MINUTES
COUNCIL OF COLUMBUS, GEORGIA
REGULAR MEETING
AUGUST 9, 2016
The regular weekly meeting of the Council of Columbus, Georgia was called
to order at 9:00 A.M., Tuesday, August 9, 2016, on the 2nd Floor of the
Citizens Service Center, located at 3111 Citizens Way, Columbus, Georgia
Honorable Teresa Tomlinson, Mayor presiding.
*** *** ***
PRESENT: Present other than Mayor Teresa Tomlinson were Councilors, Mike Baker,
Jerry Barnes, Glenn Davis, Walker Garrett and Judy W. Thomas. City Manager
Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Tiny B. Washington
and Deputy Clerk of Council Lindsey Glisson were also present. Mayor Pro Tem
Turner Pugh took her seat at 9:05 a.m. Councilor Bruce Huff took his seat at
9:11 a.m. Councilor Evelyn Woodson took her seat at 9:13 a.m. Councilor R.
Gary Allen took his seat at 9:18 a.m.
-----------------------------------*** ***
***-----------------------------------
ABSENT: Councilor Berry H. Henderson and Assistant City Attorney Lucy Sheftall
were absent.
-----------------------------------*** ***
***-----------------------------------
INVOCATION: Offered by Pastor Curtis Crocker of Metropolitan Baptist Church.
----------------------------------*** ***
***------------------------------------
PLEDGE OF ALLEGIANCE: Led by the students from Rigdon Road Elementary School.
-----------------------------------*** ***
***-----------------------------------
MAYOR?S AGENDA:
PROCLAMATIONS:
With employees of Valley Healthcare System standing at the Council table,
Mayor Tomlinson read a proclamation, proclaiming August 7-13, 2016, as
?Community Health Center Week?, in Columbus, Georgia.
*** *** ***
PRESENTATIONS:
Ms. Rebecca Myers, Forensic Auditor came forward to present the
Mayor and Council with the Transition Audit Report for the Inspections and
Codes Department.
Audit Request & Authorization
? Request for audit was made by Deputy City Manager Pamela Hodge.
? Approved by City Council on January 12, 2016.
BACKGROUND & HISTORY
? A transitional audit is performed when there is a change in department
leadership.
? On July 10, 2014 the former director, Greg Coates resigned and at that time
the then Deputy City Manager David Arrington took over management of the
department.
? Mr. Arrington retired on March 31, 2015.
? On April 28, 2015, Ms. Pamela Hodge was confirmed as the new Deputy City
Manager of Finance, Planning and Development, and at that time took over
management of the department.
? In December 2015, John Hudgison was selected to be the interim director and
took over day to day management of the department.
? On April 12, 2016 Mr. Hudgison was nominated and on April 26, 2016 confirmed
as the new department director.
? The Inspections and Code Enforcement Department is responsible for:
? Issuing building permits consistent with zoning regulations,
? Performing inspections at various stages of construction,
? Issuing certifications of completion and occupancy, and
? Serving as a liaison to the Board of Zoning Appeals.
? The inspections are performed to ensure that construction work is compliant
with applicable jurisdictional, state and federal codes and laws.
Audit Scope
A transition audit is used to assess the state of the department, and includes
the following:
? Administrative and operational areas
? Providing recommendations for improvement
? Accounting for all capital assets and personnel assigned to the department
A transition audit is NOT an audit of the new Director, John Hudgison.
Audit Process
? Entrance Conference was held on February 22, 2016
? Explained the purpose of transition audit
? Department overview
? Developed audit program that included:
? Review of and assessment of management supervision, operations, personnel,
and print shop operations.
? Exit Conference was held on July11, 2016
? Final report including management responses was issued on July 26, 2016.
Management supervision
Audit Findings
? An invoice was paid that included a voluntary ?PAC? (political action
committee) contribution.
? Performance data is monitored and quality checks of inspections are performed.
? Required Daily Vehicle Reports, vehicle logs, are not appropriately prepared
by all drivers.
Recommendations
? All invoices and receipts need to be carefully reviewed prior to being
submitted for payment to purchasing.
? All employees that drive vehicles need to maintain vehicle logs in their
vehicle and perform checks prior to driving the vehicle.
Operations
Audit Findings
? Front Counter and Cash Draw
? There are two cash handling policies and both were out of date and confusing.
? Deposits are not made daily and are being made by a variety of people within
the department.
? Permit and Inspection Process
? Auditor noted several inspections that were performed outside of the required
time lines.
? Auditor noted a pending inspection listed within the detail of a finalized
inspection.
Recommendations
? Front Counter/Cash Draw
? The cash register policies need to be condensed down to one policy and
updated to include the current procedures, and reviewed for understandability.
? Deposits are to be made daily. Making deposits should be an assigned duty of
an employee within the department.
? Permits and Inspections
? The permit books maintained by inspectors should be reviewed but a superior
on a regular basis to ensure that the inspector is maintaining the permit book
appropriately.
? Inspection history report need to be reviewed to determine policies are being
followed and instruction needs to be performed for all violations.
Personnel
? Organization Chart and Positions
? Administrative Assistant
? Permit Technician
? Career Ladder
? Drivers training
? Personnel files
? Vacation and Sick Leave
? Mandatory Vacation Administrative Policy
? Department extended sick leave policy
Recommendations
? Organizational chart and career ladder changes
? Reclassification of Administrative Assistant to Office Manager
? Two unique positions to be created from the current Permit Technician position
? The change in step from the inspector once they obtain certification.
? Routine drivers training
? Personnel files need to include
? All CEU documents
? A signed documentation for all employees with second jobs.
? Vacation and Sick Leave
? The Mandatory Vacation Administrative Policy to be instituted.
? A doctor note required for extended sick leave (3 days of greater).
Print shop
? A decrease in the use of the Print Shop
? Print Shop provides unmatchable
? Savings
? Same day service
? The print shop is arbitrarily assigned to the Inspections and Code
enforcement department and has been included in several different departments.
Recommendations
? The print shop should be included in a department that?s purpose is to
service the City government
? All the related reports and coding for the department should be updated to
reflect this change.
Management response
? Auditee agrees with findings and recommendations.
? Inspections and Code Enforcement has already begun to implement
recommendations.
After the conclusion of her presentation, Ms. Myers then responded to
questions of the Council.
Councilor Thomas asked, is there oversite by the Finance Department when
vendors are paid.
Ms. Myers stated that it was one item on a renewal of a membership and it is
very common for memberships to try and include PACT contributions.
Councilor Thomas stated that Inspections and Code have drivers that have to
take training, but wants to know if that policy is being passed on to all of
the departments.
City Manager Hugley stated that the training usually happens around the
driver?s anniversary.
Councilor Thomas also asked was the mandatory vacation leave a city wide
policy.
Ms. Myers stated that yes, this is a City policy and that the drivers have to
take a week off so that someone else can do their job, because this is when
fraud is caught.
Councilor Davis stated that when we talk about vehicle maintenance and
vehicle logs, will we have someone send out a city-wide email so that we can
make sure that everyone is up on the policies.
City Manager Hugley stated that he will make sure that it is done.
*** *** ***
TRANSITIATIONAL AUDIT REQUEST:
Mr. John Redmond, Internal Auditor came forward to request authorization
for transition audits for METRA and the Parks & Recreation Department.
Mayor Pro Tem Turner Pugh made a motion to approve the request. Seconded
by Councilor Woodson and carried unanimously by those nine members of Council
present, with Councilor Henderson being absent from the meeting.
-----------------------------------*** ***
***-----------------------------------
MINUTES: Minutes of the April 12, April 26, May 10, May 24, June 21 & July 12,
2016 Executive Sessions of the Consolidated Government were submitted and
approved upon the adoption of a motion made by Mayor Pro Tem Turner Pugh.
Seconded by Councilor Woodson and carried unanimously by those nine members of
Council present, with Councilor Henderson being absent from the meeting.
-----------------------------------*** ***
***----------------------------------
CITY ATTORNEY?S AGENDA:
THE FOLLOWING ORDINANCE WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY
AND ADOPTED BY THE COUNCIL ON SECOND
READING:
An Ordinance (16-33) ? Amending the Operating Budget for Fiscal Year 2016
beginning July 1, 2015 and ending June 30, 2016 so as to appropriate and
account for the payment of legal fees and expenses provided to the Muscogee
County Sheriff in the case of Darr v. Columbus; and for other purposes.
Councilor Allen moved the adoption of the ordinance. Seconded by
Councilor Woodson and carried unanimously by those nine members of Council
present, with Councilor Henderson being absent from the meeting.
*** *** ***
THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY
AND ADOPTED BY THE COUNCIL:
A Resolution (281-16) ? Expressing appreciation to the Community
Foundation of the Chattahoochee Valley and the citizens of Adams County,
Colorado upon their generosity for funding and voting equipment to the Office
of Elections and Registration.
Nancy Boren, Elections Superintendent stated that in September the State
Election Board in Atlanta passed a resolution stating that you would get
equipment from jurisdiction from out of that state of Georgia if the uniform
voting system is the same.
Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded
by Councilor Woodson and carried unanimously by those nine members of Council
present, with Councilor Henderson being absent from the meeting.
*** *** ***
THE FOLLOWING ADD-ON RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY
ATTORNEY FAY AND ADOPTED BY THE COUNCIL:
______________________________________________
A Resolution (282-16) ? Approving a partial refund to the Medical Center
Hospital Authority in the amount of $1,388,710.86.
Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded
by Councilor Huff and carried unanimously by those nine members of Council
present, with Councilor Henderson being absent from the meeting.
Councilor Woodson stated that she would like to have a work session to
discuss the amount of signs that convenient stores are putting up.
-------------------------------------*** ***
***---------------------------------
PUBLIC AGENDA
THE FOLLOWING INDIVIDUALS APPEARED BEFORE THE COUNCIL ON THE PUBLIC AGENDA
TO DISCUSS THE FOLLOWING SUBJECT MATTERS, AS LISTED BELOW:________
MR. CHRISTOPHER S. REYES, RE: FLOODING ISSUE:
Mr. Christopher S. Reyes, 7200 Springbrook Drive came forward and
stated that from the development of the neighborhoods up stream he is losing an
average of 1.5 feet of land from erosion. He said he would like for the Council
to ask the developer to build him a 400x14 foot sea wall.
Mayor Tomlinson stated that prior to any development the City has many
analysis that are done prior to and would make sure that none of the existing
homeowner are to be effected.
Councilor Allen asked the City Attorney if Council has leverage to make
the developer build a retention pond.
City Attorney Fay stated no, unless the developer was applying for a
zoning variance that the Council could condition.
Mr. Reyes stated that he would like Council to assist him with applying
for a FEMA mitigation grant so that he could get the sea wall built.
Councilor Allen stated that Council, as a body, does not have the
education to make that call right now, but would get with Engineering and get
further information.
Councilor Woodson stated that if you got cited for the water affecting
your neighbor?s property, why wouldn?t the developer get cited also.
Engineering Director Donna Newman stated that the difference is Mr. Reyes
redirected the water to his neighbor?s property, and with the developer that is
the waters natural run-off path.
Councilor Woodson asked, who owns the water flow that goes through his
property.
Director Newman stated that no one owns the water, but they own the
property.
Councilor Huff asked that if once this is all said and done and the
developer leaves and Mr. Reyes was in fact correct, does the city take any
blame on this.
Director Newman responded that Mr. Reyes can take action against the
developer for a civil lawsuit at any time.
*** *** ***
DR. RAHEEM ALI GARDNER, REPRESENTING COLUMBUS KARATE ACADEMY, RE: THE
ACADEMY?S ACCOMPLISHMENTS:________________________________________
Dr. Raheem Ali Gardner, representing Columbus Karate Academy, came forward
and provided the Mayor and Council with some photos of The Academy?s
Accomplishments.
He also gave some background information on himself and his Karate
Academy. He stated that his team is on the US National Team. He said he just
wanted to come down and share this information with the Council so that they
can see what the Karate Academy is doing, not only in Columbus, but also
International, as well.
Mayor Tomlinson said we could have Dr. Gardner to come back on the 1st
Tuesday of next month to the Proclamation Session so that we can honor them
with a proclamation.
*** *** ***
MR. BERT COKER, RE: TAX FREEZE AND GARBAGE COLLECTION
FEES:_________________________________________
Mr. Bert Coker, came forward to speak to the subject of the Tax Freeze and
Garbage Collection Fees. He stated that when he spoke to Pat Beigler he was
told that there would not be an increase in the garbage fee.
Mr. Coker also made some comments regarding the Tax Freeze and the
attempts that are being made to Thaw the Freeze.
City Manager Hugley invited Mr. Coker to come back to the August 23rd
meeting when they would be discussing the garbage pickup and he could have all
his questions answered at that time.
-------------------------------------*** ***
***--------------------------------
CITY MANAGER?S AGENDA:
THE FOLLOWING RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY MANAGER
HUGLEY AND ADOPTED BY THE
COUNCIL:
A Resolution (283-16)- Authorizing the City Manager to proceed with
executing and funding the pre-construction requirements for road improvement,
safety, and alternative transportation projects totaling $16,525,000 funded
through the Other Local Option Sales Tax (OLOST), Transportation Special
Purpose Local Option Sales Tax (TSPLOST) discretionary funds, or State of
Georgia, Department of Transportation Local Maintenance and Improvement Grants
(LMIG) and m230, and paving fund to include right of way acquisition, permanent
and temporary construction easements, utility relocation, environmental
mitigation and other necessary agreements to prepare the projects for
construction.
Councilor Thomas asked, does the funding for these projects fall over
multiple years.
City Manager Hugley stated, yes the funding does go over more than one
year.
Councilor Woodson moved the adoption of the resolution. Seconded by
Councilor Barnes and carried unanimously by those eight members of Council
present, with Councilor Allen being absent for the vote and Councilor Henderson
being absent from the meeting.
*** *** ***
A Resolution (284-16) ? Authorizing the City Manager to acquire the
properties located at 2100, 2102, 2200, and 2210 Cusseta Road and 2111 N.
Andrews Circle in the amount of $365,800 for the continued redevelopment of the
Enterprise Zone.
Councilor Woodson moved the adoption of the resolution. Seconded by
Councilor Barnes and carried unanimously by those nine members of Council
present, with Councilor Henderson being absent from the meeting.
*** *** ***
A Resolution(285-16) ? Authorizing the City Manager to execute a lease
agreement with the Girl Scouts of Historic Georgia to lease the building at
1807 17th Street for $1 per year for a period of twenty (20) years.
Councilor Barnes moved the adoption of the resolution. Seconded by
Councilor Woodson and carried unanimously by those nine members of Council
present, with Councilor Henderson being absent from the meeting.
*** *** ***
A Resolution (286-16) ? Authorizing the City Manager to quit claim the
properties located at 601, 605, 607, 609, 611 Veterans Parkway and 309 and 315
6th Street to Neighborworks Columbus, Inc. per Resolution 38-14 for the
administration of an owner-occupied rehabilitation program.
Councilor Woodson moved the adoption of the resolution. Seconded by Mayor
Pro Tem Turner Pugh and carried unanimously by those nine members of Council
present, with Councilor Henderson being absent from the meeting.
*** *** ***
A Resolution (287-16) ? Authorizing the City Manager to enter into an
amended Memorandum of Understanding with Historic Westville, Inc., to extend
the time frame to begin normal operations of the living history museum by an
additional one (1) year, and to revise language within the MOA which will allow
Historic Westville, Inc. to relocate as planned and be successful in completing
the requirements of the MOA.
City Manager Hugley stated that in the original agreement Westville was
not allowed to use the property as collateral, but now in the revised agreement
they are allowed to use Tract A as collateral.
Councilor Davis said he wants to know if there is a clause in the contract
stating that the City can use a developer to open an RV park.
City Attorney Fay stated that we could tweak the contract to say that, that
is something that could be put into the contract.
Community Reinvestment Director Laura Johnson stated that is something that
could be done, and said they could add a deadline into the clause so if they
are not done that could happen.
Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by
Councilor Woodson and carried unanimously by those nine members of Council
present, with Councilor Henderson being absent from the meeting.
*** *** ***
THE FOLLOWING SIX PURCHASING RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY
CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL PURSUANT TO THE ADOPTION OF A
SINGLE MOTION MADE BY COUNCILOR WOODSON AND SECONDED BY COUNCILOR ALLEN, WHICH
CARRIED UNANIMOUSLY BY THOSE NINE MEMBERS OF COUNCIL PRESENT, WITH COUNCILOR
HENDERSON BEING ABSENT FROM THE
MEETING: _
A Resolution (288-16) ? Authorizing the execution of a construction
contract with Alexander Contracting Company, Inc. (Fortson, GA) for the Forrest
Road Improvements project in the amount of $6,545,521.32. The scope of work
includes widening 2.21 miles of Forrest Road, from Floyd Road to Schatulga Road.
*** *** ***
A Resolution (289-16) ? Authorizing the purchase of protective fire
clothing from NAFECO (Decatur, GA) for the estimated annual contract value of
$50,252.70. The protective fire clothing, which includes protective coats,
protective pants, suspenders, hood and gloves will be ordered on an ?as needed
basis? and utilized by Fire/EMS.
*** *** ***
A Resolution (290-16) ? Authorizing the execution of a construction contract
with Southeastern Site Development, Inc. (Newnan, GA) for Phase II of the South
Lumpkin Trail in the amount of $2,183,888.25.
*** *** ***
A Resolution (291-16) ? Authorizing payment to the State Board of Workers?
Compensation, in the amount of $31,292.04, for annual assessment dues.
*** *** ***
A Resolution (292-16) ? Authorizing the purchase of additional voice over
IP licensing from CPAK Technology (Lagrange, GA) in the amount of $46,875.00,
by cooperative purchase via Georgia Statewide Contract,
#99999-SPD-T20120501-0006.
*** *** ***
A Resolution (293-16)? Authorizing payment to IBM Corporation for the
software lease for the Mainframe Operating System, at approximately $121,000.00
per year, which equates to a total cost of approximately $605,000.00 over the
next five years. Payments will be made quarterly beginning July 1, 2016 through
July 31, 2021.
*** *** ***
THE FOLLOWING TWO PURCHASING RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY
CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL PURSUANT TO THE ADOPTION ON A
SINGLE MOTION MADE BY COUNCILOR WOODSON AND SECONDED BY COUNCILOR ALLEN, WHICH
CARRIED UNANIMOUSLY BY THOSE NINE MEMBERS OF COUNCIL PRESENT WITH COUNCILOR
HENDERSON BEING ABSENT FROM THE
MEETING:
_
A Resolution (294-16) ? Authorizing the execution of a construction
contract with Scott Bridge Company, Inc. (Opelika, AL) for the Bibb Mill
Riverwalk.
Councilor Davis said since we are using the Contractor At Risk project,
does that mean that we will stay within the budget that we approve today.
City Manager Hugley stated that we believe that we can work within the
money that we have, and if an issue does arise the Deputy City Manager has
already identified some paving funds to cover that.
*** *** ***
A Resolution (295-16) ? Authorizing the execution of a construction
contract, using the Construction Management/General Contractor At Risk project
delivery method, with Southeastern Site Development, Inc. (Newnan, GA) for the
City Mill Riverwalk.
*** *** ***
THE FOLLOWING PURCHASING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY
MANAGER HUGLEY AND ADOPTED BY THE COUNCIL:____________________________
A Resolution (296-16) ? Authorizing the execution of Change Order 2 for
the Veterans Parkway and Double Churches Road Intersection Improvements project
with C. W. Matthews Contracting Company, Inc. (Marietta, GA) in the amount of
$182,429.03.
Council Davis stated that he had been getting emails from citizens stating
that they wanted to know why the lanes were being blocked off, but they were
not in use.
Director Hudginson stated that those lanes are blocked off and not in use
because they do not have a turn signal in them.
*** *** ***
THE FOLLOWING UPDATES WERE PROVIDED ON THE CITY
MANAGER?S AGENDA:_________ ___________________
Ms. Laura Johnson, Community Reinvestment Director came forward and
presented a brief power-point presentation and gave an update on the Westville
project.
*** *** ***
BREATHE COLUMBUS:
Deputy City Manager Lisa Goodwin came forward and provided the Mayor and
Council with information regarding Breathe Easy Columbus.
Ms. Goodwin stated that the Georgia Smoke Free Act first came into play
in 2005. She pointed out that CCG employees have to go off the campus to smoke.
She said they are not allowed to smoke in the parking garage nor in their
vehicles either.
*** *** ***
FY-16 BUDGET OVERAGES:
Deputy City Manager Pam Hodge came forward to provide the Mayor and
Council with a follow-up on the FY16 Budget Overages.
She stated that the Sheriff?s office has overages, Trinity Food services
and Outside medical also has been calling looking for payment from May and June
services.
City Manager Hugley stated that when the amended budget comes back in
October all of the overages will be added into that amount.
Councilor Thomas then asked, if we have received an invoice from CHC
from the third or fourth quarter of FY15
Deputy City Manager Hodge stated that no, we have not received an invoice
yet and that was a concern that was brought up in the letter that was sent to
them by Assistant City Attorney Sheftall.
Councilor Thomas said she would like some type of clause in the contract
stating that if we do not receive an invoice in a certain amount of time that
their payment would be cut.
Councilor Allen stated that he would like the Finance Department to look
into the Insurance reimbursement rates and make sure that it?s being done on
the Medicaid rates.
Councilor Thomas also asked, how much was the overage in the Marshal?s
Office.
Deputy City Manager Hodge stated that the Marshal?s Office was over budget
$9,156.78, but with the Municipal Court Judge and Municipal Clerk both being
under budget, we could use the money from the Municipal Clerk to cover the
overages as one option.
Councilor Davis stated that the Council has requested to have the Internal
Auditor come into these departments to see what is going on, since they are
stating that they are being under funded, but if we are not allowed to audit
them to see what is going on; then our hands are tied.
Mayor Tomlinson stated that the Council has the ability to remove/defund a
Deputy position that has been in question, but the Deputy City Manager will let
us know about that.
Mayor Pro Tem Turner Pugh stated that when the OLOST was done, the
Marshal?s Office was promised a certain number of deputies, and she would like
to know how many he had before the OLOST was put into place.
Mayor Tomlinson stated that the third party vendors would be paid.
*** *** ***
HEALTHCARE UPDATE:
Ms. Reather Hollowell, Human Resources Director came forward with an
update on Healthcare and provided the following information, as outlined below.
2017 Action Plan
? Expand access to the Health and Wellness Center to all employees enrolled in
CCG medical coverage, regardless of plan selection
? Replace HMO plan due to large capitation fees with Open Access POS National
Network, no referrals
? Replace PPO plan with Open Access POS, National Network, no referrals
? Develop High and Low Open Access POS Plan options ? Silver or Gold
? Tie financial rewards to plan cost based on wellness participation City?s
contribution increased from $5,650 in FY16 to $6,100 in FY17 per budgeted
position totaling $1.2 million.
? Approved Contribution Strategy of 70% Employer / 30% Employee
? Over the last several years, the city has made up the deficit at year end
which equates to approximately 83%/17% contribution split.
? A 2% COLA is recommended to help offset the employee premium increase of $1.3
million. This COLA covers the employee only premium increases for the proposed
Silver plan at all pay grades.
? Current Enrollment:
? Employee Only = 51.03%
? Employee + Spouse = 8.29%
? Employee + Child(ren) = 25.82%
? Employee + Family = 14.86%
? Current Plans include the Health & Wellness Center Plan (HWC), the HMO Plan,
and the POS/PPO Plan. The proposed plans include access for all to the HWC
with a POS Silver Plan or a POS Gold Plan.
Current-2016 Proposed-2017
Benefit Design Current Health & Wellness Plan Current
HMO Plan Current
Open Access POS/PPO Proposed Open Access POS
(Silver Plan) Proposed Open Access POS (Gold Plan)
Deductible (Single/Family) $500/$1,000 $1,000/$2,000 $1,000/$2,000 $2,000/$4,000 $1,000/$2,000
Coinsurance 90% 90% 80% 80% 90%
Global out-of-pocket $1,500/$3,000 $6,350/%12,700 $6,350/$12,700 $6,350/$12,700 $6,350/$12,700
Medical copayments
HWC office visits $0 N/A N/A $0 $0
PCP office visits $50 $20 $30 $30 $20
SP office visits $20 $30 $40 $40 $30
Emergency Room $150 $150 $150 $200 $150
Prescription drug (Retail/Mail Order)
Available at HWC $0 N/A N/A $0 $0
Tier 1 $20/$40 $20/$40 $20/$40 $20/$40 $20/$40
Tier 2 $40/$80 $40/$80 $40/$80 $40/$80 $40/$80
Tier 3 $60/$120 $60/$120 $60/$120 $60/$120 $60/$120
Columbus Consolidated Government
Health Insurance Premium Rates ? Effective January 1, 2017
Active Employee Contributions at 30%
2% COLA Increase Effective January 1, 2017
2016 Current
HWC Biweekly 2016 Current POS/PPO Biweekly 2016 Current
HMO Biweekly 2017 Proposed
Silver Plan Biweekly
Employee $59.65 $65.69 $71.02 $73.03
Employee +Spouse $112.14 $123.49 $133.51 $137.29
Employee + Child(ren) $104.39 $114.85 $124.28 $127.82
Employee + Family $165.23 $181.95 $196.72 $202.31
2016 Current
HWC Biweekly 2016 Current POS/PPO Biweekly 2016 Current
HMO
Biweekly 2017 Proposed
Gold Plan Biweekly
Employee $59.65 $65.69 $71.02 $104.65
Employee +Spouse $112.14 $123.49 $133.51 $196.74
Employee + Child(ren) $104.39 $114.85 $124.28 $183.16
Employee + Family $165.23 $181.95 $196.72 $289.90
Columbus Consolidated Government
Health Insurance Premium Rates ? Effective January 1, 2017
Pre-65 Retiree Contributions at 50% Retiree, 20% Dependents
2016 Current
HWC Monthly 2016 Current POS/PPO Monthly 2016 Current
HMO Monthly 2017 Proposed
Silver Plan Monthly
Employee $215.40 $228.49 $240.04 $263.72
Employee +Spouse $566.94 $591.52 $613.24 $793.26
Employee + Child(ren) $527.74 $550.63 $570.85 $738.53
Employee + Family $838.34 $871.57 $903.56 $1,168.90
.25% COLA Increase Effective January 1, 2017
2016 Current
HWC Monthly 2016 Current POS/PPO Monthly 2016 Current
HMO Monthly 2017 Proposed
Gold Plan Monthly
Employee $215.40 $228.49 $240.04 $332.23
Employee +Spouse $566.94 $591.52 $613.24 $922.06
Employee + Child(ren) $527.74 $550.63 $570.85 $858.42
Employee + Family $838.34 $871.57 $903.56 $1,358.67
Plan Provisions 2016 HWC (Health & Wellness Center) 2016 HMO 2016 POS/PPO 2017 SILVER 2017 GOLD
Coverage Tier
Emp Only $59.65
Emp/Spouse $112.14
Emp/Children $104.39
Family $165.23 Emp Only $71.02
Emp/Spouse $133.51
Emp/Children $124.28
Family $196.72 Emp Only $65.69
Emp/Spouse $123.49
Emp/Children $114.95
Family $181.95 Emp Only $73.03
Emp/Spouse $137.29
Emp/Children $127.82
Family $202.31 Emp Only $104.65
Emp/Spouse $196.74
Emp/Children $183.16
Family $289.90
Lifetime Maximum Unlimited Unlimited Unlimited Unlimited Unlimited
Deductible (individual/family) $500/$1000 $1000/$2000 $1000/$2000 $2000/$4000 $1000/$2000
Annual Out of Pocket Maximum $1000/$2000 $6350/$12,700 $6350/$12,700 $6350/$12,700
$6350/$12,700
Coinsurance 90% 90% 80% 80% 90%
Immunizations 100% (no copay) 100% (no copay) 100% (no copay) 100% (no copay) 100% (no copay)
Primary Care $50 (free at HWC) $20 $30 $30 $20
Specialist $20 (with HWC referral; $50 with no HWC referral $30 $40 $40 $30
Pediatrician Office Visit $20 $20 $20 $30 $20
Hospital/Inpatient Services 10% after deductible 10% after deductible 20% after deductible 20% after deductible 10% after deductible
Emergency Room (waived if admitted) $150 copay $150 copay $150 copay $200 copay $150 copay
Urgent Care $20 $30 $30 $40 $40
Travel & Out of the Area Benefits Nationwide, no referral needed Emergency care only
outside of GA Nationwide, no referral needed Nationwide, no referral needed Nationwide, no
referral needed
Chiropractic Services 20% Coinsurance Not covered 20% Coinsurance 20% Coinsurance 10% Coinsurance
Plan Provisions 2016 HWC (Health & Wellness Center) 2016 HMO 2016 POS/PPO 2017 SILVER 2017 GOLD
Rehabilitation Services 20% Coinsurance $20 Copay/Visit 20% Coinsurance 20% Coinsurance 10% Coinsurance
Skilled Nursing Care 20% Coinsurance No Charge 20% Coinsurance 20% Coinsurance 10% Coinsurance
Medical Expenses outside of plan network 40% Coinsurance Not covered 40% Coinsurance 40% Coinsurance 30% Coinsurance
Mental/Behavioral Health Outpatient Services 20% Coinsurance No Charge 20% Coinsurance 20% Coinsurance 10% Coinsurance
Mental/Behavioral Health Inpatient Services 20% Coinsurance 10% Coinsurance 20% Coinsurance 20% Coinsurance 10% Coinsurance
Substance Abuse Disorder Outpatient Services 20% Coinsurance No Charge 20% Coinsurance 20% Coinsurance 10% Coinsurance
Substance Abuse Disorder Inpatient Services 20% Coinsurance 10% Coinsurance 20% Coinsurance 20% Coinsurance 10% Coinsurance
Prenatal and postnatal care $100 Copay/ applies to first visit only $30 Copay/ applies to
first visit only $100 Copay/ applies to first visit only $100 Copay/ applies to first
visit only $100 Copay/ applies to first visit only
Home Health Care $30/Copay/Visit No Charge $30/Copay/Visit $30/Copay/Visit $30/Copay/Visit
Durable Medical Equipment 20% Coinsurance No Charge 20% Coinsurance 20% Coinsurance 10% Coinsurance
Prescription Drugs (30 day supply) Free at HWC, $20 Generic, $40 Brand, $60
Non-formulary $20 Generic, $40 Brand, $60 Non-formulary $20 Generic, $40 Brand, $60 Non-formulary Free at HWC, $20
Generic, $40 Brand, $60 Non-formulary Free at HWC, $20 Generic, $40 Brand, $60 Non-formulary
Prescription Mail Order (90 day supply) $40 Generic, $80 Brand, $120 Non-Formulary $40 Generic, $80
Brand, $120 Non-Formulary $40 Generic, $80 Brand, $120 Non-Formulary $40 Generic, $80 Brand, $120
Non-Formulary $40 Generic, $80 Brand, $120 Non-Formulary
MEDICAL PLANS COMPARISON
Wellness Incentive
Incentive Option Recommendation:
? Health Reimbursement Account (HRA) Credits for compliance (or HRA Dollars)
? Receive $500 HRA credit for compliance
? $100 for Health Risk Assessment
? $200 for Biometric Screening
? $200 for Coaching if High Risk, Automatically Received if not High Risk
? Used to offset deductible
Compliance
? Complete biometric screening
? Complete Health Risk Assessment
? If deemed high risk, must see health coach until released
? For 2017 will only apply to employees, not spouses
Applies to both Silver and Gold Plans
After the conclusion of her presentation, Ms. Hollowell then responded to
several questions of the Mayor & Council.
-------------------------------------*** ***
***---------------------------------
CLERK OF COUNCIL?S AGENDA :
CLERK OF COUNCIL WASHINGTON SUBMITTED THE FOLLOWING ITEMS AS INFORMATION
FOR THE MAYOR & COUNCIL: _______________________________________________ _
(1) Memorandum from Clerk of Council Washington, Re: Animal Control Advisory
Board.
(2) Memorandum from Clerk of Council Washington, Re: Board of Honor.
(3) Memorandum from Clerk of Council Washington, Re: Columbus Ironworks
Convention & Trade Center Authority.
(4) Memorandum from Clerk of Council Washington, Re: Public Safety Advisory
Council.
(5) Memorandum from Clerk of Council Washington, Re: Uptown Fa?ade Board.
*** *** ***
PUBLIC SAFETY ADVISORY COMMISSION:
Clerk of Council Washington submitted an email correspondence from Ms.
Debbie Gasaway advising that Ms. Agnes Evans and Ms. Lavern Brown has resigned
their seats on the Public Safety Advisory Commission.
Councilor Allen moved the resignations be received with regrets and thanks
for their service. Seconded by Councilor Baker and carried unanimously by those
nine members of Council present, with Councilor Henderson being absent from the
meeting.
*** *** ***
MINUTES OF THE FOLLOWING BOARDS WERE SUBMITTED BY CLERK OF COUNCIL
WASHINGTON AND OFFICIALLY RECEIVED BY THE
COUNCIL:________ _____
Board of Tax Assessors, 26-16 & 27-16.
Housing Authority of Columbus, June 15, 2016.
Land Bank Authority, June 1, 2016.
Recreation Advisory Board, July 27, 2016.
Councilor Allen made a motion that these minutes be received. Seconded by
Councilor Woodson and carried unanimously by those nine members of Council
present, with Councilor Henderson being absent from the meeting.
*** *** ***
BOARD APPOINTMENTS:
BOARD OF FAMILY & CHILDREN SERVICES:
Clerk of Council Washington pointed out that Councilor Barnes has
nominated Ms. Judith Lopez to fill the unexpired term of Ms. Toni Nelson Huff
who has resigned from the board and advised that she may now be confirmed.
Councilor Barnes so moved. Seconded by Councilor Woodson and carried
unanimously by those nine members of Council present, with Councilor Henderson
being absent from the meeting.
*** *** ***
CIVIC CENTER ADVISORY BOARD:
Clerk of Council Washington pointed out that Councilor Woodson is still
working on a replacement for someone to fill the expired term of Mr. Jim Irwin
on the Civic Center Advisory Board.
*** *** ***
COLUMBUS AQUATICS COMMISSION:
Clerk of Council Washington pointed out that we are still waiting to hear
back from the Columbus Hurricanes regarding their representative on this new
Commission.
She also pointed out that Mr. Rick Cravens and Coach Bobby Howard have
been nominated for the two new positions on the Columbus Aquatics Commission
and that they may now be confirmed. Councilor Allen so moved. Seconded by
Councilor Huff and carried unanimously by those nine members of Council
present, with Councilor Henderson being absent from the meeting.
Clerk of Council Washington further pointed out that Councilor Garrett is
nominating Ms. Cara Ibrahim for the other new position on this Commission and
that she will bring it back at the next meeting for confirmation.
*** *** ***
COMMISSION ON INTERNATIONAL RELATIONS AND CULTURAL LIAISON ENCOUNTERS
(C.I.R.C.L.E.):_____________
Clerk of Council Washington pointed out that Councilor Woodson has
nominated Ms. Alia Azhar Teetshorn to fill the seat of Mr. Pedro Diaz-Agosto,
whose seat was declared vacant and that she may now be confirmed.
Councilor Allen moved confirmation. Seconded by Councilor Thomas and
carried unanimously by those nine members of Council present with Councilor
Henderson being absent from the meeting.
*** *** ***
COMMUNITY DEVELOPMENT ADVISORY COUNCIL:
Clerk of Council Washington pointed out that Mr. Jack Hayes, who
represents Council District 2 on the Community Development Advisory Commission
is not eligible to succeed himself and that Councilor Davis is working on a
replacement for this seat.
*** *** ***
HOSPITAL AUTHORITY OF COLUMBUS:
Clerk of Council Washington pointed out that Mr. Ken Chung has resigned
from his seat on the Hospital Authority of Columbus and that the Council needs
to nominate three individuals from which the Authority will select someone to
fill this seat.
*** *** ***
KEEP COLUMBUS BEAUTIFUL COMMISSION:
Clerk of Council Washington pointed out that Mr. Henry Dixon has been
nominated by Councilor Henderson to fill the unexpired term of Mr. Dale
Williams on the Keep Columbus Beautiful Commission and that he may now be
confirmed. Councilor Baker so moved. Seconded by Councilor Woodson and carried
unanimously by those nine members of Council present, with Councilor Henderson
being absent.
She further pointed out that Councilor Allen is working on a replacement
for someone to fill the unexpired term of Ms. S. Carol Ridley, who has resigned
from her seat on the board.
*** *** ***
TREE BOARD:
Clerk of Council Washington pointed out that Mr. Glenda Culpepper has
resigned from her seat on the Tree Board and that the Council needs to nominate
someone for this seat.
*** *** ***
VALLEY PARTNERSHIP JOINT DEVELOPMENT
AUTHORITY:________________________________________________
Clerk of Council Washington pointed out that Mr. Tyler Townsend has
resigned from his seat on the Valley Partnership Joint Development Authority
and that Council will need to nominate someone else for this positon.
*** *** ***
YOUTH ADVISORY COUNCIL:
Clerk of Council Washington pointed out that we still need the nominee for
Council District Ten for the Youth Advisory Commission.
*** *** ***
THE FOLLOWING ADD-ON RESOLUTION WAS SUBMITTED
AND EXPLAED BY CLERK OF COUNCIL WASHINGTON AND
ADOPTED BY THE COUNCIL:_________________________________
A Resolution (297-16) ? Excusing Councilor Berry H. Henderson from the
August 9, 2016 Council Meeting.
Councilor Baker moved the adoption of the resolution. Seconded by
Councilor Barnes and carried unanimously by those nine members of Council
present, with Councilor Henderson being absent from the meeting.)
*** *** ***
EXECUTIVE SESSION:
Mayor Tomlinson entertained a motion to go into an executive session to
discuss a litigation and personnel matter. Councilor Allen made a motion to go
into executive session to discuss a litigation and personnel matter. Seconded
by Councilor Thomas and carried unanimously by those eight members of Council
present, with Councilor Henderson being absent from the meeting.
At 1:33 p.m., the Council adjourned its meeting to go into executive
session. At 2:46 p .m. the meeting was reconvened with Mayor Tomlinson
pointing out that the Council met in an executive session to discuss a
litigation and personnel matter, but there were no votes taken.
*** *** ***
With there being no other business to come before the Council, Councilor
Allen made a motion for adjournment. Seconded by Councilor Woodson and carried
unanimously by those nine members of Council present, with Councilor Henderson
being absent from the meeting, with the time being 2:47 p.m.
Tiny B. Washington, MMC
Clerk of Council
The Council of Columbus, Georgia
Attachments
No attachments for this document.