Agenda Item #_3____
Columbus Consolidated Government
Council Meeting
August 14, 2007
Agenda Report #_182____
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) OIL & ANTIFREEZE RECYCLING SERVICES (ANNUAL CONTRACT) - RFB NO. 07-0084
It is requested that Council approve the annual contract with Atlantic
Industrial Services for the removal and recycling of used oil at the rate of
$0.45 per gallon, and the removal and recycling of used antifreeze at no profit
to the City. The Contractor will pay the gallon rate for the oil to the
City, and this revenue will be deposited into the Government Wide Revenue
Account.
The used oil and antifreeze will be removed from the following two locations:
Fleet Maintenance, 1011 Cusseta Road and Heavy Equipment Shop, 3950 Schatulga
Road.
The contract term shall be for three years, with the option to renew for two
additional twelve-month periods, contingent upon the mutual agreement of the
City and Contractor.
Bid specifications were posted on the City?s website; responses were received
on July 18, 2007 from three bidders. This bid has been advertised, opened and
reviewed. The bidders were:
DESCRIPTION/VENDORS
R & H Waste Oil
(Sylacuga, AL)
Atlantic Industrial Services
(Whigham, GA) Textpar Energy, LLC
(Bainbridge, GA)
Used Oil
Vendor Will Pay 0.40 Per Gal 0.45 Per Gal 0.35 Per Gal
Service Interval 2 Weeks 2 Weeks Weekly
DESCRIPTION/VENDORS
R & H Waste Oil
(Sylacuga, AL)
Atlantic Industrial Services
(Whigham, GA) Textpar Energy, LLC
(Bainbridge, GA)
Antifreeze
Service Interval 2 Weeks 2 Weeks Weekly
Vendor?s Response Time After
Notification of Accidental Overflow:
2 HRS
Immediate 90 Minutes
Revenue will be deposited into the Government Wide Revenue Account ? Recycling
Fees; 0101-099-1999-REVN-4558.
* * * * * * * *
(B) ANNUAL MAINTENANCE COST BELLSOUTH CISCO/AVVID IP PHONE SYSTEM
It is requested that Council approve payment to BellSouth for the annual
maintenance for all Cisco equipment and software license renewals, included in
the IP Telephony network in five locations: the Government Center, Annex,
Public Safety Complex, Fox Recreation Center and the Trade Center. The annual
cost of network and equipment coverage, known as BellSouth DataCare, is
$101,220.56.
The BellSouth DataCare IP Telephony Manager is a continuance of the existing
Cisco/BellSouth hardware and software maintenance purchased with the new Cisco
AVVID IP Phone System through BellSouth. The maintenance is renewable each
year on or before the anniversary date of July 1st.
Only BellSouth has a complete end-to-end solution for all voice and data issues
from both an equipment and network perspective including the BellSouth CO
(Central Office) network. Consequently, this maintenance and service is
available only through BellSouth and deemed an only known source per the
Procurement Ordinance 3-114.
Funds are budgeted in the FY08 Budget: Information Technology ? Computer
Equipment; 0101-210-1000-ISS-6511.
* * * * * * * *
(C) SURPLUS VEHICLES AND EQUIPMENT
It is requested that Council declare the vehicles and various equipment shown
on the attached list as surplus in accordance with Section 7-501 of the Charter
of Columbus Consolidated Government.
The surplus items will be disposed of by auction on August 25, 2007.
Wayne Evans Auction Company, the City?s contracted auctioneer, will conduct the
auction. The equipment has either been replaced or placed out of service due
to excess maintenance cost. City departments have had the opportunity to
review these items for functional worth.
Revenue from the auction will be deposited in the General Fund - Sale of
Surplus Equipment; 0101-099-1999-REVN-4907.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING AN ANNUAL CONTRACT WITH ATLANTIC INDUSTRIAL
SERVICES FOR THE REMOVAL AND RECYCLING OF USED OIL AT THE RATE OF $0.45 PER
GALLON AND THE REMOVAL AND RECYCLING OF ANTIFREEZE AT NO PROFIT TO THE CITY.
THE CONTRACTOR WILL PAY THE GALLON RATE FOR THE OIL ONLY TO THE CITY. THE
REVENUE WILL BE DEPOSITED IN THE GOVERNMENT WIDE REVENUE ACCOUNT.
WHEREAS, the Contractor will remove and recycle used oil & antifreeze from the
Public Services Fleet Maintenance; and,
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into an annual
contract with Atlantic Industrial Services for the removal and recycling of
used oil at a rate of $0.45. per gallon and the removal/recycling of antifreeze
at no profit to the City. Revenue will be deposited into the Government Wide
Revenue Account ? Recycling Fees; 0101-099-1999-REVN-4558.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
ITEM B?
A RESOLUTION
NO._________________
A RESOLUTION AUTHORIZING PAYMENT TO BELLSOUTH IN THE AMOUNT OF $101,220.56 FOR
THE ANNUAL MAINTENANCE FOR ALL CISCO EQUIPMENT AND SOFTWARE LICENSE RENEWAL
(BELLSOUTH DATACARE) INCLUDED IN THE IP TELEPHONY NETWORK IN FIVE LOCATIONS:
THE GOVERNMENT CENTER, ANNEX, PUBLIC SAFETY COMPLEX, FOX RECREATION CENTER AND
THE TRADE CENTER.
WHEREAS, the BellSouth DataCare IP Telephony Manager is a continuance of the
existing Cisco/BellSouth hardware and software maintenance purchased last year
with the new Cisco AVVID IP Phone System through BellSouth. The maintenance is
renewable each year on or before the anniversary date of July 1st. Only
BellSouth has a complete end-to-end solution for all voice and data issues from
both an equipment and network perspective including the BellSouth CO (Central
Office) network. Consequently, this maintenance and service is available only
through BellSouth and deemed an only known source per the Procurement Ordinance
3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Bellsouth in the
amount of $101,220.56 for the annual maintenance for all Cisco equipment and
software license renewal (Bellsouth Datacare) included in the IP telephony
network in five locations: Government Center, Government Center Annex, Public
Safety Complex, Fox Recreation Center and the Trade Center. Funds are
budgeted in FY08 Budget: Information Technology ? Computer Equipment;
0101-210-1000-ISS-6511.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2007 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE DECLARATION OF VEHICLES AND VARIOUS EQUIPMENT
SHOWN ON THE ATTACHED LISTS AS SURPLUS EQUIPMENT IN ACCORDANCE WITH SECTION
7-501 OF THE CHARTER OF COLUMBUS CONSOLIDATED GOVERNMENT.
WHEREAS, the surplus items will be disposed of by auction on August 25, 2007.
Wayne Evans Auction Company, the City?s contracted auctioneer, will conduct the
auction. The equipment has either been replaced or placed out of service due
to excess maintenance cost. City departments have had the opportunity to
review these items for functional worth.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to declare the vehicles and
equipment shown on the attached list as surplus in accordance with Section
7-501 of the City Charter. Revenue from the auction will be deposited in the
General Fund - Sale of Surplus Equipment; 0101-099-1999-REVN-4907.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2007 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
FY08 SURPLUS LIST
AUGUST 25, 2007 AUCTION
FLEET MANAGEMENT ? EQUIPMENT IN SALVAGE YARD
VEHICLE
NUMBERYEAR, MAKE
MODELVIN
1021992 FORD TAURUS1FACP5049NA288214
1481987 CHEVY G10 CARGO VAN1GCD15H1H7140420
4391987 CHEVY S-101GCBS14RXH2184266
4891991 DODGE VAN2B5WB35Z4MK460224
6971992 FORD CROWN VICTORIA1GCDG15H1H7140420
9621998 JEEP UTILITY1J4FT28S5WL184890
9631998 JEEP UTILITY1J4FT28S7WL184888
9641998 JEEPUTILITY1J4FT28S5WL184887
23631998 CHEVY 4X4 P/U TRK1GCGK24R5WZ211101
52741978 GMC TRACTORTJ19O8V587970
53001987 DODGE PICKUP D-1501B7GS14H8H5483780
53351987 FORD CROWN VICTORIA1FDJF37H0HNA36667
53851988 FORD F150 POTHOLE TRK1FDXK74P4JVA01502
55661992 FORD DUMP TRUCK HD-3500M510146
56251998 FORD F800 DUMP TRK1FDXK84A7JVA16111
56301988 GMC P/U TRUCK1GTGC34K4JE525540
60351995 CHEVY 4X4 P/U TRUCK1GCGK24K25E159625
57541990 FORD F450 W/SERVICE BODY2FDXK84A9JA16112
69281994 PETERBUILT REFUSE TRUCK1XPZLAOXORD707783
80841988 HONDA CIVIC1HGED3551JA017144
82121994 FORD TAURUS1FALP524RA270527
82151994 FORD TAURUS1FALP5248RA270564
82191995 FORD CROWN VIC2FAFP71W6SX175870
82201995 FORD CROWN VIC2FAFP71W9SX175877
82621996 FORD CROWN VICTORIA2FALP71W9TX156148
82641996 FORD CROWN VICTORIA2FALP71W7TX156150
82701997 FORD CROWN VICTORIA2FALP71WXVX121038
82761997 FORD CROWN VICTORIA2FALP71W8VX121040
82811997 FORD CROWN VICTORIA2FALP71WXVXVX121055
82921997 FORD CROWN VICTORIA2FALP71W2VX12105
83281998 FORD CROWN VIC2FAFP71W4WX14849
83291998 FORD CROWN VICTORIA2FAFP71W7WX148499
83381998 FORD CROWN VICTORIA2FAF971WXWX148495
91031994 FORD CROWN VIC2FAFP71W2RX159790
91101994 FORD TRACTOR 8340BD64375
91401994 CHEVY HD3500 DUMP TRK1GBKC34F9RJ112436
92551994 FORD CROWN VICTORIA2FALP71W6RX159212
92901994 FORD F350 P/U1FJW35H9REA49510
94761995 CHEVY BLAZER1GNCS18W95K257758
95911996 DODGE INTREPID2B3HD46F1TH212935
95971996 DODGE INTREPID2B3HD46F5TH212937
96071996 DODGE DAKOTA PICKUP1B7GL23X7T5644789
96431996 FORD CROWN VICTORIA2FALP71W9TX180529
96481996 FORD CROWN VICTORIA2FALP71W8TX180523
96501996 FORD CROWN VICTORIA2FALP71W5TX180527
96541996 CHEVY CREW CAB P/U1GCGK24RXTE254917
96581996 CUSHMAN DUMP TRUCK6013897
96591996 ISUZU FLATBED TRUCKJALC4B1K4V7001713
97881998 CHEVY TRUCK1GBKC343WF027137
98561978 BLUE BIRD SCHOOL BUSF42023
100232000 JOHN DEER CRAWLER 850T0850CX892378
100322001 DODGE RAM PICKUP3B7KC26Z6Z61M5141750
101662002 CHEVY MALIBU1G1ND52JX2M639505
102332002 CHEVY IMPALA2G1WF55K929352365
170141999 FORD CROWN VIC2FAFP71W0XX167753
171272001 CHEVY IMPALA2G1WF55K519316820
172992004 CHEVY IMPALA2G1WF55K949306160
ADDITIONAL EQUIPMENT:
1 Ransome 305 Reel Mower
1 Toro Z-Trax 60? Cut
40 Hi Wheel Push Mower
5 Dixixe Chopper 60? Cut Zero-Turn
4 Steiner Articulating Tractor 72? cut
1 Cushman 3-Wheel Groom Master
Ball Field Groomer
*Any other additional equipment, not listed, deemed beyond repair before the
auction date, may be added to the list.
METRA SURPLUS EQUIPMENT
ITEMSERIAL#
Cannon TypewriterT22050880
Docuseal LaminatorOEG3317
Radio Shack Phone24232
Sony PhoneB163796
ORCA 3500 ShredderNo Number
Samsung Color Camera012VEH683D390005
Brother 5 in 1 PrinterMdl#MFC3820CN
Identity GuardMdl#542836
Staples Shredder111505
GRI Power SupplyEB9644360117
Fellowes Paper HolderNo Number
IBM Computer23P20K6
Black Secretary ChairNo Number
Lakewood Upright FanNo Number
Sharp Video Camera w/batteries305319703
13" Photo Laminator9.09E+11
Tissue HoldersNo Number
12" Javelin Video Monitors9090927
12" Javelin Video Monitors9090934
Bus#1180 25' Ford Goshen Cutaway Bus1FDXE457YGHA6014
Bus#1152 35' Low Floor Orion Bus2B139E73M6002869
Bus#1150 35' Low Floor Orion Bus2B1139E7XM6002867
*Any other additional equipment, not listed, deemed beyond repair before the
auction date, may be added to the list.
DATE: August 14, 2007
TO: Mayor and Councilors
FROM: Pamela Hodge, Director of Finance
SUBJECT: Advertised Bids
August 15, 2007
1. Effingham Way Drainage Improvements Phase I & II ? RFB No. 08-0001
Scope of Bid
Provide drainage improvements to Effingham Way, which includes: soil and
erosion control; demolition; clearing and grubbing; earthwork; grassing;
concrete site work; hot mixed asphalt pavement; storm sewerage; landscape work;
gabions and cast-in-place concrete.
2. Pursuit Car Build Out (Annual Contract) ? RFP No. 08-0001
Scope of Bid
The Columbus Consolidated Government (The City) requires the services
of a qualified provider to acquire and install various equipment into the
pursuit vehicles purchased by the City each year. The vendor shall be
responsible for delivery of the vehicles to the City of Columbus as a fully
functional pursuit vehicle for use by one of the Law Enforcement Agencies.
August 17, 2007
1. Professional Surveying Services for Finance Department Revenue
Division (Annual Contract ? RFP No. 08-0002
Scope of RFP
Provide Columbus Consolidated Government with professional surveying services
in conjunction with the application process for an alcoholic beverage license
on an ?as needed basis?. Contract term shall be for two years with the option
to renew for three (3) additional twelve-month periods. Contract renewal will
be contingent upon the mutual agreement of the City and the Contractor.
August 24, 2007
Legal Services for Real Estate Closings for CDBG & Home Program to include
Residential Loans ?Sales & Rehabilitative? and Commercial Loans ? Economic
Development & Rehabilitative (Annual Contract) ? RFP No. 08-0004
Scope of RFP
Provide Columbus Consolidated Government with professional legal
services relating to real estate closing on an ?as needed basis?. Contract
term shall be for two years with the option to renew for three (3)
additional twelve-month periods. Contract renewal will be contingent upon
the mutual agreement of the City and the Contractor.
FY08 Bid Schedule
On the attached link, you will find the FY08 Bid Schedule and instructions.
Registered vendors have been notified of the bid schedule and it is also posted
on the City?s website.
Attachments
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