ISS ? 6541.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2014 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 1 WITH MCMATH-TURNER
CONSTRUCTION COMPANY (COLUMBUS, GA) IN THE AMOUNT OF $137,653.45.
WHEREAS, Per Resolution No. 71-13, Council authorized the construction of a
roundabout at Schatulga Road and Corporate Ridge Parkway; and,
WHEREAS, the primary reason for Change Order 1 is additional work within the
project site, due to the relocation of a loading dock entrance to the NCR
facility. This work was not included in the original contract because of a
delay in finalizing plans with the property owner. The execution of Change
Order 1 will help finalize this project.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute Change Order 1
with McMath-Turner Construction Company (Columbus, GA) in the amount of
$137,653.45. Funds are available in the FY15 Budget: 1999 SPLOST ?
Road/Street/Bridge ? General Construction ? Corporate Ridge Intersection;
0540-695-2126-TXRB-7661-53037-20120.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of __________, 2014 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
ALEXANDER CONTRACTING COMPANY, INC. (FORTSON, GA) IN THE AMOUNT OF $589,505.85
FOR ROADWAY AND DRAINAGE IMPROVEMENTS FOR COUNTY LINE ROAD.
WHEREAS, Per Resolution No. 326-12, Council authorized the execution of an
annual contract with Alexander Contracting Company, Inc. (Fortson, GA), Gordy
Construction Company (Columbus, GA), and Kam, Inc. (Columbus, GA), to install
or replace elements of storm sewer/combined sewer. The services are performed
on an ?as needed? basis; the Engineering Department solicits quotes from each
contractor for each project that arises during the course of the contract; and,
WHEREAS, because this particular project will be funded with SPLOST interest,
Council action is required.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with Alexander Contracting Company, Inc. (Fortson, GA) in the amount
of 589,505.85 for roadway and drainage improvements for County Line Road.
Funds are available in the FY15 Budget: 1999 SPLOST ? Road/Street/Bridge ?
Road Improvements ? County Line Road Improvements;
0540-695-2126-TXRB-7643-xxxxx-20150. SPLOST Interest Income.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of _________, 2014 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE PAYMENT TO MOTOROLA SOLUTIONS (ATLANTA,
GA), IN THE AMOUNT OF $157,505.16, FOR CAD/MOBILE DATA TERMINAL (MDT) HARDWARE
MAINTENANCE. THIS PAYMENT WILL COVER THE PERIOD FROM JULY 1, 2014 THROUGH JUNE
30, 2015.
WHEREAS, the maintenance provides hardware support and repair for the
MW800 MDT units on a 24/7/365 schedule; and,
WHEREAS, the MDTs are installed in patrol, fire and service vehicles.
The units are deployed throughout CCG in the Police Department, Sheriff?s
Office, Fire Department & Emergency Medical Services, Marshal?s Office and
Inspections & Codes; and,
WHEREAS, all of the equipment is manufactured by Motorola and is
proprietary in nature. Therefore, the vendor is the Only Known Source, per
Section 3-114 of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to Motorola
Solutions (Atlanta, GA), in the amount of $157,505.16, for CAD/Mobile Data
Terminal (MDT) hardware maintenance. This payment will cover the period from
July 1, 2014 through June 30, 2015. Funds are budgeted in the FY15 Budget:
Emergency Telephone Fund ? Police ? E911 Communications Center ? Service
Contracts; 0209-400-3220-E911-6513.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _____ day of____________________, 2014 and adopted at said meeting by
the affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING PAYMENT TO DATAWORKS PLUS, LLC, IN THE AMOUNT
OF $36,207.00, FOR THE ANNUAL MAINTENANCE AGREEMENT FOR THE MUG SHOT SYSTEM
UTILIZED AT THE JAIL. THE MAINTENANCE PERIOD WILL BE FOR ONE YEAR, FROM AUGUST
1, 2014 THROUGH JULY 31, 2015.
WHEREAS, the system supports multiple law enforcement agencies; to
include Agency website access to offender photographs and charges The vendor
will provide 24/7 maintenance support for the mug shot system; and,
WHEREAS, Resolution No. 233-96 authorized the purchase of an upgraded
system from DataWorks Plus (formerly TFP, Inc.). The City has paid for
subsequent maintenance agreements since the warranty for the equipment expired.
The software and licenses are proprietary to DataWorks Plus. Therefore, the
vendor is the only known source per the procurement ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to render payment to DataWorks
Plus, LLC, in the amount of $36,207.00 for the annual maintenance agreement for
mug shot system utilized at the Jail. The maintenance period will be for one
year, from August 1, 2014 through July 31, 2015. Funds are budgeted in the
FY015 Budget: General Fund - Sheriff ? Jail ? Contractual Services,
0101-550-2600- JAIL-6319.
________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _____ day of__________, 2014 and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE PURCHASE OF AN UPGRADE TO THE IT NETWORK
AT THE ANNEX, FROM NETPLICITY (GREENSBORO, GA), IN THE AMOUNT OF $56,138.50.
WHEREAS, the Inspections and Code and Engineering Departments? heavy
computer usage has exhausted the capacity of the current switches at the
Annex. Consequently, the IT network upgrade is needed to increase the speed of
the network at the location; and,
WHEREAS, Netplicity (formerly Lightspeed Network Solutions) is the original
third party vendor for AT&T to provide telephones and networking solutions for
the City?s system. Netplicity has provided software, hardware and consultation
for the City?s network for the past several years and has a working knowledge
of the City?s system.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase of an upgrade to the IT
network at the Annex from Netplicity (Geensboro, GA), in the amount of
$56,138.50. Funds are available in the FY15 Budget: LOST Infrastructure Fund?
Information Technology ? General Construction ? Annex IT Upgrade;
0109-210-9901-ISS-7661-xxxxx-20150. LOST Infrastructure Interest and Excess
Proceeds.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _____ day of___________, 2014 and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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