Columbus, Georgia

Georgia's First Consolidated Government

Post Office Box 1340
Columbus, Georgia, 31902-1340
(706) 653-4013
fax (706) 653-4016

Council Members

Agenda Item # 3



Columbus Consolidated Government

Council Meeting

December 11, 2007





Agenda Report # 217





TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department



(A) RECYCLING COLLECTION BODY - RFB NO. 08-0007



It is requested that Council authorize the purchase of one (1) recycling

collection body from Consolidated Disposal Systems (Smyrna, GA) in the amount

of $71,936.00.



The recycling collection body will be mounted on a cab and chassis. The

recycling collection truck is a replacement unit that will be used by the Solid

Waste Collection Division, of the Public Services Department, for curbside pick

up of recyclable goods.



Specifications were posted on the City?s website; one bid response was received

on October 17, 2007. This bid has been advertised, opened and reviewed. The

bidder was:





Vendors

Unit Cost

Consolidated Disposal System (Smyrna, GA) $ 71,936.00



Funds are budgeted in the FY08 Budget: Special Projects- Capital Project Fund

? Capital Projects ? Integrated Waste Supported Capital Projects ? Heavy Trucks

? Vehicle Replacement Program; 0508-660-4000-CPSF-7723-20710-20040.



* * * * * *



(B) HARLEY DAVIDSON POLICE MOTORCYCLE - RFB NO. 08-0025



It is requested that Council authorize the purchase of one (1) Harley Davidson

police motorcycle from Southern Thunder Harley Davidson (Horn Lake, MS) in the

amount of $18,116.24.



The motorcycle is a replacement for a unit that was totaled in August of this

year. The unit will be used by the Motor Transport Division of the Columbus

Police Department for traffic control, motor vehicle accident response and

investigations throughout the City.

Invitations were mailed to fourteen vendors and specifications were posted on

the City?s website; bid responses were received on October 24, 2007 from two

bidders. This bid has been advertised, opened and reviewed. The bidders were:



Vendors Buy Back

Unit Cost Option

Southern Thunder Harley Davidson (Horn Lake, MS) $ 18,116.24 $

7,500.00

Chattahoochee Harley Davidson (Columbus, GA) $ 19,300.00 $

5,000.00



Funds are budgeted in the FY08 Budget: Special Projects- Capital Project Fund

? Capital Projects ? General Fund Support Capital Projects ? Automobiles ?

General Fund Supported Vehicle Replacement Program;

0508-660-4000-CPSF-7721-20710-20040.



* * * * * *





(C) RUBBER TIRE WHEEL LOADER - RFB NO. 08-0010



It is requested that Council authorize the purchase of one (1) rubber tire

wheel loader from Tractor & Equipment Company (Columbus, GA) in the amount of

$172,382.00, with an add-on fire suppression system in the amount of

$10,794.00, for a total cost of $183,131.00. .



The rubber tire wheel loader is an additional unit that will be used by the

Pine Grove Landfill to transport rock and dirt for daily cell top cover. The

using department requested that the lowest, responsive bidder, Tractor &

Equipment, provide pricing for an add-on fire suppression system. This is a

much needed safety feature that will help save this piece of heavy equipment in

the event it catches fire. The vendor submitted a price of $10,794.00 for the

addition to the equipment.



Specifications were posted on the City?s website; bid responses were received

on September 26, 2007 from four bidders. This bid has been advertised, opened

and reviewed. The bidders were:





Vendors OPTION

Unit Cost Buy Back Guarantee

Tractor & Equipment Company

(Columbus, GA) Original bid price $172,382.00

Fire suppression system 10,794.00

$ 183,131.00 N/A

Atlanta JCB (Kennesaw, GA) 1 $ 149,472.00 $ 78,500.00

Metrac, Inc. (Columbus, GA) $ 174,376.00 $ 69,500.00

Yancey Brothers Company (Fortson, GA) $ 180,778.00 $ 79,094.00



1 Atlanta JCB failed to meet specifications on the two-door walk-through cab.

The vendor has been notified in writing and given the opportunity to respond.

Funds are budgeted in the FY08 Budget: Integrated Waste Management Fund ?

Capital Projects ? Integrated Waste Supported Capital Projects ? Capital

Expenditures Over $5,000.00; 0207-660-4000-PGRO-7761.





?ITEM A?

A RESOLUTION



NO._____________





A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) RECYCLING COLLECTION BODY

FROM CONSOLIDATED DISPOSAL SYSTEMS (SMYRNA, GA) IN THE AMOUNT OF $71,936.00.



WHEREAS, the recycling collection body will be mounted on a cab and

chassis. The recycling collection truck is a replacement unit that will be

used by the Solid Waste Collection Division, of the Public Services Department,

for curb side pick up of recyclable goods.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase one (1)

recycling collection body from Consolidated Disposal Systems (Smyrna, GA) in

the amount of $71,936.00. Funds are budgeted in the FY08 Budget: Special

Projects- Capital Project Fund ? Capital Projects ? Integrated Waste Supported

Capital Projects ? Heavy Trucks ? Vehicle Replacement Program;

0508-660-4000-CPSF-7723-20710-20040.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the ______ day of ______________, 2007 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM B?

A RESOLUTION



NO._____________





A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) HARLEY DAVIDSON POLICE

MOTORCYCLE FROM SOUTHERN THUNDER HARLEY DAVIDSON (HORN LAKE, MS) IN THE AMOUNT

OF $18,116.24.



WHEREAS, the motorcycle is a replacement for a unit that was totaled in

August of this year. The unit will be used by the Motor Transport Division of

the Columbus Police Department for traffic control, motor vehicle accident

reponse and investigations throughout the City.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase one (1) Harley

Davidson police motorcycle from Southern Thunder Harley Davidson (Horn Lake,

MS) in the amount of $18,116.24. Funds are budgeted in the FY08 Budget:

Special Projects- Capital Project Fund ? Capital Projects ? General Fund

Support Capital Projects ? Automobiles ? General Fund Supported Vehicle

Replacement Program; 0508-660-4000-CPSF-7721-20710-20040.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the ______ day of ______________, 2007 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor

?ITEM C?

A RESOLUTION



NO._____________





A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) RUBBER TIRE WHEEL LOADER

FROM TRACTOR & EQUIPMENT COMPANY (COLUMBUS, GA) IN THE AMOUNT OF $172,382.00,

WITH AN ADD-ON FIRE SUPPRESSION SYSTEM IN THE AMOUNT OF $10,794.00, FOR A TOTAL

COST OF $183,131.00.



WHEREAS, the rubber tire wheel loader is an additional unit that will be

used by the Pine Grove Landfill to transport rock and dirt for daily cell top

cover. The using department requested that the lowest, responsive bidder,

Tractor & Equipment, provide pricing for a fire suppression system. This is a

much needed safety feature that will help save this piece of heavy equipment in

the event it catches fire. The vendor submitted a price of $10,794.00 for the

addition to the equipment.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase one (1) rubber

tire wheel loader from Tractor & Equipment Company (Columbus, GA) in the amount

of $172,382.00, with an add-on fire suppression system in the amount of

$10,794.00, for a total cost of $183,131.00. Funds are budgeted in the FY08

Budget: Integrated Waste Management Fund ? Capital Projects ? Integrated Waste

Supported Capital Projects ? Capital Expenditures Over $5,000.00;

0207-660-4000-PGRO-7761.





Introduced at a regular meeting of the Council of Columbus, Georgia,

held the ______ day of ______________, 2007 and adopted at said meeting by the

affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Anthony voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting .

Councilor Henderson voting __________.

Councilor Hunter voting __________.

Councilor McDaniel voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _____________________________

Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor









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