Agenda Item #4
Columbus Consolidated Government
Council Meeting
04/25/2017
Agenda Report #120
TO: Mayor and Council
SUBJECT: FY2018 Grant Application for Capital and Planning Assistance
INITIATED BY: Department of Transportation/METRA
Recommendation: Approval is requested to authorize the Department of
Transportation/METRA to apply to the Federal Transit Administration (FTA) and
the Georgia Department of Transportation (GDOT) for capital, planning and
operating grants in the amount of $1,909,926 or otherwise awarded. Approval is
also requested to authorize the City Manager or Mayor to accept grant funds if
approved and execute contracts with FTA and GDOT.
Background: The city has been applying for capital, planning and operating
grants to the Federal Transit Administration and the Georgia Department of
Transportation since 1972. The Federal Transit Administration Grants are
funded in the following manner.
CAPITAL PLANNING OPERATING
Federal 5307 80% 80% 0%
State 5307 10% 10% 0%
Local 5307 10% 10% 100%
State 5303 0% 90% 0%
Local 5303 0% 10% 0%
The Georgia Department of Transportation provides capital and planning
assistance in the amount of 10% of the total capital and planning grants to the
Federal Transit Administration. The city government has provided the required
match on grants to FTA and GDOT since 1972. Funding from GDOT may be curtailed
based on State Budget issues.
Analysis:
Title 49 U.S.C. Section 5307
(Formerly Section 9)
GRANT 5307 CITY GDOT FTA TOTAL
CAPITAL $176,141 $176,141 $1,409,128 $1,761,410
OPERATING $3,213,557 $0 $ 0 $3,213,557
PLANNING $24,083 $24,083 $192,667 $240,833
TOTAL $3,413,781 $200,224 $1,601,794 $5,215,800
Title 49 U.S.C. Section 5303
(Formerly Section 8)
GRANT 5303 CITY GDOT FTA TOTAL
PLANNING $11,990 $107,908 $0 $119,898
Financial Considerations: If the City does not apply for the grants, Columbus
would be turning down $1,601,794 in federal and $308,132 in state funds to
support public transportation in our local community.
Projected Annual Fiscal Impact Statement: The provision of over a million
passenger transit trips annually and the purchase of capital equipment (e.g.,
transit buses) needed to support the safe transport of citizens within the
urbanized area of Columbus.
Legal Considerations: The intent to apply for a Federal Transit Grant listing
the program of projects must be advertised in the local paper. A resolution
must be submitted with the application from the City Council authorizing
application for a grant, authorizing the City Manager or Mayor to accept the
grant and enter into a contract with the Federal Transit Administration and the
Georgia Department of Transportation.
Recommendations/ Actions: Authorize a resolution to approve the City to submit
an application for capital, planning and operating grants from the Federal
Transit Administration and the Georgia Department of Transportation in the
total amount of $1,909,926 and further authorizing the City Manager or Mayor to
accept the grant, if approved, and enter into a contract with the Federal
Transit Administration and the Georgia Department of Transportation.
A RESOLUTION
NO. ____
A RESOLUTION AUTHORIZING THE MAYOR OR CITY MANAGER OF COLUMBUS, GEORGIA TO
SUBMIT AN APPLICATION FOR, AND IF AWARDED, ACCEPT A GRANT IN THE AMOUNT OF
$1,601,794 OR OTHERWISE AWARDED, FROM THE FEDERAL TRANSIT ADMINISTRATION (FTA)
AND GEORGIA DEPARTMENT OF TRANSPORTATION (GDOT) IN THE AMOUNT OF $200,224 FOR
FY2018 CAPITAL AND PLANNING ASSISTANCE UNDER TITLE 49 U.S.C. SECTION 5307 AND
TO CONTRACT WITH FTA AND GDOT ON BEHALF OF THE CITY SHOULD THE APPLICATION
RECEIVE APPROVAL.
WHEREAS, under the Title 49 U.S.C., Section 5307, the Secretary of the
Department of Transportation, United States of America (USDOT) is authorized to
make grants for mass transit planning and capital improvement; and,
WHEREAS, the Columbus Department of Transportation/METRA is designated the
recipient of these transit funds; and,
WHEREAS, the City owns and operates the Columbus Department of
Transportation/METRA, the public transit operates in the Columbus, Georgia
Urbanized Area; and,
WHEREAS, the City may apply to FTA for an assistance contract covering up to
eighty percent (80%) of the eligible planning and capital improvement expenses
for the City; and,
WHEREAS, the City may apply to the Georgia Department of Transportation (GDOT)
for a contract for capital and planning assistance covering up to ten percent
(10%) of eligible expenses of the non-FTA share; and,
WHEREAS, such contracts will impose certain obligations upon the City including
the provision of the local share of project costs; and,
WHEREAS, FY2018 shares for these programs as currently projected are:
Title 49 U.S.C. Section 5307
(Formerly Section 9)
CITY GDOT FTA TOTAL
CAPITAL $176,141 $176,141 $1,409,128 $1,761,410
OPERATING $3,213,557 $0 $ 0 $3,213,557
PLANNING $24,083 $24,083 $192,667 $240,833
TOTAL $3,413,781 $200,224 $1,601,794 $5,215,800
WHEREAS, in connection with the filing of an application for assistance under
the U.S.C., USDOT requires, in accordance with the provisions of the Title VI
of the Civil Rights Act of 1964, that the applicant gives an assurance that
will comply with Title VI and all USDOT requirements thereunder; and,
WHEREAS, it is the goal of the City to utilize disadvantaged businesses
enterprises (DBEs) to the greatest extent practical in City procurements under
this project, and to establish and administer definitive procedures to ensure
that DBEs shall have the maximum feasible opportunity to compete in City
procurement for supplies, equipment, construction, and consultant or other
services.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
(1)
That the Mayor or City Manager is authorized to apply to FTA on behalf
of the City for FY2018 capital and planning financial assistance;
(2)
That the Mayor or City Manager is authorized to apply to GDOT on behalf
of the City for FY2018 capital and planning assistance to match FTA assistance;
(3)
That the Mayor or City Manager is authorized to execute contracts in
accordance with FY2018 expenses on behalf of the City with FTA and GDOT for the
purpose of receiving FTA and GDOT funds should the application be approved;
(4)
That the City gives assurance that, should such contract be executed,
it is the intent of the Council to commit its local share of capital, planning,
and operating costs under the FY2018 Program of Projects;
(5)
That the Mayor or City Manager is authorized to execute (or to delegate
to the Department of Transportation/METRA) and file with such application any
assurance or other documents required by USDOT or FTA in connection with the
application, including any assurance concerning the purpose of the Title VI of
the Civil Rights Act of 1964;
(6)
That the Department of Transportation/METRA is authorized to furnish
such additional information as may be required in connection with the
application, and to requisition federal or state funds to reimburse the City
for eligible expenses under any resulting grant contract;
(7)
That the DBE Coordinator, as the DBE Affirmative Action Liaison Officer
for the City, is authorized to establish and administer DBE policies in
connection with projects procurement needs.
___________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held on the day of 2017, and adopted at said
meeting by the affirmative vote of members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Turner Pugh voting __________.
Councilor Thomas voting __________.
Councilor Woodson voting __________.
_____________________________ _______________________
Tiny B. Washington, Clerk of Council Teresa Pike
Tomlinson, Mayor
CERTIFICATE
The undersigned duly qualified and acting
(Title of Officer) of the Columbus Consolidated Government certifies that the
foregoing is a true and correct copy of a resolution, adopted at a legally
convened meeting of the Columbus Council held on , 2017.
Official Seal
______________________________
(Signature of Recording Officer)
______________________________
(Title of Recording Officer)
______________________________
(Date)
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE CITY MANAGER OF COLUMBUS, GEORGIA TO SUBMIT AN
APPLICATION FOR, AND IF AWARDED, ACCEPT A GRANT IN THE AMOUNT OF $107,908 OR
OTHERWISE AWARDED, FROM THE DEPARTMENT OF TRANSPORTATION, UNITED STATES OF
AMERICA, AND GEORGIA DEPARTMENT OF TRANSPORTATION, UNDER TITLE 49 U.S.C.,
SECTION 5303.
WHEREAS, the Secretary of the US Department of Transportation and the
Commissioner of the Georgia Department of Transportation are authorized to make
grants for mass transportation projects; and,
WHEREAS, the contract for financial assistance will impose certain obligations
upon the applicant, including the provision of the City share of the project
costs, $11,990; and,
WHEREAS, the FY2018 UPWP indicates the amount of the Section 5303 funds and the
state share by the Georgia Department of Transportation as $107,908; and,
WHEREAS, it is required by the U.S. Department of Transportation in accord with
the provisions of Title VI of the Civil Rights Act of 1964, that in connection
with the filing of an application for assistance under Title 49 U.S.C. the
Applicant gives an assurance that it will comply with Title VI of the Civil
Rights Act of 1964 and other pertinent directives and the U.S. Department of
Transportation requirements there under; and,
WHEREAS, it is the goal of the Applicant that Minority Business Enterprise
(Disadvantaged Business Enterprise and Women?s Business Enterprise) be utilized
to the fullest extent possible in connection with this project, and that
definitive procedures shall be established and administered to ensure that
minority business shall have the maximum feasible opportunity to compete for
contracts and purchase orders when procuring construction contracts, supplies
equipment contracts, or consultant and other services.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS
FOLLOWS:
(1)
That the City Manager or his designee, herein referred to as the Official, are
authorized to execute and file an application on behalf of the Consolidated
Government of Columbus, Georgia with the Georgia Department of Transportation,
to aid in the financing of a technical study grant to implement specific items
of the FY2018 Unified Planning Work Program;
(2)
That the Official is authorized to execute and file with such application and
assurance or any other document required by the U.S. Department of
Transportation and the Georgia Department of Transportation effectuating the
purposes of this grant;
(3)
That the Official is authorized to furnish such additional information as the
U.S. Department of Transportation and the Georgia Department of Transportation
may require in connection with the application or the project;
(4)
That the Official is authorized to set forth and execute Minority Business
Enterprise, DBE (Disadvantaged Business Enterprise) and WBE (Women Business
Enterprise) policies and procedures in connection with the project?s
procurement needs; and,
(5)
That the Official is authorized to execute a grant agreement on behalf of the
Consolidated Government of Columbus, Georgia with the Georgia Department of
Transportation to aid in the financing of a technical study grant to implement
specific items of the Columbus, Georgia Unified Planning Work Program.
___________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
day of ________________ 2017, and adopted at said meeting by the
affirmative vote of ________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson,
Mayor
CERTIFICATE
The undersigned duly qualified and acting
(Title of Officer) of the Columbus Consolidated Government certifies that the
foregoing is a true and correct copy of a resolution, adopted at a legally
convened meeting of the Columbus Council held on _____________________________,
2017.
Official Seal
(Signature of Recording Officer)
(Title of Recording Officer)
(Date)
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