Agenda Item # 3
Columbus Consolidated Government
Council Meeting
December 11, 2007
Agenda Report # 217
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) RECYCLING COLLECTION BODY - RFB NO. 08-0007
It is requested that Council authorize the purchase of one (1) recycling
collection body from Consolidated Disposal Systems (Smyrna, GA) in the amount
of $71,936.00.
The recycling collection body will be mounted on a cab and chassis. The
recycling collection truck is a replacement unit that will be used by the Solid
Waste Collection Division, of the Public Services Department, for curbside pick
up of recyclable goods.
Specifications were posted on the City?s website; one bid response was received
on October 17, 2007. This bid has been advertised, opened and reviewed. The
bidder was:
Vendors
Unit Cost
Consolidated Disposal System (Smyrna, GA) $ 71,936.00
Funds are budgeted in the FY08 Budget: Special Projects- Capital Project Fund
? Capital Projects ? Integrated Waste Supported Capital Projects ? Heavy Trucks
? Vehicle Replacement Program; 0508-660-4000-CPSF-7723-20710-20040.
* * * * * *
(B) HARLEY DAVIDSON POLICE MOTORCYCLE - RFB NO. 08-0025
It is requested that Council authorize the purchase of one (1) Harley Davidson
police motorcycle from Southern Thunder Harley Davidson (Horn Lake, MS) in the
amount of $18,116.24.
The motorcycle is a replacement for a unit that was totaled in August of this
year. The unit will be used by the Motor Transport Division of the Columbus
Police Department for traffic control, motor vehicle accident response and
investigations throughout the City.
Invitations were mailed to fourteen vendors and specifications were posted on
the City?s website; bid responses were received on October 24, 2007 from two
bidders. This bid has been advertised, opened and reviewed. The bidders were:
Vendors Buy Back
Unit Cost Option
Southern Thunder Harley Davidson (Horn Lake, MS) $ 18,116.24 $
7,500.00
Chattahoochee Harley Davidson (Columbus, GA) $ 19,300.00 $
5,000.00
Funds are budgeted in the FY08 Budget: Special Projects- Capital Project Fund
? Capital Projects ? General Fund Support Capital Projects ? Automobiles ?
General Fund Supported Vehicle Replacement Program;
0508-660-4000-CPSF-7721-20710-20040.
* * * * * *
(C) RUBBER TIRE WHEEL LOADER - RFB NO. 08-0010
It is requested that Council authorize the purchase of one (1) rubber tire
wheel loader from Tractor & Equipment Company (Columbus, GA) in the amount of
$172,382.00, with an add-on fire suppression system in the amount of
$10,794.00, for a total cost of $183,131.00. .
The rubber tire wheel loader is an additional unit that will be used by the
Pine Grove Landfill to transport rock and dirt for daily cell top cover. The
using department requested that the lowest, responsive bidder, Tractor &
Equipment, provide pricing for an add-on fire suppression system. This is a
much needed safety feature that will help save this piece of heavy equipment in
the event it catches fire. The vendor submitted a price of $10,794.00 for the
addition to the equipment.
Specifications were posted on the City?s website; bid responses were received
on September 26, 2007 from four bidders. This bid has been advertised, opened
and reviewed. The bidders were:
Vendors OPTION
Unit Cost Buy Back Guarantee
Tractor & Equipment Company
(Columbus, GA) Original bid price $172,382.00
Fire suppression system 10,794.00
$ 183,131.00 N/A
Atlanta JCB (Kennesaw, GA) 1 $ 149,472.00 $ 78,500.00
Metrac, Inc. (Columbus, GA) $ 174,376.00 $ 69,500.00
Yancey Brothers Company (Fortson, GA) $ 180,778.00 $ 79,094.00
1 Atlanta JCB failed to meet specifications on the two-door walk-through cab.
The vendor has been notified in writing and given the opportunity to respond.
Funds are budgeted in the FY08 Budget: Integrated Waste Management Fund ?
Capital Projects ? Integrated Waste Supported Capital Projects ? Capital
Expenditures Over $5,000.00; 0207-660-4000-PGRO-7761.
?ITEM A?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) RECYCLING COLLECTION BODY
FROM CONSOLIDATED DISPOSAL SYSTEMS (SMYRNA, GA) IN THE AMOUNT OF $71,936.00.
WHEREAS, the recycling collection body will be mounted on a cab and
chassis. The recycling collection truck is a replacement unit that will be
used by the Solid Waste Collection Division, of the Public Services Department,
for curb side pick up of recyclable goods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1)
recycling collection body from Consolidated Disposal Systems (Smyrna, GA) in
the amount of $71,936.00. Funds are budgeted in the FY08 Budget: Special
Projects- Capital Project Fund ? Capital Projects ? Integrated Waste Supported
Capital Projects ? Heavy Trucks ? Vehicle Replacement Program;
0508-660-4000-CPSF-7723-20710-20040.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the ______ day of ______________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) HARLEY DAVIDSON POLICE
MOTORCYCLE FROM SOUTHERN THUNDER HARLEY DAVIDSON (HORN LAKE, MS) IN THE AMOUNT
OF $18,116.24.
WHEREAS, the motorcycle is a replacement for a unit that was totaled in
August of this year. The unit will be used by the Motor Transport Division of
the Columbus Police Department for traffic control, motor vehicle accident
reponse and investigations throughout the City.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) Harley
Davidson police motorcycle from Southern Thunder Harley Davidson (Horn Lake,
MS) in the amount of $18,116.24. Funds are budgeted in the FY08 Budget:
Special Projects- Capital Project Fund ? Capital Projects ? General Fund
Support Capital Projects ? Automobiles ? General Fund Supported Vehicle
Replacement Program; 0508-660-4000-CPSF-7721-20710-20040.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the ______ day of ______________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) RUBBER TIRE WHEEL LOADER
FROM TRACTOR & EQUIPMENT COMPANY (COLUMBUS, GA) IN THE AMOUNT OF $172,382.00,
WITH AN ADD-ON FIRE SUPPRESSION SYSTEM IN THE AMOUNT OF $10,794.00, FOR A TOTAL
COST OF $183,131.00.
WHEREAS, the rubber tire wheel loader is an additional unit that will be
used by the Pine Grove Landfill to transport rock and dirt for daily cell top
cover. The using department requested that the lowest, responsive bidder,
Tractor & Equipment, provide pricing for a fire suppression system. This is a
much needed safety feature that will help save this piece of heavy equipment in
the event it catches fire. The vendor submitted a price of $10,794.00 for the
addition to the equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) rubber
tire wheel loader from Tractor & Equipment Company (Columbus, GA) in the amount
of $172,382.00, with an add-on fire suppression system in the amount of
$10,794.00, for a total cost of $183,131.00. Funds are budgeted in the FY08
Budget: Integrated Waste Management Fund ? Capital Projects ? Integrated Waste
Supported Capital Projects ? Capital Expenditures Over $5,000.00;
0207-660-4000-PGRO-7761.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the ______ day of ______________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
Attachments
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