MINUTES AT THE REGULAR MEETING OF THE COLUMBUS AIRPORT
COMMISSION HELD AT THE COLUMBUS AIRPORT
WEDNESDAY, JANUARY 27, 2016 AT 9:30 AM
The following Commission members were present for the entire meeting.
NAME EXPIRES
Mr. Winfield G. Flanagan,
Chairman December
31, 2018
Mr. Kerry W. Hand, Vice
Chairman December
31, 2017
Mr. Thomas G. O. Forsberg,
Treasurer December 31, 2020
Mr. Chris Badcock December 31, 2016
The following Commission members were absent:
Mr. Carl Rhodes, Jr. December 31, 2019
Staff members present:
Richard C. Howell, A.A.E., Airport Director
Mary Scarbrough, Secretary
Sonya Hollis, Marketing Manager
Melissa Chadwick, Public Safety Chief
Lorrie Brewer, Chief Accountant
Amber Clark, Flightways Manager
Jennifer Wright, Restaurant Manager
Andre? Parker, Public Safety
Eric Trivett, Maintenance Manager
Ed Gibson, Public Safety
Others present:
Marvin Brown, FAA; Brad Wente and Brian Thompson, RS&H; Emily Belobraydic,
CSG Aviation; Steven Hewlett
BUSINESS OF THE MEETING
Mr. Winfield Flanagan welcomed everyone to the January 27, 2016 Commission
Meeting.
APPROVAL OF MINUTES
Motion by Mr. Kerry Hand to approve the minutes for the November 24, 2015
meeting; seconded by Mr. Thomas Forsberg and unanimously approved by the
Commission.
Ayes: 5 / No: 0
CONSIDER ADOPTION OF THE ASSIGNMENT FOR ST. FRANCIS HOSPITAL AGREEMENT
Mr. Richard Howell stated on November 24, 2015, your Commission approved a
parking agreement with St. Francis Hospital, Inc. for partial use of the Legacy
parking area. The agreement was for one year with a one year renewal option.
Rent payments were $1,750 during the periods the tenant was actually using the
space. To date, the tenant is not utilizing the area. On December 23, 2015,
Airport Administration received a request from the tenant to assign this
agreement to St. Francis Health, LLC a wholly-owned subsidiary of Life Point
Health, Inc. The request was a result of a transfer of St Francis Hospital,
Inc. assets to the LLC effective January 1, 2016. Airport Counsel, Don Morgan
has reviewed and approved the document submitted for the assignment action. No
other terms of the original agreement will change. Staff recommended approval
of the assignment.
Motion by Mr. Thomas Forsberg to adopt the Assignment for the St. Francis
Hospital Agreement was made: seconded by Mr. Kerry Hand and unanimously
approved by the Commission.
Ayes: 4 / No: 0
CONSIDER ADOPTION OF THE FISCAL YEAR 2015 ANNUAL REPORT FOR THE COLUMBUS
AIRPORT
Mr. Howell reported there is often confusion in the community as to the true
performance of the Airport and the Commission. Bits and pieces of information
are provided in different venues at differing times, but the opportunity for an
overall picture is seldom available. There is no one vehicle that speaks to
the overall performance of the Commission and how it impacts the community and
as a result there is a lack of transparency to our users, supporters and
staff. Having such a document would provide and educational tool as well as
creating a historical document to the activities of the Commission/Airport.
The goals of the annual report are:
? Create an appealing report
? Present operational statistics
? Present financial statistics
? Present goal accomplishments aligned with Commission Strategic Plan
? Create a historical document
If adopted the report would be provided to stakeholders and interested parties
to include but not limited to:
? Mayor
? City Council
? Columbus Chamber of Commerce
? Columbus Convention and Visitors Bureau
? Airport tenants
? Posted on Commission?s Webpage for public dissemination
A draft of the report has been provided to the Commission for review.
Staff recommended acceptance.
Mr. Chris Badcock asked if the information is the same information as the
Commission is currently receiving annually from Robinson, Grimes & Company, P.C.
Mr. Howell stated no this is separate information.
Mr. Badcock inquired as to how this information was gathered prior to providing
it to the Commission?
Mr. Howell said the information was provided by the Airport Director and Staff.
Mr. Forsberg ask if a summary from the annual audit would be included in the
Annual Report, as it will be helpful and is provided in other annual reports
distribution.
Mr. Howell working with Ms. Lorrie Brewer provided a summary of the annual
audit.
Mr. Howell indicated a final version of the report would be distributed to
Airport stakeholders such as the Mayor?s office and City Council as well as
being posted on the Columbus Airport website.
Motion by Mr. Thomas Forsberg to adopt the Fiscal Year 2015 Annual Report for
the Columbus Airport was made: seconded by Mr. Chris Badcock and unanimously
approved by the Commission. Ayes: 4 / No: 0
CONSIDER ADOPTION OF THE THUNDER IN THE VALLEY ANNUAL AIR SHOW CONTRACT
Mr. Howell stated Airport Administration has been approached by the Thunder in
the Valley (TITV) Air Show organizers regarding the annual contract executed by
and between TITV and the Commission. This year they request a two year
contract instead of the standard annual contract executed in the past.
The TITV 20th anniversary show will be in 2017. In order to ensure an above
average show, the TITV organizers need to book acts a year in advance. To do
so, they need the commitment from the Commission to host the show in 2017.
Airport administration prepared the amended contract which essentially remains
is the contract used every year but adds the second year event. Airport
Counsel reviewed the document and approves it for action.
Staff recommended approval.
Motion by Mr. Thomas Forsberg to adopt the Thunder in the Valley Annual Air
Show Contract was made: seconded by Mr. Kerry Hand and unanimously approved by
the Commission.
Ayes: 4 / No: 0
CONSIDER ADOPTION OF RS&H WORK ORDER #10 FOR RUNWAY 6/24 CRACK REPAIR, SEAL
COAT, AND REPAINTING
Mr. Howell stated the Commission is aware that as a result of the annual
Federal Aviation Administration (FAA) Certification Inspection last year we had
a couple of write ups and remarks that need to be resolved. The FAA inspector
wrote discrepancies on the quality and correctness of marking on both runways
at CSG. Airport Administration put out a competitive Request for Proposal to
paint runway 6/24 and the contract was awarded in November 2015. However, in a
meeting with FAA Airports District Office (ADO) in November 2015, the ADO
advised they would participate in a design/build project to repair the cracks
on the runway, apply a seal coat and repaint the surface. The Commission may
recall this project was planned for FY 2017. The ADO will reimburse the
Commission at the 90%/10% we enjoy from the Airport Improvement Program. We
also anticipate a 5% participation from Georgia DOT leaving 5% from the
Enterprise fund. This Work Order initiates this project for design, bid and
contract management services. The lump sum cost will be $78,826 to complete
all work by April 2016. An April completion is an agreement we made with the
FAA Certification Inspector to close the write up from last year. The FAA/GDOT
will reimburse the Commission with grants to be awarded this year. This
project will also include remarking of runway 13/31.
Staff recommended approval.
Mr. Badcock asked if the total cost of project will be $78,000.00 and if the
remaining balance due will be paid in reserves. Mr. Howell indicated the cost
for the design and management of the project only and would be mostly
reimbursed with grants as already described.
Motion by Mr. Thomas Forsberg to adopt the RS&H Work Order #10 for Runway 6/24
Crack Repair, Seal Coat, and Repainting was made: seconded by Mr. Chris
Badcock and unanimously approved by the Commission. Ayes: 4 / No: 0
CONSIDER ADOPTION OF RS&H WORK ORDER #11 FOR RUNWAY 6 SAFETY AREA PROJECT
Mr. Howell reported the Commission is aware that as a result of the annual
Federal Aviation Administration (FAA) Certification Inspection last year The
FAA inspector identified a potential discrepancy relating to the Runway 6
Approach End Runway Safety Area (RSA). In a previous work order Airport
Administration tasked RS&H to perform a survey and analysis of the area to
determine if there indeed were issues. The report was submitted in December
and found there were issues with the grading of the RSA. In a meeting with FAA
Airports District Office (ADO) in November 2015, the ADO advised they would
participate in a design/build project to repair this discrepancy in the spring
of 2016. The ADO will reimburse the Commission at the 90%/10% we enjoy from
the Airport Improvement Program. We also anticipate a 5% participation from
Georgia DOT leaving 5% from the Enterprise fund. This Work Order initiates
this project for design, bid and contract management services. The lump sum
cost will be $109,565 to complete all work by late summer.
Staff recommended approval.
Mr. Badcock asked regarding the glide scope, re-service or grade it, or is it
too steep to grade.
Mr. Howell stated yes it is too steep but does not impact the glide slope.
Mr. Badcock asked if it would bounce off the antenna.
Mr. Howell replied he did not know, what would need to be done exactly to
manage this problem, will research and get an answer for the Commission.
Mr. Hand asked if this would be an impact on the Instrument Landing Systems
(ILS).
Mr. Howell said he would look at it in the spring to avoid any interruption
with the ILS.
Mr. Hand asked for an ILS schedule to be provided?
Mr. Brad Wente reported it is anticipated the job will be done to minimize
impacts to the ILS operations.
Motion by Mr. Kerry Hand to adopt the RS&H Work Order #11 for Runway 6 Safety
Area Project was made: seconded by Mr. Thomas Forsberg and unanimously
approved by the Commission. Ayes: 4 / No: 0
CONSIDER APPROVAL OF THE APPOINTMENT OF THE COMMISION OFFICERS FOR 2016
The Nominating Committee consisting of Commissioners Thomas Forsberg and Carl
Rhodes, appointed at the November Commission meeting has submitted the
following list of officers to be considered for 2016.
Mr. Kerry W. Hand, Chairman
Mr. Thomas G. O. Forsberg, Vice Chairman
Mr. Winfield G. Flanagan, Secretary
Mr. Carl Rhodes, Jr., Treasurer
Mr. Richard Howell, A.A.E., Assistant Secretary and Assistant Treasurer
Ms. Mary Scarbrough, Assistant Secretary
Ms. Lorrie Brewer, Assistant Treasurer
Staff recommended acceptance.
Motion by Mr. Winfield Flanagan Kerry Hand to approve the appointment of the
Columbus Airport Commission Officers for 2016 was made: seconded by Mr. Chris
Badcock and unanimously approved by the Commission. Ayes: 4 / No: 0
Mr. Flanagan stated he had enjoyed his role as chairman for the Columbus
Airport Commission and expressed his appreciation to everyone for their
support, and will continue and support the Commission.
DIRECTORS REPORT
Mr. Howell introduced Ms. Lorrie Brewer in providing a financial update for
the month.
FINANCE
Ms. Lorrie Brewer provided the following financial update.
The Airport made a profit of $35,787 but an adjusted net loss (without
depreciation, amortization, grant or PFC revenues) of $13,786 in December. Year
over year it amounts to decrease of approximately 134% in comparison to
December of last year in which we had an adjusted net profit of $40,069 (see
Summary of Airport Revenues & Expenses).
Flowage fees were down approximately $4K compared to last year. Hangar and
other rents were up by over $15K largely due to hangar rent increases.
Concession fees were down by $2K compared to last year this time. Actual rents
from the majority of the rental car agencies were used at the time of closing
and yet there was still a decrease in concession fees for the month.
Compared to this month last year, labor and benefits expenses were up over $63K
due to the 3rd pay period in December. This accounts for the loss in December
when we would have otherwise made a profit. Repairs and maintenance expenses
were down by approximately $2K; utilities and other services expenses were down
close to $3K; insurance costs were down by over $2K and administrative expenses
were up slightly over last year.
Propellers will present their own report. The Flightways report will be
submitted with the agenda.
Tenants Past Due 60 Days or More: See report with financials.
Update on Airport Improvement Project 39:
AIP 39?Construct Airport Perimeter Fencing & Wildlife Hazard Management:
Grant Balance: $406,271.
Cash flow was negative for the month but only by a small amount (see the Cash
Flow Summary).
Mr. Badcock asked when the remainder of the balance will be paid on the fence
project.
Mr. Howell stated that ten percent will be held and issued at the completion of
the fence project.
PROPELLERS
Ms. Jennifer Wright provided the following update on Propellers.
? November 2015 Jennifer Wright and staff decreased net loss by $840 versus
November 2014.
? Total expenses for November 2015 decreased by $785.20 in comparison to
November 2014.
? December 2015 total expenses increased $690.45 year over year.
? Expenses were higher due to three pay periods occurring in December 2015 and
final pay out to ex-employee Leilini Paleafei.
? Profit Sales for December 2015 decreased by 4% year over year.
? Jennifer Wright and staff collaborated with the maintenance technicians to
cater for the Christmas Luncheon. It was a pleasant and thankful event. We
appreciate this event.
? Jennifer Wright would like to welcome Juan Torres to Propeller?s as the new
senior cook.
FLIGHTYWAYS COLUMBUS
Ms. Amber Clark provided the following update for Flightways Columbus.
? Fuel gallons pumped year over year comparison:
Fuel item
Gallons pumped December 2014
Gallons pumped
December 2015
% Change
Auto
237
176
-25.74%
AVGAS
7,688
5908
-23.15%
Diesel
203
139
-31.53%
Jet A (Express Jet)
11,457
8,918
-22.16%
Jet A (Retail)
11,122
6,840
-38.50%
Jet A (Contract)
18,129
5,381
-70.32%
Jet A (Gov?t/Mil)
1,351
1,798
33.09%
Jet A (Justice Flights)
5,424
5,942
9.55%
? Justice Flight number of aircrafts handled in the month of December 2015 (14)
compared to December 2014 (12).
? Weather was a large factor for the reduction of revenue during December 2015
vs December 2014. For the entire month of December 2014 CSG reported a total of
4.62 inches of precipitation, with 7 days of notably reduced visibility and
increased winds, compared to December 2015 which had a total of 17.38 inches of
precipitation, with 15 days of notably reduced visibility and increased winds.
? Amber, Michele, and Sonya will be exhibiting at the Schedulers & Dispatchers
conference to market the FBO as well as the Columbus Airport. We will be
gathering vital information from all potential customers regarding their
wants/needs when choosing an FBO/Airport. We will record all feedback on the
reverse of their business cards, allowing us to effectively market to specific
customers, as well as improve our operations as whole.
? Lawson?s Tower will be temporarily closing on Saturdays and Sundays. Two
C130s plan to divert to CSG during these closures to operate their
missions/training. We have two flights scheduled in/out for January.
? The 2016 college basketball season is well under way! Flightways has already
serviced six charter flights for the month of January, with three more
scheduled later in the month and two more scheduled for February.
MAINTENANCE
Mr. Eric Trivett provided the following maintenance update.
? Cooling Towers
On December 29th a final inspection was conducted on the installation of the
two cooling towers. The inspection concluded with a small punch list which is
scheduled to be completed by the end of January 2016. The towers are up and
running with the exception of the installation of an air separator which had a
4-6 week lead time. This does not interfere with the operation of the towers as
a temporary repair was made until the part arrives. The contractor Holbrook is
handling this as well.
? Transportation Security Administration (TSA) 5-Ton Roof Top package unit
The replacement of the 5-Ton Package unit that serves the TSA baggage
inspection room took place on January 14,2016 and is up and running. No
problems have been noted.
? 20 Ton Water Source Heat (WSH) in the upstairs holding area
The replacement of the 20 ton WSH had a 4-6 week build time and is scheduled to
take place before 01-31-2016
? Roof leaks
There have been several roof leaks reported in the last month or two by tenants
of the t-hangers. We had a problem getting a roofer to come out and check on
these areas and I have asked that everyone please bear with me. Finally on
December 12, 2016 I had Columbus Roofing come out and inspect the areas that
are leaking and submit a bid which has been approved? We are in the process of
scheduling the work now.
? Equipment
In preparing for the upcoming grass cutting season we are assessing our current
equipment used on the airfield, we currently have a 40 year- old Ford tractor
and bat wing. In order to try and keep up this summer we are seeking request
for quotes for a new tractor and batwing.
Work Orders
The maintenance department is working very hard to complete work orders in a
timely manner. For the month of December 2016 there were 24 work orders opened
with 19 closed and 5 still open or 79% closed.
Mr. Badcock stated seems like the Maintenance Department has a lot of work.
Mr. Howell agreed.
PUBLIC SAFETY
Chief Melissa Chadwick provided the following report.
This informative update is presented to you the Columbus Airport Commissioners,
to give you an understanding of the progressions made in the Airport Wildlife
Plan since our last commission meeting.
There was a Wildlife meeting on 12/16/15 this meeting allowed everyone to
come together both Airport employees, Commission members, and General Aviation
tenants, to voice their concerns and take a look at the Wildlife plan overview.
During that meeting we discussed Wildlife reporting and control measures and
laws. We will continue to have these meetings to better educate and inform all
parties, in the steps being taken to eliminate Wildlife concerns here at
Columbus Airport. Over the course of the last month we were able to renew our
Wildlife removal permit through the Georgia Department of Natural Resources
which expires December 31, 2016. On this permit all Public Safety Employees
were added as approved Agents for the removal of Wildlife, along with a few
Maintenance personnel. Public Safety Officers deployed Game cameras, on the
north and south side of the airport perimeter. These cameras are instrumental
in the capturing of not only Game types located within the fenced in area of
the airport, but also the movement times of these animals. So far this month
the cameras have located a large coyote, and a female deer behind Legacy in the
wooded area between the new fence and the old fence. It does not appear to be
on or near the airfield. The proper steps are being taken to remove these
animals from the airport premises.
The bird population appears to have decreased.
Mr. Badcock if Department of Natural Resources had come down?
Chief Chadwick stated yes, Mr. Kevin Kramer, Regional Supervisor of the
Wildlife Resource Division of the Georgia Department of Natural Resources came
down to provide additional information regarding wildlife.
Mr. Badcock inquired about specific animals such as hawks, deer, the
guidelines, and certain dates concerning harassing or discarding of the
wildlife.
PSO Andre? Parker stated hawks are protected, and cannot even be harassed under
law.
Mr. Kerry Hand had sent a wildlife article to Mr. Howell and asked if it had
been forwarded to all Public Safety Officers?
Mr. Howell confirmed that it had been sent to Chief Chadwick and all Public
Safety.
MR. HOWELL?S REPORT
Mr. Howell reported December 2015 was a bad weather month. The fence project
is winding down and there are some water crossings to be handled. The Cooling
Tower final pay request has been submitted by the contractor. Delta Airlines
will be moving up to the second floor hold room. Over the last couple months
they also had new carpet installed in front of the counter and a new kiosk
installed.
We are now in budget season. The Columbus Airport is searching for a tractor
which will not be a CIP item therefore, we are exploring options such as a
leases, monthly payment plans, and so forth. The removal of all the trees in
the fence project, has brought on a new challenge with more property to be
maintained by the Maintenance Department. Mr. Trivett is doing a good job and
with his new hires in the department altogether they have a total of six
hundred and fifty acres to maintain.
OTHER MATTERS
There being no further business the meeting adjourned at 10:14 AM.
APPROVED:
____________________________ _____________________________
Mary Scarbrough, Secretary
Winfield G. Flanagan, Chairman
Attachments
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