Agenda Item #______
Columbus Consolidated Government
Council Meeting
March 26, 2019
Agenda Report #_____
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) DOUBLE CHURCHES POOL RESURFACING ? RFB NO. 19-0035
It is requested that Council authorize the execution of a contract with Mayan
Pools & Sports Construction, LLC (Atlanta, GA) in the amount of $46,649.00 to
resurface the Double Churches Pool. Time is of the essence; Mayan Pools &
Sports Construction, LLC shall complete the work by May 10, 2019.
The scope of work includes draining and resurfacing the entire pool
(approximately 6908 square feet); perform tile work, if needed; perform all
other required work not listed, in accordance with industry standards for a
municipal public pool; and provide information on chemical levels needed for
the curing process.
Bid specifications were posted on the web page of the Purchasing Division and
on the Georgia Procurement Registry. A mandatory site visit was conducted on
February 18, 2019; two (2) contractors were represented at the site visit. Two
bids were received on March 6, 2019. This bid has been advertised, opened and
review. The bidders were:
Bidders Total Bid
Mayan Pools & Sports Construction, LLC
(Atlanta, GA) $46,649.00
Poolside, Inc.
(Roswell, GA) 78,291.00
Funds are budgeted in the FY19 Budget: General Fund ? Parks and Recreation ?
Aquatics ? Operating Materials; 0101-270-4413-AQUT-6728.
* * * * * *
(B) CONTRACT EXTENSION FOR LONG DISTANCE TELEPHONE SERVICES (ANNUAL CONTRACT) ?
RFP NO. 12-0001.
It is requested that Council authorize the extension of the Long Distance
Telephone Services contract with AT&T (Atlanta, GA) for an additional
three-month period. The estimated cost for the three-month extension is
$6,000.00.
Per Resolution No. 50-12, dated February 28, 2012, Council authorized a
five-year contract with AT&T. The contract was due to expire on February 27,
2017; however, in accordance with Article 3-109 (Annual Contracts: Price
Agreement and Service Contracts) of the Procurement Ordinance and at the
request of the Information Technology Department, the contract was extended for
one year, through February 27, 2018.
Per Resolution No. 283-17, dated August 8, 2017, Council authorized an
agreement with AT&T to upgrade the City?s current CCG PRI VoIP telephone system
to a more modern SIP IPFLEX VoIP telephone system. The SIP system will allow
phone services to be delivered via the internet instead of PRI lines. It was
anticipated that it would take approximately six (6) months until the system is
fully implemented. To prevent the long distance services from going to a
higher month-to-month rate before the SIP trunking is completed, Council
authorized the extension of the contract for an additional six (6) months (per
Resolution No. 43-18, dated February 13, 2018).
Resolution No. 379-18, dated October 23, 2018, authorized an additional
six-month extension in order for AT&T to complete the process of porting
telephone numbers. Per the Information Technology Department documents, AT&T
has not completed this process. Therefore, it is necessary to extend the
contract for an additional three (3) month period; Council approval is required
for extensions beyond the one year period.
Funds are budgeted each fiscal year for this ongoing expense: General Fund ?
Information Technology ? Long Distance; 0101-210-1000-ISS-6628.
* * * * * *
(C) INFLATABLE OBSTACLE COURSE FOR AQUATIC CENTER
It is requested that Council approve the purchase of a Wibit Inflatable
Obstacle Course from Recreonics (Louisville, KY), in the amount of $32,450.00,
to be used at the Columbus Aquatic Center.
For the first time in many years, the Aquatic Center is fully-staffed. As a
result, special programming activities can be implemented. Wibit is the
manufacturer of inflatable obstacles courses used for various water sport
activities. The obstacle courses come in numerous configurations and are easy
to set up in commercial pools. They offer a healthy, fun way of exercise for
youngsters, teenagers and adults alike. This new programming is expected to
generate additional revenue for the City.
Recreonics is the US distributor for Wibit commercial pool inflatables.
Consequently, the vendor is deemed the only known source for this purchase, per
the Procurement Ordinance, Article 3-114.
Funds are budgeted in the FY19 Budget: General Fund ? Parks and Recreation ?
Aquatics Center ? Operating Materials; 0101 - 270 - 4414 - NATA - 6728.
* * * * * * * * *
(D) TOWER LIGHTS AT RADIO TOWERS
It is requested that Council approve payment to Motorola (Chicago, IL), in the
amount of $108,895.00, for replacing the tower lights at three City radio
towers.
The tower lights at McKee Road, Garfield Road and River Road Towers were out
and had to be replaced. Tower lights are required by FAA for aviation
detection.
Motorola is the manufacturer of the City?s radio system. Consequently, the
vendor is deemed the only known source for this purchase, per the Procurement
Ordinance, Article 3-114.
Funds are budgeted in the FY19 Budget as follows:
$59,995.86 ? LOST/Infrastructure ? Public Works ? Infrastructure/LOST ?
Professional Services ? Radio System Maintenance; 0109 ? 260 ? 9901 ? MNTN ?
6311 ? 98002 ? 20140
$48,899.14 ? General Fund ? Miscellaneous ? Non-Categorical ? Capital
Expenditures/Over $5,000; 0101 ? 590 ? 3000 ? NCAT ? 7761.
* * * * * * * * *
(E) BODY WORN CAMERAS ? PQ No. 19-0005
It is requested that Council authorize the purchase of one hundred sixty (160)
Pro-Vision BodyCam BC-300 body worn cameras from Pro-Vision Video Systems, Inc.
(Byron Center, MI), in the amount of $300.00 per camera, for a total cost of
$48,000.00.
Pro-Vision Video Systems, Inc., was the awarded vendor for PQ No. 19-0005, Body
Worn Cameras from which nineteen (19) units were purchased at a unit cost of
$301.00, and a total extended cost of $5,719.00. The original purchase per the
PQ was below the $10,000.00 threshold required for Council Approval.
The vendor has agreed to protect the bid pricing for additional purchases made
in the FY19 budget year (July 1, 2018 through June 30, 2019.) Due to the
increased number of cameras being requested at this time, the shipping and
handling portion of the unit cost has decreased. The vendor has agreed to
provide the additional units as follows:
Description Qty Unit Cost Extended Cost
Pro-Vision BodyCam BC-300 160 300.00 $48,000.00
Total Extended Cost: $48,000.00
The body worn cameras will be used by the Officers of the Columbus Police
Department.
Funds are budgeted in the FY19 Budget as follows: OLOST ? Police ? Public
Safety-LOST ? Capital Expend-Under $5,000.00; 0102-400-9900-LOST-7763.
* * * * * * * * *
(F) TRAFFIC INCIDENT MANAGEMENT SERVICES (ANNUAL CONTRACT) ? RFP NO. 19-0001
It is requested that Council authorize the execution of an annual contract with
Columbus Towing & Recovery, Inc. (Columbus, GA) for Traffic Incident Management
Services on an as-needed basis. The estimated contract value is $34,000.00
annually, and the recommended vendor?s cost proposal is within the budgeted
amount. Traffic Incident Management Services (TIMS) is vehicular road services
typically and commonly provided by wrecker/towing services. Vehicles shall
include all self-propelled vehicles, including two-wheel, three-wheel vehicles,
which are defined as a motor vehicle in Ga. Code 40-1-1 (Motor Vehicle
Law-Definitions). Columbus Towing & Recovery will also provide towing services
for City vehicles requiring road assistance.
Columbus Towing & Recovery, Inc. will provide the following services:
? Road services, winching, and towing for passenger autos, small vans, pickup
trucks, motorcycles, and any other vehicles not exceeding two tons for private
owned vehicles.
? Negotiate fees for private owned vehicles exceeding two tons.
? Provide, at no cost, towing of first twenty (20) city vehicles in a calendar
month.
? Provide road and towing services for City vehicles two (2) through five (5)
tons.
? Provide road and towing services for City vehicles exceeding five (5) tons.
? Provide all equipment necessary to perform required services.
? Competent administrative, support, driver personnel on a 24-hour per day
basis.
? Maintain a record system that towed vehicles are accurately and uniquely
identified, and release of towed vehicle is made to the rightful owner/agent.
? Provide proper storage of towed vehicles.
Annual Contract History:
The previous five-year contract was awarded to Columbus Towing & Recovery, Inc.
on November 26, 2013 (Resolution No. 366-13).
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on September 5, 2018. This RFP has been
advertised, opened and evaluated. Two proposals were received on October 5,
2018 from the following firms:
Columbus Towing & Recovery, Inc. (Columbus, GA)
Griffin & Griffin Towing, Inc. (Columbus, GA)
The following events took place after receipt of the proposals.
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation Meeting 10/29/18 The Purchasing Manager advised evaluation committee
members of the RFP rules and process, and the project manager provided an
overview. Proposals were distributed to each committee member to review. The
committee determined additional pricing was required from both vendors.
Additional Pricing Requested 11/28/19 Additional pricing was requested from both vendors.
Additional Pricing Received 11/29/18 Additional pricing was received from both vendors.
1st Evaluation Meeting 12/03/18 Committee members discussed the proposals and additional
pricing, and determined clarifications, reference checks with Georgia State
Proposal and site visits were required for both firms.
Clarification Requested 12/12/18 Requests for clarification were forwarded to both firms.
Clarification Received 12/17/18 Clarification responses received.
Site Visit at Griffin & Griffin 01/10/19 The Evaluation Committee inspected the vendor?s
lots and equipment.
Site Visit at Columbus Towing 01/11/19 The Evaluation Committee inspected the vendor?s
lots and equipment.
Reference Checks 01/16/19 A Buyer from the Purchasing Department and a committee member
from the Police Department performed telephone reference checks on both vendors
with Georgia State Patrol, with whom both vendors are on a rotation-basis
contract.
2nd Evaluation Meeting 01/18/19 The committee discussed the results of the reference
checks and site visits, and determined additional clarification was not
required.
Evaluation Forms Sent 01/18/19 Evaluation forms were forwarded to voting committee
members.
Evaluation Results 01/28/19 Evaluation forms were completed and returned to Purchasing
for compilation results.
Recommendation 02/05/19 The tabulation of evaluations were forwarded to the
Evaluation Committee members for review and recommendation; the committee
unanimously recommended award to Columbus Towing & Recovery, the
highest-ranking vendor.
Evaluation Committee:
Proposals were reviewed by members of the Evaluation Committee, which consisted
of a voting member from the Police Department, a voting member from Columbus
Fire & EMS and a voting member from the Public Works Department. A
representative from the Marshal?s Office, a representative from the Sheriff?s
Office and a representative from METRA Transit System served as non-voting
advisory members.
Award Recommendation:
The evaluation committee deemed the proposal from Columbus Towing & Recovery,
Inc. most responsive to the RFP specifications. Therefore the Evaluation
Committee, as reflected by their comments provided below, recommends award of
the contract to Columbus Towing & Recovery, Inc. for the following reasons:
? Columbus Towing & Recovery has extensive experience to meet the requirements
of this contract. Based on information submitted on staff/personnel, Columbus
Towing & Recovery has a cumulative total of 130 years of experience doing this
form of work.
? The history of the vendor?s last three (3) clients is superior, with them
providing services to each one for 10+ years. Their lot has more than enough
space for the required 400 cars and it has more than the required lighting.
? The vendor?s experience in providing quality service to the City of Columbus.
Vendor Experience/Qualifications:
? The president of Columbus Towing & Recovery was on the Board of Directors of
the Towing and Recovery Association of Georgia (TRAG) for fifteen years.
? One employee of Columbus Towing & Recovery is a certified Master Tower in
light, medium and heavy towing/recovery operations.
? Columbus Towing & Recovery is certified as a drug-free workplace by the State
Board of Workers? Compensation.
? Listed below are the last three (3) clients for which Columbus Towing &
Recovery has provided similar services:
o G & P Heavy Truck (Columbus, GA) Open-ended Contract
Towing and hauling of heavy trucks and equipment.
o Techmanics Diesel Open-ended Contract
Towing and hauling of heavy vehicles, equipment and buses.
o Georgia State Patrol (Manchester Post) Rotation Contract
Towing and storing large and small vehicles from traffic incidents (arrests,
accidents, etc.). Primary tower for heavy truck wrecks and situations
requiring special equipment. This contract renews annually.
The City?s Procurement Ordinance Article 3-110 (Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services) governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
Towing charges for vehicles of citizens will be billed to the owner of the
vehicles. Funding to cover towing services for City vehicles is budgeted each
fiscal year for this on-going expense: Various Departments ? Auto Parts and
Supplies; 6721; General Fund - Police - Motor Transport ? Motor Transport -
Other Purchased Services, 0101-400-3230-MOTR-6699; Transportation Fund -
Transportation FTA ? METRA FTA (UMTA) ? Vehicle Operation & Maintenance,
0751-610-2400-MFTA-6516.
Emergency Purchase ? Information Only
( 1 ) CLIMB AND INSPECTION SERVICE FOR RIVER ROAD RADIO TOWER:
On March 7, 2019, the Engineering Department reported that the radio tower on
River Road was included in the area impacted by a tornado on Sunday, March 3,
2019. Several of the trees were damaged during the storm and guide wires were
hit by the falling trees.
Staff and Motorola representatives feel that due to the wind loads during the
storm, the structure should have a climb and inspection. This will provide
information on the structural integrity of the tower and equipment. The cost
was estimated at $10,000.
Motorola is the provider of the City?s radio system, and they will perform the
inspection.
The City Manager approved the emergency purchase on March 7, 2019.
Funding is available in the Engineering Department?s Radio Division Operation
Budget.
****************
( 2 ) REPLACEMENT OF CHEVROLET TAHOE PURSUIT VEHICLE FOR POLICE
DEPARTMENT
On March 1, 2019, the Police Department reported that a 2012 Chevrolet Tahoe
pursuit vehicle was a total loss after being involved in a traffic crash on
01-23-2019. The vehicle was struck head on while at the intersection of 14th.
Street and Veteran?s Parkway. The police vehicle was not at fault for the crash
and the other vehicle is insured Metropolitan Group Property Insurance Company.
The vehicle is assigned to the Bureau of Patrol Services, Traffic Division.
This vehicle is an assigned vehicle for Sergeant Chris Anderson who is also a
supervisor for the unit. The unit responds to all traffic fatalities and
serious traffic incidents in Columbus/Muscogee County. The replacement for
this vehicle and any damaged emergency equipment is imperative.
The replacement vehicle will be purchased via Georgia Statewide Contract #
99999-ES40199409-0002 from Hardy Chevrolet (Dallas, GA), in the amount of
$33,439.00.
The City Manager approved the emergency purchase on March 7, 2019.
Funding is available: General Fund ? Police ? Motor Transport ? Automobiles;
0101 - 400 - 3230 - MOTR ? 7721.
?ITEM A?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH MAYAN POOLS &
SPORTS CONSTRUCTION, LLC (ATLANTA, GA) IN THE AMOUNT OF $46,649.00 TO RESURFACE
THE DOUBLE CHURCHES POOL. TIME IS OF THE ESSENCE; MAYAN POOLS & SPORTS
CONSTRUCTION, LLC SHALL COMPLETE THE WORK BY MAY 10, 2019.
WHEREAS, the scope of work includes draining and resurfacing the entire
pool (approximately 6908 square feet); perform tile work, if needed; perform
all other required work not listed, in accordance with industry standards for a
municipal public pool; and provide information on chemical levels needed for
the curing process.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a contract with
Mayan Pools & Sports Construction, LLC (Atlanta, GA) in the amount of
$46,649.00 to resurface the Double Churches Pool. Time is of the essence;
Mayan Pools & Sports Construction, LLC shall complete the work by May 10,
2019. Funds are budgeted in the FY19 Budget: General Fund ? Parks and
Recreation ? Aquatics ? Operating Materials; 0101-270-4413-AQUT-6728.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
____________________________________ __________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM B?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE EXECUTION OF THE LONG DISTANCE TELEPHONE
SERVICES CONTRACT WITH AT&T (ATLANTA, GA) FOR AN ADDITIONAL THREE-MONTH
PERIOD. THE ESTIMATED COST FOR THE THREE-MONTH EXTENSION IS $6,000.00.
WHEREAS, per Resolution No. 50-12, dated February 28, 2012, Council
authorized a five-year contract with AT&T. The contract was due to expire on
February 27, 2017; however, in accordance with Article 3-109 (Annual
Contracts: Price Agreement and Service Contracts) of the Procurement Ordinance
and at the request of the Information Technology Department, the contract was
extended for one year, through February 27, 2018; and,
WHEREAS, per Resolution No. 283-17, dated August 8, 2017, Council
authorized an agreement with AT&T to upgrade the City?s current CCG PRI VoIP
telephone system to a more modern SIP IPFLEX VoIP telephone system. The SIP
system will allow phone services to be delivered via the internet instead of
PRI lines. It was anticipated that it would take approximately six (6) months
until the system is fully implemented. To prevent the long distance services
from going to a higher month-to-month rate before the SIP trunking is
completed, Council authorized the extension of the contract for an additional
six (6) months (per Resolution No. 43-18, dated February 13, 2018); and,
WHEREAS, Resolution No. 379-18, dated October 13, 2018, authorized an
additional six-month extension in order for AT&T to complete the process of
porting telephone numbers. Per the Information Technology Department
documents, AT&T has not completed this process. Therefore, it is necessary to
extend the contract for an additional three (3) month period; Council approval
is required for extensions beyond the one year period.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to extend the Long Distance
Telephone Services contract with AT&T (Atlanta, GA) for an additional
three-month period. The estimated cost for the three-month extension is
$6,000.00. Funds are budgeted each fiscal year for this ongoing expense:
General Fund ? Information Technology ? Long Distance; 0101-210-1000-ISS-6628.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
____________________________________ __________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM C?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF A WIBIT INFLATABLE OBSTACLE
COURSE FROM RECREONICS (LOUISVILLE, KY), IN THE AMOUNT OF $32,450.00, TO BE
USED AT THE COLUMBUS AQUATIC CENTER.
WHEREAS, for the first time in many years, the Aquatic Center is
fully-staffed. As a result, special programming activities can be
implemented. Wibit is the manufacturer of inflatable obstacles courses used
for various water sport activities. The obstacle courses come in numerous
configurations and are easy to set up in commercial pools. They offer a
healthy, fun way of exercise for youngsters, teenagers and adults alike. It is
expected this new programming will generate additional revenue for the City;
and,
WHEREAS, Recreonics is the US distributor for Wibit commercial pool
inflatables. Consequently, the vendor is considered the only known source for
this purchase, per the Procurement Ordinance, Article 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase of a Wibit
Inflatable Obstacle Course from Recreonics (Louisville, KY), in the amount of
$32,450.00, to be used at the Columbus Aquatic Center. Funds are budgeted in
the FY19 Budget: General Fund ? Parks and Recreation ? Aquatics Center ?
Operating Materials; 0101 - 270 - 4414 - NATA - 6728.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
____________________________________ __________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM D?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA (CHICAGO, IL), IN THE
AMOUNT OF $108,895.00, FOR REPLACING THE TOWER LIGHTS AT THREE CITY RADIO
TOWERS.
WHEREAS, the tower lights at McKee Road, Garfield Road and River Road Towers
were out and had to be replaced. Tower lights are required by FAA for aviation
detection; and,
WHEREAS, Motorola is the manufacturer of the City?s radio system.
Consequently, the vendor is deemed the only known source for this purchase, per
the Procurement Ordinance, Article 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment to Motorola
(Chicago, IL), in the amount of, $108,895.00, for replacing the tower lights at
three City radio towers. Funds are budgeted in the FY19 Budget as follows:
$59,995.86 ? LOST/Infrastructure ? Public Works ? Infrastructure/LOST ?
Professional Services ? Radio System Maintenance; 0109 ? 260 ? 9901 ? MNTN ?
6311 ? 98002 ? 20140
$48,899.14 ? General Fund ? Miscellaneous ? Non-Categorical ? Capital
Expenditures/Over $5,000; 0101 ? 590 ? 3000 ? NCAT ? 7761.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
____________________________________ __________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM E?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE HUNDRED SIXTY (160)
PRO-VISION BODYCAM BC-300 BODY WORN CAMERAS FROM PRO-VISION VIDEO SYSTEMS, INC.
(BYRON CENTER, MI), IN THE AMOUNT OF $300.00 PER CAMERA, FOR THE TOTAL AMOUNT
OF $48,000.00.
WHEREAS, Pro-Vision Video Systems, Inc., was the awarded vendor for PQ
No. 19-0005, to provide nineteen (10) Body Worn Cameras for the Columbus Police
Department at a cost of $301.00 per unit; and,
WHEREAS, the original purchase per the PQ was below the $10,000.00
threshold required for Council approval; and,
WHEREAS, the lower unit cost for this purchase is due to a reduction in
the shipping and handling portion of the unit cost.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one hundred sixty (160)
Pro-Vision BodyCam BC-300 body worn cameras from Pro-Vision Video Systems, Inc.
(Byron Center, MI), in the amount of $300.00 per camera, for the total amount
of $48,000.00. Funds are budgeted in the FY19 Budget as follows: OLOST ?
Police ? Public Safety-LOST ? Capital Expend-Under $5,000.00;
0102-400-9900-LOST-7763.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
____________________________________ __________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
?ITEM F?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH
COLUMBUS TOWING & RECOVERY, INC. (COLUMBUS, GA) FOR TRAFFIC INCIDENT MANAGEMENT
SERVICES ON AN AS-NEEDED BASIS. THE ESTIMATED CONTRACT VALUE IS $34,000.00
ANNUALLY, AND THE RECOMMENDED VENDOR?S COST PROPOSAL IS WITHIN THE BUDGETED
AMOUNT.
WHEREAS, an RFP was administered (RFP No. 19-0001) and two proposals were
received; and,
WHEREAS, the proposal submitted by Columbus Towing and Recovery, Inc. met all
proposal requirements and was evaluated most responsive to the RFP, and,
WHEREAS, the term of this contract shall be for five (5) years.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute an annual
contract with Columbus Towing & Recovery, Inc. (Columbus, GA) for Traffic
Incident Management Services on an as-needed basis. Towing charges for
vehicles of citizens will be billed to the owner of the vehicles. Funding to
cover towing services for City vehicles is budgeted each fiscal year for this
on-going expense: Various Departments ? Auto Parts and Supplies; 6721; General
Fund - Police - Motor Transport ? Motor Transport - Other Purchased Services,
0101-400-3230-MOTR-6699; Transportation Fund - Transportation FTA ? METRA FTA
(UMTA) ? Vehicle Operation & Maintenance, 0751-610-2400-MFTA-6516.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2019 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting _________
Councilor Barnes voting _________
Councilor Crabb voting _________
Councilor Davis voting _________
Councilor Garrett voting _________
Councilor House voting _________
Councilor Huff voting _________
Councilor Thomas voting _________
Councilor Turner Pugh voting _________
Councilor Woodson voting _________
____________________________________ __________________________________
Sandra T. Davis, Clerk of Council B.H. ?Skip? Henderson III, Mayor
DATE: March 26, 2019
TO: Mayor and Councilors
FROM: Finance Department
SUBJECT: Advertised Bids/RFPs
March 27, 2019
1. 35-Foot Low-Floor Transit Bus (Annual Contract) ? RFB No. 19-0035
Scope of Bid
The Consolidated Government of Columbus, Georgia is seeking vendors to provide
35-Foot Low-Floor Transit Buses to METRA on an ?as needed? basis. The City
anticipates purchasing approximately 0-3 buses during Fiscal Year 2020 through
Fiscal Year 2023.
The term of this contract shall be for three (3) years.
April 3, 2019
1. Mental Health Services for Muscogee County Jail (Annual Contract) ? RFP No.
19-0017
Scope of RFP
It is the intent of the Columbus Consolidated Government (the city) to enter
into an annual contract with a qualified vendor to provide comprehensive mental
health services to those patients incarcerated within the Muscogee County Jail,
that meet or exceed the requirements of the 8th amendment of the United States
Constitution and are commensurate with the services accessible within our
community. The new contract shall commence on July 1, 2019.
The initial term of the contract will be for two (2) years with the option to
renew for three (3) additional twelve-month periods.
April 12, 2019
1. Engineering Services for J.R. Allen Parkway / US 80 Corridor Study P.I.
#0016425 ? RFP No. 19-0018
Scope of RFP
The Columbus Consolidated Government is accepting Statements of Qualifications
/ Proposals from qualified firms to provide Professional Services for the J.R.
Allen Parkway / US 80 Corridor Study for the Columbus-Phenix City Metropolitan
Planning Organization. Interested parties must be pre-qualified with the
Georgia Department of Transportation. Information regarding pre-qualifications
can be obtained by contacting the Georgia Department of Transportation
Pre-qualification Office: http://dot.ga.gov/doingbusiness/prequalification.
2. Architectural and Engineering Services for 2nd Avenue Streetscape Study P.I.
#0016424 ? RFP No. 19-0019
Scope of RFP
The Columbus Consolidated Government is accepting Statements of Qualifications
/ Proposals from qualified firms to provide Professional Services for the 2nd
Avenue Streetscape Study for the Columbus-Phenix City Metropolitan Planning
Organization. Interested parties must be pre-qualified with the Georgia
Department of Transportation. Information regarding pre-qualifications can be
obtained by contacting the Georgia Department of Transportation
Pre-qualification Office: http://dot.ga.gov/doingbusiness/prequalification.
April 17, 2019
1. Compact LIDAR (Light Detection and Ranging) Speed Detection Device ? RFB No.
19-0048
Scope of Bid
The Columbus Consolidated Government (the City) is seeking vendors to provide
six (6) compact LIDAR (light detection and ranging) speed detection devices to
be used by Officers of the Columbus Police Department.
April 24, 2019
2. Athletic Equipment Maintenance/Repair Services (Annual Contract) ? RFB No.
19-0034
Scope of Bid
Provide maintenance and repair services for athletic equipment for various
departments of the Columbus Consolidated Government on an ?as needed basis.?
The initial term of the contract will be for two (2) years with the option to
renew for three (3) additional twelve-month periods.
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