Agenda Item # 7
Columbus Consolidated Government
Council Meeting
November 8, 2016
Agenda Report # 59
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) SNACK MACHINE VENDING SERVICES FOR VARIOUS LOCATIONS (ANNUAL CONTRACT) ?
RFP NO. 17-0005
It is requested that Council authorize the execution of a contract with Five
Star Food Service, Inc., (Chattanooga, TN) to provide snack vending machines
and services for various City locations.
Five Star Food Services, Inc., will provide all labor and equipment to provide
the following services, but not limited to:
A. Weekly servicing of vending machines
B. Maintain and/or replace inoperable machines
C. Examine stock and remove outdated/expired product
D. Provide a phone number for customers to call when refunds are required
The initial term of the contract shall be for two (2) years, with the option to
renew for three (3) additional twelve-month periods. The contract renewal will
be contingent upon the mutual agreement of the City and the Contractor.
Annual Contract History:
The previous five-year contract was awarded on October 26, 2010 (Resolution No.
379-10) to Five Star Food Services, Inc. (Chattanooga, TN).
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on June 9, 2016. This RFP has been
advertised, opened and evaluated. One proposal was received on August 19, 2016.
The Purchasing Division received two (2) statements of ?No Proposal
Submission?. The Vending Center, Inc. (Birmingham, AL) does not offer this
service as they are a distributor of vending equipment. Old Fashion Foods,
Inc. (Austell, GA) states Columbus is beyond their service area.
In accordance with Section 3-108, Item H of the Procurement Ordinance, the
Purchasing Division performed due diligence by conducting a survey of
non-responsive firms to determine if it was necessary to revise the
specifications to encourage more competition. The following (2) firms were
surveyed:
1. A-Action, Inc.: This vendor had submitted a proposal for the last
contract. An email was sent, for which the vendor did not provide a response.
2. Automatic Vending Service: This vendor had previously submitted emails
expressing interest in submitting a proposal, however when asked why they did
not submit a proposal their response was: ?We have been really busy because we
just recently purchased this business from the previous owner. We have been
working hard to make the accounts we have now better and we have also added a
lot of accounts recently.?
Based on the responses to the survey and ?no proposal submissions?, the
Purchasing Division determined that revisions were not required to the
specifications. The Purchasing Division opened the one (1) proposal received
from the following firm:
Five Star Food Service, Inc. (Chattanooga, TN)
The following events took place after receipt of the proposal:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation/1st Evaluation Meeting 10/4/16 Due to only receiving one proposal, the
Pre-Evaluation and First Evaluation committee meetings were combined. The
Purchasing Manager advised evaluation committee members of the RFP rules and
process. The proposal, which had been previously disbursed to each committee
member to review, was discussed.
Committee members requested clarification of the proposal.
Clarification Request 10/4/16 Request for clarification was forwarded to the vendor.
Clarification Received 10/11/16 The vendor submitted the requested clarification
information, which was forwarded to the Committee.
Evaluation Ballots Sent to Committee 10/14/2016 Evaluation ballots forwarded to voting
committee members.
Recommendation Received 10/19/16 Via email, the committee members unanimously voted to
award to the sole responsive firm.
Evaluation Committee:
The proposal was reviewed by the Evaluation Committee, which consisted of one
(1) voting member from the Department of Parks and Recreation, one (1) voting
member from the Department of Public Works/Fleet Management, and one (1) voting
member from the Department of Transportation/METRA. A representative from the
City Manager?s Office served as a non-voting advisor.
Award Recommendation:
The evaluation committee unanimously recommends award of the contract to Five
Star Food Service, Inc., the sole responding firm, as reflected by their
comments provided below:
? Five Star currently provides great service
? Five Star maintains a good variety of snack choices in the vending machines
? Five Star responds quickly when service is needed
? Five Star services machines on a regular basis.
Vendor Experience/Qualifications:
? Five Star Food Service, Inc., has been in operation for 23 years, and their
core business is Vending Services.
? The firm maintains approximately 4000 vending machines throughout the
Southeast.
? The firm is supported by 14 operational centers within the states of
Tennessee, Georgia, and Alabama; and employs approximately 900 team members.
? The team members responsible for supporting the City?s vending operations
are: John Robbins, Scott Hale, Wayne McMillan, and Brady Martin. The industry
experience of these individuals averages 19.5 years each.
Client Work History
o TSYS (Columbus, GA): Contract initiated ?over 10 years ago?
o NCR (Columbus, GA): Contract initiated October, 2009
o Swift Spinning, Inc. (Columbus, GA): Contract initiated September, 1994
The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
Funds will be deposited into the following Revenue Account: General Fund ?
Government Wide Revenue ? Facilities Rental; 0101-0999-1999-REVN-4665.
* * * * * *
(B) ADVISORY AND CONSULTING SERVICES FOR THE COLUMBUS CONSOLIDATED GOVERNMENT
457 DEFERRED COMPENSATION PLAN AND ITS BOARD (ANNUAL CONTRACT) ? RFP NO. 16-0016
It is requested that Council authorize the execution of a contract with The
Bogdahn Group, (Orlando, FL) to provide professional advisory and investment
consulting services for the Columbus Consolidated Government?s 457 Deferred
Compensation Plan.
The Bogdahn Group will provide the following services:
? Provide the City and/or DCP Board with general information relating to the
457 Deferred Compensation Plan.
? Review and analyze service providers? performance. Review and analyze
service providers? quarterly and annual reports.
? Provide the City and/or DCP Board with regular updates on developments
related to Plan?s investments, relevant regulatory issues, including
information on legislative, Department of Labor, and or/IRS matters of
relevance to retirement benefits? plans.
? Provide general information to the City and/or DCP Board, as applicable,
relating to investment concepts such as risk and return, diversification,
dollar cost averaging or different rates of return per asset class.
? Provide the City and/or DCP with generalized education information on various
asset allocation models.
? Assist the City and/or DCP Board with service-related issues with 457 service
providers for the Plan.
? Assist the City and/or DCP Board with objective performance analysis
reporting of investments utilized by Plan versus benchmarks and/or peer group.
? Assist the City and/or DCP Board with review of fees and overall Plan
effectiveness including overall expenses.
? Help the City and/or DCP Board to evaluate the investment choices for the
Plan by assisting with the assessment of investment alternatives proposed by
service providers as applicable.
? Insure service providers? compliance with Columbus Consolidated Government?s
adopted Plan Document.
? Assist the City and/or DCP Board by participating in periodic DCP Board
meetings to present investment performance reporting assessment(s) and to
provide consultative and advisory services.
? Provide the City and/or DCP Board with consultation on evaluation of service
provider alternative(s).
? Assist the City and/or DCP Board with implementation and transition to new
service provider(s).
The initial term of the contract shall be for two (2) years, with the option to
renew for three (2) additional twelve-month periods. The contract renewal will
be contingent upon the mutual agreement of the City and the Contractor.
Annual Contract History:
The previous five-month contract was awarded on February 23, 2016 (Resolution
No. 55-16) to Raymond James & Associates, Inc. (Columbus, GA).
The City completed a Request for Proposal to select a sole-provider going
forward for its Deferred Compensation Plan to provide third party
administration, recordkeeping, education and investment management services for
the Plan. VALIC (Boca Raton, FL) was awarded the contract on October 27, 2015
(Resolution No. 305-15).
During the transition period, Raymond James & Associates reviewed fund line-up
for all 457 Service Providers, assisted the City in evaluating the investment
choices for the plan by assisting with the assessment of investment
alternatives as applicable; established quarterly reports of plan performance,
reviewed quarterly performance reports, ensured compliance with CCG Plan
Document for all 457 vendors, and participated in vendor meetings as requested
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on April 6, 2016. This RFP has been
advertised, opened and evaluated. Proposals were received on April 29, 2016
from the following vendors:
The Bogdahn Group (Orlando, FL)
Summit Strategies Group (St. Louis, MO)
Cafaro Greenleaf (Red Bank, NJ)
Raymond James & Associates, Inc. (Columbus, GA)
Pensionmark Financial Group (St. Simons Island, GA)
The following events took place after receipt of proposals:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation Meeting 06/20/2016 The Purchasing Manager advised evaluation committee
members of the RFP rules and process, and provided an overview.
Proposals were disbursed to each committee member for review. Committee members
provided availability for 1st Evaluation meeting.
First Evaluation Meeting 07/26/2016 Committee discussed proposals from all vendors. No
additional clarifications were requested in regard to proposals. Voting
members stated they were ready to complete evaluation forms.
Committee members tentatively scheduled 2nd Evaluation meeting.
Evaluation Forms Sent to Committee 07/26/2016 Evaluation forms forwarded to voting
committee members
Evaluation Forms/Results 07/28/2016 Evaluation forms were completed and returned to Purchasing
for compilation results. The results were sent to the Evaluation Committee
members.
Second Evaluation Meeting 08/02/2016 Committee discussed scoring and short-listed the
top 2 ranked vendors, Summit Strategies Group and The Bogdahn Group, for
presentations.
Committee requested that letters be sent to Summit Strategies Group and The
Bogdahn Group outlining information to be included within their presentation,
and requesting additional information.
Presentations 08/29/2016 Presentations were scheduled for Summit Strategies Group
and The Bogdahn Group; however, Summit Strategies Group withdrew their proposal
from consideration.
Following the presentation by The Bogdahn Group, the Committee discussed the
presentation, but were not prepared to vote until the references were checked
for the vendor.
Telephonic Reference Checks 09/07/2016-09/14/2016 Telephonic reference checks were made
to three of the references.
Recommendation received 09/28/2016 Via email, the committee members unanimously voted to
award to the highest ranked vendor.
Request for Price Negotiation received 10/18/2016 An request was made via email to
request a ?best and final offer? from The Bogdahn Group, the recommended vendor.
Price Negotiation Completed 10/19/2016 The Bogdahn Group agreed to negotiate their price
that was acceptable to both parties.
Evaluation Committee:
The proposals were reviewed by the Evaluation Committee, which consisted of (1)
voting member from the Human Resources Department, (1) voting member from the
IT Department, and (1) voting member from the Deferred Compensation Board. A
representative from the Human Resources Department served as non-voting
advisor, and (1) representative from the Finance Department served as a
non-voting advisor.
Award Recommendation:
The evaluation committee deemed the proposal from The Bogdahn Group most
responsive to the RFP specifications. Therefore, the Evaluation Committee, as
reflected by their comments provided below, recommends award of the contract to
The Bogdahn Group based on evaluator comments below:
? The Bogdahn Group proposal scored very well.
? The Bogdahn Group has an excellent history of providing consulting advisory
services.
? The Bogdahn Group submitted reasonable pricing for services.
? The Bogdahn Group?s in-person interview (presentation) inspired further
confidence.
? The Bogdahn Group reference checks references all gave them the highest in
recommendations and validated our expectations.
Vendor Experience/Qualifications:
The Bogdahn Group (TBG) has provided investment advisory services since the
firm?s inception in 2000. It is an independent, employee owned investment
consulting firm that advises over 500 institutional clients with $60 billion of
assets nationwide.
? The Bogdahn Group is registered as an investment advisor with the Securities
and Exchange Commission under the Investment Advisors Act of 1940.
? The Bogdahn Group employs 68 full-time professionals from a variety of
educational and professional backgrounds, including 33 investment consultants.
Investment consultants average 20 years of experience, and include: 14 CFA?
Charterholders, 2 CIPM Charterholders, 3 CAIA Charterholders, and 24 advanced
degree holders.
? The Bogdahn Group is structured as a 100% employee-owned limited liability
company. It has no parent or affiliated companies, and no economically
beneficial relationships with any bank, broker/dealer, investment manager,
insurance company, actuary or other vendor.
? The Bogdahn Group is headquartered in Orlando, FL, but also has offices in
Chicago, IL; Pittsburgh, PA; Tulsa, OK; Cleveland, OH; and Detroit, MI. All
offices provide investment consulting services.
? The Bogdahn Group currently provides investment consulting services to 49
public defined contribution plans.
Client Work History
o City of West Palm Beach (West Palm Beach, FL) ? Deferred Compensation Plan
for General Employees and consulting on Defined Benefit Plan.
o Town of Hilton Head Island (Hilton Head Island, SC) ? Deferred Compensation
Plan
o Macon-Bibb County Fire and Police Department Employees? Retirement System
(Macon, GA) ? Defined Benefit Plan
The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
Funds are budgeted in the FY17 Budget: General Fund -Human Resources ?
Employee Benefits ? Consulting; 0101-220-2100-BENE-6315.
* * * * *
(C) GYM FLOOR REPAIRS, STRIPPING & SEALING (Annual Contract) ? RFB No. 17-0012
It is requested that Council approve the annual contract for gym floor repairs,
stripping and sealing from AllSport Court Maintenance (Gainesville, FL) for the
estimated annual contract value of $46,136.00.
The contractor will perform necessary maintenance services to recondition the
gym floors, including stripping/sealing and drum sanding the wood gym flooring
for the Parks & Recreation Department. The maintenance services will be
performed, on an ?as needed basis,? at: Comer Gym, 29th Street Gym, North
Columbus Recreation Center, Shirley Recreation Center, Frank D. Chester
Recreation Center, Northside Recreation Center, Psalmond Road Recreation
Center, Pop Austin Recreation Center, Carver Park Recreation Center. As well
as, stripping and refinishing the stage area at Comer gym and the aerobic
flooring at Psalmond Road Recreation Center, Shirley Recreation Center and
Northside Recreation Center.
The contract period is for two years, with the option to renew for three
additional twelve-month periods. Renewal is contingent upon the mutual
agreement of the City and the Contractor.
Bid specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry. Seven (7) bids were received on September
30, 2016. This bid has been advertised, opened and reviewed. The bidders were:
Vendors Bid Amount
AllSport Court Maintenance (Gainesville, FL)
Flooring Installers Network (Lawrence, GA)
Stevens Gymnasiums, Inc. (Roswell, GA)
Gym Masters (Searcy, AZ)
Ram Enterprises, Inc. (Montgomery, AL)
Athletic Specialties & Construction, Inc.
(Murrayville, GA)
Bone Hardwood Flooring, LLC (Columbus, GA) $46,136.0 0
$55,688.50
$61,420.00
$64,030.00
$67,200.00
$73,860.00
$100,838.00
Funds are budgeted each fiscal year for this ongoing expense: General Fund ?
Parks & Recreation ? Recreation Services ? Contractual Services,
0101-270-2400-RECR-6319.
* * * * * * * *
(D) PROFESSIONAL SERVICES FOR REMEDIATION OF ENVIRONMENTAL HAZARDOUS
CHEMICALS/WASTE (ANNUAL CONTRACT) ? RFP NO. 17-0001
It is requested that Council authorize the annual contract for professional
services for remediation of environmental hazardous chemicals/waste with KAM,
Inc. (Columbus, GA) as the Primary Contractor, and Global Solutions and
Logistics, LLC d/b/a Alexanders Industrial Services (Phenix City, AL) as the
Secondary Contractor. The contract requires the Contractor to provide
professional consulting and construction services, on an ?as needed basis?, for
the remediation and disposal of environmental hazardous chemicals and waste,
such as: acids/bases, cyanide wastes, dry cleaning wastes, formaldehyde, heavy
metals, ignitable wastes, ink sludges, lead-acid batteries, pesticides,
preserving agents, reactives, spent solvents, and plating wastes.
If the services of the contract are needed, the Primary Contractor will be
contacted first. The services of the Secondary Contractor will be required in
instances when the Primary Contractor is unavailable.
If a person or party creates an incident that requires the remediation and/or
disposal of environmentally hazardous chemicals or waste, and the responsible
person or party does not reimburse the awarded contractor for the
remediation/disposal services, then Columbus Consolidated Government will not
be held responsible for payment.
The term of this contract shall be for two years, with the option to renew for
three (3) additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
Annual Contract History:
The current five-year contract with KAM, Inc. was awarded on February 8, 2011
(Resolution No. 73-11). The contract was extended for the current contractor
through September 30, 2016 to allow for the re-advertisement and award of a new
contract.
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on June 27, 2016. This RFP has been
advertised, opened and evaluated. Proposals were received on July 29, 2016
from the following vendors:
KAM, Inc. (Columbus, GA)
Global Solutions and Logistics, LLC d/b/a Alexanders Industrial Services
(Phenix City, AL)
The following events took place after receipt of proposals:
RFP MEETINGS/EVENTS
Description Date Held Agenda/Action
Pre-Evaluation Meeting
08/26/2016 The Purchasing Manager advised evaluation committee members of the
RFP rules and process. Project Manager provided overview and expectations of
the contracted vendor(s).
Proposals were disbursed to each committee member for review. Committee members
provided availability for 1st Evaluation meeting.
1st Evaluation Meeting 09/13/2016 Discussed each of the two (2) proposals received.
Committee members directed Purchasing to contact both proposers regarding a
change to the specifications allowing for the recommendation of a Primary and a
Secondary Contractor, as well as, to get various clarifications from each
vendor.
2nd Evaluation Meeting 10/04/2016 Discussed clarification responses and decided it would
be in the best interest of the City to recommend award for a Primary and a
Secondary Contractor. No additional clarifications were requested in regard to
proposals. Voting members stated they were ready to complete evaluation forms.
Evaluation Forms Sent to Committee 10/04/2016 Evaluation forms forwarded to voting
committee members.
Evaluation Forms/Results 10/18/2016 Evaluation forms were completed and returned to Purchasing
for compilation results. The results were sent to the Evaluation Committee
members.
Recommendation received 10/19/2016 Via email, the committee members voted to recommend
award to the highest ranked vendor, KAM, Inc., as the Primary Contractor; and
Alexanders Industrial Services as the Secondary Contractor.
Evaluation Committee:
Proposals were reviewed by the Evaluation Committee members, which consisted of
one representative from Engineering, one representative from Fire/EMS, and one
representative from Public Works, who served as voting members. The committee
also consisted of one representative from Engineering, one representative from
the Columbus Office of Homeland Security, and one representative from Public
Works, who served as non-voting advisory members.
Award Recommendation:
The contract is to be awarded to both a Primary and a Secondary Contractor.
Two (2) proposals were received, and both proposers met the requirements of the
RFP specifications.
The evaluation committee deemed the proposal from KAM, Inc. (Columbus, GA) to
be most responsive to the RFP specifications, as the Primary Contractor, based
on evaluator comments below:
? KAM, Inc. and its subcontractors are well-qualified for this job. This
vendor has more than 25 years of work in this field. They have years of
experience mitigating spills for the Columbus Consolidated Government.
Excellent quality of work and responsiveness.
? KAM?s service plan is flexible in that they stated if a quick response was
needed for 55-gallon drum pickup/transport, they would respond immediately.
? KAM, Inc. offers a response time of 1? hours with management response within
1 hour. They offer this response 24/7 year round.
? KAM?s work history is very complete, with clients, dates, project name and
size, and dollar value. This complete listing instills confidence in a
reviewer of the record keeping and project accountability being done.
Vendor(s) Experience and Qualifications:
KAM, Inc. (Primary Contractor)
KAM, Inc. was organized as a corporation in 1988 and is engaged full time as an
environmental remediation contractor. Their experience ranges from the cleanup
of overturned tankers, underground storage tank removal, petroleum in situ
remediation systems, pond closures, landfill construction, closure and
maintenance.
? Key Personnel:
o Tony Wright, Partner/Senior Vice President
o Michael Morris, Senior Project Superintendent
o Bradley D. Wright, Project Engineer
o Ronnie Rehburg, Senior Project Superintendent
? Client Work History: This is a brief listing of various types of projects.
o Federated Insurance: Overturned tractor chemical release. [2016]
o WestRock: Ash Pond ? Removal of approximately 320,000 cy of ash. [2015]
o Arcadis: Petroleum remediation system installation. [2015]
o Georgia Power: Various transformer oil releases. [2015]
o Atmos Energy: Lead contaminated soil excavation/disposal. [2015]
o Cargill/Environ: Excavation and disposal of approximately 90,000 cy of
pesticide contaminated soils. [2014/2015]
o CH2M Hill: Petroleum remediation system installation. [2013/2014]
o Geosyntec: Dry Cleaners remediation. [2013]
o S&ME/Six Flags: Underground storage tank removal. [2013]
o WestRock: Cell #6 landfill liner construction. [2012]
The evaluation committee deemed the proposal from Alexanders Industrial
Services (Phenix City, AL) to be most responsive to the RFP specifications, as
the Secondary Contractor, based on evaluator comments below:
? Alexanders Industrial Services is qualified in the mitigation of hazardous
materials spills.
? Alexanders Industrial Services service plan is outlined well, and getting the
service done in a timely manner is a good attribute.
? Alexanders Industrial Services response time meets the requirements.
Alexanders Industrial Services (Secondary Contractor)
Global Solutions and Logistics, d/b/a Alexanders Industrial Services was
incorporated in the State of Alabama in 2010 and has been providing
transportation and disposal of hazardous chemicals and waste, and full
remediation services since its inception.
? Key Personnel:
o Loren David Alexander, Owner
o Jhonalan Kimbell, Division Manager
o Jeffrey K. Pace, Environmental Health and Safety Officer
o Eric J. VanDenBerghe
? Client Work History/References:
o Knauf Insulation
o International Paper
o Kemira Chemicals
o Exide Technologies
o Russell County EMA Director
The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
Funds are budgeted each fiscal year for this ongoing service: General Fund -
Fire Department - Special Operations - Other Purchased Services;
0101-410-2600-SPCO-6699 and other funding sources as needed.
(E) IN-SERVICE TRAINING WORKSHOP SERVICES FOR COMMUNITY SCHOOLS PROGRAM (ANNUAL
CONTRACT) ? RFP NO. 17-0002
It is requested that Council authorize the annual contract with Kennesaw State
University (Kennesaw, GA) to provide in-service training workshops for the
personnel of the Community Schools Program, to include Child and Youth
Development; Safety, Health and Nutrition of Children; and Mandatory Reporting
and Identification of Indicators of suspected abuse and neglect, in compliance
with the Council on Accreditation.
The term of this contract shall be for two years, with the option to renew for
three (3) additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
Annual Contract History:
The current five-year contract with Kennesaw State University was awarded on
July 26, 2011 (Resolution No. 267-11), to provide in-service training workshops
for the personnel of the Community Schools Program.
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on June 27, 2016.
This RFP has been advertised, opened and evaluated. Proposals were received on
July 29, 2016 from the following vendors:
Kennesaw State University (Kennesaw, GA)
Trinity Training & Facilitation (Stockbridge, GA)
Wilson?s Garden of Hope (Augusta, GA)
The following events took place after receipt of proposals:
RFP MEETINGS/EVENTS
Description Date Held Agenda/Action
Pre-Evaluation Meeting
8/26/2016 The Purchasing Manager advised evaluation committee members of the RFP
rules and process. Project Heads provided overview and expectations of the
contracted vendor(s).
Committee decided to meet again on September 15, 2016.
1st Evaluation Meeting 09/15/2016 Discussed each of the three proposals received.
Committee members voiced questions, needing vendor clarification from each
proposer.
Clarifications sent 09/21/2016 Clarification requests were sent to vendors.
Clarification responses forwarded 10/03/2016 Vendor responses to clarifications were
forwarded to committee members via email. Voting members agreed they were
ready to complete the evaluation forms.
Evaluation forms 10/04/2016 Evaluation forms forwarded to all voters.
Evaluation forms completed 10/14/2016 Evaluation forms were completed and returned to Purchasing for compilation
results.
Evaluation Results 10/25/2016 Results were sent to Evaluation Committee members.
Recommendation received 10/25/2016 Evaluation committee voted to award to highest ranked
vendor.
Evaluation Committee:
Proposals were reviewed by the Evaluation Committee members, which consisted of
two representatives from Parks and Recreation, and one representative from the
City Manager?s Office, who served as voting members. The committee also
consisted of one non-voting advisory member from Parks and Recreation.
Award Recommendation:
The evaluation committee deemed the proposal from Kennesaw State University,
most responsive to the RFP specifications. Therefore, the Evaluation
Committee, as reflected by their comments provided below, recommends award of
the contract to Kennesaw State University for the following reasons:
? Kennesaw State University qualifications/experience were very outlined,
providing a detailed description of each trainer. Personnel is highly trained
and educated.
? Kennesaw State University is Bright from the Start certified. They also have
a history that includes workshops at various college programs. They have worked
on the level of school districts and seem more geared towards children. This
fits in accordance with the nature of what our staff does. They are also
experienced with Columbus Consolidated Government and youth in Columbus.
? Kennesaw State University has a service plan that is tailored to meet the
needs of our program.
? The costs presented by Kennesaw State University are appropriate and fair,
and well within budgeted amount for this training.
Vendor(s) Experience and Qualifications:
Kennesaw State University was founded in 1963, and is a unit of the University
System of Georgia. The A.L. Burruss Institute of Public Service and Research at
Kennesaw State University was created in 1988, and provides expert consulting
and assistance across a broad range of policy areas to governmental entities at
various levels, as well as, non-profit organizations.
? Key Personnel:
o Dr. Barbara Blake ? Has more than 20 years of experience working in community
health nursing, including practicing as a school health nurse and school health
educator.
o Dr. Joya Carter Hicks ? Is a professor in the special education teacher
preparation program within the Department of Inclusive Education at Kennesaw
State University, and has been an instructor, researcher and trainer in the
fields of multi-cultural and inclusive education for several years.
o Dr. Raynice Jean-Sigur ? Is an Associate Professor of Early Childhood
Education in the Department of Elementary and Early Childhood Education at
Kennesaw State University, instructing pre-service teachers in the areas of
pre-school curriculum, child growth and development and multi-cultural
education. She is a Bright from the Start certified educator.
o Ms. Robbi Scheuer ? Is a registered and licensed dietitian and nutritionist
in the Atlanta area.
? Client Work History:
o Columbus Consolidated Government (Columbus, GA)
o Muscogee County School District (Columbus, GA)
o Marietta City Schools (Marietta, GA)
o 21st Century Community Learning Center (CCLC) (Douglasville, GA)
o Atlanta Public Schools (Atlanta, GA)
The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
Funds are budgeted each fiscal year for this ongoing expense: Multi-Govt
Project Fund -Parks & Recreation -U.S. Army CYS Strong Program
-Education/Training, 0216-270-3575-ASPY-6601.
* * * * * *
(F) DODGE CHARGER POLICE PURSUIT VEHICLES ? RFB NO. 17-0022
It is requested that Council authorize the purchase of twenty (20) 2017 Dodge
Charger police pursuit vehicles from Akins Ford, LLC (Winder, GA), at a unit
cost of $24,130.00, for a total cost of $482,600.00.
The vehicles were approved in the 2017 Budget and will be used by patrol
officers of the Columbus Police Department. These are replacement units.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry on September 21, 2016. Four (4) bids were
received on October 19, 2016. This bid has been advertised, opened and
reviewed. The bidders were:
VENDORS YEAR MANUFACTURER/MODEL UNIT PRICE TOTAL PRICE
(20 UNITS)
Akins Ford, LLC
(Winder, GA) 2017 Dodge Charger Police $24,130.00 $482,600.00
Don Jackson Chrysler Dodge Jeep Ram
(Union City, GA) 2017 Chrysler Dodge Charger LDDE48 $24,768.00 $495,360.00
Ginn Chrysler Jeep Dodge LLC
(Covington, GA) 2017 FCA Dodge Chrysler Police LDDE48 $26,845.00 $536,900.00
AutoNation CDJR Pembroke Pines
(Pembroke Pines, FL) 2017 FCA Corp. Dodge Charger LDDE48 * *
1AutoNation CDJR Pembroke Pines failed to provide pricing with their bid
submittal.
Funds are budgeted in the FY17 Budget as follows: LOST-Public Safety Fund ?
Police ? Public Safety-LOST ? Automobiles; 0102-400-9900-LOST-7721.
* * * * * * *
(G) FLATBED DUMP TRUCKS ? GEORGIA STATEWIDE CONTRACT
It is requested that Council approve the purchase of three (3) 10' Crew Cab
Flatbed Dump Trucks in the amount of $39,688.00 per unit, for a total price of
$119,064.00; from Wade Ford (Smyrna, GA), via Georgia State Contract
#99999-SPD-SPD0000039-0003.
The vehicles will be used by crews of the Urban Forestry and Beautification
Division to travel to and from work sites; and one (1) vehicle will be used by
the Street Division manager to transport crew members and equipment to and from
worksites while conducting City business. These are replacement vehicles.
Funds are budgeted in the FY17 Budget as follows: Paving Fund ? Public Works ?
Right of Way Maintenance ? Light Trucks; 0203-260-3120-ROWM-7722.
* * * * *
(H) CHEVROLET TAHOE POLICE PURSUIT VEHICLES ? GEORGIA STATEWIDE CONTRACT
It is requested that Council approve the purchase of two (2) Chevrolet Tahoe
police pursuit vehicles in the amount of $33,638.00 per unit, for a total price
of $67,276.00, from Hardy Chevrolet (Dallas, GA), via Georgia State Contract
#99999-SPD-ES40199409-0002.
The vehicles will be used by patrol officers of the Columbus Police
Department. These are replacement vehicles.
Funds are budgeted in the FY17 Budget as follows: LOST-Public Safety Fund ?
Police ? Public Safety-LOST ? Automobiles; 0102-400-9900-LOST-7721.
* * * * *
(I) MACON ROAD FIRE TRAINING CENTER ? RFB No. 17-0020
It is requested that Council authorize the execution of a construction contract
with Graddy Construction, Inc. (Columbus, GA) in the amount of $748,000.00 for
construction of the Macon Road Fire Training Center.
The work consists of, but is not limited to the following major elements: 1)
Site Work: To complement Fire Station 9 on Macon Road. Site work to include
earth fill, excavations, grading, paving, drainage, utilities, soil erosion
control, roadways, concrete pads, etc. 2) Fire Training Tower: Columbus
Consolidated Government has purchased a prefabricated 5-story tower to be
constructed by others, coordinated by the successful bidder, on the site.
General Contractor?s work will include coordination, site prep, concrete on
slab work, concrete footings and rebar, concrete work within the 5-story tower,
and utility work and connections to Owner provided and installed gas props,
etc. 3) Control Room: Concrete slab on grade, load bearing masonry walls with
brick veneer, steel roof trusses, metal roofing, approximately 500 sf of new
construction for a control room with toilets and shower. Work includes all
civil, paving, landscaping, mechanical, electrical and plumbing.
Bid specifications were posted on the web pages of the Purchasing Division and
Georgia Procurement Registry on September 13, 2016. Three (3) bids were
received on October 26, 2016. This bid has been advertised, opened and
reviewed. The bidders were:
Contractors Total Unit Price Bid DBE
Participation
Graddy Construction, Inc. (Columbus, GA) $ 748,000.00 1.7%
Freeman & Associates, Inc. (Columbus, GA) 768,500.00 2.6%
River City Contracting (Columbus, GA) ?782,143.00 12.2%
? The submittal from River City Contracting did not include a Non-Collusion
Affidavit. Therefore, the bid from River City Contract was deemed
non-responsive and did not receive further consideration for award.
Funds are available in the FY17 Budget: Special Projects-Capital Projects Fund
? Capital Projects ? General Fund Supported Capital Project ? General
Construction ? Burn Building; 0508-660-1000-CPGF-7661-22941-20150.
* * * * * *
(J) CHEROKEE AVENUE RETAINING WALL REPAIRS ? RFB No. 17-0023
It is requested that Council authorize the execution of a construction contract
with Cline Service Corp. (Columbus, GA) in the amount of $399,995.00 for
retaining wall repairs at Cherokee Avenue.
The scope of work includes providing repairs to the eastern canal retaining
wall at Cherokee Avenue. The roadway reconstruction shall be performed in
accordance with GDOT Standard Specifications for Construction of Transportation
Systems, 2013 Edition. Cline Service Corp. shall comply with the FEMA contract
provisions.
Bid specifications were posted on the web pages of the Purchasing Division and
Georgia Procurement Registry on September 28, 2016. Four (4) bids were
received on October 26, 2016. This bid has been advertised, opened and
reviewed. The bidders were:
Contractors Total Unit Price Bid DBE
Participation
Cline Service Corp. (Columbus, GA) $ 399,955.00 0%
Southeastern Site Development, Inc. (Newnan, GA) 434,007.43 10%
Earth-Scapes, Inc. (Phenix City, AL) 446,463.00 9%
JHC Corporation (Peachtree City, GA) 504,880.00 10%
Funds are budgeted in the FY17 Budget: Special Projects-Capital Projects Fund
? Capital Projects ? Sewer Fund Supported Capital Projects ? Drainage/Street
Improvements ? Cherokee Retaining Wall Repairs; 0508-660-2000-CPSF-7622 -
21129-20170.
* * * * * *
(K)(1) FIRE APPARATUS WITH LOOSE EQUIPMENT FOR FIRE/EMS (DELAYED)
It is requested that Council approve the purchase of the following fire
apparatus from Fireline, Inc., (Winder, GA), for the total amount of
$2,959,342.00:
Three (3) E-ONE 1500 GPM Side Mount Rescue Pumper with 1030 Gallon Booster Tank
Mounted on a New 2017 Custom E-ONE Typhoon Cab & Chassis, ($403,000 each)
$1,209,960.00
One (1) E-ONE 2000 GPM 100? Straight Aerial (Quint) with 300 Gallon Booster
Tank Mounted on a New 2017 Custom E-ONE Cyclone II Cab & Chassis 869,721.00
One (1) E-ONE 20? Non Walk In Rescue Truck Mounted on a New 2017 Custom E-ONE
Cyclone II Cab & Chassis 642,804.00
Loose Equipment for five (5) vehicles to be determined for each vehicle.
Examples of loose equipment include: Self Contained Breathing Apparatus (SCBA),
Extra SCBA cylinders, Thermal Imaging Camera (TIC), Multiple ladders of
different lengths, Fire Hose 1", 3", 5", Deck gun and accessories, nozzles, etc.
300,000.00
Grand Total before Pre-Payment Discount $3,022,485.00
Minus Discount for 100% Pre-Payment -81,278.00
Total Truck and Equipment Purchase Amount 2,941,207.00
100% Performance Bond 18,135.00
GRAND TOTAL PRE-PAY AMOUNT $2,959,342.00
This is new equipment approved in the FY17 Budget. The department is in need
of these vehicles due to the age, mileage and multiple repairs needed for the
current fleet.
To accomplish this purchase, the Department of Fire & EMS is participating in
Contract No. FS12-15 administered by the Houston-Galveston Area Council
cooperative purchasing program (HGACBuy). The contract covers the period from
December 1, 2015 ? November 30, 2017. As a unit of local government, HGACBuy
strives to make the governmental procurement process more efficient by
establishing competitively priced contracts for goods and services, and
providing the customer service necessary to help its members achieve their
procurement goals. The cooperative bid was administered by the aforementioned
organization to be extended and guaranteed to any and all units of local
governments and public safety agencies. All contracts available to
participating members of HGACBuy have been awarded by virtue of a public
competitive procurement process compliant with state statutes. All units of
local government, including non-profits providing governmental services, are
eligible to become participating members of HGACBuy. The procurement process
administered by HGACBuy meets the procurement requirements of Columbus
Consolidated Government. The City?s Procurement Ordinance, Article 9-101,
?Cooperative Purchasing Authorized,? allows for participation in this Bid.
E-One is one of the awarded manufactures on the contract, for fire apparatus,
as well as, the loose equipment, under the same contract. FireLine, Inc., is
the authorized dealer in Georgia for E-One.
Funds are budgeted in the GMA Direct Lease Program.
(K)(2) GMA LEASE AGREEMENT FOR FIRE APPARATUS WITH LOOSE EQUIPMENT FOR FIRE/EMS
(DELAYED)
It is requested that Council authorize the City Manager to execute a Supplement
Lease, under the
GMA Direct Lease Program, for the purchase of Fire apparatus with loose
equipment, for the total amount of $2,959,342.00, as cited in (K)(1) above.
* * * * * *
(L) REFRIGERATION EQUIPMENT AND INSTALLATION SERVICES FOR WALK-IN COOLERS AND
FREEZERS AT MUSCOGEE COUNTY JAIL
It is requested that Council approve the purchase of refrigeration equipment
and installation services from Terry Miller Service Company (Columbus,
Georgia), in the amount of $35,600.00, for the kitchen at the Muscogee County
Jail.
The vendor will install new refrigeration equipment for the walk-in coolers and
freezers in the Jail Kitchen as follows:
-Install new evaporator coils in the left and right walk-in coolers
-Install new evaporator coils in the left and right walk-in freezers
-Install new refrigerant 404 in each unit
-Install new condensers on the roof for each walk-in cooler and each
walk-in freezer.
-New refrigerant copper lines for each unit
-Roofing materials included
-Crane
-Labor
-Freight included
-One-year warranty on all parts
The coolers and freezers are 32 years old. These units have a refrigerant in
them that is being phased out and will not be available soon.
Terry Miller Service Company was approved to perform emergency repairs, under
$25,000, on the boxes and doors of the coolers and freezers. Since the vendor
will already be on site, the Public Works/Facilities Maintenance Division saw
the opportunity to make additional needed repairs to bring the units up to
date. While repairs are made, the contractor will provide a refrigerant
trailer to store the food.
Funds are available in the FY17 Budget: General Fund-Public Works-Other
Maintenance & Repairs-Building Maintenance-Public Safety; 0101 ? 260 ? 3710 ?
REPA ? 6528.
* * * * * *
(M) SOUND SYSTEM FOR COLUMBUS CIVIC CENTER
It is requested the Council approve the purchase of a sound system for the
Columbus Civic Center from Columbus Tape and Video (Columbus, GA), in the
amount of $13,819.49, to be funded from the Friends of Columbus Account for the
Civic Center.
The current Bose sound system utilized in the Civic Center arena was in
installed in November 2014 at the request of the Columbus Cottonmouths. The
system was installed by Columbus Tape and Video, under the supervision of the
Operations Division, and was to be installed for a temporary period.
The temporary system was needed to overcome the poor quality of the original
sound system installed when the Civic Center was constructed in 1996. The
original sound system had gone beyond its useful life and was inoperable
without sinking a considerable amount of money into the problem. (From 2011 to
2014 the Civic Center spent more than $25,000 to fix issues - including blown
amps, etc.). A new sound system would cost in excess of $250,000.
Upon completion of the temporary sound system install for the Cottonmouths, the
Civic Center received numerous requests from the Columbus Lions, Rodeos, Harlem
Globetrotters, MCSD Graduations, and others to utilize the 'new' sound
package. To enhance the experience at these events, the Civic Center
management allowed Columbus Tape and Video to work with the building users to
utilize the system at a cost to the user.
Now that the system has become an integral part of these events, the Civic
Center desires to purchase the ?temporary? system to ensure quality and
financial control going forward. Columbus Tape and Video has agreed to a
depreciated purchase cost of $13,819.49.
Council approval is required because this purchase will be funded from the
Friends of Columbus Account for the Civic Center.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH FIVE STAR FOOD
SERVICES, INC. (CHATTANOOGA, TN), TO PROVIDE SNACK VENDING MACHINE SERVICES FOR
VARIOUS CITY LOCATIONS.
WHEREAS, an RFP was administered (RFP No. 17-0005) and one (1) proposal was
received; and,
WHEREAS, in accordance with Section 3-108, Item H of the Procurement Ordinance,
the Purchasing Division performed due diligence by conducting a survey of
non-responsive firms to determine if it was necessary to revise the
specifications to encourage more competition. Based on the responses to the
survey, the Purchasing Division determined that revisions were not required; and
WHEREAS, the proposal submitted by Five Star Food Service, Inc., met all
proposal requirements; and,
WHEREAS, the term of this contract shall be for two (2) years, with the option
to renew for three (3) consecutive twelve-month periods. Contract renewal will
be based upon the vendor?s service during the previous contract term and will
be contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into a contract with Five
Star Food Service, Inc., to provide snack vending machine services for various
City locations. Revenue from the vending machine(s) will be deposited in the
following Revenue Account: General Fund ?Government Wide Revenue ? Facilities
Rental; 0101-0999-1999-REVN-4665.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH THE BOGDAHN GROUP
(ORLANDO, FL), TO PROVIDE PROFESSIONAL ADVISORY AND INVESTMENT CONSULTING
SERVICES FOR THE COLUMBUS CONSOLIDATED GOVERNMENT?S 457 DEFERRED COMPENSATION
PLAN.
WHEREAS, an RFP was administered (RFP No. 16-0016) and five (5) proposals were
received; and,
WHEREAS, the proposal submitted by The Bogdahn Group met all proposal
requirements and was evaluated most responsive to the RFP; and,
WHEREAS, the term of this contract shall be for two (2) years, with the option
to renew for three (3) consecutive twelve-month periods. Contract renewal will
be contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into an annual contract
with The Bogdahn Group to provide professional advisory and investment
consultant services. Funds are budgeted in the FY17 Budget: General Fund
-Human Resources ? Employee Benefits ? Consulting; 0101-220-2100-BENE-6315.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ________, 2016 and adopted at said meeting by the affirmative
vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO. ______
A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR Gym Floor REPAIRS, STRIPPING &
SEALING ON AN ?AS NEEDED? BASIS, FROM ALLSPORT COURT MAINTENANCE (GAINESVILLE,
FL) FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $46,136.00.
WHEREAS, the contractor will perform necessary maintenance services to
recondition the gym floors, including stripping/sealing and drum sanding the
wood gym flooring for the Parks & Recreation Department. The maintenance
services will be performed, on an ?as needed basis,? at: Comer Gym, 29th
Street Gym, North Columbus Recreation Center, Shirley Recreation Center, Frank
D. Chester Recreation Center, Northside Recreation Center, Psalmond Road
Recreation Center, Pop Austin Recreation Center, Carver Park Recreation Center.
As well as, stripping and refinishing the stage area at Comer Gym and the
aerobic flooring at Psalmond Road Recreation Center, Shirley Recreation Center
and Northside Recreation Center, and;
WHEREAS, the contract period will be for two years with the option to renew for
three additional twelve month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into an annual contract for
gym floor repairs, stripping & sealing from AllSport Court Maintenance
(Gainesville, FL) for the estimated annual contract value of $46,136.00. Funds
are budgeted each fiscal year for this ongoing expense: General Fund - Parks &
Recreation ? Recreation Services ? Contractual Services,
0101-270-2400-RECR-6319.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ___________________, 2016 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT, FOR PROFESSIONAL SERVICES FOR
REMEDIATION AND DISPOSAL OF ENVIRONMENTAL HAZARDOUS CHEMICALS/WASTE WITH KAM,
INC. (COLUMBUS, GA) AS THE PRIMARY CONTRACTOR, AND ALEXANDERS INDUSTRIAL
SERVICES (PHENIX CITY, AL) AS THE SECONDARY CONTRACTOR.
WHEREAS, the City will utilize this contract for the provision of professional
consulting and construction services, on an ?as needed basis?, for the
remediation and disposal of environmental hazardous chemicals and waste. The
department will contact the Primary contractor first. If the Primary
contractor is not available, then the Secondary contractor will be contacted;
and,
WHEREAS, the initial term of the contract will be for two (2) years with the
option to renew for three (3) additional twelve-month periods. Contract
renewal will be contingent upon the mutual agreement of the City and the
Contractor(s).
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into an annual contract to
provide professional services for remediation & disposal of environmental
hazardous chemicals/waste, with KAM, Inc. (Columbus, GA) as the Primary
Contractor, and Alexanders Industrial Services (Phenix City, AL) as the
Secondary Contractor, on an ?as needed? basis. Funds are budgeted each fiscal
year for this ongoing service: General Fund - Fire Department - Special
Operations - Other Purchased Services; 0101-410-2600-SPCO-6699 and other
funding sources as needed.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH KENNESAW
STATE UNIVERSITY (KENNESAW, GA) TO PROVIDE IN-SERVICE TRAINING WORKSHOPS FOR
THE PERSONNEL OF THE COMMUNITY SCHOOLS PROGRAM.
WHEREAS, an RFP was administered (RFP 17-0002) and three proposals were
received from qualified offerors; and,
WHEREAS, the proposal submitted by Kennesaw State University met all proposal
requirements and was evaluated most responsive to the RFP; and,
WHEREAS, the contract term shall be for two years, with an option to renew for
three additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into a contract with
Kennesaw State University to provide in-service training workshops Parks and
Recreation Community School Program Personnel. Funds are budgeted each fiscal
year for this ongoing expense: Multi-Govt Project Fund -Parks & Recreation
-U.S. Army CYS Strong Program -Education/Training, 0216-270-3575-ASPY-6601.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO. _________
A RESOLUTION AUTHORIZING THE PURCHASE OF TWENTY (20) 2017 DODGE CHARGER POLICE
PURSUIT VEHICLES FROM AKINS FORD, LLC (WINDER, GA), AT A UNIT COST OF
$24,130.00, AND A TOTAL COST OF $482,600.00.
WHEREAS, the vehicles were approved in the FY17 Budget and will be used by
patrol officers of the Columbus Police Department. These are replacement
units.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase twenty (20) 2017 Dodge
Charger police pursuit vehicles from Akins Ford, LLC (Winder, GA), at a unit
cost of $24,130.00, and a total cost of $482,600.00.
Funds are budgeted in the FY17 Budget as follows: LOST-Public Safety Fund ?
Police ? Public Safety-LOST ? Automobiles; 0102-400-9900-LOST-7721.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____ day of____________________, 2016 and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) 10' CREW CAB FLATBED DUMP
TRUCKS IN THE AMOUNT OF $39,688.00 PER UNIT, FOR A TOTAL COST OF $119,064.00,
FROM WADE FORD (SMYRNA, GA), VIA GEORGIA STATE CONTRACT
#99999-SPD-SPD0000039-0003.
WHEREAS, these vehicles will be used by crews of the Urban Forestry and
Beautification Division to transport crew members and equipment to and from
work sites while conducting City business. These are replacement vehicles.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase three (3) 10' Crew Cab
Flatbed Dump Trucks in the amount of $39,688.00 per unit, for a total cost of
$119,064.00, from Wade Ford (Smyrna, GA). Funds are budgeted in the FY17
Budget as follows: Paving Fund ? Public Works ? Right of Way Maintenance ?
Light Trucks; 0203-260-3120-ROWM-7722.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM H?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) CHEVROLET TAHOE POLICE PURSUIT
VEHICLES IN THE AMOUNT OF $33,638.00 PER UNIT, FOR A TOTAL PRICE OF $67,276.00,
FROM HARDY CHEVROLET (DALLAS, GA), VIA GEORGIA STATE CONTRACT
#99999-SPD-ES40199409-0002.
WHEREAS, the vehicles will be used by patrol officers of the Columbus Police
Department. These are replacement vehicles.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase two (2) Chevrolet Tahoe
police pursuit vehicles in the amount of $33,638.00 per unit, for a total price
of $67,276.00, from Hardy Chevrolet (Dallas, GA). Funds are budgeted in the
FY17 Budget as follows: LOST-Public Safety Fund ? Police ? Public Safety-LOST
? Automobiles; 0102-400-9900-LOST-7721.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the______ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM I?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH GRADDY
CONSTRUCTION, INC. (COLUMBUS, GA) IN THE AMOUNT OF $748,000.00 FOR CONSTRUCTION
OF THE MACON ROAD FIRE TRAINING CENTER.
WHEREAS, the scope of work includes site work, the construction of a
pre-fabricated 5-story fire training tower, construction of a control room, and
all civil, paving, landscaping, mechanical, electrical and plumbing.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction contract
with Graddy Construction, Inc. (Columbus, GA) in the amount of $748,000.00 for
construction of the Macon Road Fire Training Center. Funds are budgeted in the
FY17 Budget: Special Projects-Capital Projects Fund ? Capital Projects ?
General Fund Supported Capital Project ? General Construction ? Burn Building;
0508-660-1000-CPGF-7661-22941-20150.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____ day of_____________, 2016 and adopted at said meeting by the affirmative
vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM J?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH CLINE
SERVICE CORP. (COLUMBUS, GA) IN THE AMOUNT OF $399,995.00 FOR RETAINING WALL
REPAIRS AT CHEROKEE AVENUE.
WHEREAS, the scope of work includes providing repairs to the eastern canal
retaining wall at Cherokee Avenue. The roadway reconstruction shall be
performed in accordance with GDOT Standard Specifications for Construction of
Transportation Systems, 2013 Edition. Cline Service Corp. shall comply with
the FEMA contract provisions.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction contract
with Cline Service Corp. (Columbus, GA) in the amount of $399,995.00 for
retaining wall repairs at Cherokee Avenue. Funds are budgeted in the FY17
Budget: Special Projects-Capital Projects Fund ? Capital Projects ? Sewer Fund
Supported Capital Projects ? Drainage/Street Improvements ? Cherokee Retaining
Wall Repairs; 0508-660-2000-CPSF-7622 - 21129-20170.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _____ day of____________, 2016 and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM K(1)?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF THE FOLLOWING FIRE APPARATUS FROM
FIRELINE, INC., (WINDER, GA), FOR THE TOTAL AMOUNT OF $2,959,342.00:
Three (3) E-ONE 1500 GPM Side Mount Rescue Pumper with 1030 Gallon Booster Tank
Mounted on a New 2017 Custom E-ONE Typhoon Cab & Chassis, ($403,000 each)
$1,209,960.00
One (1) E-ONE 2000 GPM 100? Straight Aerial (Quint) with 300 Gallon Booster
Tank Mounted on a New 2017 Custom E-ONE Cyclone II Cab & Chassis 869,721.00
One (1) E-ONE 20? Non Walk In Rescue Truck Mounted on a New 2017 Custom E-ONE
Cyclone II Cab & Chassis 642,804.00
Loose Equipment for five (5) vehicles to be determined for each vehicle.
Examples of loose equipment include: Self Contained Breathing Apparatus (SCBA),
Extra SCBA cylinders, Thermal Imaging Camera (TIC), Multiple ladders of
different lengths, Fire Hose 1", 3", 5", Deck gun and accessories, nozzles, etc.
300,000.00
Grand Total before Pre-Payment Discount $3,022,485.00
Minus Discount for 100% Pre-Payment -81,278.00
Total Truck and Equipment Purchase Amount 2,941,207.00
100% Performance Bond 18,135.00
GRAND TOTAL PRE-PAY AMOUNT $2,959,342.00
WHEREAS, this is new equipment approved in the FY17 Budget. The department is
in need of these vehicles due to the age, mileage and multiple repairs needed
for the current fleet; and,
WHEREAS, to accomplish this purchase, the Department of Fire & EMS is
participating in Contract No. FS12-15 administered by the Houston-Galveston
Area Council cooperative purchasing program (HGACBuy). The contract covers the
period from December 1, 2015 ? November 30, 2017. As a unit of local
government, HGACBuy strives to make the governmental procurement process more
efficient by establishing competitively priced contracts for goods and
services, and providing the customer service necessary to help its members
achieve their procurement goals. The cooperative bid was administered by the
aforementioned organization to be extended and guaranteed to any and all units
of local governments and public safety agencies. All contracts available to participating members of HGACBuy have been awarded
by virtue of a public competitive procurement process compliant with state
statutes. All units of local government, including non-profits providing
governmental services, are eligible to become participating members of HGACBuy.
The procurement process administered by HGACBuy meets the procurement
requirements of Columbus Consolidated Government. The City?s Procurement
Ordinance, Article 9-101, ?Cooperative Purchasing Authorized,? allows for
participation in this Bid. E-One is one of the awarded manufactures on the
contract, for fire apparatus, as well as, the loose equipment, under the same
contract. FireLine, Inc., is the authorized dealer in Georgia for E-One.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase fire apparatus from
Fireline, Inc., (Winder, GA), for the total amount of $2,959,342.00. Funds are
budgeted in the GMA Direct Lease Program.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____ day of____________________, 2016 and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM K(2)?
A RESOLUTION
NO.________
RESOLUTION FOR SUPPLEMENTAL LEASES
A RESOLUTION TO AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE ONE OR MORE
LEASE SUPPLEMENTS FOR A LEASE OR LEASES UNDER THE GMA DIRECT LEASING PROGRAM;
TO DESIGNATE SUCH LEASES AS QUALIFIED TAX-EXEMPT OBLIGATIONS; TO PROVIDE AN
EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, the City has entered into a Master Lease (the ?Master Lease?) dated as
of ______________________, with Georgia Municipal Association, Inc. for the
leasing from time to time of certain equipment, machinery or other personal
property pursuant to Supplemental Leases;
NOW THEREFORE, BE IT RESOLVED OR ORDAINED AS FOLLOWS BY THE GOVERNING BODY OF
THE CITY:
1. The City Manager of the City is hereby authorized and directed
to execute and deliver a Lease Supplement pursuant to the Master Lease to put
into effect one or more leases for Various Fire Apparatus with Loose Equipment
(the ?Leased Property?); said officer of the City is authorized and directed in
the name and on behalf of the City to execute and deliver (i) one or more Lease
Supplements for items of the Leased Property in substantially the form attached
to the Master Lease, with such changes and additions as may be approved by said
officer, and (ii) such other documents as may be deemed by such officer to be
necessary or desirable to effect the purposes hereof or of the Master Lease,
and such execution shall constitute conclusive evidence that the executed
document has been authorized and approved hereby; the aforesaid officer is
further authorized to do all things necessary or appropriate to effectuate the
purposes hereof.
2. ? An appropriation in the City?s current operating budget has
previously been made which shall be sufficient to pay the ?Rentals? and the
?Termination Payment? during the ?Starting Term? under such Lease Supplements;
or
(check box if applicable)
? An appropriation from unappropriated and unreserved funds
in the City?s current operating budget is hereby made for the ?Rentals? and the
?Termination Payment? during the ?Starting Term? under such Lease Supplements,
and the budget of the City is hereby amended to reflect such appropriation to
the extent necessary.
3. The lease or leases contemplated by the said Lease Supplements are hereby
designated ?Qualified Tax-Exempt Obligations? within the meaning of Section
265(b)(3) of the Internal Revenue Code of 1986, as amended, and said officer
shall be authorized to confirm such designation by execution of appropriate
documents in connection therewith.
4. This authorization shall be effective immediately.
CLERK?S CERTIFICATE
The undersigned hereby certifies that he or she is the Clerk of the Columbus,
Georgia (the ?City?), and that the foregoing is a true copy of the ?
Resolution or ? Ordinance [Check One] adopted by the governing body of the
City at a meeting duly held on the_________, 20___, at which a quorum was
present and acting throughout, and that the same has not been rescinded or
modified and is now is in full force and effect. Given under the seal of the
City, this_______, 20______.
(SEAL) __________________________________
Clerk of Council
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____ day of____________, 2016 and adopted at said meeting by the affirmative
vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM L?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF REFRIGERATION EQUIPMENT AND
INSTALLATION SERVICES FROM TERRY MILLER SERVICE COMPANY (COLUMBUS, GEORGIA), IN
THE AMOUNT OF $35,600.00, FOR THE KITCHEN AT THE MUSCOGEE COUNTY JAIL.
WHEREAS, the vendor will install new refrigeration equipment for the walk-in
coolers and freezers in the Jail Kitchen; and,
WHEREAS, the coolers and freezers are 32 years old. These units have a
refrigerant in them that is being phased out and will not be available soon;
and,
WHEREAS, Terry Miller Service Company was approved to perform emergency
repairs, under $25,000, on the boxes and doors of the coolers and freezers.
Since the vendor will already be on site, the Public Works/Facilities
Maintenance Division saw the opportunity to make additional needed repairs to
bring the units up to date. While repairs are made, the contractor will
provide a refrigerant trailer to store the food.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase refrigeration equipment
and installation services from Terry Miller Service Company (Columbus,
Georgia), in the amount of $35,600.00, for the kitchen at the Muscogee County
Jail. Funds are available in the FY17 Budget: General Fund-Public Works-Other
Maintenance & Repairs-Building Maintenance-Public Safety; 0101 ? 260 ? 3710 ?
REPA ? 6528.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____ day of___________, 2016 and adopted at said meeting by the affirmative
vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM M?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF A SOUND SYSTEM FOR THE COLUMBUS CIVIC
CENTER FROM COLUMBUS TAPE AND VIDEO (COLUMBUS, GA), IN THE AMOUNT OF
$13,819.49, TO BE FUNDED FROM THE FRIENDS OF COLUMBUS ACCOUNT FOR THE CIVIC
CENTER.
WHEREAS, the current Bose sound system utilized in the Civic Center arena was
in installed in November 2014 at the request of the Columbus Cottonmouths. The
system was installed by Columbus Tape and Video, under the supervision of the
Operations Division, and was to be installed for a temporary period. The
temporary system was needed to overcome the poor quality of the original sound
system installed when the Civic Center was constructed in 1996. The original
sound system had gone beyond its useful life and was inoperable without sinking
a considerable amount of money into the problem. (From 2011 to 2014 the Civic
Center spent more than $25,000 to fix issues - including blown amps, etc.). A
new sound system would cost in excess of $250,000; and,
WHEREAS, upon completion of the temporary sound system install for the
Cottonmouths, the Civic Center received numerous requests from the Columbus
Lions, Rodeos, Harlem Globetrotters, MCSD Graduations, and others to utilize
the 'new' sound package. To enhance the experience at these events, the Civic
Center management allowed Columbus Tape and Video to work with the building
users to utilize the system at a cost to the user. Now that the system has
become an integral part of these events, the Civic Center desires to purchase
the ?temporary? system to ensure quality and financial control going forward.
Columbus Tape and Video has agreed to a depreciated purchase cost of
$13,819.49; and,
WHEREAS, Council approval is required because this purchase will be funded from
the Friends of Columbus Account for the Civic Center.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase of a sound system for
the Columbus Civic Center from Columbus Tape and Video (Columbus, GA), in the
amount of $13,819.49, to be funded from the Friends of Columbus Account for the
Civic Center.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _______ day of___________, 2016 and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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