Agenda Item # 5
Columbus Consolidated Government
Council Meeting
January 12, 2010
Agenda Report # 461
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) COLUMBUS ICE RINK ? RFB NO. 10-0027
It is requested that Council authorize the execution of a construction contract
with Van Winkle & Company, Inc., in the amount of $5,987,000.00 for the
construction of an ice rink.
The ice rink will be located at 400 4th Street. The project consists of
approximately 37,000 square feet of practice ice rink with locker rooms,
concessions, offices, pro shop, storage, and toilet facilities adjacent to the
Columbus Civic Center. Ice rink refrigeration will tie to existing chiller in
the Civic Center. The City has already negotiated the ice installation. The
building is a steel structure, steel (long and short span) joists, slab on
grade with masonry walls (both CMU and brick) and metal stud partitions,
curtain wall systems, and metal panel wall systems and pre-cast concrete.
Roofing is a single layer PVC roof system with rooftop HVAC units.
Dehumidification and air conditioning is provided.
Bid invitations were mailed to forty-two vendors, and specifications were
posted on the web page of the Purchasing Division. Thirteen bids were received
on December 22, 2009. This bid has been advertised, opened and reviewed. The
bidders were:
Vendors Total Bid DBE Participation
Van Winkle & Company, Inc. (Atlanta GA) 5,987,000.00 4.7%
D Dean & Associates (Columbus GA) ?5,899,000.00 0.00%
Denson Contracting Co. (Columbus GA) 6,075,000.00 "To be Decided"
Freeman & Associates, Inc. (Columbus GA) 6,133,000.00 0.00%
Mooney Construction, Inc. (Woodstock GA) 6,144,000.00 2.44%
Winter Construction (Atlanta GA) 6,150,000.00 0.18%
Ricks Contractors, Inc. (Buford GA) 6,308,000.00 0.00%
Batson-Cook Company (West Point GA) 6,388,000.00 0.00%
Bailey-Harris Construction Co. (Auburn AL) 6,413,000.00 0.42%
Lord & Son Construction, Inc. (Ft. Walton Beach FL) 6,476,800.00 0.00%
Swofford Construction, Inc. (Austell GA) 6,496,000.00 2.92%
Shannon Strobel & Weaver (Auburn AL) 6,589,000.00 5.24%
Triad Construction Co. (Atlanta GA) 6,693,000.00 0.00%
?The bid specifies, ?Bidders shall demonstrate their ability to perform by
showing completion of not less than three successful projects totaling not less
than seven million dollars each over the past five years?. D Dean & Associates
did not meet this requirement; therefore, the bid submitted by D Dean &
Associates did not receive consideration for award.
Funds are budgeted in the FY10 Budget: Initial funds are budgeted in: Lease
Revenue Bonds 2003a ? Finance ? Ice Rink ? General Construction;
0554-200-2443-CBA-7661-40224-20030. Remaining costs are approved, pending the
closing of the Columbus Building Authority Capital Improvement Lease Revenue
Bonds, Series 2010.
* * * * * *
(B) EXPLOSIVE ORDNANCE DISPOSAL (EOD) EQUIPMENT ? RFB NO. 10-0030
It is requested that Council authorize the purchase of Explosive Ordnance
Disposal (EOD) equipment from National Security Associates, Inc., in the amount
of $25,384.00. The Columbus Office of Homeland Security will utilize the EOD
equipment, which consists of three (3) hook and line rigging kits, and two (2)
disrupter kits.
Bid invitations were mailed to twenty-two vendors, and specifications were
posted on the web page of the Purchasing Division. Three bids were received on
December 16, 2009. This bid has been advertised, opened and reviewed. The
bidders were:
Vendors Option 1:
Hook & Line Rigging Kits Option 2:
Disrupter Kits
Unit Price Ext. Price Unit Price Ext. Price
National Security Associates, Inc. (Columbus, GA) 5,998.00 17,994.00? 3,695.00
7,390.00
ICOR Technology, Inc. (Ottawa Ontario Canada) 5,985.00 17,955.00 No Bid No Bid
Royal Arms International, Inc. (Canoga Park, CA) No Bid No Bid 3,769.00 7,538.00
?National Security Associates, Inc., will be awarded the bid due to 2% Local
Preference.
Funds are budgeted in the FY10 Budget: Multi-Government Project Fund-Homeland
Security-Explosive Device Operations Program Grant-Capital Expenditures over
$5000 and Capital Expenditures under $5000; 0216-450-2100-EDOG-7761 and 7763
and Multi-Government Project Fund-Homeland Security-Hazardous Devices Response
Team Grant-Capital Expenditures over $5000; 0216-450-2120-HDRG-7761.
* * * * * *
(C) STONES -FOR DRAINAGE DITCHES, PARKING LOTS AND ALONG RIGHT-OF-WAYS
(ANNUAL CONTRACT) ? RFB NO. 10-0023
It is requested that Council approve the purchase of stone from LaFarge
Aggregates Southeast Inc., and Columbus Quarry, LLC, on an ?as needed basis?,
for the estimated annual contract value of $437,140.00. The Public Services
Department uses approximately two hundred tons of various grades of stone per
month for drainage ditches, parking lots and along right-of-ways around the
City.
The contract term will be for one year, with the option to renew for four (4)
additional twelve-month periods. Contract renewal will be contingent upon the
mutual agreement of the City and the Contractor.
Bid specifications were posted on the City?s website. Two bids were received
November 20, 2009 from LaFarge Aggregates Southeast Inc., and Columbus Quarry,
LLC. This bid has been advertised, opened and reviewed. The low, responsible
bidders per line item were:
Funds are budgeted each fiscal year for this ongoing expense: Sewer
Fund-Public Services-Sewer Maintenance-Operating Materials,
0202-260-3210-SWRM-6728; Paving Fund-Public Services-Street
Improvements-Operating Materials, 0203-260-2100-STRT-6728; Paving Fund-Public
Services-Landscape & Forestry-Operating Materials, 0203-260-2800-LAND-6728;
Paving Fund-Public Services-Repairs and Maintenance-Operating Materials,
0203-260-3110-REPR-6728; Paving Fund-Public Services-Right-of-Way
Maintenance-Operating Materials, 0203-260-3120-ROWM-6728; Integrated Waste
Management-Public Services-Pine Grove Landfill-Operating Materials,
0207-260-3560-PGRO-6728; and other project accounts as needed.
(D) EMERGENCY DREDGING SERVICES FOR SUGAR MILL WATERSHED, STRUCTURE #4
It is requested that Council approve payment to Aquatic Solutions (Newnan, GA),
in the amount of $100,000.00, plus payment for any unforeseen contingencies,
for emergency dredging services at Sugar Mill Watershed, Structure #4.
Dredging is required at Sugar Mill Watershed, Structure #4 due to heavy rains,
which has caused the trash rack to clog, thereby limiting the flow that is
discharged. The vendor is currently performing dredging services at Charter
Oaks and Lake Oliver. The Engineering Department has determined that the
vendor?s processes and procedures used at Lake Oliver, are ideal for meeting
the City?s needs at the Sugar Mill watershed.
The work needs to commence as soon as possible. Therefore, the emergency
services were approved by City Manager.
Funds are budgeted in: Capital Projects Fund ? Sewer Fund Supported Projects ?
Professional Services ? Sugar Mill Watershed;
0508-660-2000-CPSF-6311-21100-20100.
* * * * * * * *
(E) RISK MANAGEMENT SETTLEMENT
It is requested that Council authorize payment to State Farm Insurance/On
Behalf of Abby Smith in the amount of $30,178.00, and payment to Abby Smith and
Stuart & Branigin, LLP, in the amount of $45,000.00 to settle a risk management
claim. The claim is the result of an accident, which occurred on June 19,
2008, involving a Waste Management vehicle and a private owned vehicle at the
intersection of Walker Street and Lumpkin Road.
Funds are available in the FY10 Budget; Risk Management, Uninsured Losses ?
Vehicle; 0860-130-3830-RISK-6842.01.
* * * * * * * *
(F) DECLARATION AND DONATION OF SURPLUS FIRE TRUCK
It is requested that Council declare one (1) Fire Truck (Vehicle #3154), as
surplus, in accordance with section 7-501 of the charter of Columbus
Consolidated Government; and authorize the donation of the surplus vehicle to
the Oakland Volunteer Fire Department of Marion County.
The fire truck is no longer practical for use by Columbus Fire and Emergency
Medical Services. Therefore, the vehicle should be declared surplus. The
Department maintains a listing of volunteer agencies requesting surplus
equipment. Oakland Volunteer Fire Department is the next entity on the list
requesting surplus equipment.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
VAN WINKLE & COMPANY, INC., IN THE AMOUNT OF $5,987,000.00 FOR THE CONSTRUCTION
OF AN ICE RINK.
WHEREAS, the ice rink will be located at 400 4th Street. The project
consists of approximately 37,000 square feet of practice ice rink with locker
rooms, concessions, offices, pro shop, storage, and toilet facilities adjacent
to the Columbus Civic Center. Ice rink refrigeration will tie to existing
chiller in the Civic Center. The City has already negotiated the ice
installation. The building is a steel structure, steel (long and short span)
joists, slab on grade with masonry walls (both CMU and brick) and metal stud
partitions, curtain wall systems, and metal panel wall systems and pre-cast
concrete. Roofing is a single layer PVC roof system with rooftop HVAC units.
Dehumidification and air conditioning is provided.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with Van Winkle & Company, Inc., in the amount of $5,987,000.00 for
the construction of an ice rink. Funds are budgeted in the FY10 Budget:
Initial funds are budgeted in: Lease Revenue Bonds 2003a ? Finance ? Ice Rink
? General Construction; 0554-200-2443-CBA-7661-40224-20030. Remaining costs are
approved, pending the closing of the Columbus Building Authority Capital
Improvement Lease Revenue Bonds, Series 2010.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2010 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF EXPLOSIVE ORDNANCE DISPOSAL
(EOD) EQUIPMENT FROM NATIONAL SECURITY ASSOCIATES, INC., IN THE AMOUNT OF
$25,384.00.
WHEREAS, the Columbus office of Homeland Security will utilize the EOD
equipment, which consists of three (3) hook and line rigging kits, and two (2)
disrupter kits.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase Explosive
Ordnance Disposal (EOD) equipment from National Security Associates, Inc., in
the amount of $25,384.00. Funds are budgeted in the FY10 Budget:
Multi-Government Project Fund-Homeland Security-Explosive Device Operations
Program Grant-Capital Expenditures over $5000 and Capital Expenditures under
$5000; 0216-450-2100-EDOG-7761 and 7763 and Multi-Government Project
Fund-Homeland Security-Hazardous Devices Response Team Grant-Capital
Expenditures over $5000; 0216-450-2120-HDRG-7761.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2010 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE PURCHASE OF STONE FROM LAFARGE AGGREGATES
SOUTHEAST, INC., AND COLUMBUS QUARRY LLC, ON AN ?AS NEEDED BASIS?, FOR THE
ESTIMATED CONTRACT VALUE OF $437,140.00.
WHEREAS, the Public Services Department uses approximately two hundred tons of
various grades of stone per month for drainage ditches, parking lots and along
right-of-ways around the City; and,
WHEREAS, the contract term shall be for one year, with the option to renew for
four (4) additional twelve month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase stone from
Lafarge Aggregates Southeast, Inc., and Columbus Quarry LLC, on an ?as needed
basis? for the estimated contract value of $437,140.00. Funds are budgeted
each fiscal year for this ongoing expense: Sewer Fund-Public Services-Sewer
Maintenance-Operating Materials, 0202-260-3210-SWRM-6728; Paving Fund-Public
Services-Street Improvements-Operating Materials, 0203-260-2100-STRT-6728;
Paving Fund-Public Services-Landscape & Forestry-Operating Materials,
0203-260-2800-LAND-6728; Paving Fund-Public Services-Repairs and
Maintenance-Operating Materials, 0203-260-3110-REPR-6728; Paving Fund-Public
Services-Right-of-Way Maintenance-Operating Materials, 0203-260-3120-ROWM-6728;
Integrated Waste Management-Public Services-Pine Grove Landfill-Operating
Materials, 0207-260-3560-PGRO-6728; and other project accounts as needed.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2010 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING PAYMENT TO AQUATIC SOLUTIONS (NEWNAN, GA), IN
THE AMOUNT OF $100,000.00, PLUS PAYMENT FOR ANY UNFORESEEN CONTINGENCIES, FOR
EMERGENCY DREDGING SERVICES AT SUGAR MILL WATERSHED, STRUCTURE #4.
WHEREAS, dredging is required at Sugar Mill Watershed, Structure #4 due to
heavy rains, which has caused the trash rack to clog, thereby limiting the flow
that is discharged; and,
WHEREAS, the vendor is currently performing dredging services at Charter Oaks
and Lake Oliver. The Engineering Department has determined that the vendor?s
processes and procedures used at Lake Oliver, are ideal for meeting the City?s
needs at the Sugar Mill watershed; and,
WHEREAS, the work needs to commence as soon as possible. Therefore,
the emergency services were approved by City Manager.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Aquatic
Solutions (Newnan, GA), in the amount of $100,000.00, plus payment for any
unforeseen contingencies, for emergency dredging services at Sugar Mill
Watershed, Structure #4. Funds are budgeted in: Capital Projects Fund ?
Sewer Fund Supported Projects ? Professional Services ? Sugar Mill Watershed;
0508-660-2000-CPSF-6311-21100-20100.
____________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________________, 2010 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PAYMENT TO STATE FARM INSURANCE/ON BEHALF OF ABBY
SMITH IN THE AMOUNT OF $30,178.00, AND PAYMENT TO ABBY SMITH AND STUART &
BRANIGIN, LLP, IN THE AMOUNT OF $45,000.00 TO SETTLE A RISK MANAGEMENT CLAIM.
WHEREAS, the claim is the result of an accident, which occurred on June
19, 2008, involving a Waste Management vehicle and a private owned vehicle at
the intersection of Walker Street and Lumpkin Road.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to State
Farm Insurance/On Behalf of Abby Smith in the amount of $30,178.00, and payment
to Abby Smith and Stuart & Branigin, LLP, in the amount of $45,000.00 to settle
a risk management claim. Funds are available in the FY10 Budget; Risk
Management, Uninsured Losses ? Vehicle; 0860-130-3830-RISK-6842.01.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________________, 2010 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM F?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING TO DECLARE ONE (1) FIRE TRUCK (VEHICLE #3154),
AS SURPLUS, IN ACCORDANCE WITH SECTION 7-501 OF THE CHARTER OF COLUMBUS
CONSOLIDATED GOVERNMENT; AND AUTHORIZE THE DONATION OF THE SURPLUS VEHICLE TO
THE OAKLAND VOLUNTEER FIRE DEPARTMENT OF MARION COUNTY.
WHEREAS, the fire truck is no longer practical for use by Columbus Fire and
Emergency Medical Services. Therefore, the vehicle should be declared surplus;
and,
WHEREAS, the Department maintains a listing of volunteer agencies requesting
surplus equipment. Oakland Volunteer Fire Department is the next entity on the
list requesting surplus equipment.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to declare one (1) Fire Truck
(Vehicle #3154), as surplus, in accordance with section 7-501 of the Charter of
Columbus Consolidated Government; and authorize the donation of the surplus
vehicle to the Oakland Volunteer Fire Department of Marion County.
__________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2010 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
Attachments
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