Agenda Item # 6
Columbus Consolidated Government
Council Meeting
August 22, 2017
Agenda Report # 28
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
A) MEMBERSHIP DUES FOR GEORGIA MUNICIPAL ASSOCIATION
It is requested that Council approve payment to the Georgia Municipal
Association (GMA) in the amount of $34,923.49 for 2017 - 2018 membership dues
for the City of Columbus, Georgia.
GMA is a voluntary, non-profit organization that provides legislative advocacy,
education, employee benefit and technical consulting services to its members.
Funds are budgeted in the FY18 Budget: General Fund - Legislative ? City
Council - Membership Dues and Fees; 0101-100-1000-CNCL-6657.
* * * * * *
(B) VEHICLE WRAP GRAPHICS FOR WIOA MOBILE CAREER UNIT ? PQ NO. 17-0011
It is requested that Council approve the purchase of one (1) vehicle wrap in
the amount of $11,367.00 from Tricia Browning Design Group (LaGrange, GA) for
use by the Columbus Consolidated Government Job Training Division on the
Workforce Innovation and Opportunity Act (WIOA) Mobile Career Unit.
The wrap will replace an existing wrap on the vehicle that has become outdated
due to updates made to the Worksource Georgia Unified Branding Standards.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Three (3) quotes were received on June 14,
2017. This quote has been advertised, opened and reviewed. The bidders were:
Sunshine Banners and Signs
(Columbus, GA) Tricia Browning Design Group
(LaGrange, GA) Signature Graphics, Inc.
(Atlanta, GA) **
Vehicle Wrap -Sides 5602.56 6300.00 900.00
Vehicle Wrap ? Back 641.76 672.00 350.00
Vehicle Wrap ? Front 114.60 120.00 190.00
Installation 6000.00 4275.00 140.00
Total Cost $ 12,358.92 $ 11,367.00 $ 5,140.00
Vendor to complete installation within _____ days from receipt of order 30 Days 10
Days 45 Days
**Submission deemed non-responsive due to missing E-Verify Affidavit. "
O.C.G.A. ?13-10-91(b)(1) states, in part, ?A public employer shall not enter
into a contract ? for the physical performance of services unless the
contractor registers and participates in the federal work authorization
program. Before a bid for any such service is considered by a public employer,
the bid shall include a signed, notarized affidavit from the contractor?.?
Funds are budgeted in the FY18 Budget as follows: Job Training Partner Program
Fund ? JTPA ? Non-Direct Cost Pool ? POOL ? Operating Materials;
0220-680-6000-POOL-6728.
* * * * * *
(C) SPECIAL OPERATIONS EQUIPMENT ? RFB NO. 18-0003
It is requested that Council approve the purchase of Special Operations
Equipment in the amount of $14,800.00 from Sarkar Tactical, Inc. (El Paso, TX)
for use by the Columbus Consolidated Government Police Department.
The equipment will consist of the following: fifty (50) G1 Protective Suits,
fifty (50) G1 Helmets, fifty (50) Tactical Shields, and fifty (50) Shield
Placards. The new equipment will provide improved coverage and protection for
the Officers; and better accommodate a wider range of body dimensions.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Five (5) bid responses were received on July
26, 2017. This RFB has been advertised, opened and reviewed. The following
vendors submitted bids: Sirchie Fingerprint Labs (Youngsville, NC), SRT Supply
(St. Petersburg, FL), BZ Defense, LLC (Los Angeles, CA), Galls, LLC (Lexington,
KY), and Sarkar Tactical, Inc. (El Paso, TX). Bid responses are listed on the
attached tabulation.
After the bid responses were reviewed, samples were requested of the responsive
vendors. Police Department officials tested each suit to determine which
product best met their needs.
Funds are budgeted in the FY18 Budget as follows: General Fund ? Police ?
Support Services ?STAF ? Operating Materials; 0101-400-2200-STAF-6728.
* * * * * *
(D) SEARCH & SUPPORT SMALL UNMANNED AIRCRAFT SYSTEM (sUAS) ? RFB NO. 18-0004
It is requested that Council approve the purchase of one (1) search & support
small unmanned aircraft system (sUAS) kit in the amount of $16,670.00 from
Physical Sciences Inc. (Andover, MA) for use by the Columbus Consolidated
Government Police Department.
The aircraft will be used to search for lost children, injured persons and
those not wanting to be found. Searches may be done in any lighting condition
and all but the most severe weather.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Two (2) responses were received on August 2,
2017. This bid has been advertised, opened and reviewed. The bidders were:
Physical Sciences Inc.*
(Andover, MA) Security Centres International (USA) LLC
(Lookout Mountain, GA)**
Make/Model: InstantEye Mk2 Gen3-A0 InstantEye Mk2 Gen 3
Unit
Cost Ext.
Cost Unit
Cost Ext.
Cost
Search & Support Small Unmanned Aircraft System (sUAS) (InstantEye Mk2 Gen 3 or
Equivalent) 14,170.00 $ 14,170.00 14,160.00 $ 14, 160.00
Manufacturer Level Training, approximately eight (8) students (4 Students) 2,500 (8 Students)
$ 5,000.00 5,000.00 $ 5,000.00
Total Cost $ 19,170.00 $ 19,160.00
Total Cost for Aircraft Kit & Four Students $ 16,670.00*
* Physical Sciences Inc. has agreed to reduce the number of students to be
trained from eight to four, for a savings of $2,500.00.
** Per bid specifications, Security Centres International was permitted two (2)
business days to provide information omitted from original submission; with the
stipulation that information submitted after bid opening shall not affect bid
price. At the close of the second day, the requested information was not
provided in full. Additionally, the vendor made changes to their original
price. Therefore, Security Centres International was deemed non-responsive to
this RFB and has been notified in writing.
Funds are budgeted in the FY18 Budget as follows: General Fund ? Police ?
Field Operations ? FILD ? Capital Expend ? Over $5,000;
0101-400-2300-FILD-7761.
* * * * * *
(E) REPAIR OF 2012 AL JON 50 TON TRASH COMPACTOR
It is requested that Council approve payment to Tractor & Equipment Company
(Birmingham, AL) in the amount of $48,066.33, for the repair of a trash
compactor, Vehicle #11354.
The 2012 Al Jon 50 Ton Trash Compactor went down on July 5, 2017. The left
final drive and drive motor failed. The cause of this failure was due to the
mounting hardware failure which allowed the drive motor to set incorrectly.
This equipment is used in the daily operations of the Pinegrove Landfill to
compact waste to the appropriate density to assist with the disposal of
putrescible waste. Therefore, immediate repairs were needed. Due to the
closure of Al-Jon Manufacturing, parts availability is scarce. Fleet
Maintenance was able to locate a final drive motor assembly, which was the only
assembly available, at Tractor & Equipment Co. Therefore, the vendor is deemed
an only known source per the Procurement Ordinance, Article 3-114.
The costs for this assembly and shipping is $48,066.33. The cost to replace
this equipment, or a similar piece of equipment is approximately $625,000, and
the trade in value is approximately $208,000.
Funds are available in the FY18 Budget: Integrated Waste Management Fund ?
Public Works ? Pine Grove Landfill - Auto Parts and Supplies; 0207 ? 260 ? 3560
? PGRO - 6721.
?ITEM A?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING PAYMENT TO THE GEORGIA MUNICIPAL ASSOCIATION
(GMA), IN THE AMOUNT OF $34,923.49, FOR 2017 - 2018 MEMBERSHIP DUES.
WHEREAS, membership dues are for the City of Columbus, Georgia; and,
WHEREAS, GMA is a voluntary, non-profit organization that provides legislative
advocacy, educational, employee benefit and technical consulting services to
its members.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to the Georgia
Municipal Association, in the amount of $34,923.49 for 2017 - 2018 membership
dues for the City of Columbus, Georgia. Funds are budgeted in the FY18 Budget:
General Fund - Legislative ? City Council - Membership Dues and Fees;
0101-100-1000-CNCL-6657.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) VEHICLE WRAP, IN THE AMOUNT OF
$11,367.00, FROM TRICIA BROWNING DESIGN GROUP (LAGRANGE, GA) FOR USE BY THE
COLUMBUS CONSOLIDATED GOVERNMENT JOB TRAINING DIVISION.
WHEREAS, the wrap will replace an existing wrap on the vehicle that has become
outdated due to updates made to the Worksource Georgia Unified Branding
Standards.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) vehicle wrap
graphic from Tricia Browning Design Group (LaGrange, GA) in the amount of
$11,367.00. Funds are budgeted in the FY18 Budget as follows: Job Training
Partner Program Fund ? JTPA ? Non-Direct Cost Pool ? POOL ? Operating
Materials; 0220-680-6000-POOL-6728.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF SPECIAL OPERATIONS EQUIPMENT, IN THE
AMOUNT OF $14,800.00, FROM SARKAR TACTICAL, INC. (EL PASO, TX) FOR USE BY THE
COLUMBUS CONSOLIDATED GOVERNMENT POLICE DEPARTMENT.
WHEREAS, the equipment will consist of the following: fifty (50) G1
Protective Suits, fifty (50) G1 Helmets, fifty (50) Tactical Shields, and fifty
(50) Shield Placards; and,
WHEREAS, the new equipment will provide improved coverage and protection of the
Officers; and,
WHEREAS, the Columbus Police Department has reviewed samples from the
responsive bidders to determine equivalency.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase Special Operations
Equipment from Sarkar Tactical, Inc. (El Paso, TX) in the amount of
$14,800.00. Funds are budgeted in the FY18 Budget as follows: General Fund ?
Police ? Support Services ?STAF ? Operating Materials;
0101-400-2200-STAF-6728.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) SEARCH & SUPPORT SMALL
UNMANNED AIRCRAFT SYSTEM (sUAS), IN THE AMOUNT OF $16,670.00, FROM PHYSICAL
SCIENCES INC. (ANDOVER, MA) FOR USE BY THE COLUMBUS CONSOLIDATED GOVERNMENT
POLICE DEPARTMENT.
WHEREAS, the aircraft will be used to search for lost children, injured persons
and those not wanting to be found; and,
WHEREAS, the searches may be done in any lighting condition and all but the
most severe weather.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) Search & Support
Small Unmanned Aircraft System (sUAS) from Physical Sciences Inc. (Andover, MA)
in the amount of $16,670.00. Funds are budgeted in the FY18 Budget as
follows: General Fund ? Police ? Field Operations ? FILD ? Capital Expend ?
Over $5,000; 0101-400-2300-FILD-7761.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO.____
A RESOLUTION AUTHORIZING PAYMENT TO TRACTOR & EQUIPMENT COMPANY (BIRMINGHAM,
AL) IN THE AMOUNT OF $48,066.33, FOR THE REPAIR OF A TRASH COMPACTOR, VEHICLE
#11354.
WHEREAS, the 2012 Al Jon 50 Ton Trash Compactor went down on July 5, 2017. The
left final drive and drive motor failed. The cause of this failure was due to
the mounting hardware failure which allowed the drive motor to set incorrectly;
and,
WHEREAS, this equipment is used in the daily operations of the Pinegrove
Landfill to compact waste to the appropriate density to assist with the
disposal of putrescible waste. Therefore, immediate repairs were needed. Due
to the closure of Al-Jon Manufacturing, parts availability is scarce. Fleet
Maintenance was able to locate a final drive motor assembly, which was the only
assembly available, at Tractor & Equipment Co. Therefore, the vendor is deemed
an only known source per the Procurement Ordinance, Article 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Tractor &
Equipment Company (Birmingham, AL) in the amount of $48,066.33, for the repair
of a trash compactor, Vehicle #11354. Funds are available in the FY18 Budget:
Integrated Waste Management Fund ? Public Works ? Pine Grove Landfill - Auto
Parts and Supplies; 0207 ? 260 ? 3560 ? PGRO - 6721.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
Attachments