MINUTES
COUNCIL OF COLUMBUS, GEORGIA
REGULAR SESSION
NOVEMBER 20, 2007
The regular weekly meeting of the Council of Columbus, Georgia was called to
order at 9:05 A.M., Tuesday, November 20, 2007, on the Plaza Level of the
Government Center, Columbus, Georgia. Honorable W.J. Wetherington, Mayor,
presiding.
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PRESENT: Present other that Mayor Wetherington were Councilors, Wayne Anthony,
Glenn Davis, Julius H. Hunter, Jr., Charles E. McDaniel, Jr., and Evelyn
Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Assistant
Attorney Jamie Deloach, Clerk of Council Tiny B. Washington and Deputy Clerk of
Council Sandra Davis were also present. Councilors R. Gary Allen, Mike Baker,
Jerry ?Pops? Barnes, and Berry H. Henderson took their seats at 9:07 A.M.
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ABSENT: Councilor Evelyn Turner Pugh was absent
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INVOCATION: Offered by Pastor Earl Rawlings of Crystal Valley Baptist Church.
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PLEDGE OF ALLEGIANCE: Led by students from Britt David Magnet Academy - 3rd and
5th grades.
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MAYOR'S AGENDA:
THE FOLLOWNIG TWO RESOLUTIONS WERE SUBMITTED AND READ IN THEIR ENTIRETY
AND ADOPTED BY THE CONCL AND THEN PRESENTED TO THOSE NAMED IN THE
RESOLUTIONS:______________________________________________
A Resolution (497-07) - Commending and congratulating Mr. Bob Huff for
being named the Georgia Nursing Home Association Volunteer of the Year.
Councilor Davis went into some details about the work that Mr. Huff was
doing and continues to do. Councilor Davis expressed how moved he was after
reading an article about Mr. Huff, a very humble individual and a true leader
who demonstrates the meaning of giving back to the community - deserving and
worthy of this recognition. Councilor Davis moved the adoption of the
resolution. Seconded by Councilor Henderson and carried unanimously by those
six members of Council present at the time, with Councilor Allen, Councilor
Barnes and Mayor Pro Tem Turner Pugh being absent for this vote.
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A Resolution (498-07) - Commending and congratulating members of the
Columbus High School Lady Blue Devils Volleyball Team upon their victory in the
Class AAA State Championship Tournament. Councilor Henderson called upon the
Lady Blue Devils Volleyball team to step forward to be recognized and provided
some details about the team.
Councilor Henderson stated his appreciation and opportunity to recognize
these ladies today. Councilor Henderson has followed the team who has only been
playing volleyball for the past three or four years. The Lady Blue Devils has
come a long way and had to overcome obstacles some of the other club teams do
not have to face - mainly access to facilities, coaches, and other resources
that limit their ability to get together during off season (for practice).
Despite this, the Lady Blue Devils preserver by demonstrating true team spirit
in wining their Class AAA State Championship.
Last year the Lady Blue Devil made it to the Final Four.
During this time, Councilor Henderson also called for a resolution to honor
Donna Fleming (Coach of the Lady Blue Devils) on being named Georgia?s Coach of
the Year.
Upon reading the resolution, Councilor Henderson asked each of the young
ladies representing the Lady Blue Devils Volleyball Team to raise their hand so
they can be recognized as he read their names. Columbus is proud of the Lady
Blue Devils.
Councilor Henderson moved the adoption of the resolution. Seconded by Councilor
Allen and carried unanimously by those nine members of Council present at the
time, with Mayor Pro Tem Turner Pugh being absent for this vote.
When asked to make a comment, the coach of the Lady Blue Devils (Coach
Fleming) thanked the Council for having the team here today and for recognizing
these amazing ladies in this special way.
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PUBLIC HEARING: Columbus Water Works? Rate Increase Presentation.
Mr. Emory Blount (Senior VP of Finance/Employee Customer Service Division)
addressed the Council, introduced himself and other representatives attending
this meeting:
Bob Tante - Executive VP
Gwen Ruff - Deputy Director of Finance/Employee Customer Service
Banthia Hill - Manager of Accounting
This public hearing is regarding the possibility of 2008 rate increase and
five year projections that are in place. Mr. Blount provided a brief history of
previous financial planning, current events that led to why we are here today.
Mr. John Davis (Raftelis Financial Consultants, Inc.) is also on hand and will
be part of this presentation.
History: He said in 1996 Columbus Water Works (CWW) completed CSO
project environment project mandated to many cities within the State of
Georgia. At a cost of $75 million, obtain $20 million grant - met the challenge
on completing this project on time (1996) - The only city in the State of
Georgia that met and corrected its problems. Experienced $3.2 million loss of
revenue in 2001 and 2002 as a result of closing textile factories including the
Columbus Carpet Mill, (2007) $1 million loss revenue by the unfortunate closing
of Swift Manufacturing. During this period of time CWW spent $15 million from
reserves in the past 10 years to meet various needs and to maintain the proper
service Columbus, GA needs. CWW has also developed and implemented a
comprehensive five-year financial plan for 2003 through 2007 that included a
10-year capital improvement program. Contracted with Fort Benning to provide
water and sewer service in October 2004 - A good partnership for both Columbus
and Fort Benning.
Mr. Blount said this brings us (CWW) to why we are here today to discuss
proposed financial planning for 2008 through 2012 and also to advise you
(council) that we are working on a master plan for BRAC and to also advise you
that Columbus citizens will not be paying for any of BRAC improvements. This is
where we stand with the growth of Fort Benning.
Rates: The Columbus Water Works (CWW) presented a graph showing the wage
at a rate of 20CCF=20 hundred cubic feet=15,000 gallons. Columbus rate is
excluding CSO charge (this data was collected April 2007) the third least
expensive county (Others being Talbot and Harris counties). The two other
counties with cheaper rates do not provide sanitary service. Columbus provides
both water service and sanitary service. CWW is doing fairly well with charges
for service.
Staffing and Cost:
1997 - 1998 250 employees
2007 - 2008 221 employees
Staff reduction of 12%
Audited expenses
1996 was base year when CSO problem was completed; went seven years
without any rate increases.
1996 - 1997 Operating Expenses
$12,520,892
2006 - 2007 Operating Expenses
$23,448,871
Eleven (11) year difference
$10,927,979
Increase per
year $993,453
Annual average rate increase 7.9%
The rate increase reflected here is a bit high, but due to 9/11/2001
tragedy, security has become most important to our citizens. Therefore, there
was a 2% increase in security cost on program being developed for homeland
security to protect facilities that treat sewage and produces water. The
previous five-year program had an attachment of a 10-year Capital Improvement
Program (CIP) .The status of that program is as follows:
Mr. Blount said after five years, we have funded 69 projects at a cost of
$120 million - 18 projects were un-funded - which we proposed to fund in 2011
with Bonds totaling $40 million. At the time the CIP will be completed with a
total of 87 projects at a cost of $160 million.
Rate Changes for Projected (next/new) Five Year Plan:
FY2008 2009
2010 2011 2012
Proposed Plan 3.9% 4.0%
3.9% 3.9% 3.8%
Recommended 3.88%
FY 2008 is currently at 3.9% - after some analyst and other studies, the
recommended rate is 3.88%.
At this point during the presentation, Mr. Blount reintroduced Mr. John
Davis who will provide more details about rate projections and rate policies
for the next five years.
Mr. John Davis (Raftelis Financial Consultants, Inc.)
Mr. Davis stated that he is here to talk about the financial plan for the
upcoming five years. The two main issues are:
Five-year Financial Plan/Projects
Rate increases needed to fulfill our financial plan in 2008.
Our goal in developing this financial plan was to have a new set of five-year
rate projections that priorities efficiency and system sustainability through
the year 2012 for CWW.
Mr. Davis showed a graph during his presentation ?Deficit without Rate
Increase?. The graph showed a projection of revenue required for CWW and
revenue under existing rates. According to Mr. Davis, there is a deficit
beginning in 2008 that the CWW will have to address. The way the CWW intend to
address this deficit through the financial plan is through a combination of use
of financial reserves and rate increases - that are being laid out here today.
The cumulative deficit over the five-year period is approximately $17.3
million. Mr. Davis further states the following are the reasons that are
driving the need for rate increase:
Inflationary increases in costs - costs continue to rise both for citizens and
the Columbus Water Works as they try to perform their duties and provide
service.
Funding of Capital Program:
- Infrastructure Renewal
- Regulatory Requirements
- System Expansion
Debt service coverage requirements - when a government entity borrows money,
they not only have to provide the debt service that pays back (that money) but
they also have to provide an excess of the debt service that proves that they
are capable of borrowing that money. The excess money can then be use to fund
the capital program.
Rate Increase Projections: Based on the feedback from the CWW Board and
discussions from last year, Mr. Davis said we have proposed a flat set of
increases that are approximately 3.9% per year over the next five years -
beginning in 2008. Would like to point out at this time that 3.9% is actually a
little bit lower than the Nationwide average increase of approximately 4% per
year according to the American Water Works in a 1996 survey. Specific rates we
are recommending will not be effective until January 1, 2008.
Water base charges for different meter sizes.
i.e. Current Minimum Charge ($3.26) Projected Minimum Charge ($3.37)
this is the base charge for most residential customers.
Water Volume Charges (most residential customers)
Non-Industrial Current Rate
Proposed Rate
0-15 CCF
$1.16 $1.20
over 15 CCF
$1.25 $1.29
In addition to water, CWW also have wastewater charges and CSO (combine Sewer
Overflow) charges.
Current Base Charge ($1.94) Proposed Base Charge
($2.02)
Volume charge that most customers will see:
Current Proposed
$2.32 $2.42
Customers are also subject to CSO charge - current charge ($4.94); Proposed
Charge ($5.06). Base on the rate themselves, it will manifest into a typical
bill for residential customers as such:
5 CCF (low user) 10 CCF (average user) 20
CCF (high user)
2007 $25.06
$42.46 $68.59
2008 $26.01
$44.11 $71.20
Even with the projected rate increase, Columbus position among its peer
utilities would not go up - would still remain the lowest cost provider of both
water and sewer service.
Observation and Conclusions:
2008 rate increases are necessary to continue the capital program and address
projected deficits.
Projected rate increases are below the national average for water and sewer
rates.
Projected customer bills continue to compare favorably with other similar
communities in the region.
An ?affordability program? is in place to assist low-income customers with
water and sewer bills.
Lost revenue due to prolonged drought restrictions could necessitate additional
rate adjustments.
Questions and Feedback:
Questions from Councilor Davis and Feedback from CWW representative:
Councilor Davis stated that he would have liked the opportunity to have a
dialogue in the form of a work session before this public hearing....
nevertheless, a five-year plan is up and now this is a new five-year plan rate
increase - the reasons for increase would be loss of water usage due to drought
and capital improvements? Mr. Davis informed Councilor Davis that it?s a
combination of a few reasons. There has been some adjustment to historical
water use by large users and adjustments that all customers have made with
regards to the drought restrictions and cost, while controlled, continue to
increase due to inflation. In addition, there is also maintenance of the
capital program and the ability to fund that.
Councilor Davis asked - has the last five-year plan accomplish its objective?
(Response) Yes. As stated in the history of the CWW previous financial planning
and events that happen to this point indicated that the next (other) five-year
plan had attached to it a ten-year capital improvement program (response by Mr.
John Davis, CWW Consultant).
Councilor Davis asked - has the expansion in service (lines) taken into
consideration this usage - would CWW pass on the majority of the cost as it
relates to this increase? (Response) A connection to outside counties had to
come to City Council for approval. When this happens, it will be stated in
presentations where those costs are coming from. In addition, it has been the
policy of the Columbus Water Board (with Council approval) that those counties
pay from the construction and installation up to the county line and also pay
greater rates than we charge our citizens. Citizens do not pay for those
improvements - those are passed on. The expansion and construction, taking
place (now and in the future) on Fort Benning is completely funded by the
Federal Government (response by Mr. Emory Blount, CWW)
Councilor Davis asked - with all the growth and talk about water loss and
usage, there has also been a tremendous growth in Columbus, wouldn?t that help
in offsetting some of the costs? (Response) The Impact of BRAC (2010-2012 time
frame) would be towards the end of this five-year plan and we would need to be
in a position to finish up this capital program and have infrastructure ready -
from that point on - that growth will have an impact and citizens would see the
change in trend of what the Water Board is having to do about asking for water
rates (response by Mr. Emory Blount, CWW).
Councilor Davis asked - how does that relate to what?s being collected
today and then all of a sudden we?re having this massive growth, selling water,
and collecting revenue. Would you (CWW) then go back and give the citizens a
credit or reduce water rate? (Response) The Water Board would look at it and
any excess money that had no needs and Board could not justify keeping it - I
believe they (Water Board) would take the necessary action. We had to make the
projection on the demand on water each year on how much we were going to grow
in sale, factoring in increase of growth in number in the new five-year plan
(response by Mr. Emory Blount, CWW).
Mr. Emory Blount further states: There is a projection of growth going
forward. I?d like to point out also that the plan is revisited every year,
projections are refined going forward and at that time, should growth
materialized in excess of what?s been projected, there is an opportunity for
reduction in rate.
Question from Councilor Anthony and Feedback from CWW representative.
Councilor Anthony asked - You are here at our request to provide us an update
is that correct? (Response) Absolutely. It is an opportunity for us (CWW) to
talk with the public and discuss as well as to advise Council as to what the
actions of the Water Board are and have a relationship here so if anything
that?s questionable or need further clarification we?re going to do that
(Response by Mr. Emory Blount, CWW).
Councilor Anthony states - I understand that based on that slide show
presentation (and its been consistent for several years) that we (Columbus, GA)
are the lowest of 12 comparable communities in our region is that correct?
(Response) That is correct (Mr. Emory Blount, CWW).
Councilor Anthony asked - what kind of capacity do we have for growth in
case (both) within the county and other counties wanting access? (Response) Yes
we do and Mr. Tante can also attest to the fact that we have a 90million gallon
capacity output at our plant and our reduction sustain 10% of what we used last
winter which is less than 27 million. CWW prepares for a peak day, not what the
average day is. Our peak day has been about 51 million gallons so we have
growth there for up towards the 90 million gallon mark per day (Response by Mr.
Emory Blount, CWW).
Councilor Anthony states - I want to commend the Columbus Water Works, the
Board, and staff for its efforts on our behalf and the other communities along
the Chattahoochee River on the controversial debate that has been going on for
over 20 years. Thank you for continuing to work on that. Mr. Emory Blount
responded: getting back to growth and plant capacity. The Federal Government is
in negotiations to re-establish another plant on Fort Benning that draws out of
the Chattahoochee River - so it would not involve expanding our North Columbus
plant but we are in the process of establishing a water facility on Fort
Benning (Response by Mr. Emory Blount, CWW).
Councilor Anthony asked - for those persons having trouble paying their
bill (low income) during a given period of time, do you (CWW) have some
assistance available? (Response) What we do is piggyback on the city plan. If
someone goes to citizen services and applies for the 350 low-income, they send
it up, since we bill the garbage fee for the city, we automatically give the
citizen the same 31/2 hours discount. Currently there are 916 citizens in our
community that are on that low-income exemption (response by Mr. Emory Blount,
CWW).
Councilor Anthony asked - is there a minimum charge that a person with a
meter who uses very little water? (Response) Yes. Base on meter size, the
minimum a customer is charged is $3.26 (current charge) or $3.37 (projected
minimum charge). Rates are effective January 1, 2008 - that is with bills rated
- what this means is that for water used November and December this year (2007)
we bill on a 60 day cycle - therefore water bill in January 2008, will be for
usage in Nov/Dec 2007. This has been in practice for the past four or five
years.
Questions from Councilor Woodson and Feedback From CWW Representative:
Councilor Woodson asked - where did you say the new plant is going to be
located? (Response) On Fort Benning at the existing plant or at another
location on the installation- looking at other sites as possibility (response
by Mr. Emory Blount, CWW).
Councilor Woodson asked - is that going to stay on Fort Benning property
or will it be off on South Lumpkin Road? (Response) We (CWW) have no plans to
take it off-post (Mr. Emory Blount, CWW).
Councilor Woodson asked - could someone explain to me how the charges are
accumulated? Is it a percentage or a dollar rate for water waste and CSO
because it seems like it?s always higher than my water bill? (Response) There
is a cost of service done annually to update the financial plan. It allocates
them between service for water, water waste, and CSO. And what we?ve (CWW) seen
with the cost structure of the CWW is that the cost allocated for wastewater
tends to go up at a higher rate than the cost allocated for water. The reasons
for this is regulatory in nature by the regulations impose by the state for the
level of treatment that is required to discharged. Therefore, that wastewater
rates go up a little more, the water rate go up a little less and the average
for a typical customer is 3.9% increase on their monthly bill (response by Mr.
John Davis, CWW Consultant).
Councilor Woodson asked - if I understand you correctly, the reason its
higher than the water bill is due to the regulatory fees you receive for
it-because that?s what I understand and would like clarification on that?
(Response) In addition to all the pressure increases you have for water and
wastewater, inflationary cost are subject to both capital program to some
extent and wastewater additionally has pressure of regulatory requirements that
general water do not have. That is why waster water cost goes up faster than
water cost does (response by Mr. John Davis, CWW Consultant).
Councilor Woodson asked - what you are telling me is that $4.94 that
citizens pay now has to do with CSO, treatment, and other things done to
maintain it in addition to regulatory fees? (Response) Yes (Mr. John Davis, CWW
Consultant).
Councilor Woodson asked - how is the $4.94 CSO charge calculated?
(Response) The $4.94 CSO charge is calculated on per account basis so once
we?ve taken the cost, cash needs and allocated them to Combine Sewer Overflow
(CSO) we then divide by the number of accounts - and that is how the CSO charge
is calculated. Storm sewers and sanitary sewers are combined and the reason
that charge on per account basis is because it is not base on flow. Cost is
driven by the amount of rain and the amount of storm water that gets in the
combine system (response by Mr. John Davis, CWW Consultant).
Councilor Woodson asked - so that charge is not base on the amount of
water I use but rather by the weather and the number of people who receive
water from the CWW? (Response) Correct (Mr. John Davis, CWW Consultant).
Councilor Woodson asked - customers needed help in clarification on a
matter. With the given drought, why has customers? bills continue to increase?
When customers? contacted customer service, they were informed that if someone
was to come out and take a look at the problem, it would cost the customer
$35.00 to $49.00? Why is this so? (Response) The CWW policy is to serve the
customer. If a customer bill has increased and the customer suspects a leak or
incorrect meter readings, CWW will send a service technician to the customer
address, check the meter for misread or leaks - there is no charge to the
customer for this service. If there is water around the meter, the service
technician will perform a check to determine whether the leak is on the
customer side or the public right-of-way - again, there is not charge for this
service. If it is determined that the leak is on the customer side of the
property - any cost for repairs is the responsibility of the customer. A leak
on the right-of-way will be repaired by CWW at no cost to the customer. If the
service technician determines that the meter is broken or malfunctioning, there
is no charge to the customer. If a customer is unfortunate to have a leak on
private property and a repair bill is submitted to CWW Customer Service Center,
CWW will adjust their bill using (CWW Board Approved) leak policy. This policy
is in place and is used by many customers throughout the system (response by
Mr. Emory Blount, CWW).
Questions form Councilor Baker and Feedback from CWW Representative:
Councilor Baker asked - the presentation states the date that the new rates go
into effect, is that Calendar Year. In other words, do you operate in calendar
year? (Response) Rate study is done and implemented during the wintertime. CWW
operate on the same fiscal year as the city. The rate effect beginning in
January 2008 is for the last part of the current (2007) fiscal year (response
by Mr. John Davis, CWW Consultant).
Councilor Baker asked - it is my understanding that we do some business
with Phenix City, AL - if this is so, will rate increase apply there as well?
(Response) The CWW conducts emergency (only) business with Phenix City.
However, rate increases apply to all our contracts except for Fort Benning
(response by Mr. Emory Blount, CWW).
Councilor Baker asked - what if the community or people use the
conservation program to cut back on water usages. Is it possible to conserve
ones? way into a rate increase? (Response) You (citizens) can be forced into
conservation b the state and it will put a push on CWW to continue to operate
base on fix charges. CWW have $199 million water debt that has to be paid. If
cost goes down, CWW would use reserve funds and hope that the situation will
improve. Predominantly, costs are fix but revenue is variable (response by Mr.
Blount, CWW).
After more than forty-five minutes of discussion on the proposed water
rate increase, Columbus Water Works officials and the consultant responded to
further questions of Mayor Wetherington and members of the Council. Mr. Paul
Olson and Mr. Walter Gould also came forward and address some of their concerns
with respect to the proposed rate increase. Some of their concerns were:
- Five-year plan is too much to ask of citizens and should be flexible.
- CWW should have to come before Council every year to for vote on percentage
rates.
- The total percentage CWW is requesting (2008 thru 2012) averages out to more
than 4% per year.
- Current water rates are continually high without the new projected rates.
- If new rates are passed, how much more will citizens have to pay especially
those who are living on fixed income?
With no further comments or questions regarding the rate increase from
Columbus Water Works, this concludes the hearing on Columbus Water Works.
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***------------------------------MINUTES OF COUNCIL MEETING: Minutes of the
August 28, 2007 Council Meeting of the Council of the Consolidated Government
of Columbus, Georgia were submitted. Councilor Henderson made a motion to
receive the minutes. Seconded by Councilor Woodson and carried unanimously by
those nine members of Council present at the time, with Mayor Pro Tem Turner
Pugh being absent.
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CITY ATTORNEY'S AGENDA:
THE FOLLOWING THREE ORDINANCES WAS SUBMITTED AND EXPLAINED BY CITY
ATTORNEY FAY AND ADOPTED BY THE COUNCIL:
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An Ordinance (07-75) - Amending the text to the Unified Development
Ordinance to permit school, vocational and non-academic, in the CRD (Central
Riverfront District), NC (Neighborhood Commercial), GC (General-Office), RO
(Residential-Office) and CO (Commercial-Office) zoning districts as a principal
use. (46-A-07 Hocut) Councilor McDaniel moved the adoption of the resolution.
Seconded by Councilor Allen and carried unanimously by those nine members of
Council present at the time, with Mayor Pro Tem Turner Pugh being absent for
this vote.
An Ordinance (07-76) - Rezoning property located at 1143 and 1145 27th
Street and 2701 Waverly Avenue from RMF1 (Residential Multi-Family 1) District
to NC (Neighborhood Commercial) District. (34-A-07 T.J. Real Estate, LLC) The
proposed use is retail. Councilor McDaniel moved the adoption of the
resolution. Seconded by Councilor Allen and carried unanimously by those nine
members of Council present at the time, with Mayor Pro Tem Turner Pugh being
absent for this vote.
An Ordinance (07-77) - Rezoning property located at 10119 Veterans Parkway
from RE1 (Residential Estate 1) District to GC (General Commercial)
District.(44-CA-07-Waddell) The proposed use is offices and self-storage.
Councilor McDaniel moved the adoption of the resolution. Seconded by Councilor
Allen and carried unanimously by those nine members of Council present at the
time, with Mayor Pro Tem Turner Pugh being absent for this vote.
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THE FOLLOWING ORDINANCE WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY
AND AFTER SEVERAL MINUTES OF DISCUSSION WAS DELAYED FOR TWO
WEEKS:_____________________________________________________
An Ordinance - Rezoning property located at 3705 Willis Road from SFR2
(Single Family Residential 2) District to RO (Residential-Office) District.
(45-CA-07 J.B. Chastain, MD)
Councilor Henderson said this is a very narrow piece of property and it
presents some challenges from an engineering standpoint. A single family
residence is just tot he South of this property and the original site-plan
showed that the building on the South side will overlook into the neighbor?s
backyard. Engineering and planning also asked to minimize curb cut on that
narrow street. Can the site-plan be flipped - putting the building on the
Northern side where they would look over the property into the two-story
apartment buildings?
At this point Councilor Henderson made a motion, which was seconded by
Councilor Hunter (and carried unanimously by those nine members of Council
present at the time, with Mayor Pro Tem Turner Pugh being absent for this vote)
for Dr. Chastain (who was present) to be heard but also informed the Council
that Dr. Chastain had indicated that difficulties in rotating the site-plan due
to a very large sewage pipe.
Dr. Chastain addressed the Council and stated - I went out there to see
what the situation was. The architect had a good reason for drawing the plan
the way he did. There is a large sewer 225 feet down on the property line. The
sewer is on Dr. Chastain property exiting from the adjacent apartment building.
The top of the sewer measures five feet and it would be very difficult to think
about having buildings on that side of the street.
Councilor Henderson said the Council has coy of the plan that were
provided by the owner of the apartment building North of Dr. Chastain property
- the plans do show where the sewage line comes in and it is about five feet on
Dr. Chastain?s property. The other apartment has worked out a way with the line
and connection. They have positioned the sewage covers between buildings to
minimize the impact on residents. Is it possible for Dr. Chastain to
reconfigure the building to where the sewage cover(s) is between the buildings
instead of in someone backyard?
Deputy City Manager Arrington said the engineering plans for the property
North of Dr. Chastain property - looking at the plans, there is a sanitary
sewer line running south between the Southern most apartments and there is a
10-foot easement on either side of the sewer line that terminates five feet
onto Dr. Chastain property.
Councilor Davis said he has no knowledge of conversations with residents
who live adjacent to this property but do understand what Councilor Henderson
is saying. However, if the property were to rotate to fit this particular plan,
the current neighbors may object to dumpsters being so close to their property.
In addition, there is also the issue of lights from motor vehicles entering the
parking lot. Councilor Davis suggests that Dr. Chastain work with the adjacent
building (owner) on a landscaping buffer scheme that would help in a few years
in alleviating some of the visual issue that may arise.
Dr. Chastain said he would take Councilor Davis? suggestions into
consideration.
Councilor Davis asked the City Manager for an update on one of the issues
residents expressed concerns about in regards to the conditions of the street
(Willis Road). (Response) After Council meeting last week, one of the staff
members went out (on that same day) to that location. The citizen complained
that there were 34 pothole but upon inspection of the street by both the staff
member and City Manager, found no such thing. There are however, numerous
utility holes that have been patched - in addition, that street is on the list
for local area road project list for 2008. There were no potholes identified.
Council was also informed last week that there were only three calls (in 2007)
for potholes - two of the calls (August 13, 2007) were request to put this very
street on the list for repair- the other pothole call was handled August 15,
2007 - this street is in need of resurfacing (response by City Manager Hugley).
Councilor Davis then asked if there is an opportunity for this street to
be paved?
City Manager Hugley said he cannot make that commitment to Council at this
time but it is on the list that goes to Department of Transportation and it is
our hope that this street is one that will be selected for re-pavement.
Councilor Woodson asked if there are fire hydrants in that area
appropriate for the area? City Manager Hugley said there is a standard and
process when applying for permits - Fire/EMS verify that standards are being
met in terms of fire hydrant. If that is not in place, building permits are not
going to be approved. There is a process in place that is followed and adhered
to very strictly.
After more than thirty minutes of discussion about Dr. Chastain?s
property, Mayor Wetherington called for a vote on the issue. Councilor Allen
made a motion to delay. Seconded by Councilor Woodson. With a vote of 7 (delay)
to 2 (Councilors Baker and Barnes to pass), with Mayor Pro Tem Turner Pugh
being absent, this issue was delayed two weeks.
*** *** ***
THE FOLLOWING ORDINANCE WAS ALSO SUBMITTED AND EXPLAINED BY CITY ATTORNEY
FAY AND ADOPTED BY THE
COUNCIL:___________________________________________________
An Ordinance (07-78) - Providing for the demolition of ten structures
located at:
3419 Terminal Court (Willie B. Harris, owner)
2052 Schatulga Road (Vincent A. Jackson & Brenda F. Bloodshaw, owner)
2334 Huggins Street (KMG Homes, LLC, owner)
2821 Colorado Street (Nellie Mae Martin, owner)
800 Morris Road, Lots 112 &117 (Mercer W. Morris, owner)
2060 ? Mason Street (Nathan Shuler, owner)
1032 28th street (United Congregation Christian Church, owner)
Rev. Johnson was present for this meeting and addressed the Council in an
effort to save the building from demolition. He stated that he sent an email to
his Councilor (Davis) and also to Councilor McDaniel.
Rev. Johnson then read the email to and a letter (from another property
owner) in which he asked for time to continue to work on the structure until
January 1, 2008. He further stated that all materials for this phase of the
rebuilding has been donated and is asking for the opportunity to succeed or
fail as he knows where his extra help is coming from.
Councilor Davis said Rev. Johnson did contact him. This property has been
on the list for a short time, however, since demolition is at the City
Managers? discretion - if no progress is being made then Rev. Johnson is aware
that demolition will go forward as planned. He said based on Rev. Johnson?s
plan, he would like to know if the City Manager would grant him (Rev. Johnson)
his request.
City Manager Hugley said the staff informs him that the time schedule
provided by Rev. Johnson to complete all necessary work could not be met. He
said Deputy City Manager Arrington met with Rev. Johnson and his staff to
discuss the schedule.
Deputy City Manager Arrington confirmed his meeting with Rev. Johnson and
further stated that Rev. Johnson did provide an outline of his plan and was
very open about his schedule over the next few weeks. He said Rev. Johnson also
identified five working days (during the holidays), however, I expressed my
concern over him being able to complete the work and also the amount of money
being put into the structure and not completing the improvements necessary to
save the property from demolition.
Rev. Johnson said all the materials have been donated to complete this
project and make the building secure. He said our main objective is to secure
the building and in addition, some of the wood being removed is reusable.
City Manager Hugley said he has a lot of compassion for Rev. Johnson and
he wants to do the right thing, but it would not be his recommendation to take
this structure off the list.
Councilor Davis said it is not unusual for him to use discretion in these
matters but Rev. Johnson seems to have people willing to help and therefore, he
would ask for 60 days delay in this matter.
Rev. Johnson then presented some photographs showing some of the
improvements he has done to the structure. One such photograph showed where the
back porch of the building has been removed. At this time Ms. Wiggins (Building
Inspection) objected stating that Rev. Johnson is not allowed to demolished the
back porch without approval from the Historic and Architectural Review Board.
In addition, due to water damage, Rev. Johnson will have to replace the entire
system, which will be a substantial cost, and work, which will not be completed
in the time Rev. Johnson is asking for (January 1, 2008).
After 35 minutes of further discussion about obtaining permits, the
necessary and mandatory repairs that must be done to this structure, and the
amount of money that Rev. Johnson stand to lose, Council voted 5 to 4
(Councilors Baker, Mc Daniel, Davis, Hunter) for this structure to remain on
the demolition list.
*** *** ***
708 Lawyers Lane (Catha Williams, owner)
Mr. Williams was present for this meeting and in addressing the Council
stated that he was not aware of the 1st reading, but was informed of the 2nd
reading; which is why he is here today. Mr. Williams further stated that he has
since done some work on the house but was not aware that all the work had to be
completed and asked why was his property still on the demolition list?
Ms. Wiggins (Building Inspection) said this property was on the demolition
list for June 2007. She said Mr. Williams bought this property from Betty
Campbell to save it from demolition - he has since bought a building permit -
done very little work with poor workmanship. Mr. Williams has not called for
any inspections and no inspection has been made except for the times an
inspector went there to check for work. In addition, Mr. Williams was notified
on two separate occasions about this issue. The 1st notice was returned
unclaimed. The second notice was hand delivered to his home. He opened it, saw
what it was, handed it back and refuse to sign for it. This was on July 31,
2007.
With no further questions or objections, and no motion, this item will
stay on the demolition list.
*** *** ***
2107 Schatulga Road (Ricky Williams, owner)
City Attorney Fay called for a motion on the ordinance. Councilor Allen
made a motion to adopt the ordinance. Seconded by Councilor Anthony and carried
unanimously by those nine members of Council present at the time, with Mayor
Pro Tem Turner Pugh being absent for this vote.
*** *** ***
THE FOLLOWING ORDINANCE WAS ALSO SUBMITTED AND EXPLAINED BY CITY ATTORNEY
FAY AND INTRODUCED ON FIRST
READING:_____________________________________________
An Ordinance ? Rezoning property located at 1939 and 1943 Wynnton Road are
proposed for rezoning from RO (Residential-Office) District to GC (General
Commercial) District. (48-A-07 Gibson)
City Attorney Fay said this item would be voted on at the Consent Agenda
next week.
---------------------------------------*** ***
***-----------------------------------
PUBLIC AGENDA:
THERE WAS NO ONE LISTED ON TODAY?S PUBLIC AGENDA.
----------------------------------------*** ***
***----------------------------------
CITY MANAGERS? AGENDA:
THE FOLLOWING RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY MANAGER
HUGLEY AND ADOPTED BY THE COUNCIL:___________________________________________
A Resolution (499-07) - Authorizing a permanent encroachment at 1032
Broadway for the construction of a balcony. Councilor Mc Daniel made a motion
to approve the resolution. Seconded by Councilor Allen and carried unanimously
by those nine members of Council present, with Mayor Pro Tem Turner Pugh being
absent for this vote.
A Resolution (500-07) - Authorizing the execution of a ?Certificate of
Ownership and Agreement? with the Georgia Department of Transportation for a
Gateway at Intersection 1 of I-185 (Victory Drive/I-185) and Supplemental
Resurfacing Project. Councilor Mc Daniel made a motion to approve the
resolution. Seconded by Councilor Allen and carried unanimously by those nine
members present of Council present, with Mayor Pro Tem Pugh Turner being absent
for this vote.
*** *** ***
THE FOLLOWING THREE PURCHASING RESOLUTIONS WERE ALSO SUBMITTED AND
EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE PURSUANT TO THE ADOPTION OF
A SINGLE MOTION MADE BY COUNCILOR MC DANIEL AND SECONDED BY COUNCILOR
HENDERSON, WHICH CARRIED UNANIMOUSLY BY THOSE EIGHT MEMBERS OF COUNCIL PRESENT
AT THE TIME, WITH MAYOR PRO TEM BEING ABSENT AND COUNCILOR WOODSON BEING ABSENT
FOR VOTE.__________________________________________________
A Resolution (501-07) Authorizing the approval of the annual contract for
Professional Surveying Services for the Finance Department, Revenue Division,
with Moon, Meeks, Mason & Vinson, Inc., on an ?as needed basis?.
A Resolution (502-07) Authorizing the execution of Change Order No. 9
with Batson Cook Construction, for additional construction and FF&E
requirements, in the amount of $2,645,865.00. Resolution No. 72-03, dated
February 11, 2003, authorized the execution of the contract with Batson Cook
Construction.
A Resolution (503-07) Authorizing payment to Media Products of
Atlanta, in the amount of $10,877.00, for the emergency purchase of a
replacement playback system for CCGTV. The playback system is used to broadcast
recorded programs on CCGTV. The current system is over five years old and has
begun to malfunction, and parts to repair the equipment are obsolete due to its
age. The malfunctioning equipment is causing programs to play in fast motion,
stall or not play at all. CCGTV provides valuable information to the citizens
of Columbus. Therefore, the City Manager authorized the emergency purchase of
a replacement playback system.
----------------------------------------*** ***
***-----------------------------------
CLERK OF COUNCIL?S AGENDA:
THE FOLLOWING FIVE RESOLUTIONS WERE SUBMITTED BY CLERK OF COUNCIL
WASHINGTON AND APPROVED BY THE
COUNCIL:______________________________________________
A Resolution (504-07) ? Canceling the December 25, 2007 and January 1,
2008 Council Meetings. Councilor Mc Daniel made a motion to approve the
resolution. Seconded by Councilor Allen and carried unanimously by those nine
members present of Council present, with Mayor Pro Tem Pugh Turner being absent
for this vote.
A Resolution (505-07) ? Approving the statute to honor the fallen Soldiers
to be located at the Government Center. Councilor Mc Daniel made a motion to
approve the resolution. Seconded by Councilor Allen and carried unanimously by
those nine members present of Council present, with Mayor Pro Tem Pugh Turner
being absent for this vote.
A Resolution (506-07) ? Approving the naming of the new Skateboard Park in
honor of Jonathan Hatcher. Councilor Mc Daniel made a motion to approve the
resolution. Seconded by Councilor Allen and carried unanimously by those nine
members present of Council present, with Mayor Pro Tem Pugh Turner being absent
for this vote.
The Resolution honoring Mr. Jonathan Hatcher was read into record by
Councilor Allen who stated that he felt privileged to do so. Upon reading the
Resolution, City Manager Hugley commented that he had the fortunate opportunity
to work with Mr. Jonathan Hatcher for whom he had the utmost respect. It was
unusual for us that a person at the 10th grade level be considered for
President of the Youth Advisory Council - Jonathan Hatcher did that. City
Manager Hugley further stated that the Presidents of the Youth Advisory Council
are usually seniors (high school) - Jonathan was not a senior but was very
efficient and effective in this position. I (City Manager Hugley) am proud of
his work. He is well deserving of this recognition. City Manager Hugley further
expressed thanks to the parents of Jonathan Hatcher (who were present for the
reading and acceptance of the resolution) for allowing him to work for this
government and the school district.
Councilor Woodson - I would like to see a plaque notarizing Jonathan as
President of Youth Advisory Council mounted in a location where others can see
and serve as motivation as for other youths.
Councilor Anthony said he would like to see the photographs of Youth
Advisory Council be published in the new papers showing the members, the work
they have done and what they are continuing to do. This can further serve as a
positive focus to our youths and in the communities.
A Resolution (507-07) ? Approving and receiving the report of the Finance
Director of those alcoholic beverage licenses hat were approved and/or denied
during the month of October. Councilor Allen made a motion to approve the
resolution. Seconded by Councilor Mc Daniel and carried unanimously by those
nine members present of Council present, with Mayor Pro Tem Pugh Turner being
absent for this vote.
A Resolution (508-07) ? Authorizing a variance request to waive the
minimum street frontage requirements in order to plant a landlocked lot at 7700
and 7746 Cooper Creek Road. Councilor Allen made a motion to approve the
resolution. Seconded by Councilor Mc Daniel and carried unanimously by those
nine members present of Council present, with Mayor Pro Tem Pugh Turner being
absent for this vote.
*** *** ***
MINUTES OF THE FOLLOWING BOARDS WERE SUBMITTED BY CLERK OF COUNCIL
WASHINGTON AND OFFICIALLY APPROVED BY THE
COUNCIL:_______________________________
Board of Honor, November 15, 2007.
Convention & Trade Center Authority, September 25, 2007.
Planning Advisory Commission, February 7, 2007.
Planning Advisory Commission, February 21, 2007.
Planning Advisory Commission, March 7, 2007.
Uptown Facade Board, October 15, 2007.
Councilor Allen made a motion to receive the minutes. Seconded by Councilor
Mc Daniel and carried unanimously by those nine members of Council present at
the time, with Mayor Pro Tem being absent for this vote.
*** *** ***
BOARD APPOINTMENTS:
BOARD OF HONOR:
Clerk of Council Washington pointed out that Mr. Milton Hirsch is
eligible to succeed him-self. Councilor Allen then made a motion to approve
the appointment. Seconded by Councilor Mc Daniel and carried unanimously by
those nine members present of Council present, with Mayor Pro Tem Pugh Turner
being absent for this vote.
*** *** ***
CONVENTION AND TRADE CENTER AUTHORITY:
Clerk of Council Washington pointed out that Mr. James Cantrell and Mr.
Frank Etheridge are both eligible to succeed themselves for another term of
office.
Mayor Wetherington then nominated Mr. James F. Smith to succeed
Mr. Cantrell and Mr. Allen Woodall to succeed Mr. Etheridge. Councilor Allen
made a motion to approve the appointment. Seconded by Councilor Henderson and
carried unanimously by those nine members present of Council present, with
Mayor Pro Tem Pugh Turner being absent for this vote.
*** *** ***
FAMILY & CHILDREN?S SERVICES BOARD:
Clerk of Council Washington pointed out that we have two nominees for
someone to succeed Ms. Joann Chester. Ms. Cynthia Saxton, who is Mayor Pro Tem
Pugh?s nominee and Ms. Susan Wilson, who is Councilor Davis? nominee. She said
due to Mayor Pro Tem Turner Pugh being absent, she would like to delay this
matter for one week.
*** *** ***
HOSPITAL AUTHORITY OF COLUMBUS:
Clerk of Council Washington said Mr. Tracy Sayers and Ms. Nancy Rinn are
both eligible to succeed themselves, but said we need two additional nominees
from which the Authority will select someone to succeed them. She asked if
there were any nominations, but there were none. She said she would bring this
item back in two weeks.
*** ***
***
MEDICAL CENTER HOSPITAL AUTHORITY:
Clerk of Council Washington pointed out that Mr. Ken Cooks and Dr. Kenneth
Goldman cannot succeed themselves. Councilor Davis then nominated Mr. Robert
George for Mr. Cooks seat.
Councilor Barnes nominated Mr. David Moore for Mr. Cooks seat.
Councilor Henderson nominated Dr. Michael Gorman for Dr. Goldman seat.
*** *** ***
PUBLIC SAFETY ADVISORY COMMISSION:
Mr. James Wilson - eligible to succeed him-self.
Clerk of Council Washington stated she tried to make contact, but has not
spoken with Mr. Wilson to determine whether or not he would like to continue to
serve on this board.
She also pointed out that Ms. Cheryl Gallatin is no longer a resident of
Muscogee County and Councilor Anthony is currently working on a placement for
this seat.
------------------------------------------*** ***
***--------------------------------
OTHER COMMENTS AND REQUESTS FROM COUNCIL:
Councilor Barnes said he would like to say thank you to Mayor Wetherington
for his attendance at the Annual African event and other ethnic events. He said
would also like to express his appreciation and thank you on behalf of his wife
for the award she received for her work on the Theater Board. He said Mayor Pro
Tem Pugh was also honored at this event.
*** *** ***
GOD BLESS FT. BENNING:
Councilor Henderson said he would like to call for a resolution for Dr.
Tidwell for the outstanding job he is doing in the community. He also called
for a resolution for the gentleman (will provide name later) who collects
?slightly loved? stuff animals for Iraqi children. He said he has collected and
shipped over 30,000 (the goal is 100,000) - working with Fort Benning personnel
and is deserving of recognition. In addition, he said the Fire Chief has
donated his stations as drop-off points for collecting stuff animals.
Councilor Davis said he and his wife had a chance to go down to the ?God
Bless Fort Benning? event to expressed appreciation and support for our
Soldiers. He said we love Fort Benning and the Soldiers for all they do for us.
Mayor Wetherington said there was a great turnout of civilians and
military personnel at God Bless Fort Benning event. He said he would like to
commend Public Safety personnel for everything they have done. He said ninety
years ago a group of Columbus citizens went before Congress and asked for a
military base in Columbus. He said he couldn?t image what Columbus would be
without Fort Benning. He said our relationship with Fort Benning is stronger
with Major Wojdakowski, his wife, and command personnel.
Councilor Woodson said they were making dog tags that read ?God Bless Ft.
Benning? and children were able to share and enjoy themselves. She said the
most touching was when Dr. Tidwell gave his speech and Mrs. Tidwell asked
everyone to hug a Soldier. She said some Soldiers did not wait for you to go to
them - they came looking for their hugs. She said many of the Council members
went at different time this year but next year we should all go as a Council -
something to consider.
Councilor Anthony said he would like to send out accolades to the people
at Uptown, Public Safety, and Public Services. He said we should also have a
representative from Ft. Benning here at Council Meeting to publicly honor them
for the great things they are doing
City Manager Hugley said he received an email from the President and CEO
of Uptown praising Deputy City Manager Goodwin and the staff at Public Services
for their great work. He said the people working behind the scenes contributed
to ?God Bless Fort Benning? being a success.
*** *** ***
With there being no other business to come before this Council, Councilor
Henderson then made a motion to adjourn. Seconded by Councilor Allen and
carried unanimously by those eight members of Council present for this meeting
with the time being 12:00 noon.
*** *** ***
Tiny B. Washington, CMC
Clerk of Council
The Council of Columbus, Georgia
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