Agenda Item # 6
Columbus Consolidated Government
Council Meeting
February 20, 2007
Agenda Report # 100
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) FEDERAL REIMBURSEMENT RECOVERY SERVICES CONTRACT EXTENSION
It s requested that Council approve contract with Justice Benefits, Inc., (JBI)
(Dallas, TX), for federal reimbursement recovery services. The services will
be utilized by the Sheriff?s Office to recover federal reimbursements regarding
special circumstance inmates, including medical expenses, mental health
expenses, translator, transportation expenses, food and housing expenses.
Many of the services provided by the Jail are funded directly by local and
state funds when, in fact, some of those services are eligible for Federal
Financial Participation (FFP). In essence, the federal government will
reimburse a percentage of local dollars spent for services currently provided
by the Sheriff?s Department. The vendor will provide professional expertise,
technology and manpower to assist the City in securing the appropriate federal
reimbursements. JBI will perform the following services:
A. Review the policies and procedures used by the County to identify such
additional Federal and other revenue sources, if any, as may be available to
the County through participation in new programs or expansion of existing FFP.
These efforts may include any of the following activities: advising the County
of the reimbursement opportunity, preparing or enhancing the claim, preparing
or assisting with submittal packages, preparing audit files, assisting the
County with submittals, assisting the County should it be audited for claims on
which the Company assisted, or other related federal revenue enhancement
activities.
B. Continually monitor for new opportunities of funding. Whenever a new
federal reimbursement opportunity arises, JBI may notify the County of that
opportunity. JBI will strive to identify and optimize all federal
reimbursement opportunities for the County; but is not obligated to make the
County aware of all possible opportunities and shall have no liability for any
omission to identify the same. Upon the County signing an Initiative with JBI
for the claiming of federal dollars, then JBI will be entitled to compensation
for that Initiative.
Council approved the utilization of the vendor?s services for one year with the
option to renew for three additional years (per Resolution #543-02). At this
time there is no other known vendor providing these services. Therefore, the
vendor is considered an Only Known Source, per the Procurement Ordinance,
Article 3-114.
The initial term of contract shall be for one year, with the option to renew
for three (3) additional twelve-month periods. Contract will automatically be
renewed on a year-by-year basis, unless written notice is given at least thirty
(30) days prior to the expiration of this agreement.
The vendor will be compensated, twenty-two percent (22%), from new revenues
received by the City that are expressly deemed to be a result of JBI?s efforts.
Revenue funds will be deposited into: General Fund Supported Capital Projects,
Office of Justice-SCAAP-Jail Renovation/Expansion;
0508-660-1000-CPGF-4328-22180 -20010. Expenditures will be paid from: General
Fund Supported Capital Projects, Other Purchased Prof & Tech Services ? Jail
Renovation/Expansion, 0508-660-1000-CPGF-6444-22180-20010.
?ITEM A?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING A CONTRACT WITH JUSTICE BENEFITS, INC., (JBI) (DALLAS,
TX), FOR FEDERAL REIMBURSEMENT RECOVERY SERVICES.
WHEREAS, the vendor will provide professional expertise, technology and
manpower to assist the City in securing the appropriate federal reimbursements;
and,
WHEREAS, the vendor will be compensated, twenty-two percent (22%), from
new revenues received by the City that are expressly deemed to be a result of
Justice Benefits, Inc., (JBI) efforts; and,
WHEREAS, Council approved the utilization of the vendor?s services
for one year with the option to renew for three additional years (per
Resolution #543-02). At this time there is no other known vendor who provides
these services. Therefore, the vendor is considered an only known source, per
the Procurement Ordinance, Article 3-114.
WHEREAS, the initial term of the contract shall be for one year, with
the option to renew for three (3) additional twelve-month periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to extend the contract with
Justice Benefits, Inc., (JBI), to provide federal reimbursement recovery
services. Revenue funds will be deposited into: General Fund Supported
Capital Projects, Office of Justice-SCAAP-Jail Renovation/Expansion;
0508-660-1000-CPGF-4328-22180-20010. Expenditures will be paid from: General
Fund Supported Capital Projects, Other Purchased Prof & Tech Services ? Jail
Renovation/Expansion, 0508-660-1000-CPGF-6444-22180-200010.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
DATE: February 20, 2007
TO: Mayor and Councilors
FROM: Pamela Hodge, Interim Director of Finance
SUBJECT: Advertised Bids
February 20, 2007
1. Automatic Gates & Remotes ? RFB No. 07-0046
A Mandatory Pre-Bid Conference/Site Visit will be held at 11:00 AM (Eastern) on
Tuesday, February 20, 2007. Vendors shall meet in the conference room of the
METRA administration building, which is located at 814 Linwood Blvd., Columbus,
GA. Vendors will be allowed a 10-minute grace period. Any vendor who is not
present at the METRA Transit Center within 10 minutes after the time slated for
the beginning of the mandatory pre-bid conference/site visit shall not be
allowed to participate any further in the bid process.
February 21, 2007
1. Elevator Maintenance Services (Annual Contract) ? RFB No. 07-0047
Scope of Bid
Provide maintenance services for 28 elevators, including: passenger, freight,
and inmate elevators. Elevators are located at the Government Center, Muscogee
County Jail, Public Safety Complex, Golden Park, Civic Center, South Commons
Softball Stadium, Government Center Annex Building and Government Center
Parking Garage. The services will be performed on a regular and systematic
schedule. The contract term will be for three years, with the option to renew
for two additional twelve-month periods.
2. Tennis Court Surfacing Supplies (Annual Contract) (Re-Bid) ? RFB No. 07-0050
Scope of Bid
Columbus Consolidated Government, Parks and Recreations Department is seeking
vendors to provide tennis court surfacing supplies for Magnesium Chloride and
Har Tru Rubico Surface. The contract term shall be for one year, with the
option to renew for two (2) additional twelve-month periods, if agreeable to
both parties.
February 23, 2007
1. 35? Low Floor Buses (Annual Contract) ? RFB No. 07-0038
Scope of Bid
Provide 35? Low Floor Buses to METRA on an ?as needed basis?. The City
anticipates purchasing approximately 12 buses during fiscal year 2007 through
fiscal year 2012. The contract term shall be for one year with the option to
renew for five (5) additional twelve-month periods. The renewal will be based
solely upon the mutual agreement of both parties, the Columbus Consolidated
Government and the Contractor.
February 28, 2007
1. Automatic Gates & Remotes ? RFB No. 07-0046
Scope of Bid
Provide and install automatic gates, at one location with four remotes, at
METRA transit station.
2. Paint Supplies (Annual Contract) ? RFB No. 07-0049
Scope of Bid
Provide paint supplies on an ?as needed? basis to the Columbus
Consolidated Government (the City) to be utilized by various departments. The
contract term will be for two (2) years, with the option to renew for three (3)
additional (12) twelve-month periods.
3. Auditing Services (Annual Contract) ? RFP No. 07-0008
Scope of RFP
Provide auditing services for Columbus Consolidated Government. The contract
will be for five consecutive fiscal years beginning with the fiscal year 2007
ending June 30, 2007, through fiscal year 2011 ending June 30, 2011. Contract
will be subject to annual review and the annual availability of an
appropriation for audit services by the Columbus Consolidated Government.
March 7, 2007
1. Heavy Duty Griddle ? PQ No. 07-0007
Scope of Quote
Provide one (1) heavy duty griddle to be used by the Muscogee County Prison.
2. Riot Helmets ? RFB No. 07-0051
Scope of Bid
Provide 200 Bell Pro Police RD-TAC riot helmets to be used by the Columbus
Police Department.
March 14, 2007
1. Security Fences - RFB No. 07-0053
Scope of Bid
Columbus Consolidated Government is requesting bids to provide and install a
barbwire chain link fence at the Garfield Drive radio tower site and a chain
link fence at the River Road generator site.
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