Agenda Item # 4
Columbus Consolidated Government
Council Meeting
January 12, 2016
Agenda Report # 67
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) TRUCKS ? GEORGIA STATEWIDE CONTRACT
It is requested that Council authorize the purchase of two (2) 2016 Ford F150,
V8 trucks, for the Columbus Police Department, at a unit cost of $29,006.00,
for the total amount of $58,012.00, from Allan Vigil Ford (Morrow, GA), via
Georgia State Contract #99999-SPD-ES40199373-002.
The vehicles will be purchased utilizing FY15 salary savings. They will be
assigned to the Special Operations Division of the Police Department and used
as K-9 vehicles. They are all replacement vehicles.
Funds are available in the FY16 Budget as follows: General Fund ? Police ?
Motor Transport ? Light Trucks; 0101-400-3230-MOTR-7722.
* * * * * * *
(B) HVAC FOR CARVER PARK RECREATION CENTER GYM ? RFB NO. 16-0022
It is requested that Council authorize the purchase of two (2) HVAC gas package
units. for the Carver Park Recreation Center Gym, at a unit cost of $13,500.00,
for the total amount of $27,000.00, including labor and installation, from
Energy Savers (Columbus, GA).
The existing units have air conditioning, but do not have heat, and have lasted
past their expected usage time. These are replacement units.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Three (3) bids were received on December 9,
2015. This bid has been advertised, opened and reviewed. The bidders were:
HVAC
Gas Package Units Labor/
Installation
(Total Cost)
Vendors Manufacturer/
Brand Unit
Price Total Price
(2 Units) Unit
Price Total Price
(2 Units) Grand Total
Energy Savers
(Columbus, GA) Carrier 13,500.00 27,000.00 included included $27,000.00
Q.T. Contracting, Inc.
dba Powers Heating & Air
(Peachtree City, GA) RUUD Vendor did not bid Unit Price
18,000.00 Vendor did not bid Unit Price
10,682.00 28,682.00
Air Conditioning Specialist, Inc. (Covington, GA) Rheem 10,544.29 21,088.58 5,428.57
10,857.14 31,945.72
Funds are budgeted in the FY16 Budget as follows: LOST/ Infrastructure Fund ?
Public Works ? Infrastructure/ LOST ? Bldg. Maint. Gen. Gov?t. - Carver Park
Gym HVAC Upgrade; 0109-260-9901-MNTN-6529-96041-20160.
* * * * * * *
(C) VENDOR NAME CHANGE FOR DEBT COLLECTION SERVICES (ANNUAL CONTRACT); RFP NO.
12-0009
It is requested that Council amend Resolution #257-12 (approved August 28,
2012) to change the name of the awarded vendor from Credit Financial Services
(Durham, NC) to Professional Recovery Consultants, Inc. (Durham, NC), to
continue providing debt collection services.
The agreement for debt collection services was awarded to Public Credit
Financial Services, per Resolution #257-12 on August 28, 2012. On December 3,
2015, Credit Financial Services agreed to be acquired by Professional Recovery
Consultants. The services provided will remain the same.
The contract was awarded on September 11, 2012 for two years with the option to
renew for three (3) additional twelve-month periods. The contract is currently
in the second renewal period; there will be no change to the end date of the
contract term.
* * * * * * *
(D) FLOORING FOR CIVIC CENTER ? RFB NO. 16-0013
It is requested that Council authorize the purchase of flooring, for the
hospitality suites at the Civic Center, at a total cost of $25,753.00,
including labor and installation, from Huckaby Brothers Floor Covering, Inc.
(Columbus, GA).
The current flooring is the original flooring installed in 1996 and is in need
of replacement. The City will remove and dispose of the existing flooring.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Two (2) bids were received on October 30,
2015. This bid has been advertised, opened and reviewed. The bidders were:
DESCRIPTION Huckaby Brothers Floor Covering, Inc.1
(Phenix City, AL) Columbus Flooring & More, Inc.2
(Columbus, GA)
OGLETHORPE ROOM
Manufacturer/Brand Shaw Contract "as specified"
TOTAL BID $5,928.50 $5,450.70
CHATTAHOOCHEE ROOM
Manufacturer/Brand Shaw Contract/Patcraft Shaw Strand in Pebble
TOTAL BID $13,100.00 $7,503.53
COWETTA ROOM
Manufacturer/Brand Shaw Contract "as specified"
TOTAL BID $5,928.50 $5,450.70
ENTRANCE DOORS
Manufacturer/Brand Shaw Contract "as specified"
TOTAL BID $1,296.00 $1,025.85
LABOR/INSTALLATION included $5,562.22
GRAND TOTAL 26,253.00* $24,993.00
-$500.00
25,753.00*
1 Huckaby Brothers Floor Covering, Inc. denoted on the exterior of their bid
packet to deduct $500.00 from their total bid price, bringing the total price
to $25,753.00.
2 Columbus Flooring and More, Inc. was the low bidder for this item; however,
the vendor did not meet specifications for the Chattahoochee Room, providing a
substitution for the specified product.
Funds are available in the FY16 Budget as follows: Civic Center Fund ? Civic
Center Operations ? General Construction; 0757-160-1000-CIVC-7661. Utilizing
funds from the Friends of Columbus Account for the Civic Center.
* * * * * * *
(E) AIR WALLS FOR CIVIC CENTER ? RFB NO. 16-0014
It is requested that Council authorize the purchase and installation of air
walls and single pass doors, for the hospitality suites at the Civic Center,
for the total cost of $41,560.00, from George F. Richardson, Inc.
(Lawrenceville, GA).
The existing air walls separate the three hospitality suites and are the
original units installed when the facility was constructed. These walls are
substantially broken and in need of replacement. The City will remove and
dispose of the existing air walls.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Two (2) bids were received on October 28,
2015. This bid has been advertised, opened and reviewed. The bidders were:
Air Walls Single Pass Doors
Vendors Unit Price Total Price
(2 Units) Unit Price Total Price
(2 Units) Grand Total
George F. Richardson, Inc.
(Lawrenceville, GA) 19,605.00 39,210.00 1,175.00 2,350.00 $41,560.00
In/Ex Systems, Inc.
(Acworth, GA) Lump Sum 44,328.00 included included $44,328.00
Funds are available in the FY16 Budget as follows: Civic Center Fund ? Civic
Center Operations ? General Construction; 0757-160-1000-CIVC-7661. Utilizing
funds from the Friends of Columbus Account for the Civic Center.
* * * * * * *
(F) RENOVATIONS TO THE OFFICE OF PUBLIC DEFENDERS
It is requested that Council authorize the execution of a construction contract
with Graddy Construction, Inc. (Columbus, GA), in the amount of $67,599.00, for
renovations to the office of Public Defenders.
The renovations are required to provide office space for three additional
public defenders, who are being hired as part of the Rapid Resolution
initiative. The scope of work includes:
? Demolition of walls and doors for offices 108, 110, 113, 123 and 125.
? Construction of new metal stud walls with 5/8" drywall for the offices above.
? Relocation and/or adding of new hollow metal frames with solid wood doors at
locations shown, including standard locksets. No closers included.
? Modifications to existing ceiling grid and tiles for new wall installations.
Tile and grid to match existing.
? Painting and/or staining of new walls and doors installed.
? Repairs and/or new flooring installed at wall locations. Some carpet left
over from previous installations to be used, any new material required is
included. Flooring may or may not match exactly.
? Installation of new electrical devices and switches. Installation of new
wiring and power for relocation of existing HVAC units.
? Installation of one (1) new HVAC unit and relocation of three (3) existing
HVAC units for new office spaces. Where HVAC units are being removed new
transfer fans and ducts to be installed from adjoining office units.
? Daily clean up and debris removal.
The normal bid process for construction projects will take too long to
accommodate the urgent need for additional office space. Therefore, the
Engineering Department requested a quote from Graddy Construction, who is
currently providing building construction services for the City.
Consequently, the vendor is deemed an only known source, for this project, per
the Procurement Ordinance, Article 3-114.
Funds are budgeted in the FY16 Budget: General Fund ? Public Defender ? General
Construction; 0101-520-1000-PBDF-7661.
* * * * * *
(G) CHANGE ORDER 3 FOR FIRE STATION NO. 9 ? RFB NO. 15-0004
It is requested that Council authorize the execution of Change Order 3 with
Pond Constructors, Inc. (Norcross, GA) in the amount of $620,727.00 for Fire
Station No. 9.
Per Resolution No. 337-14, Council authorized construction of Fire Station No.
9. Change Order 3 is for site preparation for the Burn Tower facility, which
is adjacent to Fire Station No. 9. The additional work includes clearing,
grubbing, trash hauling, erosion control, staking and layout, concrete and
elevated slab work, building pad development for the burn building, GAB,
asphalt paving, curb & gutter, storm system, sanitary sewer, water system, ACM
demo and removal, concrete pavement and reinforcement, water meter, and chain
link fencing around detention pond.
Document Description Amount
Original Contract Construction of Fire Station No. 9 2,349,500.00
Change Order 1 GDOT right-of-way modifications, signal notification, ACM
abatement, storm line repair, asphalt pavement profile, bulkhead sewer, ceiling
additions, water main tap, low voltage modifications, removal & disposal of
buried concrete piers, and soil conditioning. 193,631.00
Change Order 2 Additional soil conditioning capillary storm drainage, upsize
automatic transfer, sprinkler isolation valve and CWW compliant oil/water
separator. 39,828.00
Change Order 3 Site Preparation for the Burn Tower facility adjacent to Fire
Station No. 9. The additional work includes clearing, grubbing, trash hauling,
erosion control, staking and layout, concrete and elevated slab work, building
pad development for the burn building, GAB, asphalt paving, curb & gutter,
storm system, sanitary sewer, water system, ACM demo and removal, concrete
pavement and reinforcement, water meter, and chain link fencing around
detention pond. 620,727.00
New Contract Amount $ 3,203,686.00
Funding is available in the FY16 Budget: General Fund Supported Capital
Projects ? General Construction ? Fire Burn Building OLOST;
0508-660-1000-CPGF-7661-22941-20150.
?ITEM A?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) 2016 FORD F150, V8
TRUCKS, FOR THE COLUMBUS POLICE DEPARTMENT, AT A UNIT COST OF $29,006.00, FOR
THE TOTAL AMOUNT OF $58,012.00, FROM ALLAN VIGIL FORD (MORROW, GA), VIA GEORGIA
STATE CONTRACT #99999-SPD-ES40199373-002.
WHEREAS, the vehicles will be purchased utilizing FY15 salary savings.
They will be assigned to the Special Operations Division of the Police
Department and used as K-9 vehicles. They are all replacement vehicles.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase of two (2) 2016
Ford F150, V8 trucks, for the Columbus Police Department, at a unit cost of
$29,006.00, for the total amount of $58,012.00, from Allan Vigil Ford (Morrow,
GA), via Georgia State Contract #99999-SPD-ES40199373-002.
Funds are available in the FY16 Budget as follows: General Fund ? Police ?
Motor Transport ? Light Trucks; 0101-400-3230-MOTR-7722.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2016 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) HVAC GAS PACKAGE
UNITS, FOR THE CARVER PARK RECREATION CENTER GYM, AT A UNIT COST OF $13,500.00,
FOR THE TOTAL AMOUNT OF $27,000.00, INCLUDING LABOR AND INSTALLATION, FROM
ENERGY SAVERS (COLUMBUS, GA).
WHEREAS, the existing units have air conditioning, but do not have heat,
and have lasted past their expected usage time. These are replacement units.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase two (2) HVAC gas
package units, for the Carver Park Recreation Center Gym, at a unit cost of
$13,500.00, for the total amount of $27,000.00, including labor and
installation, from Energy Savers (Columbus, GA).
Funds are budgeted in the FY16 Budget as follows: LOST/ Infrastructure Fund ?
Public Works ? Infrastructure/ LOST ? Bldg. Maint. Gen. Gov?t. - Carver Park
Gym HVAC Upgrade; 0109-260-9901-MNTN-6529-96041-20160.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ___________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO._____
A RESOLUTION AMENDING RESOLUTION NO. 257-12 (APPROVED AUGUST 28, 2012)
TO CHANGE THE NAME OF THE AWARDED VENDOR FROM CREDIT FINANCIAL SERVICES
(DURHAM, NC) TO PROFESSIONAL RECOVERY CONSULTANTS, INC. (DURHAM, NC), TO
CONTINUE PROVIDING DEBT COLLECTION SERVICES.
WHEREAS, on December 3, 2015, Credit Financial Services agreed to be
acquired by Professional Recovery Consultants. The services provided will
remain the same; and,
WHEREAS, the contract was awarded on September 11, 2012 for two years
with the option to renew for three (3) additional twelve-month periods. The
contract is currently in the second renewal period; there will be no change to
the end date of the contract term.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
Resolution 257-12 (approved August 28, 2012) is hereby amended to
change the name of the awarded vendor from Credit Financial Services (Durham,
NC) to Professional Recovery Consultants, Inc. (Durham, NC), to continue
providing debt collection services.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF FLOORING, FOR HOSPITALITY
SUITES AT THE CIVIC CENTER, FROM HUCKABY BROTHERS FLOOR COVERING, INC.
(COLUMBUS, GA), FOR THE TOTAL AMOUNT OF $25,753.00, INCLUDING LABOR AND
INSTALLATION.
WHEREAS, the current flooring is the original flooring installed in 1996
and is in need of replacement. The City will remove and dispose of the
existing flooring.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase flooring from
Huckaby Brothers Floor Covering, Inc. (Columbus, GA), for the total amount of
$25,753.00, including labor and installation.
Funds are available in the FY16 Budget as follows: Civic Center Fund ? Civic
Center Operations ? General Construction; 0757-160-1000-CIVC-7661. Utilizing
funds from the Friends of Columbus Account for the Civic Center.
_____________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF AIR WALLS AND SINGLE PASS
DOORS, FOR HOSPITALITY SUITES AT THE CIVIC CENTER, FROM GEORGE F. RICHARDSON,
INC. (LAWRENCE VILLE, GA), FOR THE TOTAL AMOUNT OF $41,560.00, INCLUDING LABOR
AND INSTALLATION.
WHEREAS, the existing air walls separate the three hospitality suites and
are the original units installed when the facility was constructed. These
walls are substantially broken and in need of replacement. The City will
remove and dispose of the existing air walls.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase air walls and
single pass doors from George F. Richardson, Inc. (Lawrenceville, GA), for the
total amount of $41,560.00, including labor and installation.
Funds are available in the FY16 Budget as follows: Civic Center Fund ? Civic
Center Operations ? General Construction; 0757-160-1000-CIVC-7661. Utilizing
funds from the Friends of Columbus Account for the Civic Center.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2016 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F"
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
GRADDY CONSTRUCTION, INC. (COLUMBUS, GA), IN THE AMOUNT OF $67,599.00, FOR
RENOVATIONS TO THE OFFICE OF PUBLIC DEFENDERS.
WHEREAS, the renovations are required to provide office space for three
additional public defenders, who are being hired as part of the Rapid
Resolution initiative; and,
WHEREAS, the normal bid process for construction projects will take too
long to accommodate the urgent need for additional office space. Therefore,
the Engineering Department requested a quote from Graddy Construction, who is
currently providing building construction services for the City. Consequently,
the vendor is deemed an only known source, for this project, per the
Procurement Ordinance, Article 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a construction contract
with Graddy Construction, Inc. (Columbus, GA), in the amount of $67,599.00, for
renovations to the office of Public Defenders. Funds are budgeted in the FY16
Budget: General Fund ? Public Defender ? General Construction;
0101-520-1000-PBDF-7661.
_______________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2016 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 3 WITH POND
CONSTRUCTORS, INC. (NORCROSS, GA), IN THE AMOUNT OF $620,727.00, FOR FIRE
STATION NO. 9.
WHEREAS, Resolution No. 337-14, Council authorized construction of Fire Station
No. 9; and,
WHEREAS, Change Order 3 is required for site preparation for the Burn
Tower facility, which is adjacent to Fire Station No. 9. The additional work
includes clearing, grubbing, trash hauling, erosion control, staking and
layout, concrete and elevated slab work, building pad development for the burn
building, GAB, asphalt paving, curb & gutter, storm system, sanitary sewer,
water system, ACM demo and removal, concrete pavement and reinforcement, water
meter, and chain link fencing around detention pond.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute Change Order 3
with Pond Constructors, Inc. (Norcross, GA), in the amount of $620,727.00, for
Fire Station No. 9. Funding is available in the FY16 Budget: General Fund
Supported Capital Projects ? General Construction ? Fire Burn Building OLOST;
0508-660-1000-CPGF-7661-22941-20150.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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