Agenda Item # 8
Columbus Consolidated Government
Council Meeting
September 26, 2017
Agenda Report # 37
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) DECLARATION OF SURPLUS AMBULANCES AND FIRE TRUCKS AND DONATION OF THE
SURPLUS VEHICLES
It is requested that Council declare the following three (3) ambulances and
four (4) fire trucks as surplus, in accordance with section 7-501 of the
Charter of Columbus Consolidated Government; and authorize the donation of the
surplus vehicles to the volunteer fire departments listed below:
Vehicle # Make/Model Donation Recipient
2351 2007 International Ambulance Oakland Volunteer Fire Department (Mauk, GA)
2364 2005 International Ambulance Lumpkin Volunteer Fire Department (Lumpkin, GA)
2380 2008 International Ambulance Marion County Volunteer Fire Department (Buena Vista, GA)
3016 2006 Pierce Fire Truck Lumpkin Volunteer Fire Department (Lumpkin, GA)
3062 2005 Pierce Fire Truck Tazewell Volunteer Fire Department (Tazewell, GA
3152 1996 Ferrara Ladder Truck Lumpkin Volunteer Fire Department (Lumpkin, GA
3163 2000 E-One Fire Truck Lumpkin Volunteer Fire Department (Lumpkin, GA)
The Fire and EMS Department documents the vehicles have either been replaced
and/or placed out of service due to excessive maintenance costs; therefore the
equipment must be declared surplus.
* * * * * * * *
(B) SURPLUS EQUIPMENT
It is requested that Council declare the equipment shown on the attached lists
as surplus in accordance with Section 7-501 of the Charter of Columbus
Consolidated Government; additionally, approval is also requested to declare
any items as surplus, which may be added to the list prior to the auction. The
equipment has either been replaced or placed out of service due to excess
maintenance cost.
The surplus items will be disposed of by auction on Saturday, September 30,
2017. The auction will be conducted by the City?s contracted Auctioneer, Evans
Auctioneers, Inc. Additionally, some items may be sold online through
GovDeals or formal bid, whichever method is most appropriate for the asset.
GovDeals provides an online service to government agencies to facilitate the
sale of surplus items via the Internet.
Revenue from the auction will be deposited in the General Fund - Sale of
Surplus Equipment; 0101-099-1999-REVN-4907.
* * * * * * * *
(C) CORRECT AND AMEND RESOLUTION #134-17 FOR SURPLUS VEHICLE
It is requested that Council approve the correction and amendment of Resolution
#134-17 due to a clerical error; by declaring Vehicle 17606 (2009 Ford Pursuit,
VIN# 2FAHP71V49X124553) as surplus in accordance with Section 7-501 of the
Charter of Columbus Consolidated Government; and reinstating Vehicle #17706
(2010 Pursuit, Vin# 2FABP7BV3AX103427) as non-surplus.
Resolution #134-17 was approved on May 9, 2017 to declare five (5) sedans as
surplus in exchange for one (1) 72-passenger school bus from the Muscogee
County School District. One of the vehicle numbers provided by the Vehicle
Maintenance Division, Vehicle #17706 (2010 Pursuit, Vin# 2FABP7BV3AX103427) was
incorrect and was declared surplus in error. This correction is needed to
declare the correct vehicle as surplus and reinstate the non-surplus vehicle.
* * * * * * * *
(D) EVIDENCE RECORDS PROGRAM FOR DISTRICT ATTORNEY
It is requested that Council approve an evidence records software program from
Motorola Solutions (Chicago, IL) in the amount of $19,925.00, plus the cost for
yearly maintenance.
The proposed evidence records software program is the PremierOne? Records
Property & Evidence module developed by Motorola. PremierOne? Records
simplifies the capture, storage, securing and retention of operational and
other procedural data with a single repository for advanced security, analytics
and information sharing. The software easily captures all the data tied to an
incident. Not just the location address, but photos, videos, mug shots, rap
sheet, incident report, evidence sheets, interview recordings, surveillance
video and crime scene photos.
This software module interfaces with the current RMS system utilized by the
Police Department, which was also developed by Motorola. The module will allow
the District Attorney?s Office to connect to the system and access necessary
records.
Funds are budgeted in the FY18 Budget for the initial purchase as follows:
LOST/Public Safety ? Police ? Public Safety/LOST ? Capital Expenditures Over
$5,000; 0102 ? 400 ? 9900 ? LOST - 7761. Funding for the yearly maintenance
cost will be budgeted in each fiscal year as: General Fund ? Information
Technology ? Software Lease; 0101 ? 210 -1000 ?ISS ? 6541.
* * * * * * * *
(E) HOUSEHOLD HAZARDOUS WASTE SORTING & DISPOSAL SERVICES (ANNUAL CONTRACT) ?
RFP NO. 17-0023
It is requested that Council approve the annual contract with MXI Environmental
Services, LLC (Abingdon, VA) to provide household hazardous waste sorting and
disposal services for approximately one to two events per year.
The vendor will provide the following:
? All packaging containers, trucks and trailers needed to remove the household
hazardous waste from the event site.
? Set up at least one (1) hour prior to event, and remain on site throughout
event.
? Personnel to receive and identify waste, prepare waste for shipping and load
waste onto vendor trucks.
The vendor will be paid a per pound fee to provide the services. The average
cost per event in the past has been approximately $42,879.25.
The initial term of the contract shall be for two (2) years, with the option to
renew for three (3) additional twelve-month periods. Contract renewal is
contingent upon the mutual agreement of the City and the Contractor.
Annual Contract History:
The previous five-year contract was awarded, on February 14, 2012 (Resolution
36-12), to MXI Environmental Services, LLC (Abingdon, VA).
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on April 28, 2017. This RFP has been
advertised, opened and evaluated. Proposals were received on May 26, 2017 from
the following Four (4) vendors:
MXI Environmental Services, LLC (Abingdon, VA)
Clean Harbors Environmental Service (Norwell, MA)
US Ecology (Atlanta, GA)
Ecoflo, Inc. (Greensboro, NC)
The following events took place after receipt of the proposals:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation 06/27/17 The Purchasing Manager advised evaluation committee of
the RFP rules and process. The proposals were distributed to committee members
for review.
1st Evaluation 09/05/17 Committee members discussed the proposals from all vendors. No
requests for clarification were made.
Evaluation Ballots Sent to Committee 09/05/17 Evaluation ballots forwarded to voting
committee members.
Evaluation Ballots Completed by Committee Members 09/13/17 Committee members
completed and returned their evaluation ballots to Purchasing.
Evaluation Results forwarded to Committee 09/18/17 The Evaluation Results were compiled,
completed and forwarded to Committee members for review and Recommendation
Recommendation Received 09/19/17 Via email, the committee members unanimously voted to
award to MXI Environmental Services (Abingdon, VA).
Evaluation Committee:
The proposals were reviewed by the Evaluation Committee, which consisted of one
(1) voting member from Keep Columbus Beautiful Commission, one (1) voting
member from Pine Grove Municipal Landfill, and one (1) voting member from Solid
Waste Collection.
Award Recommendation:
The evaluation committee unanimously recommends award of the contract to MXI
Environmental Services, LLC (Abingdon, VA), as reflected by their comments
provided below:
? Proven record of outstanding services from prior CCG Household Hazardous
Waste projects.
? Contractor strives to recycle as much as possible, which fits with the goals
and strategic plan of the Public Works Department.
? Contractor is flexible and works with the needs of the City.
Vendor Experience/Qualifications:
? MXI is a privately-owned company that has been in operation since 1961.
? Vendor operates a state of the art Materials Recovery Facility (MRF) that
safely processes thousands of tons of HHW generated materials each year.
? Vendor routinely manages concurrent events throughout the Northeastern and
Southern states.
? MXI has been under contract with Columbus Consolidated Government Since 2012.
The City?s Procurement Ordinance, Article 3-110, Competitive Sealed Proposals
for the Procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the process of an RFP there is no formal opening and
no proposal responses are made public, due to the possibility of negotiated
components of the proposals. If Council does not approve the recommended
offeror, the RFP specifications will be re-advertised. The evaluation results
and cost information has been submitted to the City Manager in a separate memo
for informational purposes.
Funds are budgeted each fiscal year for this ongoing expense: Integrated Waste
Management Fund ? Public Services ? Solid Waste Collection ? Contractual
Services; 0207-260-3510-GARB-6319.
* * * * * * * *
(F) ArcGIS SOFTWARE LICENSE AND MAINTENANCE
It is requested that Council approve payment to ESRI, Inc., (Redlands, CA) in
the amount of $43,365.75, for the annual ArcGIS Software Maintenance and
License covering the period from November 16, 2017 through November 15, 2018.
ESRI is the developer of various software packages used by the GIS Division,
and other departments, for map generation, as well as, editing and maintaining
the City?s tax parcels, streets zoning and land use databases. Consequently,
the vendor is considered an Only Known Source for the maintenance and support
of the software, per Section 3-114 of the Procurement Ordinance.
Funds are budgeted in FY18 Budget: General Fund - Information Technology ?
Software Lease; 0101-210-1000-ISS-6541.
* * * * * * * *
(G) ANNUAL MAINTENANCE RENEWAL FOR CISCO SWITCHES
It is requested that Council approve payment to Cpak Technology Solutions
(LaGrange, GA) in the amount of $39,710.89, for the annual maintenance renewal
for Cisco Switches covering the period from August 1, 2017 through August 31,
2018, per Georgia Statewide Contract # 99999-SPDT20120501-0006.
The Cisco Switches are the "network" connectivity for the City. It includes
the core switch, certain access points (wireless) and the switches all City
computers are plugged into for network connectivity and internet.
Funds are budgeted in FY18 Budget: General Fund - Information Technology ?
Computer Equipment Maintenance; 0101-210-1000-ISS-6511.
* * * * * * * *
(H) SIP IMPLEMENTATION SERVICES
It is requested that Council approve the statement of work and agreement from
Dynamix Group (Roswell, GA), in the amount of, $29,000.00, to provide
implementation services for the new SIP VoIP telephone solution.
Per Resolution #283-17, Council approved an agreement with AT&T to provide the
equipment to upgrade the City?s phone system from the obsolete PRI system to
the SIP IPFLEX VoIP system. This upgrade provides redundancy to the phone
system as one SIP trunk will be located at the Annex and the other at the
CSC. This is the 4th phase in the plan to upgrade telecommunication for the
City. Phase 1 is the Switched Ethernet to the Fire Stations and other public
buildings; Phase 2 is the CCG private fiber to public buildings, and Phase 3 is
the consolidation of business POTS lines into a single contract.
Dynamix Group will help install the SIP VoIP system, since AT&T does not
provide that support. Dynamix was recommended to provide these services by the
original manufacturer of the SIP equipment. Therefore, this purchase is
considered an only know source procurement, per the Procurement Ordinance,
Section 3-114.
Funds are budgeted in FY18 Budget: General Fund - Information Technology ?
Computer Equipment Maintenance; 0101-210-1000-ISS-6511.
* * * * * * * *
(I) TASERS AND ASSOCIATED EQUIPMENT FOR SHERIFF?S OFFICE ? FIVE YEAR
AGREEMENT
It is requested that Council approve an agreement to purchase of sixty-four
(64) Tasers and associated equipment from Axon Enterprise, Inc., (Scottsdale,
AZ) in the amount of $123,019.36. The purchase will be spread over five years
as follows: Initial payment for year one, in the amount of $20,164.96, is due
by September 30, 2017; Year Two (2018) - $24,649.44; Year Three (2019) -
$28,906.08, due to batteries provided in year three; Year Four (2020) -
$24,649.44; and Year Five (2021) - $24,649.44.
The Sheriff?s Office currently has thirty-five Tasers that are inoperable and
outdated. Axon Enterprise, Inc., (formerly Taser International) is offering a
discounted purchase plan through the end of September 2017 which will provide
significant savings. This plan is a package agreement that will provide
sixty-four X26P Tasers and Blackhawk Holsters. In addition, the package offers
252 duty cartridges and 124 simulation cartridges annually, for a five-year
agreement. Replacement batteries will also be provided for the sixty-four
Tasers in year three.
The discounted purchase plan is spread over five years with no interest.
Additionally, the purchase of cartridges and other supplies will be locked in
for the five-year period. Axon currently projects a four percent annual
increase for each of the five years. Consequently, this agreement would net a
significant savings, approximately, $18,953.28.
The Tasers and associated equipment will be utilized by the Sheriff Deputies to
provide a weapons option that could prevent the necessity for ?deadly force,?
thereby possibly preventing serious injury to an officer, or a citizen taken
into custody.
Axon Enterprise, Inc., is the manufacturer of the Taser cartridges and
accompanying holsters. Therefore, this purchase is considered an only know
source procurement, per the Procurement Ordinance, Section 3-114.
Funding for the initial payment of $20,164.96 in FY18 is available in OLOST
Public Safety - Contingency.
Funding for the remaining four years of the agreement will be budgeted in the
appropriate fiscal year as follows: General Fund ? Sheriff ? Administration ?
Operating Materials; 0101-550-1000-6728.
* * * * * * * *
(J) REHABILITATION OF FIRE SPRINKLER SYSTEM AT GOLDEN PARK
It is requested that Council approve payment to Pro-Tech Fire Protection
Systems (Columbus, GA), in the amount of $14,515.00, for performing
rehabilitation services of the fire sprinkler system at Golden Park.
The Facilities Maintenance Division documents that Pro-Tech was contacted to
perform a site visit to provide a cost to bring the fire sprinkler system up to
standard with a complete rehabilitation of the system. Facilities Maintenance
has utilized the vendor for fire sprinkler repairs and inspections in the
past. Additionally, the Fire Marshal made an inspection and found immediate
issues that needed to be addressed. Facilities Maintenance then contacted
Pro-Tech to review the Fire Marshal?s report and to proceed with limited
repairs for the immediate issues. Due to a miscommunication, the vendor
performed a complete rehabilitation of the system rather than limited repairs.
Funds are available in the FY18 Budget: General Fund ? Public Works ? Other
Maintenance/Repairs ? Bldg. Maint./Parks and Recreation ? Golden Park; 0101 ?
260 ? 3710 ? REPA ? 6527.59
Emergency Purchase ? Information Only
Emergency Purchase/Payment of Bulk Mailing Services for Property Tax Bills:
On Wednesday, September 13, 2017 the Tax Commissioner?s Office presented an
invoice from TMR Mailing Services, in the amount of $34,500.00, for the bulk
mailing of Property Tax Bills. The vendor was scheduled to pick up the first
set of tax bills, 75,000 pieces, on Monday, September 18, 2017 and required
pre-payment for the postage.
In April of 2017, the City officially cancelled the annual contract for mailing
services with the contract provider, at the time, due to failure to pay other
city fees. Since that time, a new RFP was released for the services, however
the City received no proposals. As a result, when Departments require mailing
services for 1,000 pieces or more, they must obtain quotes or request a bid
process. Earlier this year, the Tax Commissioner?s Office had a smaller
mailing, and obtained quotes from vendors. The total cost for that mailing was
less than $3,000. TMR Mailing Services submitted the lowest quote.
Therefore, when it was time to prepare for the tax bill mailing, the Tax
Commissioner?s Office contacted TMR again.
Due to the fact that the bills had to be mailed on schedule and Council
approval could not be obtained prior to the vendor picking up the first batch
of tax bills, the City Manager approved the emergency purchase/payment on
September 13, 2017.
Funds are budgeted in the FY18 Budget: General Fund ? Tax Commissioner ?
Postage; 0101 ? 590 ? 1000 ? TAXC ? 6625.
?ITEM A?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE DECLARATION OF THREE (3) AMBULANCES AND FOUR (4)
FIRE TRUCKS AND THREE (3) AMBULANCES AS SURPLUS, IN ACCORDANCE WITH SECTION
7-501 OF THE CHARTER OF COLUMBUS CONSOLIDATED GOVERNMENT; AND AUTHORIZE THE
DONATION OF THE SURPLUS VEHICLES TO THE VOLUNTEER FIRE DEPARTMENTS LISTED BELOW:
Vehicle # Make/Model Donation Recipient
2351 2007 International Ambulance Oakland Volunteer Fire Department (Mauk, GA)
2364 2005 International Ambulance Lumpkin Volunteer Fire Department (Lumpkin, GA)
2380 2008 International Ambulance Marion County Volunteer Fire Department (Buena Vista, GA)
3016 2006 Pierce Fire Truck Lumpkin Volunteer Fire Department (Lumpkin, GA)
3062 2005 Pierce Fire Truck Tazewell Volunteer Fire Department (Tazewell, GA
3152 1996 Ferrara Ladder Truck Lumpkin Volunteer Fire Department (Lumpkin, GA
3163 2000 E-One Fire Truck Lumpkin Volunteer Fire Department (Lumpkin, GA)
WHEREAS, The Fire and EMS Department documents the vehicles have either been
replaced and/or placed out of service due to excessive maintenance costs;
therefore the equipment must be declared surplus.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to declare the following three (3)
ambulances and four (4) fire trucks as surplus, in accordance with section
7-501 of the Charter of Columbus Consolidated Government; and is authorized to
donate the surplus vehicles to the volunteer fire departments listed below:
Vehicle # Make/Model Donation Recipient
2351 2007 International Ambulance Oakland Volunteer Fire Department (Mauk, GA)
2364 2005 International Ambulance Lumpkin Volunteer Fire Department (Lumpkin, GA)
2380 2008 International Ambulance Marion County Volunteer Fire Department (Buena Vista, GA)
3016 2006 Pierce Fire Truck Lumpkin Volunteer Fire Department (Lumpkin, GA)
3062 2005 Pierce Fire Truck Tazewell Volunteer Fire Department (Tazewell, GA
3152 1996 Ferrara Ladder Truck Lumpkin Volunteer Fire Department (Lumpkin, GA
3163 2000 E-One Fire Truck Lumpkin Volunteer Fire Department (Lumpkin, GA)
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE DECLARATION OF EQUIPMENT SHOWN ON THE ATTACHED
LIST AS SURPLUS IN ACCORDANCE WITH SECTION 7-501 OF THE CHARTER OF COLUMBUS
CONSOLIDATED GOVERNMENT; ADDITIONALLY, APPROVAL IS ALSO REQUESTED TO DECLARE
ANY ITEMS AS SURPLUS WHICH MAY BE ADDED TO THE LIST PRIOR TO THE AUCTION. THE
EQUIPMENT HAS EITHER BEEN REPLACED OR PLACED OUT OF SERVICE DUE TO EXCESS
MAINTENANCE COST.
WHEREAS, the list of surplus items are as follows:
WHEREAS, the surplus items will be disposed of by auction on Saturday,
September 30, 2017. The auction will be conducted by the City?s contracted
Auctioneer, Evans Auctioneers, Inc. Additionally, some items may be sold
online through GovDeals or formal bid, whichever method is most appropriate for
the asset. GovDeals provides an online service to government agencies to
facilitate the sale of surplus items via the Internet.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to declare the equipment shown on
the attached lists as surplus, in accordance with Section 7-501 of the City
Charter; the City Manager is further authorized to declare any items as surplus
which may be added to the list prior to the auction. Revenue from the auction
will be deposited in the General Fund - Sale of Surplus Equipment;
0101-099-1999-REVN-4907.
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION CORRECTING AND AMENDING RESOLUTION #134-17, DUE TO A CLERICAL
ERROR; BY DECLARING VEHICLE 17606 (2009 FORD PURSUIT, VIN# 2FAHP71V49X124553)
AS SURPLUS IN ACCORDANCE WITH SECTION 7-501 OF THE CHARTER OF COLUMBUS
CONSOLIDATED GOVERNMENT; AND REINSTATING VEHICLE #17706 (2010 PURSUIT, VIN#
2FABP7BV3AX103427) AS NON-SURPLUS.
WHEREAS, Resolution #134-17 was approved on May 9, 2017 to declare five (5)
sedans as surplus in exchange for one (1) 72-passenger school bus from the
Muscogee County School District; and,
WHEREAS, one of the vehicle numbers provided by the Vehicle Maintenance
Division, Vehicle #17706 (2010 Pursuit, Vin# 2FABP7BV3AX103427) was incorrect
and was declared surplus in error; and,
WHEREAS, this correction is needed to declare the correct vehicle as surplus
and reinstate the non-surplus vehicle.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
Resolution #134-17 is hereby corrected and amended, due to a clerical error;
and declares Vehicle 17606 (2009 Ford Pursuit, VIN# 2FAHP71V49X124553) as
surplus in accordance with Section 7-501 of the Charter of Columbus
Consolidated Government; and reinstates Vehicle #17706 (2010 Pursuit, Vin#
2FABP7BV3AX103427) as non-surplus.
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of ________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF AN EVIDENCE RECORDS SOFTWARE PROGRAM
FROM MOTOROLA SOLUTIONS (CHICAGO, IL) IN THE AMOUNT OF $19,925.00, PLUS THE
COST FOR YEARLY MAINTENANCE.
WHEREAS, the proposed evidence records software program is the PremierOne?
Records Property & Evidence module developed by Motorola. PremierOne? Records
simplifies the capture, storage, securing and retention of operational and
other procedural data with a single repository for advanced security, analytics
and information sharing. The software easily captures all the data tied to an
incident. Not just the location address, but photos, videos, mug shots, rap
sheet, incident report, evidence sheets, interview recordings, surveillance
video and crime scene photos; and,
WHEREAS, this software module interfaces with the current RMS system utilized
by the Police Department, which was also developed by Motorola. The module
will allow the District Attorney?s Office to connect to the system and access
necessary records.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized purchase an evidence records
software program proposal from Motorola Solutions (Chicago, IL) in the amount
of $19,925.00, plus the cost for yearly maintenance. Funds are budgeted in
the FY18 Budget for the initial purchase as follows: LOST/Public Safety ?
Police ? Public Safety/LOST ? Capital Expenditures Over $5,000; 0102 ? 400 ?
9900 ? LOST - 7761. Funding for the yearly maintenance cost will be budgeted in
each fiscal year as: General Fund ? Information Technology ? Software Lease;
0101 ? 210 -1000 ?ISS ? 6541.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH MXI
ENVIRONMENTAL SERVICES, LLC (ABINGDON, VA) TO PROVIDE HOUSEHOLD HAZARDOUS WASTE
SORTING & DISPOSAL SERVICES FOR TWO EVENTS PER YEAR.
WHEREAS, an RFP was administered (RFP No. 17-0023) and four (4) proposals were
received; and,
WHEREAS, the proposal submitted by MXI Environmental Services met all proposal
requirements and was evaluated most responsive to the RFP; and,
WHEREAS, the contract term shall be for two years, with an option to renew for
three (3) additional twelve-month period, if agreeable to both parties.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual contract with
MXI Environmental Services, LLC (Abingdon, VA) to provide household hazardous
waste sorting and disposal services. Funds are budgeted each fiscal year for
this ongoing expense: Integrated Waste Management Fund ? Public Services ?
Solid Waste Collection ? Contractual Services; 0207-260-3510-GARB-6319.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PAYMENT TO ESRI, INC., (REDLANDS, CALIFORNIA) IN
THE AMOUNT OF $43,365.75, FOR THE ANNUAL ARCGIS SOFTWARE MAINTENANCE AND
LICENSE COVERING THE PERIOD FROM NOVEMBER 16, 2017 THROUGH NOVEMBER 15, 2018.
WHEREAS, ESRI is the developer of various software packages used by the GIS
Division, and other departments, for map generation, as well as, editing and
maintaining the City?s tax parcels, streets zoning and land use databases.
Consequently, the vendor is considered an Only Known Source for the maintenance
and support of the software, per Section 3-114 of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to ESRI, Inc.,
(Redlands, California) in the amount of $43,365.75, for the annual ArcGIS
Software Maintenance and License covering the period from November 16, 2017
through November 15, 2018. Funds are budgeted in FY18 Budget: General Fund -
Information Technology ? Software Lease; 0101-210-1000-ISS-6541.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE PAYMENT TO CPAK TECHNOLOGY SOLUTIONS
(LAGRANGE, GA) IN THE AMOUNT OF $39,710.89, FOR THE ANNUAL MAINTENANCE RENEWAL
FOR CISCO SWITCHES COVERING THE PERIOD FROM AUGUST 1, 2017 THROUGH AUGUST 31,
2018, PER GEORGIA STATEWIDE CONTRACT # 99999-SPDT20120501-0006.
WHEREAS, the Cisco Switches are the "network" connectivity. It includes the
core switch, certain access points (wireless) and the switches all City
computers are plugged into for network connectivity and internet.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Cpak
Technology Solutions (LaGrange, GA) in the amount of $39,710.89, for the annual
maintenance renewal for Cisco Switches covering the period from August 1, 2017
through August 31, 2018, per Georgia Statewide Contract #
99999-SPDT20120501-0006. Funds are budgeted in FY18 Budget: General Fund -
Information Technology ? Computer Equipment Maintenance; 0101 ? 210 -1000 ? ISS
- 6511.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM H?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE STATEMENT OF WORK AND AGREEMENT FROM DYNAMIX GROUP
(ROSWELL, GA), IN THE AMOUNT OF, $29,000.00, TO PROVIDE IMPLEMENTATION SERVICES
FOR THE NEW SIP VOIP TELEPHONE SOLUTION.
WHEREAS, Per Resolution #283-17, Council approved an agreement with AT&T to
provide the equipment to upgrade the City?s phone system from the obsolete PRI
system to the SIP IPFLEX VoIP system. This upgrade provides redundancy to the
phone system as one SIP trunk will be located at the Annex and the other at the
CSC. This is the 4th phase in the plan to upgrade telecommunication for the
City. Phase 1 is the Switched Ethernet to the Fire Stations and other public
buildings; Phase 2 is the CCG private fiber to public buildings, and Phase 3 is
the consolidation of business POTS lines into a single contract; and,
WHEREAS, Dynamix Group will help install the SIP VoIP system, since
AT&T does not provide that support. Dynamix was recommended to provide these
services by the original manufacturer of the SIP equipment. Therefore, this
purchase is considered an only know source procurement, per the Procurement
Ordinance, Section 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to sign the statement of work and
enter into the agreement from Dynamix Group (Roswell, GA), in the amount of,
$29,000.00, to provide implementation services for the new SIP VoIP telephone
solution. Funds are budgeted in FY18 Budget: General Fund - Information
Technology ? Computer Equipment Maintenance; 0101-210-1000-ISS-6511.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM I?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING AN AGREEMENT TO PURCHASE OF SIXTY-FOUR (64) TASERS AND
ASSOCIATED EQUIPMENT FROM AXON ENTERPRISE, INC., (SCOTTSDALE, AZ) IN THE AMOUNT
OF $123,019.36. THE PURCHASE WILL BE SPREAD OVER FIVE YEARS AS FOLLOWS:
INITIAL PAYMENT FOR YEAR ONE, IN THE AMOUNT OF $20,164.96, IS DUE BY SEPTEMBER
30, 2017; YEAR TWO (2018) - $24,649.44; YEAR THREE (2019) - $28,906.08, DUE TO
BATTERIES PROVIDED IN YEAR THREE; YEAR FOUR (2020) - $24,649.44; AND YEAR FIVE
(2021) - $24,649.44.
WHEREAS, the Sheriff?s Office currently has thirty-five Tasers that are
inoperable and outdated. Axon Enterprise, Inc., (formerly Taser
International) is offering a discounted purchase plan through the end of
September 2017 which will provide significant savings. This plan is a package
agreement that will provide sixty-four X26P Tasers and Blackhawk Holsters. In
addition, the package offers 252 duty cartridges and 124 simulation cartridges
annually, for a five-year agreement. Replacement batteries will also be
provided for the sixty-four Tasers in year three; and,
WHEREAS, the discounted purchase plan is spread over five years with no
interest. Additionally, the purchase of cartridges and other supplies will be
locked in for the five-year period. Axon currently projects a four percent
annual increase for each of the five years. Consequently, this agreement would
net a significant savings, approximately, $18,953.28; and,
WHEREAS, the Tasers and associated equipment will be utilized by the
Sheriff Deputies to provide a weapons option that could prevent the necessity
for ?deadly force,? thereby possibly preventing serious injury to an officer,
or a citizen taken into custody. Axon Enterprise, Inc., is the manufacturer
of the Taser cartridges and accompanying holsters. Therefore, this purchase is
considered an only know source procurement, per the Procurement Ordinance,
Section 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into an agreement to
purchase of sixty-four (64) Tasers and associated equipment from Axon
Enterprise, Inc., (Scottsdale, AZ) in the amount of $123,019.36. The purchase
will be spread over five years as follows: Initial payment for year one, in
the amount of $20,164.96, is due by September 30, 2017; Year Two (2018) -
$24,649.44; Year Three (2019) - $28,906.08, due to batteries provided in year
three; Year Four (2020) - $24,649.44; and Year Five (2021) - $24,649.44.
Funding for the initial payment of $20,164.96 in FY18 is available in OLOST
Public Safety - Contingency. Funding for the remaining four years of the
agreement will be budgeted in the appropriate fiscal year as follows: General
Fund ? Sheriff ? Administration ? Operating Materials; 0101-550-1000-6728.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM J?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PAYMENT TO PRO-TECH FIRE PROTECTION SYSTEMS
(COLUMBUS, GA), IN THE AMOUNT OF $14,515.00, FOR PERFORMING REHABILITATION
SERVICES OF THE FIRE SPRINKLER SYSTEM AT GOLDEN PARK.
WHEREAS, the Facilities Maintenance Division documents that Pro-Tech was
contacted to perform a site visit to provide a cost to bring the fire sprinkler
system up to standard with a complete rehabilitation of the system.
Facilities Maintenance has utilized the vendor for fire sprinkler repairs and
inspections in the past; and,
WHEREAS, additionally, the Fire Marshal made an inspection and found immediate
issues that needed to be addressed. Facilities Maintenance then contacted
Pro-Tech to review the Fire Marshal?s report and to proceed with limited
repairs for the immediate issues; and,
WHEREAS, due to a miscommunication, the vendor performed a complete
rehabilitation of the system rather than limited repairs.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Pro-Tech Fire
Protection Systems (Columbus, GA), in the amount of $14,515.00, for performing
rehabilitation services of the fire sprinkler system at Golden Park. Funds
are available in the FY18 Budget: General Fund ? Public Works ? Other
Maintenance/Repairs ? Bldg. Maint./Parks and Recreation ? Golden Park; 0101 ?
260 ? 3710 ? REPA ? 6527.59.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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