Agenda Item # ___
Columbus Consolidated Government
Council Meeting
6/23/2015
Agenda Report # ____
TO: Mayor and Council
SUBJECT: Girls Inc.
INITIATED BY: Columbus Office of Crime Prevention
Recommendation: Approval is requested to enter into a one-year contract with
Girls Inc. to award funding for Crime Prevention initiatives.
Background: Columbus Office of Crime Prevention has agreed to recommend the
funding of $40,000.00 to the Girls Inc. program to run a Career and College
Prep program that will work with young women in grades 1-11.
Analysis: This program will help young women achieve their goals of academic
success and college prep.
Financial Considerations: These funds are appropriated from the Other Local
Option Sales Tax, Crime Prevention Program and do not require a match.
Recommendations/ Actions: Approve the resolution authorizing the Mayor and
City Manager to enter a one year contract with Girls Inc. of Columbus to
provide funding for the Career and College Prep program.
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE EXECUTION OF A ONE-YEAR CONTRACT WITH THE GIRLS
INC. OF COLUMBUS FOR $40,000.00 FOR THE PURPOSE OF FUNDING THE COLLEGE AND
CAREER PREP COURSES.
WHEREAS, the Girls Inc. of Columbus has the College and Career Prep program to
impact the lives of young women and,
WHEREAS, the Columbus Office of Crime Prevention has authorized funding under
the Crime Prevention Program for this project in the amount of $40,000.00 to
the Girls Inc. of Columbus.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
The Mayor is hereby authorized to enter into a one-year contract
through the Columbus Office of Crime Prevention with the Girls Inc. of Columbus
for $40,000.00 for funding the College and Career Prep program. Funds are
budgeted in the FY16 budget: Other Local Option Sales Tax, Crime Prevention
Program.
___________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the 23rd day of June, 2015 and adopted at said meeting by the affirmative vote
of ____________ members of said Council.
Councilor Allen voting________________.
Councilor Baker voting________________.
Councilor Barnes voting_______________.
Councilor Buck voting_____________.
Councilor Davis voting________________.
Councilor Henderson voting____________.
Councilor Huff voting_________________.
Councilor Pugh voting_________________.
Councilor Thomas voting______________.
Councilor Woodson voting_____________.
__________________________________ ______________________________________
TINY B. WASHINGTON TERESA
PIKE TOMLINSON
CLERK
MAYOR
5
Local Assistance Grant Agreement
Grant Program Name: Columbus Office of Crime Prevention
Fiscal Agent: Muscogee County
Administering Agency: Columbus Office of Crime Prevention
Grant Recipient: Girls Inc.
Grant Amount: $40,000.00
Budget: Personnel ? $19,500.00
Supplies - $15,500.00
Travel, printing
Marketing and mail - $5,000.00
Total - $40,000.00
Program Contact Information
Name: Dorothy Hyatt Title: CEO
Address: P.O. Box 3096 , Columbus, GA 31903
Phone #: 706-683-0809
Project Description:
The project will work with girls in grades 1-11 during the week 4-6:30pm and
during the summer 10am to 4:30 pm. The project will consist of three
components.
1) LTS Stride academy ? a rigorous online educational curriculum
2) Readiness and Prep Program ? this program will educate children and their
parents the importance of grades, ACT and SAT as well as utilize the ?My Life
Plan? to encourage the participants to dream big as they plan their college
career.
3) Economic Literacy ? This part of the program will educate participants on
the importance of financial awareness and independence.
The target group will be at risk 250 females from schools on the failing list.
I, Dorothy Hyatt the duly authorized representative of the above named Grant
Recipient, do hereby agree to the following terms that outline the requirements
of Columbus, Georgia for organizations/agencies receiving funds from the
Columbus Office of Crime Prevention. I have been given the opportunity to ask
questions regarding these terms and fully understand my organization?s
obligations incurred by accepting this grant. I understand that prior to the
disbursements of any funds the following criteria must be met:
1. The above named Grant Recipient represents the beneficiaries of the Grant
and the above named individual is authorized to act in the name of Girls Inc.
of Columbus the Grant Recipient.
2. The subject matter of this Agreement is primarily the provision of services
in the form of a tutoring and mentoring program.
3. When reimbursement is sought, the name of the person providing the service
shall be provided along with the type of service provided. The Grant Recipient
shall immediately notify the Agency if any of their service providers are
arrested. At the time Grant Recipient learns that one of its service providers
has been arrested, then Grant Recipient shall cease to use such service
provider in connection with programs funded by this Grant.
4. In the initial report submitted to the Administering Agency, Grant Recipient
shall provide: (a) the names, telephone numbers and email addresses for the
advisory committee members in each county and a copy of the minutes, signed by
the chairman and the secretary, for each of their meetings; (b) the name of the
chairman and the secretary of the advisory committee; (d) the times and dates
that the Grant programs are available ? essentially a schedule of services; (e)
the number of participants in the program and schools they attend; (f)
Description of the process used to identify individuals for which services will
be provided; (h) provide specifics on the evaluation process that addresses
how the process will work, how the statistical data will be gathered, how it
will be analyzed.
5. All persons utilized by Grant Recipient who are to have contact with
juvenile participants must undergo federal criminal background checks prior to
the contact. Grant Recipient shall provide a list of the names of any persons,
whether paid or unpaid, who are to have contact with any program participants
and shall provide the results of the criminal background checks to the Agency
prior to any contact with program participants.
6. Grant Recipient shall provide to Agency a list of all Program participants.
The parent or guardian of each participant as well as the participant shall
sign an acknowledgement that any complaints about the Grant Recipient should be
made to ?Seth Brown, Director of Office of Crime Prevention, P.O. Box 1340,
Columbus, Georgia 31902-1340. The signed acknowledgement shall be submitted to
the Agency.
7. Grant Recipient shall provide an accounting system that shall separate Grant
Funds from other funds. The accounting system shall also separate Grant
related expenses from other expenses.
8. Grant Recipient shall submit to Agency a monthly report on the progress of
the programs. The monthly report shall provide statistical data that supports
the projects goals of reducing school drop-outs, juvenile delinquency and crime
rates among juveniles.
9. Grant Recipient shall use Grant Funds strictly for the purposes outlined in
the Grant. Any changes to the programs must be submitted in writing to
Columbus Office of Crime Prevention for approval or the funding may be
jeopardized.
10. Grant Recipient shall identify the members of its Board of Directors which
will assume liability if the Georgia Criminal Justice Coordinating Council
determines the funds have been misused.
11. Monthly report must be submitted to Seth Brown electronically by the 10th
day of the month. Once the report is approved it will be submitted to the
Office of Crime Prevention Board for evaluation.
12. The Grant Recipient shall use generally accepted accounting principles
(?GAAP?) to account for all financial transactions used to substantiate the
fulfillment of this Grant.
13. The Grant Recipient shall maintain all records of Grant-related financial
transactions for a minimum of three years after the completion of the Grant and
to make all records available for inspection and fully cooperate with any audit
or investigation requested or undertaken by the Criminal Justice Coordinating
Council, the State Auditor, the Internal Auditor for Columbus, Georgia, or any
other officials of the state or federal government who have the authority to
conduct audits.
14. The Grant Recipient shall comply at all times with the provisions of
Article I, Section II, and Paragraph VII of the Georgia Constitution regarding
the prohibition against Sectarian Aid.
15. The Grant Recipient hereby releases Columbus, Georgia from any liability
whatsoever and Grant Recipient hereby agrees to indemnify Columbus, Georgia
against any and all claims for damages, bodily injury or death arising from any
of the activities contemplated by this Agreement raised by any person. Grant
Recipient shall provide to Columbus, Georgia a certificate of insurance that
shows general liability coverage in the amount of at least $1,000,000 per
occurrence and which shows that Columbus, Georgia is named as an additional
insured.
16. All services must be provided by properly certified or licensed personal.
17. In the event there is any discrepancy in the language of the project
description and these numbered paragraphs, the language in the numbered
paragraphs shall control.
__________________________________________________________________________
Signature of City Manager, Isaiah Hugley Date
___________________________________________________________________________
Approved as to form by City
Attorney Date
__________________________________________________________________________
Signature of Grant Recipient
Representative, Date
Attachments
No attachments for this document.