Columbus, Georgia

Georgia's First Consolidated Government

Post Office Box 1340
Columbus, Georgia, 31902-1340
(706) 653-4013
fax (706) 653-4016

Council Members

Agenda Item # 4



Columbus Consolidated Government

Council Meeting



January 12, 2016



Agenda Report # 67



TO: Mayor and Councilors



SUBJECT: Purchase Authorizations



INITIATED BY: Finance Department







(A) TRUCKS ? GEORGIA STATEWIDE CONTRACT



It is requested that Council authorize the purchase of two (2) 2016 Ford F150,

V8 trucks, for the Columbus Police Department, at a unit cost of $29,006.00,

for the total amount of $58,012.00, from Allan Vigil Ford (Morrow, GA), via

Georgia State Contract #99999-SPD-ES40199373-002.



The vehicles will be purchased utilizing FY15 salary savings. They will be

assigned to the Special Operations Division of the Police Department and used

as K-9 vehicles. They are all replacement vehicles.



Funds are available in the FY16 Budget as follows: General Fund ? Police ?

Motor Transport ? Light Trucks; 0101-400-3230-MOTR-7722.



* * * * * * *



(B) HVAC FOR CARVER PARK RECREATION CENTER GYM ? RFB NO. 16-0022



It is requested that Council authorize the purchase of two (2) HVAC gas package

units. for the Carver Park Recreation Center Gym, at a unit cost of $13,500.00,

for the total amount of $27,000.00, including labor and installation, from

Energy Savers (Columbus, GA).



The existing units have air conditioning, but do not have heat, and have lasted

past their expected usage time. These are replacement units.



Bid specifications were posted on the web page of the Purchasing Division, and

the Georgia Procurement Registry. Three (3) bids were received on December 9,

2015. This bid has been advertised, opened and reviewed. The bidders were:



HVAC

Gas Package Units Labor/

Installation

(Total Cost)

Vendors Manufacturer/

Brand Unit

Price Total Price

(2 Units) Unit

Price Total Price

(2 Units) Grand Total

Energy Savers

(Columbus, GA) Carrier 13,500.00 27,000.00 included included $27,000.00

Q.T. Contracting, Inc.

dba Powers Heating & Air

(Peachtree City, GA) RUUD Vendor did not bid Unit Price

18,000.00 Vendor did not bid Unit Price

10,682.00 28,682.00

Air Conditioning Specialist, Inc. (Covington, GA) Rheem 10,544.29 21,088.58 5,428.57

10,857.14 31,945.72



Funds are budgeted in the FY16 Budget as follows: LOST/ Infrastructure Fund ?

Public Works ? Infrastructure/ LOST ? Bldg. Maint. Gen. Gov?t. - Carver Park

Gym HVAC Upgrade; 0109-260-9901-MNTN-6529-96041-20160.



* * * * * * *



(C) VENDOR NAME CHANGE FOR DEBT COLLECTION SERVICES (ANNUAL CONTRACT); RFP NO.

12-0009



It is requested that Council amend Resolution #257-12 (approved August 28,

2012) to change the name of the awarded vendor from Credit Financial Services

(Durham, NC) to Professional Recovery Consultants, Inc. (Durham, NC), to

continue providing debt collection services.



The agreement for debt collection services was awarded to Public Credit

Financial Services, per Resolution #257-12 on August 28, 2012. On December 3,

2015, Credit Financial Services agreed to be acquired by Professional Recovery

Consultants. The services provided will remain the same.



The contract was awarded on September 11, 2012 for two years with the option to

renew for three (3) additional twelve-month periods. The contract is currently

in the second renewal period; there will be no change to the end date of the

contract term.



* * * * * * *



(D) FLOORING FOR CIVIC CENTER ? RFB NO. 16-0013



It is requested that Council authorize the purchase of flooring, for the

hospitality suites at the Civic Center, at a total cost of $25,753.00,

including labor and installation, from Huckaby Brothers Floor Covering, Inc.

(Columbus, GA).



The current flooring is the original flooring installed in 1996 and is in need

of replacement. The City will remove and dispose of the existing flooring.



Bid specifications were posted on the web page of the Purchasing Division, and

the Georgia Procurement Registry. Two (2) bids were received on October 30,

2015. This bid has been advertised, opened and reviewed. The bidders were:



DESCRIPTION Huckaby Brothers Floor Covering, Inc.1

(Phenix City, AL) Columbus Flooring & More, Inc.2

(Columbus, GA)

OGLETHORPE ROOM

Manufacturer/Brand Shaw Contract "as specified"

TOTAL BID $5,928.50 $5,450.70

CHATTAHOOCHEE ROOM

Manufacturer/Brand Shaw Contract/Patcraft Shaw Strand in Pebble

TOTAL BID $13,100.00 $7,503.53

COWETTA ROOM

Manufacturer/Brand Shaw Contract "as specified"

TOTAL BID $5,928.50 $5,450.70

ENTRANCE DOORS

Manufacturer/Brand Shaw Contract "as specified"

TOTAL BID $1,296.00 $1,025.85

LABOR/INSTALLATION included $5,562.22

GRAND TOTAL 26,253.00* $24,993.00

-$500.00

25,753.00*



1 Huckaby Brothers Floor Covering, Inc. denoted on the exterior of their bid

packet to deduct $500.00 from their total bid price, bringing the total price

to $25,753.00.

2 Columbus Flooring and More, Inc. was the low bidder for this item; however,

the vendor did not meet specifications for the Chattahoochee Room, providing a

substitution for the specified product.





Funds are available in the FY16 Budget as follows: Civic Center Fund ? Civic

Center Operations ? General Construction; 0757-160-1000-CIVC-7661. Utilizing

funds from the Friends of Columbus Account for the Civic Center.



* * * * * * *



(E) AIR WALLS FOR CIVIC CENTER ? RFB NO. 16-0014



It is requested that Council authorize the purchase and installation of air

walls and single pass doors, for the hospitality suites at the Civic Center,

for the total cost of $41,560.00, from George F. Richardson, Inc.

(Lawrenceville, GA).



The existing air walls separate the three hospitality suites and are the

original units installed when the facility was constructed. These walls are

substantially broken and in need of replacement. The City will remove and

dispose of the existing air walls.



Bid specifications were posted on the web page of the Purchasing Division, and

the Georgia Procurement Registry. Two (2) bids were received on October 28,

2015. This bid has been advertised, opened and reviewed. The bidders were:





Air Walls Single Pass Doors

Vendors Unit Price Total Price

(2 Units) Unit Price Total Price

(2 Units) Grand Total

George F. Richardson, Inc.

(Lawrenceville, GA) 19,605.00 39,210.00 1,175.00 2,350.00 $41,560.00

In/Ex Systems, Inc.

(Acworth, GA) Lump Sum 44,328.00 included included $44,328.00





Funds are available in the FY16 Budget as follows: Civic Center Fund ? Civic

Center Operations ? General Construction; 0757-160-1000-CIVC-7661. Utilizing

funds from the Friends of Columbus Account for the Civic Center.



* * * * * * *



(F) RENOVATIONS TO THE OFFICE OF PUBLIC DEFENDERS



It is requested that Council authorize the execution of a construction contract

with Graddy Construction, Inc. (Columbus, GA), in the amount of $67,599.00, for

renovations to the office of Public Defenders.



The renovations are required to provide office space for three additional

public defenders, who are being hired as part of the Rapid Resolution

initiative. The scope of work includes:



? Demolition of walls and doors for offices 108, 110, 113, 123 and 125.



? Construction of new metal stud walls with 5/8" drywall for the offices above.



? Relocation and/or adding of new hollow metal frames with solid wood doors at

locations shown, including standard locksets. No closers included.



? Modifications to existing ceiling grid and tiles for new wall installations.

Tile and grid to match existing.



? Painting and/or staining of new walls and doors installed.



? Repairs and/or new flooring installed at wall locations. Some carpet left

over from previous installations to be used, any new material required is

included. Flooring may or may not match exactly.



? Installation of new electrical devices and switches. Installation of new

wiring and power for relocation of existing HVAC units.



? Installation of one (1) new HVAC unit and relocation of three (3) existing

HVAC units for new office spaces. Where HVAC units are being removed new

transfer fans and ducts to be installed from adjoining office units.



? Daily clean up and debris removal.



The normal bid process for construction projects will take too long to

accommodate the urgent need for additional office space. Therefore, the

Engineering Department requested a quote from Graddy Construction, who is

currently providing building construction services for the City.

Consequently, the vendor is deemed an only known source, for this project, per

the Procurement Ordinance, Article 3-114.



Funds are budgeted in the FY16 Budget: General Fund ? Public Defender ? General

Construction; 0101-520-1000-PBDF-7661.





* * * * * *



(G) CHANGE ORDER 3 FOR FIRE STATION NO. 9 ? RFB NO. 15-0004



It is requested that Council authorize the execution of Change Order 3 with

Pond Constructors, Inc. (Norcross, GA) in the amount of $620,727.00 for Fire

Station No. 9.



Per Resolution No. 337-14, Council authorized construction of Fire Station No.

9. Change Order 3 is for site preparation for the Burn Tower facility, which

is adjacent to Fire Station No. 9. The additional work includes clearing,

grubbing, trash hauling, erosion control, staking and layout, concrete and

elevated slab work, building pad development for the burn building, GAB,

asphalt paving, curb & gutter, storm system, sanitary sewer, water system, ACM

demo and removal, concrete pavement and reinforcement, water meter, and chain

link fencing around detention pond.





Document Description Amount

Original Contract Construction of Fire Station No. 9 2,349,500.00

Change Order 1 GDOT right-of-way modifications, signal notification, ACM

abatement, storm line repair, asphalt pavement profile, bulkhead sewer, ceiling

additions, water main tap, low voltage modifications, removal & disposal of

buried concrete piers, and soil conditioning. 193,631.00

Change Order 2 Additional soil conditioning capillary storm drainage, upsize

automatic transfer, sprinkler isolation valve and CWW compliant oil/water

separator. 39,828.00

Change Order 3 Site Preparation for the Burn Tower facility adjacent to Fire

Station No. 9. The additional work includes clearing, grubbing, trash hauling,

erosion control, staking and layout, concrete and elevated slab work, building

pad development for the burn building, GAB, asphalt paving, curb & gutter,

storm system, sanitary sewer, water system, ACM demo and removal, concrete

pavement and reinforcement, water meter, and chain link fencing around

detention pond. 620,727.00

New Contract Amount $ 3,203,686.00





Funding is available in the FY16 Budget: General Fund Supported Capital

Projects ? General Construction ? Fire Burn Building OLOST;

0508-660-1000-CPGF-7661-22941-20150.



?ITEM A?



A RESOLUTION

NO.________



A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) 2016 FORD F150, V8

TRUCKS, FOR THE COLUMBUS POLICE DEPARTMENT, AT A UNIT COST OF $29,006.00, FOR

THE TOTAL AMOUNT OF $58,012.00, FROM ALLAN VIGIL FORD (MORROW, GA), VIA GEORGIA

STATE CONTRACT #99999-SPD-ES40199373-002.



WHEREAS, the vehicles will be purchased utilizing FY15 salary savings.

They will be assigned to the Special Operations Division of the Police

Department and used as K-9 vehicles. They are all replacement vehicles.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase of two (2) 2016

Ford F150, V8 trucks, for the Columbus Police Department, at a unit cost of

$29,006.00, for the total amount of $58,012.00, from Allan Vigil Ford (Morrow,

GA), via Georgia State Contract #99999-SPD-ES40199373-002.



Funds are available in the FY16 Budget as follows: General Fund ? Police ?

Motor Transport ? Light Trucks; 0101-400-3230-MOTR-7722.



_____________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2016 and adopted at said meeting

by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Buck voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Huff voting __________.

Councilor Thomas voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _________________________

Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor



?ITEM B?

A RESOLUTION

NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) HVAC GAS PACKAGE

UNITS, FOR THE CARVER PARK RECREATION CENTER GYM, AT A UNIT COST OF $13,500.00,

FOR THE TOTAL AMOUNT OF $27,000.00, INCLUDING LABOR AND INSTALLATION, FROM

ENERGY SAVERS (COLUMBUS, GA).



WHEREAS, the existing units have air conditioning, but do not have heat,

and have lasted past their expected usage time. These are replacement units.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase two (2) HVAC gas

package units, for the Carver Park Recreation Center Gym, at a unit cost of

$13,500.00, for the total amount of $27,000.00, including labor and

installation, from Energy Savers (Columbus, GA).



Funds are budgeted in the FY16 Budget as follows: LOST/ Infrastructure Fund ?

Public Works ? Infrastructure/ LOST ? Bldg. Maint. Gen. Gov?t. - Carver Park

Gym HVAC Upgrade; 0109-260-9901-MNTN-6529-96041-20160.

__________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ___________, 2016 and adopted at said meeting by the

affirmative vote of _________ members of said Council.





Councilor Allen voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Buck voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Huff voting __________.

Councilor Thomas voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ _________________________

Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor



?ITEM C?



A RESOLUTION

NO._____



A RESOLUTION AMENDING RESOLUTION NO. 257-12 (APPROVED AUGUST 28, 2012)

TO CHANGE THE NAME OF THE AWARDED VENDOR FROM CREDIT FINANCIAL SERVICES

(DURHAM, NC) TO PROFESSIONAL RECOVERY CONSULTANTS, INC. (DURHAM, NC), TO

CONTINUE PROVIDING DEBT COLLECTION SERVICES.



WHEREAS, on December 3, 2015, Credit Financial Services agreed to be

acquired by Professional Recovery Consultants. The services provided will

remain the same; and,



WHEREAS, the contract was awarded on September 11, 2012 for two years

with the option to renew for three (3) additional twelve-month periods. The

contract is currently in the second renewal period; there will be no change to

the end date of the contract term.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:



Resolution 257-12 (approved August 28, 2012) is hereby amended to

change the name of the awarded vendor from Credit Financial Services (Durham,

NC) to Professional Recovery Consultants, Inc. (Durham, NC), to continue

providing debt collection services.



_____________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2016 and adopted at said meeting by the

affirmative vote of _________ members of said Council.





Councilor Allen voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Buck voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Huff voting __________.

Councilor Thomas voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







_______________________________ __________________________

Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor



?ITEM D?

A RESOLUTION

NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF FLOORING, FOR HOSPITALITY

SUITES AT THE CIVIC CENTER, FROM HUCKABY BROTHERS FLOOR COVERING, INC.

(COLUMBUS, GA), FOR THE TOTAL AMOUNT OF $25,753.00, INCLUDING LABOR AND

INSTALLATION.



WHEREAS, the current flooring is the original flooring installed in 1996

and is in need of replacement. The City will remove and dispose of the

existing flooring.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase flooring from

Huckaby Brothers Floor Covering, Inc. (Columbus, GA), for the total amount of

$25,753.00, including labor and installation.



Funds are available in the FY16 Budget as follows: Civic Center Fund ? Civic

Center Operations ? General Construction; 0757-160-1000-CIVC-7661. Utilizing

funds from the Friends of Columbus Account for the Civic Center.

_____________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of ____________, 2016 and adopted at said meeting by the

affirmative vote of _________ members of said Council.





Councilor Allen voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Buck voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Huff voting __________.

Councilor Thomas voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ __________________________

Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor



?ITEM E?

A RESOLUTION

NO.______



A RESOLUTION AUTHORIZING THE PURCHASE OF AIR WALLS AND SINGLE PASS

DOORS, FOR HOSPITALITY SUITES AT THE CIVIC CENTER, FROM GEORGE F. RICHARDSON,

INC. (LAWRENCE VILLE, GA), FOR THE TOTAL AMOUNT OF $41,560.00, INCLUDING LABOR

AND INSTALLATION.



WHEREAS, the existing air walls separate the three hospitality suites and

are the original units installed when the facility was constructed. These

walls are substantially broken and in need of replacement. The City will

remove and dispose of the existing air walls.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to purchase air walls and

single pass doors from George F. Richardson, Inc. (Lawrenceville, GA), for the

total amount of $41,560.00, including labor and installation.



Funds are available in the FY16 Budget as follows: Civic Center Fund ? Civic

Center Operations ? General Construction; 0757-160-1000-CIVC-7661. Utilizing

funds from the Friends of Columbus Account for the Civic Center.

___________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2016 and adopted at said meeting

by the affirmative vote of _________ members of said Council.





Councilor Allen voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Buck voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Huff voting __________.

Councilor Thomas voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.





_______________________________ __________________________

Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

?ITEM F"





A RESOLUTION



NO.______



A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH

GRADDY CONSTRUCTION, INC. (COLUMBUS, GA), IN THE AMOUNT OF $67,599.00, FOR

RENOVATIONS TO THE OFFICE OF PUBLIC DEFENDERS.



WHEREAS, the renovations are required to provide office space for three

additional public defenders, who are being hired as part of the Rapid

Resolution initiative; and,



WHEREAS, the normal bid process for construction projects will take too

long to accommodate the urgent need for additional office space. Therefore,

the Engineering Department requested a quote from Graddy Construction, who is

currently providing building construction services for the City. Consequently,

the vendor is deemed an only known source, for this project, per the

Procurement Ordinance, Article 3-114.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to execute a construction contract

with Graddy Construction, Inc. (Columbus, GA), in the amount of $67,599.00, for

renovations to the office of Public Defenders. Funds are budgeted in the FY16

Budget: General Fund ? Public Defender ? General Construction;

0101-520-1000-PBDF-7661.



_______________________



Introduced at a regular meeting of the Council of Columbus, Georgia,

held the _________ day of _________________, 2016 and adopted at said meeting

by the affirmative vote of _________ members of said Council.





Councilor Allen voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Buck voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Huff voting __________.

Councilor Thomas voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.









_______________________________ __________________________

Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor





?ITEM G?



A RESOLUTION



NO._______



A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 3 WITH POND

CONSTRUCTORS, INC. (NORCROSS, GA), IN THE AMOUNT OF $620,727.00, FOR FIRE

STATION NO. 9.



WHEREAS, Resolution No. 337-14, Council authorized construction of Fire Station

No. 9; and,



WHEREAS, Change Order 3 is required for site preparation for the Burn

Tower facility, which is adjacent to Fire Station No. 9. The additional work

includes clearing, grubbing, trash hauling, erosion control, staking and

layout, concrete and elevated slab work, building pad development for the burn

building, GAB, asphalt paving, curb & gutter, storm system, sanitary sewer,

water system, ACM demo and removal, concrete pavement and reinforcement, water

meter, and chain link fencing around detention pond.



NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS

FOLLOWS:



That the City Manager is hereby authorized to execute Change Order 3

with Pond Constructors, Inc. (Norcross, GA), in the amount of $620,727.00, for

Fire Station No. 9. Funding is available in the FY16 Budget: General Fund

Supported Capital Projects ? General Construction ? Fire Burn Building OLOST;

0508-660-1000-CPGF-7661-22941-20150.



______________________________



Introduced at a regular meeting of the Council of Columbus, Georgia, held the

_________ day of ____________, 2016 and adopted at said meeting by the

affirmative vote of _________ members of said Council.





Councilor Allen voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Buck voting __________.

Councilor Davis voting __________.

Councilor Henderson voting __________.

Councilor Huff voting __________.

Councilor Thomas voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.







_______________________________ __________________________

Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

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