Agenda Item # 3
Columbus Consolidated Government
Council Meeting
May 9, 2006
Agenda Report # 132
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) PUBLIC SAFETY DIVING DRY SUITS ? RFB NO. 06-0075
It is requested that Council authorize the purchase of seven (7) diving dry
suits from Dive Quarters, Inc., in the amount of $10,150.00. The Public Safety
SCUBA Divers of Columbus Fire and Emergency Medical Services will use the Dry
Suits, which are replacement items, to rescue or recover victims from
contaminated waters.
Bid specifications were mailed and posted on the City?s website; two bid
responses were received on April 12, 2006. This bid has been advertised,
opened and reviewed. The bidders were:
Vendors Unit Price Total Bid
(7 Units)
Dive Quarters, Inc. (Virginia Beach, VA) 1,450.00 $10,150.00
Planet Ocean Scuba Gear (Columbus, GA) 1,594.00 $11,158.00
Funds are budgeted in FY06 Budget, Fire & EMS, Special Operations ? Uniforms,
0101-410-2600-SPCO-6781.
* * * * * *
(B) FENCING MATERIALS (ANNUAL CONTRACT) - RFB NO. 06-0067
It is requested that Council approve the annual contract for the purchase of
fencing materials on an "as needed" basis from Georgia Fence Wholesale, Inc.,
for the estimated contract value of $52,084.30.
The items will be used by Public Services and Park Services to construct new
fences and repair existing fences. The contract term will be for two years,
with the option to renew for three additional twelve-month periods. The
renewal will be contingent upon the mutual agreement of the City and the
Contractor.
Bid specifications were posted on the City?s website. Georgia Fence Wholesale,
Inc. was the only bidder to bid on the fencing materials.
BIDDER Total Estimated
Contract Value
Georgia Fence Wholesale, Inc.
(Columbus, GA) $52,084.30
Funds are budgeted each fiscal year for this on going expense; Public Services,
Street Improvement and Repairs & Maintenance - Operating Materials,
0203-260-2100-STRT-6728, 0203-260-3110-REPR-6728.
* * * * * *
(C) MAINTENANCE AGREEMENT FOR THE E911 800MHZ INTEGRATED RADIO SYSTEM CONSOLE
EQUIPMENT AND CENTRAL ELECTRONICS BAY
It is requested that Council authorize the payment to Motorola, in the amount
of $23,511.84, for the annual Maintenance Agreement (June 2006 through May
2007) for the E911 800MHZ Plant Integrated Radio System Console Equipment and
its Central Electronics Bay.
The Police Department (through the E911 Center) and Sheriff?s Office uses
Motorola Console equipment to dispatch the various Public Safety Units
throughout the City as they are needed. This equipment is a critical part of
Public Safety communications system. It has, since the initial warranty
expired, been covered by a comprehensive 24/7/365 maintenance agreement with
Motorola in order to assure rapid and accurate repairs and minimal down time.
This maintenance agreement also covers the bi-directional amplification system
that provides a back up to the console system and allows the 911 Center to
continue to operate should the console equipment stop working. This
Maintenance Agreement will insure that the City receives complete and cost
effective support of this equipment and allows the City to control the
operating costs associated with the console equipment.
The E911 Radio System and its various components were originally purchased from
Motorola. Therefore, the vendor is the only known source able to provide the
maintenance service.
Funds are budgeted in FY06 Budget, Emergency Telephone Fund ? Police - E911 ?
Service Contracts; 0209-400-3220-E911-6513.
(D) CHANGE ORDER 1 FOR 12th AVENUE FLOOD ABATEMENT PROJECT ? RFB NO. 06-0018
It is requested that Council authorize the execution of Change Order 1 for
additional flood abatement services for the 12th Avenue system, with Big
Warrior Corporation (Cleveland, AL), in the amount of $215,805.00. Resolution
No. 3-06 authorized the execution of the contract with Big Warrior
Corporation.
The Hope VI project was implemented before work began on the 12th Avenue
System. Part of the Hope VI project included the relocation of the combined
sewer line that the City was tying to. As a result, the City?s line has to be
extended.
Original contract amount $3,116,366.00
Change Order 1 215,805.00
New contract amount $3,332,171.00
Funds are budgeted in FY06 Budget, 1999 SPLOST Road/Bridge/Street ?
Drainage/Street Improvements, 2006 Flood Abatement;
0540-695-2126-TXRB-7622-50802-2006F.
?ITEM A?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE PURCHASE OF SEVEN (7) DIVING DRY SUITS
FROM DIVE QUARTERS, INC., IN THE AMOUNT OF $10,150.00.
WHEREAS, the Public Safety SCUBA Divers of Columbus Fire and Emergency
Medical Services will use the Dry Suits, which are replacement items, to rescue
or recover victims from contaminated waters.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase seven (7) diving dry
suits from Dive Quarters, Inc., in the amount of $10,150.00. Funds are
budgeted in FY06 Budget, Fire & EMS, Special Operations ? Uniforms,
0101-410-2600-SPCO-6781.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR THE PURCHASE OF FENCING
MATERIALS ON AN "AS NEEDED" BASIS FROM GEORGIA FENCE WHOLESALE, INC., FOR THE
ESTIMATED CONTRACT VALUE OF $52,084.30.
WHEREAS, the items will be used by Public Services and Park Services to
construct new fences and repair existing fences; and,
WHEREAS, the contract term is for a two year period, with the option to
renew for three additional twelve month periods. Renewal of the contract is
contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized enter into an annual contract to
purchase fencing materials on an "as needed" basis from Georgia Fence
Wholesale, Inc., for the estimated contract value of $52,084.30. Funds are
budgeted each fiscal year for this on going expense; Public Services - Street
Improvement and Repairs & Maintenance - Operating Materials,
0203-260-2100-STRT-6728, 0203-260-3110-REPR-6728.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM C?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA, IN THE AMOUNT OF
$23,511.84, FOR THE ANNUAL MAINTENANCE AGREEMENT (JUNE 2006 THROUGH MAY 2007)
FOR THE E911 PLANT INTEGRATED RADIO SYSTEM CONSOLE EQUIPMENT AND CENTRAL
ELECTRONICS BAY.
WHEREAS, the Police Department (through the 911 Center) and Sheriff?s Office
uses Motorola Console equipment to dispatch the various Public Safety Units
throughout the City as they are needed. This equipment is a critical part of
Public Safety communications system; and,
WHEREAS, the equipment has, since the initial warranty expired, been covered by
a comprehensive 24/7/365 maintenance agreement with Motorola in order to assure
rapid and accurate repairs and minimal down time; and,
WHEREAS, this maintenance agreement also covers the bi-directional
amplification system that provides a back up to the console system and allows
the 911 Center to continue to operate should the console equipment stop working.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Motorola,
in the amount of $23,511.84, for the annual Maintenance Agreement (June 2006
through May 2007) for the E911 Plant Integrated Radio System Console Equipment
and Central Electronics Bay. Funds are budgeted in FY06 Budget, Emergency
Telephone Fund, Police, E911 ? Service Contracts; 0209-400-3220-E911-6513.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM D?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 1 FOR ADDITIONAL
FLOOD ABATEMENT SERVICES FOR THE 12th AVENUE SYSTEM, WITH BIG WARRIOR
CORPORATION (CLEVELAND, AL), IN THE AMOUNT OF $215,805.00
WHEREAS, Resolution No. 3-06 authorized the execution of the contract
with Big Warrior Corporation; and,
WHEREAS, the Hope VI project was implemented before work began on the
12th Avenue System. Part of the Hope VI project included the relocation of the
combined sewer line that the City was tying to. As a result, the City?s line
has to be extended.
Original contract amount $3,116,366.00
Change Order 1 215,805.00
New contract amount $3,332,171.00
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute Change Order 1
for additional flood abatement services for the 12th Avenue system, with Big
Warrior Corporation (Cleveland, AL), in the amount of $215,805.00. Funds are
budgeted in FY06 Budget, 1999 SPLOST Road/Bridge/Street ? Drainage/Street
Improvements, 2006 Flood Abatement; 0540-695-2126-TXRB-7622-50802-2006F.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
DATE: May 9, 2006
TO: Mayor and Councilors
FROM: Angela Cole, Director of Finance
SUBJECT: Advertised Bids
May 10, 2006
1. Monitors, Lenovo ThinkVision L171 ? PQ No. 06-0006
Scope of PQ
The Columbus Consolidated Government (the City) is seeking quotes for
twenty-three (23) Lenovo (IBM) ThinkVision L171 LVO-9417AB1 flat panel
monitors. The Public Defenders Office will use the computer monitors. IBM is
the standardized computer hardware for Columbus Consolidated Government.
Therefore, only bids submitted for the Lenovo (IBM) monitors will be considered.
May 17, 2006
1. Tree Trimming and Removal Services (Re-Bid) (Annual Contract) RFB No. 06-0083
Scope of Bid
Provide all supervision, labor, tools, equipment and services required for tree
trimming and removal services on an "as needed basis" for Columbus Consolidated
Government Urban Forestry and Beautification Division. The term of contract
shall be for two years, with the option to renew for three (3) additional
twelve-month periods. Contract renewal will be contingent upon the mutual
agreement of the City and the Contractor.
May 26, 2006
1. Crime & Liability Insurance (Annual Contract) ? RFP No. 06-0014
Scope of RFP
Provide Columbus Consolidated Government with crime and liability insurance.
The initial term of the contract shall be for one year beginning July 1, 2006,
with the option to renew for four (4) additional twelve-month periods.
Contract renewal will be contingent upon the mutual agreement of the City and
the Contractor.
May 24, 2006
1. Scanner/Copier/Printer (Re-Bid) ? RFB No. 06-0081
Scope of Bid
Provide HP DesignJet 4500MFP scanner/copier/printer (or equal) to be used by
the GIS Division of the Engineering Department.
Attachments
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