Columbus Consolidated Government
Community Development Advisory Council
(CDAC)
Quarterly Board Meeting Minutes
June 17, 2014
The regularly scheduled quarterly meeting of the Community Development Advisory
Council (CDAC), was held at the Columbus Consolidated Government, Annex
Building, in the Annex Conference Room, 420 10th Street, on June 17, 2014.
Members Present: Adrian Chester, Jack Hayes, Kim Jenkins, Charles H. McDaniel,
Zak Shahid, Carla Thomas, Olive Vidal-Kendall
Members Absent: Clementine Cochran, Gloria Enfinger, Gladys J. Ford,
Christy Lemieux
Also Present: David Arrington, Deborah Meadows, Denise McWhorter
CALL TO ORDER
Chairperson Jack Hayes called the meeting to order. A quorum was present.
APPROVAL OF MINUTES
Minutes from the February 25, 2014 Called Meeting and minutes from the
regularly scheduled quarterly meeting on March 18, 2014 (no quorum present),
were presented for approval. CDAC Member Adrian Chester made a motion to
accept the minutes of both meetings as presented. CDAC Member Charles McDaniel
seconded the motion. Motion passed by all members present.
OLD/NEW BUSINESS
Change in Continuum of Care (CoC) Funding
Deputy City Manager David Arrington addressed the change in funding for
Continuum of Care (CoC) since the called meeting on February 25, 2014 when the
FY15 recommended staff allocations were approved by the CDAC.
At the time of the February 25, 2014 meeting, we didn?t have the Housing and
Urban Development (HUD) funding that would be allocated for that year. We
based our recommendations on the anticipated funding.
Community Development Advisory Council (CDAC)
Quarterly Meeting Minutes
June 17, 2014
Page 2
CDBG was $70K less than anticipated, while HOME was approximately $40K more
than anticipated. At that time, CDAC was advised we would proportionally
reduce the funds for the agencies based on whatever reduction we had, with the
exception of the commitment to the Continuum of Care (CoC) and the 10 Year Plan
to Reduce Homelessness both commitments made by City Council.
In the column on the right of the handout, there is one change in funding,
shifting CoC administration from Homeless Resource Network (HRN) to Home For
Good, with Home For Good retaining responsibility for the HMIS system.
Since that recommendation and having met with both agencies, it became very
evident to us that for a variety of reasons, that transition wasn?t going to be
done immediately. Recently we met with both agencies and will be working
together with some technical assistance from Housing and Urban Development
(HUD). There is another meeting planned for next week to begin the technical
assistance and use it as a guide moving forward. Consequently, the funding
allocations brought to the CDAC and recommended, will have to be modified for
Homeless Resource Network (HRN) to continue with Continuum of Care (CoC)
program administration and HMIS system. It was determined at the last meeting
with both agencies, that funding to Homeless Resource Network would be
increased so they are able to get through the end of the year. By that time,
we will have technical assistance from HUD giving us better guidance on how to
keep moving forward. The transition may be a 1-2 year long process.
Allocations that have gone to City Council reflect these changes and HRN
continuing program administration through the end of the year. If necessary,
we will come back to the CDAC in the Fall and if needed, shift the balance of
funding that will probably go to Home for Good, over to HRN so they can receive
the full allocation.
There are some concerns on some interim rules going into effect in August and
October. CoC is a little behind on meeting some compliance deadlines. We need
to focus first and foremost on meeting the compliance deadlines for August and
October, then focus on the administration of local program administration of
our Continuum of Care long term.
Member Kim Jenkins had a comment that she was under the impression at the
January meeting, that Homeless Resource Network and Home For Good would split
the funds. David Arrington answered that since the January meeting, the bigger
concern has become dealing with the interim rules.
Community Development Advisory Council (CDAC)
Quarterly Meeting Minutes
June 17, 2014
Page 3
Member Kim Jenkins also asked why doesn?t Continuum of Care agencies do
presentations for the CDAC, noting that they have not been a part of that
process. David Arrington responded that City Council mandates the funds for
those two programs, Continuum of Care and the 10 Year Plan to End Homelessness.
However, he feels in looking toward next year, that it would be beneficial if
presentations were made to the CDAC by those agencies, if for no other reason
than informational purposes.
Sub-Recipient/Agencies Annual Contracts
Once the final allocation of funds from Housing and Urban Development (HUD) are
received, the contracts with our sub-recipients/service providers will be
processed. Housing and Urban Development (HUD) recommended they would like to
see a more program based and outcome based contract and reporting process with
our sub-recipients/service providers.
CDAC Member Olive Vidal-Kendall mentioned adding a mid-year review for our
sub-recipients/service providers to see if they are on target. We did include
semi-annual reviews as a part of the contracts. Olive Vidal-Kendall also
suggested we may want to consider having workshops for our
sub-recipients/service providers on how to do the reporting that is required.
That suggestion will be explored.
Application and Award of Department of Community Affairs (DCA) Grant
The City applied for and was granted a $400K grant from the Department of
Community Affairs (DCA). The City, NeighborWorks Columbus, Inc. and the City?s
Community Reinvestment Department will be using the DCA Grant of $400K and
program income of $1 million dollars from the Neighborhood Stabilization
Program (NSP) through the Community Reinvestment Department. The combined funds
of $1.4 million dollars will be used for housing for military, veterans and
spouses of veterans. The ground breaking took place yesterday. A lot of good
will be done in the community in a relatively short period of time through this
partnership. The City is always looking for opportunities to create
partnerships of this kind.
CDAC By-Laws
CDAC Chairperson Jack Hayes acknowledged the fact that the CDAC members present
have all received a copy of the By-Laws. Those not present will be mailed a
copy. In looking at page 3 of the By-Laws, it states that the CDAC may have
?officers?, i.e., a chairperson, vice-chairperson, etc. Currently, the only
officer is the Chairperson.
Community Development Advisory Council (CDAC)
Quarterly Meeting Minutes
June 17, 2014
Page 4
The question was asked if anyone in attendance would like to volunteer for the
position of Vice-Chair, but there was not a volunteer from the members present.
The discussion of a need for a vice-chair will be revisited at the next
quarterly meeting.
Conflict of Interest Policy
A copy of the memo from the City Attorney regarding conflict of interest
guidelines for members serving on Boards, Commissions, Committees, etc., within
the City was given to all of the CDAC members present. Members not present will
receive a copy by mail.
The next regularly scheduled quarterly Community Development Advisory Council
Meeting is Tuesday, September 16, 2014.
ADJOURN
There being no further business the meeting was adjourned.
Columbus Consolidated Government
Community Development Advisory Council (CDAC)
Regular Quarterly Meetings
Meeting Attendance Record
P = Present
A= Absent
C= Cancelled Meeting
Name March
18, 2014 June
17, 2014 September 16, 2014 December 16, 2014
Chester, Adrian A P A
Cochran, Clementine A A P
Enfinger, Gloria A A A
Ford, Gladys J. A A P
Franklin, Andrea A A Resigned
Hayes, Jack (Chairperson) A P P
Jenkins, Kim P P A*
Lemieux, Christy A A A
Martin, Colin T. N/A N/A P
McDaniel, Charles H. P P P
Reese, Tremaine ?Teddy? N/A N/A A
Shahid, Zak N/A P P
Thomas, Carla A P A*
Vidal-Kendall, Olive A P P
* Indicates excused absence
Attachments
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