Agenda Item # 7
Columbus Consolidated Government
Council Meeting
December 6, 2016
Agenda Report # 71
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
______________________________________________________________________________
(A) SECURITY CAMERAS & ACCESSORIES FOR BUSES (ANNUAL CONTRACT) ? RFB NO. 17-0019
It is requested that Council approve the execution of an annual contract for
the purchase of security cameras and accessories for buses, on an ?as needed?
basis, from UTC Fire & Security Americas Corporation, Inc. During the first
year, Metra estimates spending approximately $8,000.00 to purchase security
cameras and accessories to be installed on transit buses.
The term of the contract will be for one year, with the option to renew for two
additional twelve-month periods. Contract renewal is contingent upon the
mutual agreement of the City and the Contractor.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry on September 21, 2016. One (1) bid was
received on October 26, 2016. This bid has been advertised, opened and
reviewed. The bidder was:
UTC Fire & Security Americas Corporation, Inc. was awarded the contract 3 years
ago and the equipment must be compatible.
Funds are budgeted each fiscal year for this ongoing expense: Transportation
Fund ? METRA ? MFTA - Capital Expend ? Over $5,000; 0751 ? 610 ? 2400 ?MFTA -
7761 (City 20% and Federal 80%).
* * * * * *
(B) BODY WORN CAMERAS - RFB NO. 15-0028
It is requested that Council authorize the purchase of one-hundred (100)
Maxsur/Shield/IV Body Worn Cameras, from Maxsur, LLC (Liberty Hill, TX) in the
amount of $299.98 per unit, for a total cost of $29,998.00.
Maxsur, LLC was the awarded vendor, for RFB No. 15-0028, Option 1: Body Worn
Cameras. Per the bid, the unit price of $299.98 is protected for additional
purchases made in the FY17 budget year (July 1, 2016 through June 30, 2017).
The vendor has agreed to provide the additional units at the stated price.
Fifty-nine (59) cameras will be purchased utilizing FY17 Salary Savings. The
remaining forty-one (41) cameras will be purchased utilizing the JAG Grant.
The cameras will be used by police officers in their official duties.
Funds are budgeted in the FY17 Budget as follows: [59 cameras] General Fund ?
Police ? Support Services ? Operating Materials; 0101-400-2200-STAF-6728; [41
cameras] Multi-Gov?t Project Fund ? Finance ? 15 EBM Justice Assistance Grant ?
Capital Expend-Under $5,000; 0216-200-4119-LLEG-7763.
* * * * * *
(C) FENCING MATERIALS (ANNUAL CONTRACT) - RFB NO. 17-0010
It is requested that Council approve the purchase of fencing materials and
related supplies from Georgia Fence Wholesale, Inc. (Columbus, GA), for the
estimated annual contract value of $64,389.20. The items will be purchased by
the Public Works Department on an ?as needed? basis, and used for maintenance
of City fences.
The initial contract period will be for two (2) years, with the option to renew
for three (3) additional twelve-month periods. The Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Three (3) bids were received on September
14, 2016. This bid has been advertised, opened and reviewed. The bidders were:
After review of both the specifications and submissions, it was determined that
Georgia Fence Wholesale was determined to be the most responsive vendor,
because they met the delivery requirements for local vendors. Additionally,
Georgia Fence offered the highest discount for non-specified items. Per page
12 of the specifications, non-local vendors were required to deliver within
twenty-four (24) hours of orders being placed; special orders require delivery
within four (4) days. Neither Imperial Fence nor McIntyre Fencing Company met
these requirements.
Funds are budgeted each fiscal year for this ongoing expense: Various
Departments - Operating Materials; 6728
* * * * * *
(D) MOBILE/AUTOMATIC LICENSE PLATE READER
It is requested that Council approve the purchase of three (3) mobile/automatic
license plate readers with associated equipment and one-year warranty, from
Madden and Associates (Braselton, GA), in the amount of $61,455.00. The
purchase will be accomplished by cooperative purchasing via GSA Federal
Contract, Schedule 84, Contract #GS-07F-0004Y.
The mobile/automatic license plate reader is an image-processing technology
used to identify vehicles by their license plates. The Police Department will
mount the systems on pursuit vehicles to expedite the identification of stolen
cars, expired car tags and wanted individuals.
The USA General Administrative Services (GSA) allows local and state
governments to participate in cooperative purchasing via Federal contracts for
the purchase of security and law enforcement equipment from GSA Schedule 84,
and technology products and professional services from GSA IT Schedule 70.
ELSAG is the manufacturer of the mobile/automatic license plate readers. ELSAG
is a subsidiary of Selex ES who was awarded GSA Contract #GS-07F-0004Y. Madden
and Associates is the authorized dealer in Georgia for ELSAG. Cooperative
purchasing is authorized per Article 9-101 of the Procurement Ordinance.
Funds are available in the FY17 Budget as follows: $48,934.00 is available in
Multi-Govt Project Fund ? Finance ? 16 EBM Justice Assistance Grant ? Capital
Expend/Over $5,000, 0216 ? 200 ? 4120 ? LLEG ? 7761; and $12,521.00 is
available in LOST/Public Safety ? Police ? Public Safety/LOST ? Salary Savings;
0102 ? 400 ? 9900 ? LOST - 6103.
* * * * * *
(E) ANNUAL MAINTENANCE AND TECHNICAL SUPPORT OF THE IASWORLD AND ORACLE
SOFTWARE SYSTEM
It is requested that Council approve payment to Tyler Technologies (Dallas, TX)
for the annual maintenance and technical support of the iasWorld and Oracle
software system in the approximate amount of $191,815.00 for the period
covering December 1, 2016 through November 30, 2017. Approval is also
requested to approve payment for the annual maintenance and support for
subsequent years, including cost increases for all aspects of the system, which
will be budgeted in the appropriate fiscal years.
In 2014, per Resolution #301-14, City Council approved the upgrade from the
Oasis system to the iasWorld/Oracle software system. The system is used by the
Tax Commissioner and Tax Assessors Office to streamline various functions and
create efficiencies such as:
- Real-time, online taxpayer interface
-Integration with other departments (i.e. GIS, Liens, Business License, Permits)
Funds are budgeted in the FY17 Budget: General Fund ? Information Technology ?
Software Lease; 0101 ? 210 ? 1000 ? ISS ? 6541. Funding will be budgeted in
subsequent fiscal years for this annual maintenance and support.
* * * * * *
(F)(1) AMBULANCES FOR FIRE/EMS
It is requested that Council approve the purchase of the following ambulances
and equipment from Ten-8 Fire and Safety (Forsythe, GA) for the total amount of
$541,945.00:
Two (2) Braun 2017 Ford F-350 Type I Ambulances ($183,702 each) $367,404.00
Loose Equipment 174,541.00
Grand Total $541,945.00
This is new equipment approved in the FY17 Budget. The department is in need
of these vehicles due to the age, mileage and multiple repairs needed for the
current fleet.
To accomplish this purchase, the Department of Fire & EMS is participating in
Contract No. FSA16-VEH12.0 administered by the Florida Fire Chief?s
Association, the Florida Sheriff?s Association and the Florida Association of
Counties. The cooperative bid was administered by the aforementioned
organizations to be extended and guaranteed to any and all units of local
governments and public safety agencies. The bid contract covers the period of
April 1, 2016 - March 31, 2017. The procurement process administered by the
entities in the State of Florida meets the procurement requirements of Columbus
Consolidated Government. The City?s Procurement Ordinance, Article 9-101,
?Cooperative Purchasing Authorized,? allows for participation in this Bid.
Braun Industries, Inc. is one of the awarded manufactures on the contract, for
the ambulances. Ten-8 Fire and Safety is the authorized dealer in Georgia for
Braun Industries, Inc.
Funds are budgeted in the GMA Direct Lease Program.
* * * * * *
(F)(2) GMA LEASE AGREEMENT FOR AMBULANCES WITH LOOSE EQUIPMENT FOR FIRE/EMS
It is requested that Council authorize the City Manager to execute a Supplement
Lease, under the
GMA Direct Lease Program, for the purchase of two (2) Braun 2017 Ford F-350
ambulances with loose equipment, for the total amount of $541,945.00, as cited
in (F)(1) above.
* * * * * *
(G)(1) STREET SWEEPERS ? GEORGIA STATE CONTRACT
It is requested that Council approve the purchase of three (3) Elgin Crosswind
street sweepers from Environmental Products of Florida d/b/a Environmental
Products of Georgia (Atlanta, GA) in the amount of $224,248.00 each, for a
total amount of $672,744.00, via Georgia Statewide Contract
#99999-SPD-0000102-0010. Additionally, it is also requested that Council
approve payment of the annual turnkey maintenance in the amount of $13,200.00
per unit for a total amount of $39,600.00 for the three (3) units. As an
option, it is requested that Council authorize the execution of the Dealer?s
Buy-Back agreement, to purchase the sweepers at the end of the lease, in the
event this action is in the best interest of the City.
The Urban Forestry and Beautification Division is in critical need of this
equipment due to lack of working equipment and the beginning of leaf season.
Three (3) of their six (6) street sweepers are down and will cost too much to
be repaired and are due to be replaced. Two (2) others are down for repairs
and/or parts replacement.
Funds for the purchase of the Street Sweepers are budgeted in the GMA Direct
Lease Program. Funding for the ongoing annual turnkey maintenance will be
budgeted as follows in the appropriate fiscal years: Paving Fund ? Public Works
? Right of Way Maintenance ? Equipment Rental/Lease; 0203-260-3120-ROWM-6543.
* * * * * * *
(G)(2) GMA LEASE AGREEMENT FOR STREET SWEEPERS
It is requested that Council authorize the City Manager to execute a Supplement
Lease under the GMA Direct Lease Program, for the purchase of three (3) Elgin
Crosswind street sweepers, for the total amount of $672,744.00, as cited in
(G)(1) above.
* * * * * *
(H) PAYMENT FOR INMATE PHARMACY SERVICES
It is requested that Council approve payment to Diamond Drugs, Inc.,
(Pittsburgh, PA), in the amount of $83,408.85, for pharmacy services utilized
for inmates at the Muscogee County Jail. This payment will cover services
provided during the month of October through mid-November.
Funds are budgeted in the FY17 Budget: General Fund ? Sheriff ? Medical ?
Pharmacy Services; 0101 ? 550 ? 2650 ? MEDD ? 6323.
* * * * * *
(I) PAYMENT FOR FIRE APPARATUS REPAIRS
It is requested that Council approve payment to FireLine, Inc. (Winder, GA) in
the amount of $18,799.00 for repairs required for an E-One Fire Apparatus.
The required repairs were beyond the expertise of Fleet Maintenance staff,
consequently the vendor from whom the unit was purchased performed the repairs.
The payment will be made from funds available in the FY17 Budget, Balance Sheet
Account: General Fund ? Auto Parts and Supplies, 0101 ? 1562; and will be
charged back to the Fire/EMS Department in the appropriate line-item.
* * * * * *
(J) REPLACEMENT PRINTER FOR CHECK PRINTING
It is requested that Council approve a 60-month lease contract for one (1)
Ricoh Pro C5110S Production Solution printer from Ricoh Corporation (West
Caldwell, NJ). The cost includes: $15,000.00 initial down payment, monthly
lease cost of $1,100.20 per month, as well as, .0089 per black and white copy
and .048 per color copy billed quarterly, and a $1.00 buyout at the end of the
lease. The purchase will be accomplished by cooperative purchasing via U. S.
Commodities contract number 4400003732. The contract includes installation,
training, toner, staples and onsite service.
The new printer is needed to replace one of the printers in the Data Center
housed in I.T. because the current printer used for the financial system is not
compatible with the new web based financial system that is set to go live in
January 2017. This printer will also give the City the capability to still
print from the old mainframe system that the City currently uses due to its
ability to operate certain coding that only functions with the old mainframe
system. I.T. currently pays about $965 per month to lease the current printer
and the replacement printer's monthly lease amount will be approximately $1,100
per month. Future savings are also anticipated once the City completely
migrates from the old mainframe system because we will be able to eliminate
another printer in the Data Center that only functions with the old mainframe
system as well.
The US Communities Contract is a publicly bid contract specifically for
government, education and nonprofit entities. Over 95,000 local, city and
state entities purchase off of this contract to meet their copier and printer
needs without having to go through the rigorous process of bidding. Ricoh was
the successful vendor for RFP # 2000000264, issued by US Communities. This
contract was nationally negotiated for either leasing or purchasing
equipment/software. The City is a member of US Communities and the RFP process
utilized by US Communities meets the City?s Procurement requirements.
Additionally, Ricoh is the current contractor providing copiers to all City
Departments, per Resolution #46-15.
Funding for the initial down payment of $15,000 is budgeted in the FY17 Budget
as follows: General Fund ? Finance ? Financial Planning ? Equipment/Rental
Lease; 0101 ? 200 ? 2900 ? FPLN - 6543. Funding for the monthly lease payment
and quarterly copier charges will be budgeted in the appropriate fiscal years
as follows: General Fund ? Information Technology ? Computer Equipment
Maintenance; 0101-210 -1000 ? ISS ? 6511.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT FOR THE PURCHASE
OF SECURITY CAMERAS AND ACCESSORIES FOR BUSES, ON AN ?AS NEEDED? BASIS, FROM
UTC FIRE & SECURITY AMERICAS CORPORATION, INC. DURING THE FIRST YEAR, METRA
ESTIMATES SPENDING APPROXIMATELY $8,000 TO PURCHASE SECURITY CAMERAS AND
ACCESSORIES TO BE INSTALLED ON TRANSIT BUSES.
WHEREAS, the term of the contract will be for one year, with the option to
renew for two additional twelve-month periods. Contract renewal is contingent
upon the mutual agreement of the City and the Contractors.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY ESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual contract for
the purchase of security cameras and accessories for buses, on an ?as needed?
basis, from UTC Fire & Security Americas Corporation, Inc. During the first
year, METRA estimates spending approximately $8,000.00 to purchase security
cameras and accessories to be installed on transit buses. Funds are budgeted
each fiscal year for this ongoing expense: Transportation Fund ? METRA ? MFTA -
Capital Expend ? Over $5,000; 0751 ? 610 ? 2400 ?MFTA - 7761 (City 20% and
Federal 80%).
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____ day of____________________, 2016 and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE HUNDRED (100) BODY WORN
CAMERAS, FROM MAXSUR, LLC (LIBERTY HILL, TX), AT A UNIT PRICE OF $299.98, FOR
THE TOTAL AMOUNT OF $29,998.00.
WHEREAS, Maxsur, LLC was the awarded vendor, for RFB No. 15-0028, to provide
body-worn cameras for the Columbus Police Department; and,
WHEREAS, per the bid, the unit price of $299.99 is protected for additional
purchases made in the FY17 budget year (July 1, 2016 through June 30, 2017); and
WHEREAS, the cameras will be purchased utilizing FY17 Salary Savings and the
JAG Grant. The cameras will be used by police officers in their official
duties.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one hundred
(100) Maxsur/Shield/IV Body Worn Cameras, from Maxsur, LLC (Liberty Hill, TX),
at a unit price of $299.98, for the total cost of $29,998.00. Funds are
budgeted in the FY17 Budget as follows: [59 cameras] General Fund ? Police ?
Support Services ? Operating Materials; 0101-400-2200-STAF-6728; [41 cameras]
Multi-Gov?t Project Fund ? Finance ? 15 EBM Justice Assistance Grant ? Capital
Expend-Under $5,000; 0216-200-4119-LLEG-7763.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____day of____________________, 2016 and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF FFENCING MATERIALS FROM GEORGIA FENCE
WHOLESALE, INC. (COLUMBUS, GA), FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF
$64,389.20.
WHEREAS, the items will be purchased by the Public Works Department on an ?as
needed? basis for maintenance of City fences; and,
WHEREAS, the initial contract period will be for two (2) years, with the option
to renew for three (3) additional twelve-month periods. The Contract renewal
will be contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase Fencing Materials from
Georgia Fence Wholesale, Inc. (Columbus, GA) for the estimated annual contract
value of $64,389.20. Funds are budgeted each fiscal year for this ongoing
expense: Various Departments - Operating Materials; 6728.
_____________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) MOBILE/AUTOMATIC LICENSE
PLATE READERS WITH ASSOCIATED EQUIPMENT AND ONE-YEAR WARRANTY, FROM MADDEN AND
ASSOCIATES (BRASELTON, GA), IN THE AMOUNT OF $61,455.00. THE PURCHASE WILL BE
ACCOMPLISHED BY COOPERATIVE PURCHASING VIA GSA FEDERAL CONTRACT, SCHEDULE 84,
CONTRACT #GS-07F-0004Y.
WHEREAS, the mobile/automatic license plate reader is an image-processing
technology used to identify vehicles by their license plates. The Police
Department will mount the system on pursuit vehicles to expedite the
identification of stolen cars, expired car tags and wanted individuals; and,
WHREAS, ELSAG is the manufacturer of the mobile/automatic license plate
readers. ELSAG is a subsidiary of Selex ES who was awarded GSA Contract
#GS-07F-0004Y. Madden and Associates is the authorized dealer in Georgia for
ELSAG. Cooperative purchasing is authorized per Article 9-101 of the
Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase three (3)
mobile/automatic license plate readers with associated equipment and one-year
warranty, from Madden and Associates (Braselton, GA), in the amount of
$61,455.00. The purchase will be accomplished by cooperative purchasing via
GSA Federal Contract, Schedule 84, Contract #GS-07F-0004Y. Funds are available
in the FY17 Budget as follows: $48,934.00 is available in Multi-Govt Project
Fund ? Finance ? 16 EBM Justice Assistance Grant ? Capital Expend/Over $5,000,
0216 ? 200 ? 4120 ? LLEG ? 7761; and $12,521.00 is available in LOST/Public
Safety ? Police ? Public Safety/LOST ? Salary Savings; 0102 ? 400 ? 9900 ? LOST
- 6103.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING PAYMENT TO TYLER TECHNOLOGIES (DALLAS, TX) FOR THE
ANNUAL MAINTENANCE AND TECHNICAL SUPPORT OF THE IASWORLD AND ORACLE SOFTWARE
SYSTEM IN THE APPROXIMATE AMOUNT OF $191,815.00 FOR THE PERIOD COVERING
DECEMBER 1, 2016 THROUGH NOVEMBER 30, 2017; APPROVAL IS ALSO REQUESTED TO
APPROVE PAYMENT FOR THE ANNUAL MAINTENANCE AND SUPPORT FOR SUBSEQUENT YEARS,
INCLUDING COST INCREASES FOR ALL ASPECTS OF THE SYSTEM, WHICH WILL BE BUDGETED
IN THE APPROPRIATE FISCAL YEARS.
WHEREAS, in 2014, per Resolution #301-14, City Council approved the upgrade
from the Oasis system to the iasWorld/Oracle software system; and,
WHEREAS, the system is used by the Tax Commissioner and Tax Assessors Office to
streamline various functions and create efficiencies such as:
- Real-time, online taxpayer interface
-Integration with other departments (i.e. GIS, Liens, Business License, Permits)
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Tyler
Technologies (Dallas, TX) for the annual maintenance and technical support of
the iasWorld and Oracle software system in the approximate amount of
$191,815.00 for the period covering December 1, 2016 through November 30, 2017;
the City Manager is also authorized to make payment for the annual maintenance
and support for subsequent years, including cost increases for all aspects of
the system, which will be budgeted in the appropriate fiscal years. Funds are
budgeted in the FY17 Budget: General Fund ? Information Technology ? Software
Lease; 0101 ? 210 ? 1000 ? ISS ? 6541. Funding will be budgeted in subsequent
fiscal years for this annual maintenance and support.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F(1)?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF THE FOLLOWING AMBULANCES AND EQUIPMENT
FROM TEN-8 FIRE AND SAFETY (FORSYTHE, GA) FOR THE TOTAL AMOUNT OF $541,945.00:
Two (2) Braun 2017 Ford F-350 Type I Ambulances ($183,702 each) $367,404.00
Loose Equipment 174,541.00
Total before Pre-Payment Discount $541,945.00
WHEREAS, this is new equipment approved in the FY17 Budget. The department is
in need of these vehicles due to the age, mileage and multiple repairs needed
for the current fleet; and,
WHEREAS, to accomplish this purchase, the Department of Fire & EMS is
participating in Contract No. FSA16-VEH12.0 administered by the Florida Fire
Chief?s Association, the Florida Sheriff?s Association and the Florida
Association of Counties. The cooperative bid was administered by the
aforementioned organizations to be extended and guaranteed to any and all units
of local governments and public safety agencies. The bid contract covers the
period of April 1, 2016 - March 31, 2017. The procurement process
administered by the entities in the State of Florida meets the procurement
requirements of Columbus Consolidated Government. The City?s Procurement
Ordinance, Article 9-101, ?Cooperative Purchasing Authorized,? allows for
participation in this Bid. Braun Industries, Inc. is one of the awarded
manufactures on the contract, for the ambulances. Ten-8 Fire and Safety is the
authorized dealer in Georgia for Braun Industries, Inc.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase two Braun 2017 Ford
F-350 Type I ambulances and loose equipment from Ten-8 Fire and Safety
(Forsythe, GA) in the amount of $541,945.00. Funds are budgeted in the GMA
Direct Lease Program.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____ day of____________________, 2016 and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F(2)?
A RESOLUTION
NO._________
RESOLUTION FOR SUPPLEMENTAL LEASES
A RESOLUTION TO AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE ONE OR MORE
LEASE SUPPLEMENTS FOR A LEASE OR LEASES UNDER THE GMA DIRECT LEASING PROGRAM;
TO DESIGNATE SUCH LEASES AS QUALIFIED TAX-EXEMPT OBLIGATIONS; TO PROVIDE AN
EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, the City has entered into a Master Lease (the ?Master Lease?) dated as
of ______________________, with Georgia Municipal Association, Inc. for the
leasing from time to time of certain equipment, machinery or other personal
property pursuant to Supplemental Leases;
NOW THEREFORE, BE IT RESOLVED OR ORDAINED AS FOLLOWS BY THE GOVERNING BODY OF
THE CITY:
1. The City Manager of the City is hereby authorized and directed to
execute and deliver a Lease Supplement pursuant to the Master Lease to put into
effect one or more leases for two (2) Braun 2017 Ford F-350 Type I Ambulances
and Loose Equipment (the ?Leased Property?); said officer of the City is authorized and directed
in the name and on behalf of the City to execute and deliver (i) one or more
Lease Supplements for items of the Leased Property in substantially the form
attached to the Master Lease, with such changes and additions as may be
approved by said officer, and (ii) such other documents as may be deemed by
such officer to be necessary or desirable to effect the purposes hereof or of
the Master Lease, and such execution shall constitute conclusive evidence that
the executed document has been authorized and approved hereby; the aforesaid
officer is further authorized to do all things necessary or appropriate to
effectuate the purposes hereof.
2. _____ An appropriation in the City?s current operating budget has
previously been made which shall be sufficient to pay the ?Rentals? and the
?Termination Payment? during the ?Starting Term? under such Lease Supplements;
or
(check box if applicable)
_____ An appropriation from unappropriated and unreserved
funds in the City?s current operating budget is hereby made for the ?Rentals?
and the ?Termination Payment? during the ?Starting Term? under such Lease
Supplements, and the budget of the City is hereby amended to reflect such
appropriation to the extent necessary.
3. The lease or leases contemplated by the said Lease Supplements are hereby
designated ?Qualified Tax-Exempt Obligations? within the meaning of Section
265(b)(3) of the Internal Revenue Code of 1986, as amended, and said officer
shall be authorized to confirm such designation by execution of appropriate
documents in connection therewith.
4. This authorization shall be effective immediately.
CLERK?S CERTIFICATE
The undersigned hereby certifies that he or she is the Clerk of the Columbus,
Georgia (the ?City?), and that the foregoing is a true copy of the ___
Resolution or ___ Ordinance [Check One] adopted by the governing body of the
City at a meeting duly held on the _______________, 20___, at which a quorum
was present and acting throughout, and that the same has not been rescinded or
modified and is now is in full force and effect. Given under the seal of the
City, this _________, 20______.
(SEAL) __________________________________
Clerk of Council
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____ day of____________________, 2016 and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G(1)?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) ELGIN CROSSWIND STREET
SWEEPERS FROM ENVIRONMENTAL PRODUCTS OF FLORIDA D/B/A ENVIRONMENTAL PRODUCTS OF
GEORGIA (ATLANTA, GA) IN THE AMOUNT OF $224,248.00 EACH, FOR A TOTAL AMOUNT OF
$672,744.00 VIA GEORGIA STATE CONTRACT #99999-SPD-0000102-0010. ADDITIONALLY,
IT IS ALSO REQUESTED THAT COUNCIL APPROVE PAYMENT OF THE ANNUAL TURNKEY
MAINTENANCE IN THE AMOUNT OF $13,200.00 PER UNIT FOR A TOTAL AMOUNT OF
$39,600.00 FOR THE THREE (3) UNITS. AS AN OPTION, IT IS REQUESTED THAT COUNCIL
AUTHORIZE THE EXECUTION OF THE DEALER?S BUY-BACK AGREEMENT, TO PURCHASE THE
SWEEPERS AT THE END OF THE LEASE, IN THE EVENT THIS ACTION IS IN THE BEST
INTEREST OF THE CITY.
WHEREAS, the Urban Forestry & Beautification Division is in critical need of
this equipment due to lack of working equipment and the beginning of leaf
season; and,
WHEREAS, three (3) of their six (6) street sweepers are down and will cost too
much to be repaired and are due to be replaced; and,
WHEREAS, two (20 others are down for repairs and/or parts replacement. This is
replacement equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase three (3) Elgin
Crosswind street sweepers from Environmental Products of Florida d/b/a
Environmental Products of Georgia (Atlanta, GA), in the amount of $224,248.00
each, for the total amount of $672,744.00, as well as, pay $13,200.00 for the
annual turnkey maintenance payment per unit, for a total amount of $39,600.00
for three (3) units. The City Manager is also hereby authorized to exercise
the option to execute the Dealer?s Buy-Back agreement, to purchase the sweepers
at the end of the lease, in the event this action is in the best interest of
the City. Funds for the purchase of the Street Sweepers are budgeted in the
GMA Direct Lease Program. Funding for the ongoing annual turnkey maintenance
will be budgeted as follows in the appropriate fiscal years: Paving Fund ?
Public Works ? Right of Way Maintenance ? Equipment Rental/Lease;
0203-260-3120-ROWM-6543.
_______________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____ day of____________________, 2016 and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G(2)?
A RESOLUTION
NO.________
RESOLUTION FOR SUPPLEMENTAL LEASES
A RESOLUTION TO AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE ONE OR MORE
LEASE SUPPLEMENTS FOR A LEASE OR LEASES UNDER THE GMA DIRECT LEASING PROGRAM;
TO DESIGNATE SUCH LEASES AS QUALIFIED TAX-EXEMPT OBLIGATIONS; TO PROVIDE AN
EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, the City has entered into a Master Lease (the ?Master Lease?) dated as
of ______________________, with Georgia Municipal Association, Inc. for the
leasing from time to time of certain equipment, machinery or other personal
property pursuant to Supplemental Leases;
NOW THEREFORE, BE IT RESOLVED OR ORDAINED AS FOLLOWS BY THE GOVERNING BODY OF
THE CITY:
1. The City Manager of the City is hereby authorized and directed to execute
and deliver a Lease Supplement pursuant to the Master Lease to put into effect
one or more leases for three (3) Elgin Crosswind Street Sweepers (the ?Leased
Property?); said officer of the City is authorized and directed in the name and
on behalf of the City to execute and deliver (i) one or more Lease Supplements
for items of the Leased Property in substantially the form attached to the
Master Lease, with such changes and additions as may be approved by said
officer, and (ii) such other documents as may be deemed by such officer to be
necessary or desirable to effect the purposes hereof or of the Master Lease,
and such execution shall constitute conclusive evidence that the executed
document has been authorized and approved hereby; the aforesaid officer is
further authorized to do all things necessary or appropriate to effectuate the
purposes hereof.
2. _____ An appropriation in the City?s current operating budget has
previously been made which shall be sufficient to pay the ?Rentals? and the
?Termination Payment? during the ?Starting Term? under such Lease Supplements;
or
(check box if applicable)
_____ An appropriation from unappropriated and unreserved
funds in the City?s current operating budget is hereby made for the ?Rentals?
and the ?Termination Payment? during the ?Starting Term? under such Lease
Supplements, and the budget of the City is hereby amended to reflect such
appropriation to the extent necessary.
3. The lease or leases contemplated by the said Lease Supplements are hereby
designated ?Qualified Tax-Exempt Obligations? within the meaning of Section
265(b)(3) of the Internal Revenue Code of 1986, as amended, and said officer
shall be authorized to confirm such designation by execution of appropriate
documents in connection therewith.
4. This authorization shall be effective immediately.
CLERK?S CERTIFICATE
The undersigned hereby certifies that he or she is the Clerk of the Columbus,
Georgia (the ?City?), and that the foregoing is a true copy of the ____
Resolution or ____ Ordinance [Check One] adopted by the governing body of the
City at a meeting duly held on the _______________ , 20___, at
which a quorum was present and acting throughout, and that the same has not
been rescinded or modified and is now is in full force and effect. Given under
the seal of the City, this ___________________, 20______.
(SEAL) __________________________________
City Clerk
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____ day of____________________, 2016 and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM H?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING PAYMENT TO DIAMOND DRUGS, INC., (PITTSBURGH, PA), IN
THE AMOUNT OF $83,408.85, FOR PHARMACY SERVICES UTILIZED FOR INMATES AT THE
MUSCOGEE COUNTY JAIL. THIS PAYMENT WILL COVER SERVICES PROVIDED DURING THE
MONTH OF OCTOBER THROUGH MID-NOVEMBER.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Diamond Drugs,
Inc., (Pittsburgh, PA), in the amount of $83,408.85, for pharmacy services
utilized for inmates at the Muscogee County Jail. This payment will cover
services provided during the month of October through mid-November. Funds are
budgeted in the FY17 Budget: General Fund ? Sheriff ? Medical ? Pharmacy
Services; 0101 ? 550 ? 2650 ? MEDD ? 6323.
_____________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM I?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING PAYMENT TO FIRELINE, INC. (WINDER, GA) IN THE AMOUNT
OF $18,799.00 FOR REPAIRS REQUIRED FOR AN E-ONE FIRE APPARATUS.
WHEREAS, the required repairs were beyond the expertise of Fleet Maintenance
staff, consequently the vendor from whom the unit was purchased performed the
repairs.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to FireLine, Inc.
(Winder, GA) in the amount of $18,799.00 for repairs required for an E-One Fire
Apparatus. The payment will be made from funds available in the FY17 Budget,
Balance Sheet Account: General Fund ? Auto Parts and Supplies, 0101 ? 1562;
and will be charged back to the Fire/EMS Department in the appropriate
line-item.
_____________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM J?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING A 60-MONTH LEASE CONTRACT FOR ONE (1) RICOH PRO C5110S
PRODUCTION SOLUTION PRINTER FROM RICOH CORPORATION (WEST CALDWELL, NJ). THE
COST INCLUDES: $15,000.00 INITIAL DOWN PAYMENT, MONTHLY LEASE COST OF
$1,100.20 PER MONTH, AS WELL AS, .0089 PER BLACK AND WHITE COPY AND .048 PER
COLOR COPY BILLED QUARTERLY, AND A $1.00 BUYOUT AT THE END OF THE LEASE. THE
PURCHASE WILL BE ACCOMPLISHED BY COOPERATIVE PURCHASING VIA U. S. COMMODITIES
CONTRACT NUMBER 4400003732. THE CONTRACT INCLUDES INSTALLATION, TRAINING,
TONER, STAPLES AND ONSITE SERVICE.
WHEREAS, the new printer is needed to replace one of the printers in the Data Center
housed in I.T. because the current printer used for the financial system is not
compatible with the new web based financial system that is set to go live in
January 2017. This printer will also give the City the capability to still
print from the old mainframe system that the City currently uses due to its
ability to operate certain coding that only functions with the old mainframe
system. I.T. currently pays about $965 per month to lease the current printer
and the replacement printer's monthly lease amount will be approximately $1,100
per month. Future savings are also anticipated once the City completely
migrates from the old mainframe system because we will be able to eliminate
another printer in the Data Center that only functions with the old mainframe
system as well; and,
WHEREAS, Ricoh was the successful vendor for RFP # 2000000264, issued by US
Communities. This contract was nationally negotiated for either leasing or
purchasing equipment/software. The City is a member of US Communities and the
RFP process utilized by US Communities meets the City?s Procurement
requirements.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into a 60-month
lease contract for one (1) Ricoh Pro C5110S Production Solution printer from
Ricoh Corporation (West Caldwell, NJ). The cost includes: $15,000.00 initial
down payment, monthly lease cost of $1,100.20 per month, as well as, .0089 per
black and white copy and .048 per color copy billed quarterly, and a $1.00
buyout at the end of the lease. The purchase will be accomplished by
cooperative purchasing via U. S. Commodities contract number 4400003732. The
contract includes installation, training, toner, staples and onsite service.
Funding for the initial down payment of $15,000 is budgeted in the FY17 Budget
as follows: General Fund ? Finance ? Financial Planning ? Equipment/Rental
Lease; 0101 ? 200 ? 2900 ? FPLN - 6543. Funding for the monthly lease payment
and quarterly copier charges will be budgeted in the appropriate fiscal years
as follows: General Fund ? Information Technology ? Computer Equipment
Maintenance; 0101-210 -1000 ? ISS ? 6511.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
Attachments