Agenda Item # 2
Columbus Consolidated Government
Council Meeting
Agenda Report # 30
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) ANNUAL MEMBERSHIP DUES FOR GEORGIA MUNICIPAL ASSOCIATION
It is requested that Council approve payment to the Georgia Municipal
Association (GMA) in the amount of $31,834.42 for 2006 - 2007 membership dues
for the City of Columbus, Georgia. GMA is a voluntary, non-profit organization
that provides legislative advocacy, education, employee benefit and technical
consulting services to its members.
Funds are budgeted in the FY07 Budget: City Council - Membership Dues and
Fees; 0101-100-1000-CNCL-6657.
* * * * * * *
(B) CHEMICAL SPRAYER (RE-BID) - RFB NO. 06-0088
It is requested that Council authorize the purchase of one (1) chemical
sprayer, from Georgia Turf & Tractor, in the amount of $20,478.00.
The chemical sprayer is a replacement unit for the Park Services Division of
the Parks and Recreation Department. It will be used as a chemical applicator
to disperse herbicide and fertilizer at City owned athletic fields and parks.
Bid invitations were mailed and specifications were posted on the City?s
website; responses were received, on August 2, 2006, from two bidders. This
bid has been advertised, opened and reviewed. The bidders were:
Vendors
Unit Cost
1. Georgia Turf & Tractor (Alpharetta, GA) $20,478.00
2. Kilpatrick Turf (Buford, GA) $23,475.00
Funds are budgeted in the FY07 Budget: Parks and Recreation ? Park Services ?
Capital Expenditures Over $5,000.00; 0101 ?270 ?2100 ? PSRV- 7761.
* * * * * *
(C) PURCHASE OF TASERS FOR THE POLICE DEPARTMENT
It is requested that Council approve the purchase of Forty-five (45) Tasers
(Model #X26 Advanced), holsters and various cartridges from DGG Taser, Inc.,
(Jacksonville, FL) in the amount of $48,681.55.
The Police Department will use the tasers as an additional tool in the Less
Lethal Program. Officers will have an option available that could prevent the
necessity for ?deadly force,? thereby possibly preventing serious injury to an
officer, or a citizen taken into custody.
Taser International is the manufacturer of the less lethal Taser. DGG Taser,
Inc., is the authorized distributor for Taser International products for public
safety entities in Florida and Georgia. Therefore this purchase is considered
an only know source procurement, per the Procurement Ordinance, Section 3-114.
Funds are budgeted in the FY07 Budget: Multi-Government Project Fund ? Police
? EBM Justice Assistance Grant ? Capital Expenditures Under $5,000;
0216-400-3366 ? LLEG - 7763.
?ITEM A?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING PAYMENT TO THE GEORGIA MUNICIPAL ASSOCIATION (GMA), IN
THE AMOUNT OF $31,834.42, FOR 2006 - 2007 MEMBERSHIP DUES.
WHEREAS, membership dues are for the City of Columbus, Georgia; and,
WHEREAS, GMA is a voluntary, non-profit organization that provides legislative
advocacy, educational, employee benefit and technical consulting services to
its members.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to the Georgia
Municipal Association (GMA), in the amount of $31,834.42, for 2006 - 2007
membership dues. Funds are budgeted in the FY07 Budget: City Council -
Membership Dues and Fees; 0101-100-1000-CNCL-6657.
___________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________ .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Sandra T. Davis, Deputy Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) CHEMICAL SPRAYER, FROM
GEORGIA TURF & TRACTOR, IN THE AMOUNT OF $20,478.00.
WHEREAS, the chemical sprayer is a replacement unit for the Park Services
Division of the Parks and Recreation Department. It will be used as a chemical
applicator to disperse herbicide and fertilizer at City owned athletic fields
and parks.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) chemical sprayer
from Georgia Turf & Tractor, in the amount of $20,478.00. Funds are budgeted
in the FY07 Budget: Parks and Recreation ? Park Services ? Capital
Expenditures Over $5,000.00; 0101 ?270 ?2100 ? PSRV- 7761.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________ .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Sandra T. Davis, Deputy Clerk of Council Robert S. Poydasheff, Mayor
?ITEM C?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE PURCHASE OF FORTY-FIVE (45) TASERS (MODEL #X26
ADVANCED), HOLSTERS AND VARIOUS CARTRIDGES FROM DGG TASER, INC.,
(JACKSONVILLE, FL) IN THE AMOUNT OF $48,681.55.
WHEREAS, the Police Department will use the tasers as an additional
tool in the Less Lethal Program. Officers will have an option available that
could prevent the necessity for ?deadly force,? thereby possibly preventing
serious injury to an officer, or a citizen taken into custody; and,
WHEREAS, Taser International is the manufacturer of the less lethal
taser. DGG Taser, Inc., is the authorized distributor for Taser International
products for public safety entities in Florida and Georgia. Therefore this
purchase is considered an only Known Source procurement, per the Procurement
Ordinance, Section 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase forty-five (45)
tasers (Model #X26 Advanced), holsters and various cartridges from DGG Taser,
Inc., (Jacksonville, FL) in the amount of $48,681.55 Funds are budgeted in
the FY07 Budget: Multi-Government Project Fund ? Police ? EBM Justice
Assistance Grant ? Capital Expenditures Under $5,000; 0216-400-3366 ? LLEG-7763.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
____________________________ ______________________
Sandra T. Davis, Deputy Clerk of Council Robert S. Poydasheff, Mayor
DATE: September 5, 2006
TO: Mayor and Councilors
FROM: Angela Cole, Director of Finance
SUBJECT: Advertised Bids
September 6, 2006
1. Hydraulic Trash Loaders ? RFB No. 07-0005
Scope of Bid
Provide one (1) hydraulic trash loaders to be used by the Integrated Waste
Division of the Public Services Department. The Peterson ?Lightning Loader?
and the Holmac Pac-Mac? models are currently in the City?s Fleet. Mechanics
and operators are trained and familiar with these models. Therefore, these
models are preferred.
2. Recycling Collection Truck ? RFB No. 07-0006
Scope of Bid
Provide one (1) recycling collection trucks with mounted Kann Trough Loader
body (or equal) to be used by the Recycling Division.
3. Refuse Truck ? RFB No. 07-0008
Scope of Bid
Provide two (2) 25-yard and one (1) 16-yard refuse collection trucks to be used
by the Solid Waste Collection Division of the Public Services Department and
the Parks Services Division of the Parks and Recreation Department.
4. Uniform Dress Shoes & Boots (Annual Contract) ? RFB No. 07-0001
Scope of Bid
Provide uniform dress shoes & boots on an ?as needed basis? to various
departments of Columbus Consolidated Government (the City). To accommodate
walk-in service on some occasions, successful bidder shall have a business
located within a 25-mile radius of Muscogee County. The contract term will be
for two years, with the option to renew for three additional twelve-month
periods.
5. Heating & Refrigeration Supplies (Annual Contract) ? RFB No. 07-0009
Scope of Bid
Provide heating and refrigeration supplies on an ?as needed basis? to
be picked up and delivered to Columbus Consolidated Government. The term of
the contract shall be for two (2) year period, with the option to renew for
three (3) additional twelve-month periods, if agreeable to both parties.
September 13, 2006
1. Variflow Air filters ? RFB No. 07-0010
Scope of Bid
Provide Variflow (or equivalent) VSC-MB-813, VXC-MB-SP, VSC-MB-804, VSC-MB-803
and VSC-MB-815 air filters to Columbus Civic Center.
2. Sewer Truck ? RFB No. 07-0011
Scope of Bid
Provide one (1) cab and chassis with a combination sewer-cleaning machine to be
used by the Rainwater Management Division of the Public Services Department.
3. Stone (Annual Contract) ? RFB No. 07-0003
Scope of Bid
Provide Stone to Columbus Consolidated Government, Public Services Department
to be purchased on an "as needed basis". Contract term shall be for two years
with the option to renew for two (2) additional twelve-month periods. Contract
renewal will be contingent upon the mutual agreement of the City and the
Contractor.
September 20, 2006
1. Dump Truck Rental (Annual Contract) ? RFB No. 07-0015
Scope of Bid
Provide rental of tandem dump trucks on an ?as needed? basis. The trucks will
be used by the Public Services Department for various projects. The contract
term will be for two (2) years with option to renew for three (3) additional
twelve-month periods.
2. September 27, 2006
Trees for Planting on City Right-of-Ways (Annual Contract) ? RFB No.
07-0014
Scope of Bid
Provide trees for planting on City right-of-ways to Columbus Consolidated
Government, Public Services Department on an ?as needed basis?. The contract
term shall be for one year, with the option to renew for two additional
twelve-month periods. Contract renewal will be contingent upon the mutual
agreement of the City and the Contractor.
2. Traffic Safety Equipment (Annual Contract) ? RFB No. 07-0017
Scope of Bid
Provide barricades, traffic cones, drums safety flags, etc. to the
Public Services Department. The items will be purchased on an ?as needed?
basis. The contract term will be for two (2) years, with the option to renew
for three (3) additional twelve-month periods.
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