Agenda Item # 6
Columbus Consolidated Government
Council Meeting
November 24, 2009
Agenda Report # 449
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) METRA ADMINISTRATION BUILDING ROOF REPLACEMENT ? RFB NO. 10-0012
It is requested that Council authorize the execution of a construction contract
with M Jordan Roofing, Inc., in the amount of $65,015.00 for roofing services
at the Metra Administration Building. M Jordan Roofing, Inc., will remove and
discard the existing SPUF and T & G roofs and install new tapered installation,
additional wood blocking and a 60 mil TPO roof system, complete with new metal
flashing and coping.
Bid invitations were mailed to fifty-nine vendors, and specifications were
posted on the web page of the Purchasing Division. A mandatory pre-bid
conference/site visit was held on October 6, 2009; fifteen vendors were
represented at the conference/site visit. Bid submittals were received from
seven vendors. This bid has been advertised, opened and reviewed. The bidders
were:
VENDORS TOTAL BID
M Jordan Roofing, Inc. (Manchester, GA) 65,015.00
Ben Hill Roofing & Siding Co. (Douglasville, GA) 67,555.00
*Whitney Company (Atlanta, GA) 75,241.00
Roof Management, Inc. (Doraville, GA) 80,990.00
Darton Enterprises, LLC (Fortson, GA) 91,700.00
*Peach State Roofing (Lawrenceville, GA) 110,600.00
K H Contracting, LLC (Fortson, GA) 110,854.12
*Whitney Company and Peach State Roofing either failed to acknowledge receipt
of Addendum No. 1, which included a new bid form and additional specifications,
failed to include the required contract pages and/or failed to submit pricing
in the revised bid form. Therefore, the vendors? bids are deemed incomplete;
the Purchasing Division submitted written notification to the vendors.
Funds are budgeted in the FY10 Budget: Transportation Fund - METRA FTA -
Capital Expenditures over $5,000; 0751-610-2400-MFTA-7761; (City 10%; Federal
80% and state 10%).
* * * * * *
(B) EMERGENCY DREDGING SERVICES FOR WATERSHED LAKE NUMBER 12 (CHARTER OAKS
LAKE) AND LAKE OLIVER
It is requested that Council approve payment to Aquatic Solutions (Newnan, GA),
in the amount of $125,000.00, plus payment for any unforeseen contingencies,
for emergency dredging services at Charter Oaks Lake ($100,000) and Lake Oliver
($25,000).
The vendor will be in Columbus to dredge Lake Oliver, a second time, since they
are involved in correcting damages that occurred when the Water Works water
tank ruptured and sent silt into the lake. A portion of the dredging cost
charged to the Lake Oliver work will be paid via an insurance settlement award.
Additionally, the Engineering Department has been directed by the City
Manager's Office to prepare to dredge watershed lake number 12 (Charter Oaks
Lake); and install protective devices on the discharge pipe riser in an effort
to allay any future flooding issues in the area. The Engineering Department
has determined that the vendor?s processes and procedures used previously at
Lake Oliver, are ideal for meeting the City?s needs at Charter Oaks Lake.
The work needs to commence no later than the week of December 7th. Therefore,
the emergency services were approved by City Manager on November 18, 2009.
Funds are budgeted in: Capital Projects Fund ? Sewer Fund Supported Projects ?
Professional Services ? Charter Oaks Watershed;
0508-660-2000-CPSF-6311-21097-20090 and Capital Projects Fund ? General Fund
Supported Projects ? Professional Services ? Lake Oliver Marina Maintenance;
0508-660-1000-CPGF-6311-22910-20100.
* * * * * *
(C) EMERGENCY AQUADAM INSTALLATION AT WATERSHED LAKE NUMBER 12 (CHARTER OAKS
LAKE)
It is requested that Council approve payment to East Coast Aquadams (Easton,
MD), in the amount of $65,000.00, plus payment for any unforeseen
contingencies, for the emergency installation of an aqua dam at Charter Oaks
Lake.
An aqua dam is a protective device that can be installed in deep water and
around various structures thereby allowing the enclosed area to be pumped dry
of water. This procedure will allow access to the riser so that city
maintenance crews can install trash racks on the riser pipe. Furthermore, this
operation will allow needed corrective measures to take place without draining
the lake. This work is also in conjunction with the emergency dredging needed
at Charter Oaks Lake. The Engineering Department wishes to utilize East Coast
Aquadams because the vendor specializes in this type of work.
The work needs to commence no later than the week of December 7th. Therefore,
the emergency services were approved by City Manager on November 18, 2009.
Funds are budgeted in: Capital Projects Fund ? Sewer Fund Supported Projects ?
Professional Services ? Charter Oaks Watershed;
0508-660-2000-CPSF-6311-21097-20090.
* * * * * *
(D) E911 800MHZ PLANT INTEGRATED RADIO SYSTEM CONSOLE MAINTENANCE
AGREEMENT AND CENTRAL ELECTRONICS BAY
It is requested that Council authorize the payment to Motorola, in the amount
of $29,751.60, for the annual Maintenance Agreement (October 2009 through
September 2010) for the E911 Plant Integrated Radio System Console Equipment
and Central Electronics Bay.
The Police Department (through the E911 Center) and Sheriff?s Office uses
Motorola Console equipment to dispatch the various Public Safety Units
throughout the City as they are needed. This equipment is a critical part of
Public Safety communications system. It has, since the initial warranty
expired, been covered by a comprehensive 24/7/365 maintenance agreement with
Motorola in order to assure rapid and accurate repairs and minimal down time.
This maintenance agreement also covers the bi-directional amplification system
that provides a back up to the console system and allows the 911 Center to
continue to operate should the console equipment stop working. This
Maintenance Agreement will insure that the City receives complete and cost
effective support of this equipment and allows the City to control the
operating costs associated with the console equipment.
The E911 Radio System and its various components were originally purchased from
Motorola. Therefore, the vendor is the only known source able to provide the
maintenance service.
?ITEM A?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
M JORDAN ROOFING, INC., IN THE AMOUNT OF $65,015.00, FOR ROOFING SERVICES AT
THE METRA ADMINISTRATION BUILDING.
WHEREAS, M Jordan Roofing, Inc., will remove and discard the existing SPUF and
T & G roofs and install new tapered installation, additional wood blocking and
a 60 mil TPO roof system, complete with new metal flashing and coping.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with M Jordan Roofing, Inc., in the amount of $65,015.00 for roofing
services at the METRA Administration Building. Funds are budgeted in the FY10
Budget: Transportation Fund - METRA FTA - Capital Expenditures over $5,000;
0751-610-2400-MFTA-7761; (City 10%; Federal 80% and state 10%).
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ___________ , 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PAYMENT TO AQUATIC SOLUTIONS (NEWNAN, GA), IN THE
AMOUNT OF $125,000.00, PLUS PAYMENT FOR ANY UNFORESEEN CONTINGENCIES, FOR
EMERGENCY DREDGING SERVICES AT CHARTER OAKS LAKE ($100,000) AND LAKE OLIVER
($25,000).
WHEREAS, the vendor will be in Columbus, to dredge Lake Oliver, a second time,
since they are involved in correcting damages that occurred when the Water
Works water tank ruptured and sent silt into the lake. A portion of the
dredging cost charged to the Lake Oliver work will be paid via an insurance
settlement award; and,
WHEREAS, additionally, the Engineering Department has been directed by the City
Manager's Office to prepare to dredge Watershed Lake Number 12 (Charter Oaks
Lake); and install protective devices on the discharge pipe riser in an effort
to allay any future flooding issues in the area. The Engineering Department
has determined that the vendor?s processes and procedures used previously at
Lake Oliver, are ideal for meeting the City?s needs at Charter Oaks Lake; and,
WHEREAS, the work needs to commence no later than the week of December
7; therefore, the emergency services were approved by City Manager on November
18, 2009.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Aquatic Solutions
(Newnan, GA), in the amount of $125,000.00, plus payment for any unforeseen
contingencies, for emergency dredging services at Charter Oaks Lake ($100,000)
and Lake Oliver ($25,000). Funds are budgeted in: Capital Projects Fund ?
Sewer Fund Supported Projects ? Professional Services ? Charter Oaks Watershed;
0508-660-2000-CPSF-6311-21097-20090 and Capital Projects Fund ? General Fund
Supported Projects ? Professional Services ? Lake Oliver Marina Maintenance;
0508-660-1000-CPGF-6311-22910-20100.
________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________________, 2009 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PAYMENT TO EAST COAST AQUADAMS (EASTON, MD), IN THE
AMOUNT OF $65,000.00, PLUS PAYMENT FOR ANY UNFORESEEN CONTINGENCIES, FOR THE
EMERGENCY INSTALLATION OF AN AQUA DAM AT CHARTER OAKS LAKE.
WHEREAS, an aqua dam is a protective device that can be installed in deep water
and around various structures thereby allowing the enclosed area to be pumped
dry of water. This procedure will allow access to the riser so that city
maintenance crews can install trash racks on the riser pipe. Furthermore, this
operation will allow needed corrective measures to take place without draining
the lake. This work is also in conjunction with the emergency dredging needed
at Charter Oaks Lake; and,
WHEREAS, the Engineering Department wishes to utilize East Coast Aquadams
because the vendor specializes in this type of work; and,
WHEREAS, the work needs to commence no later than the week of December
7th. Therefore, the emergency services were approved by City Manager on
November 18, 2009.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to East Coast
Aquadams (Easton, MD), in the amount of $65,000.00, plus payment for any
unforeseen contingencies, for the emergency installation of an aqua dam at
Charter Oaks Lake. Funds are budgeted in: Capital Projects Fund ? Sewer Fund
Supported Projects ? Professional Services ? Charter Oaks Watershed;
0508-660-2000-CPSF-6311-21097-20090.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________________, 2009 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA, IN THE AMOUNT OF $29,751.60, FOR
THE ANNUAL MAINTENANCE AGREEMENT (OCTOBER 2009 THROUGH SEPTEMBER 2010) FOR THE
E911 PLANT INTEGRATED RADIO SYSTEM CONSOLE EQUIPMENT AND CENTRAL ELECTRONICS
BAY.
WHEREAS, the Police Department (through the 911 Center) and Sheriff?s Office
uses Motorola Console equipment to dispatch the various Public Safety Units
throughout the City as they are needed. This equipment is a critical part of
Public Safety communications system; and,
WHEREAS, the equipment has, since the initial warranty expired, been covered by
a comprehensive 24/7/365 maintenance agreement with Motorola in order to assure
rapid and accurate repairs and minimal down time; and,
WHEREAS, this maintenance agreement also covers the bi-directional
amplification system that provides a back up to the console system and allows
the 911 Center to continue to operate should the console equipment stop working.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Motorola, in the
amount of $29,751.60, for the annual Maintenance Agreement (October 2009
through September 2010) for E911 Plant Integrated Radio System Console
Equipment and Central Electronics Bay. Funds are budgeted in FY10 Budget:
Emergency Telephone Fund, Police, E911 ? Service Contracts;
0209-400-3220-E911-6513.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
Attachments
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