Agenda Item # 4
Columbus Consolidated Government
Council Meeting
March 24, 2009
Agenda Report # 368
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) COMPUTER EQUIPMENT FOR GIS
It is requested that Council approve the purchase of computer equipment, for
the G.I.S. Division, from Lenovo (Pittsburgh, PA) in the amount of $23,062.30.
Due to standardization to IBM/Lenovo equipment, the purchase will be
accomplished via Georgia State Contract #A74813.
The computer equipment will consist of the following:
6 IBM/LenovoThinkStation Tower D10S Computers with 3 year warranty @$20,286.30
6 IBM/Lenovo ThinkVision 24" Flat Panel Monitors 3 year Warranty @
$2,776.00
The larger capacity computers and monitors are needed for daily G.I.S.
operation.
Funds are available in the FY09 Budget: General Fund ? Information Technology
? Computer Equipment; 0101-210-1000-ISS-7751.
* * * * * * * * *
(B) EMERGENCY PURCHASE OF TURNOUT GEAR FOR FIRE/EMS
It is requested that Council approve payment for the emergency purchase of
turnout gear for Fire/EMS from NAFECO, Inc., (Decatur, Alabama) in the amount
of $29,775.00.
The Fire/EMS Department is expecting new employees to report to work in March
and must purchase twenty-five (25) sets of turnout gear. The Department does
not currently have an existing annual contract for the gear. Therefore, the
City Manager approved the emergency purchase on March 7, 2009.
To accommodate this purchase as expediently as possible, the City is
participating in an Invitation for Bid administered by the City of Alexander
City, AL. The City?s Procurement Ordinance, Article 9-101, ?Cooperative
Purchasing Authorized,? allows for participation in this IFB.
The Invitation for Bid administered by the City of Alexander City, AL, IFB No.
08-30, is an annual contract for turnout gear. NAFECO was the successful
vendor. The procurement process administered by the City of Alexander City
meets the procurement requirements of Columbus Consolidated Government; and
NAFECO has agreed to provide the twenty-five (25) sets of turnout gear to the
City under the same contract terms and prices.
Funding is available in the FY09 Budget as follows: Funds in the amount of
$22,306.00 is available in the General Fund ? Fire/EMS ? Logistics/Support ?
Uniforms; 0101-410-3610-LOGI-6781; and Funds in the amount of $7,469.00 is
available in the General Fund ? Fire/EMS ? Special Operations ? Uniforms;
0101-410-2600-SPCO-6781.
?ITEM A?
A RESOLUTION
NO. _______
A RESOLUTION AUTHORIZING THE PURCHASE OF COMPUTER EQUIPMENT FOR GIS
FROM LENOVO (PITTSBURGH, PA) IN THE AMOUNT OF $23,062.30.
WHEREAS, due to standardization to IBM/Lenovo equipment, the purchase will be
accomplished via Georgia State Contract #A74813; and,
WHEREAS, the computer equipment will consist of the following: Six (6)
IBM/LenovoThinkStation Tower D10S Computers with 3 year warranty @$20,286.30,
and Six (6) IBM/Lenovo ThinkVision 24" Flat Panel Monitors 3 year Warranty @
$2,776.00; and,
WHEREAS, the larger capacity computers and monitors are needed for daily GIS
operation.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase computer
equipment for GIS from Lenovo (Pittsburgh, PA) in the amount of $23,062.30.
Funds are available in the FY09 Budget: General Fund ? Information Technology
? Computer Equipment; 0101-210-1000-ISS-7751.
__________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PAYMENT FOR THE EMERGENCY PURCHASE OF TURNOUT
GEAR FOR FIRE/EMS FROM NAFECO, INC., (DECATUR, ALABAMA) IN THE AMOUNT OF
$29,775.00.
WHEREAS, the Fire/EMS Department is expecting new employees to report
to work in March and must purchase twenty-five (25) sets of turnout gear. The
Department does not currently have an existing annual contract for the gear.
Therefore, the City Manager approved the emergency purchase on March 7, 2009;
and,
WHEREAS, to accommodate this purchase as expediently as possible, the City is
participating in an Invitation for Bid administered by the City of Alexander
City, AL. The City?s Procurement Ordinance, Article 9-101, ?Cooperative
Purchasing Authorized,? allows for participation in this IFB. The Invitation
for Bid administered by the City of Alexander City, AL, IFB No. 08-30, is an
annual contract for turnout gear. NAFECO was the successful vendor. The
procurement process administered by the City of Alexander City meets the
procurement requirements of Columbus Consolidated Government; and NAFECO has
agreed to provide the twenty-five (25) sets of turnout gear to the City under
the same contract terms and prices.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to make payment for the
emergency purchase of turnout gear for Fire/EMS from NAFECO, Inc., (Decatur,
Alabama) in the amount of $29,775.00. Funding is available in the FY09 Budget
as follows: Funds in the amount of $22,306.00 is available in the General Fund
? Fire/EMS ? Logistics/Support ? Uniforms; 0101-410-3610-LOGI-6781; and Funds
in the amount of $7,469.00 is available in the General Fund ? Fire/EMS ?
Special Operations ? Uniforms; 0101-410-2600-SPCO-6781.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
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