CITY MANAGER'S AGENDA
4/23/2013
I. DIRECTOR OF HUMAN RESOURCES DEPARTMENT:
Authorization is requested for the appointment of Mrs. Reather
Hollowell as Director of the Human Resources Department. A resolution and
resume are attached. Click link to access documents
II. GMA DIRECT LEASE PROGRAM MASTER LEASE AGREEMENT:
Approval is requested to enter into a Master Lease with the Georgia
Municipal Association to provide a mechanism to finance capital equipment. The
lease payments were included in the Debt Service Fund in the FY13 budget for
the acquisition of garbage trucks, dozers, and grab-alls for the Integrated
Waste function. An agenda report, master lease agreement, City Attorney
opinion, insurance letter, lease supplement and resolution are attached. Click
link to access documents
III. STANDING BOY CREEK EMERGENCY ACCESS ROAD INTERGOVERNMENTAL AGREEMENT:
Authorization is requested to enter into an intergovernmental agreement
with the Georgia Department of Natural Resources for operational support and
maintenance of an emergency access road at Standing Boy Creek State Park.
Funding is available from the Capital Improvement Program - LOST Road
Infrastructure Funds. An agenda report, resolution and agreement are
attached. Click link to access documents
IV. DOLLAR GENERAL - CUSSETA ROAD & 23RD AVENUE SITE VARIANCE TO BUFFER AND
SHARED PARKING REQUIREMENTS:
Authorization is requested for acceptance of a variance to the City
Code Section 4.3.12 Shared Parking. The variance will allow a shared parking
lot for a new Dollar General to be located at 2301 Cusseta Road. A variance to
city code section 4.5.7 buffer categories and options for side or rear yard
buffers to allow for type "C' buffer with 15 foot width and six foot opaque
fence for the north and east property line of said development. An agenda
report, resolutions and maps are attached. Click link to access documents
V. QUIT CLAIM DEED - IVY AVENUE:
Authorization is requested to execute a Quit Claim Deed for an
unimproved segment to Ivy Avenue to Ms. Suzanne H. Corley, 1057-1059 Talbotton
Road. The Georgia Department of Transportation is in the process of acquiring
property on Talbotton/Warm Springs Road for a widening project that will impact
this business. This property is needed to provide a driveway to the back of
the business making it accessible for parking. This property was declared
surplus on March 26, 2013 Ord # 13-15. An agenda report, resolution, deed and
map are attached. Delayed on April 9, 2013. Click link to access documents
There will be a pre-council briefing Tuesday, April 23, 2013, at 3:30p.m. in
the Council Chambers and aired live on CCGTV.
TOPICS:
-- Worker's Compensation Presentation
-- Recycling Sustainability Center Update
CITY MANAGER'S AGENDA
4/23/2013
PAGE 2
VI. STREET ACCEPTANCE - PORTION OF ESSEX HEIGHTS TRAIL:
Authorization is requested for the acceptance of a deed to a portion of
Essex Heights Trail located in Section Three, Wooldridge Heights. The
Department of Engineering has inspected this street and recommends the
acceptance. An agenda report, map and resolution are attached. Click link to
access documents
VII. FISCAL YEAR 2010 - HOMELAND SECURITY GRANT PROGRAM:
Authorization is requested to submit an application and if approved
accept a $65,000 Fiscal Year 2010 Homeland Security Grant from Georgia
Emergency Management Agency for the Muscogee Sheriff's Office to purchase one
Ahura Defender Chemical Identification Device. An agenda report, resolution and
agreement are attached. Click link to access documents (Please pull GEMA
will handle purchasing equipment instead of the CCG.)
VIII. MDRC GRANT - MATERNAL AND INFANT HOME VISITING PROGRAM EVALUATION GRANT:
Authorization is requested to submit an application and if approved
accept $22,000, with no local match, from MDRC (formerly Manpower Demonstration
Research Corporation) for the Maternal and Infant Home Visiting Program
Evaluation for May 15, 2013 to June 20, 2016. An agenda report and resolution
are attached. Click link to access documents
IX. PROMOTING SAFE AND STABLE FAMILY GRANT:
Authorization is requested to submit an application and if approved
accept $37,500 in grant funds from the Georgia Department of Human Services,
Division of Family and Children Services with a local match of $12,500. An
agenda report and resolution are attached. Click link to access documents
CITY MANAGER'S AGENDA
4/23/2013
Page 3
X. PURCHASES: Click link to access documents
Approval is requested of items "A" thru "L"
A. FF&E for the Recycling Center
B. Mid-Size 4x4 SUV's (5)
C. Oakland Park Storm Drainage Improvements Phase I
D. Zero-Turn-Radius Mowers
E. 15 - Passenger Van
F. Stake Truck - Replacement Vehicle
G. Farm Tractor w/15' Batwing Mower
H. Electric Motor Repair (Annual Contract)
I. Veterans Parkway Streetscape Improvements, Phase III
SRL/US 27
J. Prefabricated Speed Tables (Annual Contract)
K. Copier Lease - Public Defender's Office
L. Mid-Size Skid Steer for Recycle Center
Bid Advertisements
(Schedule opening bid dates)
May 1, 2013
1. ?-Ton Super/Extended Cab, 4-Door, 4x2 Pickup Trucks ? RFB No. 13-0051
Scope of RFB
The Columbus Consolidated Government wishes to purchase five (5) ?-ton super/
extended cab, 4-door, 4x2 pickup trucks. Four (4) trucks will be used by
supervisors of the Integrated Waste Division, of the Public Works Department,
to inspect and manage crews. One (1) truck is a replacement vehicle for Park
Services.
May 8, 2013
1. Cargo Vans ? RFB No. 13-0052
Scope of RFB
The Columbus Consolidated Government (the City) is seeking vendors to provide
two (2) cargo vans; one with a van cell for inmates and one without a van cell,
as follows:
Option 1: Sheriff?s Office ? one (1) cargo van for inmates with van cell to be
used by the Sheriff?s Office to transport inmates to and from appointments,
court and other facilities. It will also be used to transport facility supplies
and equipment as needed.
Option 2: Information Technology ? one (1) cargo van without van cell.
May 10, 2013
1. First-Class Mail Presort Services (Annual Contract) ? RFP No. 13-0030
Scope of RFP
Provide daily first-class mail pre-sort services for Columbus
Consolidated
Government. The initial term of the contract will be for two years
with the option to renew for three additional twelve-month periods. Contract
renewal will be contingent upon the mutual agreement of the City and the
Contractor.
May 17, 2013
1. Financial Services, To Include: Banking, Smart Card and Merchant
Services (Annual Contract) ? RFP No. 13-0031
Scope of RFP
Provide Columbus Consolidated Government with the highest quality financial
services at the lowest cost to taxpayers, to include: Banking, Smart Card and
Merchant Services. The term of the contract shall be for a period of five (5)
years, beginning September 1, 2013 through August 31, 2018.
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