Agenda Item # 6
Columbus Consolidated Government
Council Meeting
February 23, 2016
Agenda Report # 90
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) 7 YD DUMP TRUCKS ? RFB NO. 16-0012
It is requested that Council authorize the purchase of two (2) Peterbilt 337
cab & chassis for 7 yd dump trucks from Peterbilt of Albany (Albany, GA), at a
unit price of $76,087.00, for a total price of $152,174.00; and the purchase of
two (2) Godwin 300T truck bodies for 7 yd dump trucks from Transport Equipment
Co. (Albany, GA), at a unit price of $14,577.00, for a total price of
$29,154.00. The grand total for two (2) complete units is $181,328.00.
The vehicles were approved in the 2016 Budget and will be used by the staff of
the Rainwater Management Division to transport material such as dirt and rock
to and from job sites. These are replacement units.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Five (5) bids were received on December 16,
2015. This bid has been advertised, opened and reviewed. The bidders were:
Option 1: Cab and Chassis ONLY Option 2: Body ONLY Option 3: Complete Unit
Vendors Year/Manufacturer/
Model Unit Price Total Price
(2 Units) Year/Manufacturer/
Model Unit Price Total Price
(2 Units) Unit Price Total Price
(2 Units)
Peterbilt of Albany
(Albany, GA) 2017
PETERBILT 337 $76,087.00 $152,174.00 NO BID NO BID
Transport Equipment Co.
(Albany, GA) NO BID 2015
GODWIN 300T $14,577.00 $29,154.00 NO BID
Kenworth of Montgomery
(Montgomery, AL) 1 2017
KENWORTH T370 $74,562.00 $149,124.00 NO BID NO BID
Transpower Incorporated
(Albany, GA) 2017
KENWORTH T370 $78,393.00 $156,786.00 NO BID NO BID
Four Star Freightliner
(Montgomery, AL) 2017 FREIGHTLINER
M2 106 NO BID 2016
OX MAVERICK NO BID $90,831.00 $181,662.00
1The low bidder for the Cab and Chassis ONLY was not selected because the
vendor did not meet specifications. The vendor has been notified in writing
and given the opportunity to respond.
Funds are budgeted in the FY16 Budget as follows: Sewer (Stormwater) Fund ?
Public Works ? Sewer Maintenance ? Heavy Trucks; 0202-260-3210-SWRM-7723.
* * * * * *
(B) COLOR PHOTOCOPIER (ANNUAL CONTRACT) ? RFB NO. 11-0037
It is requested that Council approve the extension of the annual
contract with The Overby Company (Columbus, GA) for the lease of color
photocopiers at a reduced cost-per-copy rate of .006 for each black and white
copy and .0609 for each color copy. The color photocopiers are located in the
following offices : one (1) unit for the Planning Department, two (2) units
for the Print Shop, two (2) units for the GIS Divisions, one (1) unit for the
311 Citizens Services Center and one (1) unit for the Tax Assessor?s Office.
Per Resolution #88-11, Council authorized the execution of an annual contract
with The Overby Company for a minimum contract period of sixty (60) months.
The contract for the initial copiers will expire on February 21, 2016.
Additional copiers were added to the contract, with expiration dates in 2018.
Extending the contract will result in reduced costs and will align all using
departments with the same expiration date. The Overby Company has agreed to
extend the current contract, at a reduced cost-per-copy rate, for twenty-eight
(28) months (March 2016 ? June 2018).
Current Cost Per Copy New Cost Per Copy
(12% Rate Reduction)
Black/White Color Black/White Color
.007 .0709 .006 .0609
The Overby Company will provide repair services, maintain the color
photocopiers and provide all expendable supplies, excluding copier paper. The
color copiers are required to enhance graphics for presentations, and to
provide color copies for City departments. All current using departments are
in agreement with the contract extension at the reduced rate. All terms of the
current contract shall apply.
Funds are budgeted each fiscal year for this ongoing expense: Planning ?
Copier Charges, 0101-242-1000-PLAN-6632; Engineering ? Geographic Information
Systems ? Equipment Rental, 0101-250-2400-GIS-6543; Community Reinvestment ?
Print Shop ? Equipment Rental, 0101-240-2900-PRNT-6543; Chief Administrator ?
City Manager ? Copier Charges; 0101-130-1000-CMAN-6632; and Boards and
Commissions ? Tax Assessors ? Copier Charges; 0101-290-1000-TAXA-6632.
* * * * * *
(C) CONTRACT AMENDMENT FOR 5-YEAR CONSOLIDATED PLAN, 1ST YEAR ANNUAL ACTION
PLAN AND ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING ? RFP NO. 16-0002
It is requested that Council authorize a contract amendment with Mullin &
Lonergan Associates (Pittsburgh, PA) in the amount of $17,990.00 for an
Analysis of Impediments to Fair Housing.
During the evaluation phase of the RFP, the Community Redevelopment Division
was notified that the City was exempt from completing another Analysis of
Impediments because of a new Final Rule on Affirmatively Furthering Fair
Housing. Subsequently, per Resolution #304-15, Council awarded the contract to
Mullin & Lonergan Associates for the 5-Year Consolidated Plan and the 1st Year
Annual Action Plan only.
However, the Final Rule was adopted in December 2015 and now the City is
required to update its Analysis of Impediments to Fair Housing. The analysis
must be completed by May 15, 2016. Because the firm of Mullin & Lonergan
Associates is still performing services for the 5-Year Consolidated Plan and
1st Year Annual Action Plan, and for continuity of services, the Purchasing
Division requested an itemized quote from the firm.
Mullin & Lonergan agreed to complete the services and provide the final
deliverables no later than May 15, 2016, for a fee of $17,990.00. The
Community Reinvestment Division approves the proposal for the Analysis of
Impediments to Fair Housing.
Funds are available in the FY16 Budget from Prior Year Funds: HOME Fund ?
Community Reinvestment ? HOME ? Professional Services; 0213-245-2500-HOME-6311.
* * * * * *
(D) NEW ROUTERS/SWITCHES TO UPGRADE PHONE CONNECTIVITY
It is requested that Council approve the purchase of new routers and switches
from CPAK Technology Solutions (Lagrange, GA) in the amount of $30,736.40. The
purchase will be made, by cooperative purchase, via Georgia Statewide Contract
#99999-SPD-T20120501-0006, awarded to Cisco, for whom CPAK is an authorized
partner.
The Information Technology Department is requesting to purchase the new
routers/switches to upgrade the connectivity of the AT&T phone lines to the
City?s network so we can continue to call out from our Cisco desk phones. This
purchase will replace the outdated equipment with new, warrantied equipment for
the Public Safety Building, Annex, and Government Center; and will provide
better reliability and redundancy.
Funds are budgeted in the FY16 Budget from FY15 and FY16 LOST Infrastructure
Technology Allocation: LOST/Infrastructure Fund ? Information Technology ?
Infrastructure/LOST ? Communications Equipment; 0109 ? 210 ? 9901? ISS ? 7733 -
90001-20150 & 20160.
* * * * * *
(E) PURCHASE OF COMPUTER EQUIPMENT AND ACCESSORIES BY COOPERATIVE PURCHASE
UTILIZING MUSCOGEE COUNTY SCHOOL DISTRICT CONTRACT (ANNUAL CONTRACT)
It is requested that Council approve the annual contract for the purchase of
computer equipment and accessories, on an as needed basis, from Virtucom, Inc.
(Norcross, GA). The purchase will be accomplished via Cooperative Purchase
utilizing RFP No. 13-015, issued and awarded by the Muscogee County School
District. The contract term will begin on the date of contract execution
through June 30, 2019, with two optional one year extensions. The amount of
the intended purchases shall not exceed the amount budgeted for various
departments for computer equipment.
The vendor will provide, install and maintain computer equipment and
accessories, such as Lenovo computer hardware, mice, keyboards, etc? This
equipment will be utilized by end users throughout the City as deemed necessary
by the Information Technology Department.
By using the Muscogee County School District RFP award, CCG will be able to
benefit from MCSD?s volume pricing which is more cost effective than the
current state contract pricing, while also obtaining longer warranties and
on-site services. This contract will allow CCG to continue to purchase Lenovo
computers with the same or better specifications. It will also provide for the
vendor to set-up and install the new systems, rather than drop shipping
equipment to CCG and requiring IT staff to perform the installation. This will
allow IT staff more time to respond to IT Central requests and focus on other
tasks, such as the older machines that are not under warranty or service.
Article 9-101, of the City?s Procurement Ordinance, allows for participation in
cooperative purchasing with other public procurement units.
Funding for the ongoing purchases and services will be budgeted, each fiscal
year, in various departments? budgets for computer equipment.
* * * * * *
(F) REPLACEMENT OF DAMAGED RESCUE PUMPER AND LOOSE EQUIPMENT
It is requested that Council approve the purchase of an E-One 1500 GPM Side
Mount Rescue Pumper and loose equipment from Fireline, Inc. (Winder, GA), in
the amount of $534,189.00.
On November 18, 2015 a 2005 Pierce Saber Pumper (Vehicle #3061) with attached
equipment was damaged beyond repair in a fire at Fire Station 11. The pumper
had mileage of 117,024. The insurance company has issued a check toward the
replacement in the amount of $122,500. The cost for replacement is as follows:
Cost of Replacement Pumper $455,349.00
Cost of Loose Equipment including: 78,840.00
2-Portable Radios
1-Truck Radio
1-MDT Computer
1-Frac Pak Splints
1-KED Immobilization
1-Defibrillator
3-Sets of Turnout Gear
1-Binoculars
4-SCBA Bottles and Harnesses
1-Backboard
3-Streamlight Vuclan LED Flashlights
1-Rope Bag
1-ISG Elite XR Thermal Imaging Camera
1-Pharmguard
Total Cost: 534,189.00
Less Insurance Proceeds: -122,500.00
Remaining Balance: $411,689.00
To accomplish this purchase, the Department of Fire & EMS is participating in
Bid No 15-11-0116 administered by the Florida Fire Chiefs Association, the
Florida Sheriffs Association and the Florida Association of Counties. The
cooperative bid was administered by the aforementioned organizations to be
extended and guaranteed to any and all units of local governments and public
safety agencies. The bid contract covers the period of February 2, 2015 - March
31, 2016. The procurement process administered by the entities in the State of
Florida meets the procurement requirements of Columbus Consolidated Government.
The City's Procurement Ordinance, Article 9-101, "Cooperative Purchasing
Authorized," allows for participation in this Bid.
E-One is one of the awarded manufactures on the contract, for fire apparatus,
as well as, the loose equipment, under the same contract. FireLine, Inc., is
the authorized dealer in Georgia for E-One.
Funding for the replacement cost is available from insurance proceeds in the
amount of $122,500.00. The remaining balance of $411,689.00 is available in
FY16 Budget: OLOST - Public Safety - Contingency and OLOST Interest.
* * * * * *
(G) CONSULTING SERVICES FOR THE DEFERRED COMPENSATION PLAN
It is requested that Council approve a five-month contract with Raymond James &
Associates, Inc., a U.S. Securities & Exchange (SEC), Registered Investment
Adviser, to provide Consulting Services for the Deferred Compensation Plan, in
an amount not to exceed $5,000.
The City completed a Request for Proposal to select a sole-provider going
forward for its Deferred Compensation Plan to provide third party
administration, recordkeeping, education and investment management services for
the Plan. During the transition period the investment consultant will review
fund line-up for all 457 vendors, assist Plan Sponsor in evaluating the
investment choices for the plan by assisting with the assessment of investment
alternatives as applicable; establish quarterly reports of plan performance,
review quarterly performance reports, ensure compliance with CCG Plan Document
for all 457 vendors, and participate in vendor meetings as requested.
The Deferred Compensation Plan is an employee benefit the City provides for
employees to designate a portion of their compensation to be deferred each
appropriate pay period in a manner approved by the Columbus City Council. An
amended and Restated Plan will be presented to Council at a future meeting to
update the Plan as required by the Internal Revenue Code and for other
practical considerations. The Plan revisions will require the use of a
sole-provider for all participants who join the Plan going forward which is
designed to lower participant and plan expenses, simplify the investment menu,
provide group seminars and individual meetings on investment and retirement
planning topics, and provide enhanced integrated administration and reporting
for the 457 Plan.
The Human Resources Director and Deputy Director of Finance, Planning and
Development recommend the proposed contract with Raymond James & Associates,
Inc., for this five-month contract because the vendor assisted with the
financial analysis of the various proposals submitted for the CCG Deferred
Compensation RFP. Raymond James & Associates is the Advisor/Consultant for the
City?s Pension Board.
Funds are budgeted in the FY16 Budget: General Fund -Human Resources ?
Employee Benefits ? Consulting; 0101-220-2100-BENE-6315.
?ITEM A?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) PETERBILT 337 CAB & CHASSIS
FOR 7 YD DUMP TRUCKS FROM PETERBILT OF ALBANY (ALBANY, GA), AT A UNIT PRICE OF
$76,087.00, FOR A TOTAL PRICE OF $152,174.00; AND TWO (2) GODWIN 300T TRUCK
BODIES FOR 7 YD DUMP TRUCKS FROM TRANSPORT EQUIPMENT CO. (ALBANY, GA) AT A UNIT
PRICE OF $14,577.00, FOR A TOTAL PRICE OF $29,154.00. THE GRAND TOTAL FOR TWO
(2) COMPLETE UNITS IS $181,328.00.
WHEREAS, the vehicles were approved in the FY16 Budget. They will be used by
staff of the Rainwater Management Division to transport material such as dirt
and rock to and from job sites. These are replacement units.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase two (2) Peterbilt 337
cab & chassis from Peterbilt of Albany (Albany, GA), at a unit price of
$76,087.00, for a total price of $152,174.00; and two (2) Godwin 300T truck
bodies from Transport Equipment Co. (Albany, GA), at a unit price of
$14,577.00, for a total price of $29,154.00; for a grand total price of
$181,328.00. Funds are budgeted in the FY16 Budget as follows: Sewer
(Stormwater) Fund ? Public Works ? Sewer Maintenance ? Heavy Trucks;
0202-260-3210-SWRM-7723.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO._________
A RESOLUTION APPROVING THE EXTENSION OF THE ANNUAL CONTRACT WITH THE OVERBY
COMPANY (COLUMBUS, GA) FOR THE LEASE OF COLOR PHOTOCOPIERS AT A REDUCED
COST-PER-COPY RATE OF .006 FOR EACH BLACK AND WHITE COPY, AND .0609 FOR EACH
COLOR COPY.
WHEREAS, the color photocopiers are located in the following offices: one (1)
unit for the Planning Department, two (2) units for the Print Shop, two (2)
units for the GIS Divisions, one (1) unit for the 311 Citizens Services Center
and one (1) unit for the Tax Assessor?s Office; and,
WHEREAS, per Resolution #88-11, Council authorized the execution of an annual
contract with The Overby Company for a minimum contract period of sixty (60)
months. The contract for the initial copiers will expire on February 21,
2016. Additional copiers were added to the contract, with expiration dates in
2018. Extending the contract will result in reduced costs and will align all
using departments with the same expiration date. The Overby Company has agreed
to extend the current contract, at a reduced cost-per-copy rate, for
twenty-eight (28) months (March 2016 ? June 2018); and,
WHEREAS, the Overby Company will provide repair services, maintain the color
photocopiers and provide all expendable supplies, excluding copier paper. The
color copiers are required to enhance graphics for presentations, and to
provide color copies for City departments. All current using departments are
in agreement with the contract extension at the reduced rate.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to approve the extension of the
annual contract with The Overby Company (Columbus, GA) for the lease of color
photocopiers at a reduced cost-per-copy rate of .006 for each black and white
copy and .0609 for each color copy. Funds are budgeted each fiscal year for
this ongoing expense. Planning ? Copier Charges, 0101-242-1000-PLAN-6632;
Engineering ? Geographic Information Systems ? Equipment Rental,
0101-250-2400-GIS-6543; Community Reinvestment ? Print Shop ? Equipment Rental,
0101-240-2900-PRNT-6543; Chief Administrator ? City Manager ? Copier Charges;
0101-130-1000-CMAN-6632; and Boards and Commissions ? Tax Assessors ? Copier
Charges; 0101-290-1000-TAXA-6632.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO.____
A RESOLUTION AUTHORIZING A CONTRACT AMENDMENT WITH MULLIN & LONERGAN ASSOCIATES
(PITTSBURGH, PA) IN THE AMOUNT OF $17,990.00 FOR AN ANALYSIS OF IMPEDIMENTS TO
FAIR HOUSING.
WHEREAS, during the evaluation phase of the RFP, the Community Redevelopment
Division was notified that the City was exempt from completing another Analysis
of Impediments because of a new Final Rule on Affirmatively Furthering Fair
Housing. Subsequently, per Resolution #304-15, Council awarded the contract to
Mullin & Lonergan Associates for the 5-Year Consolidated Plan and the 1st Year
Annual Action Plan only; and,
WHEREAS, the Final Rule was adopted in December 2015 and now the City is
required to update its Analysis of Impediments to Fair Housing. The analysis
must be completed by May 15, 2016. Because the firm of Mullin & Lonergan
Associates is still performing services for the 5-Year Consolidated Plan and
1st Year Annual Action Plan, and for continuity of services, the Purchasing
Division requested an itemized quote from the firm; and,
WHEREAS, Mullin & Lonergan agreed to complete the services and provide the
final deliverables no later than May 15, 2016, for a fee of $17,990.00. The
Community Reinvestment Division approves the proposal for the Analysis of
Impediments to Fair Housing.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to amend the contract with Mullin &
Lonergan Associates (Pittsburgh, PA) in the amount of $17,990.00 for an
Analysis of Impediments to Fair Housing. Funds are available in the FY16
Budget from Prior Year Funds: HOME Fund ? Community Reinvestment ? HOME ?
Professional Services; 0213-245-2500-HOME-6311.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
ITEM D?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF NEW ROUTERS AND SWITCHES FROM CPAK
TECHNOLOGY SOLUTIONS (LAGRANGE, GA) IN THE AMOUNT OF $30,736.40. THE PURCHASE
WILL BE MADE, BY COOPERATIVE PURCHASE, VIA GEORGIA STATEWIDE CONTRACT
#99999-SPD-T20120501-0006, AWARDED TO CISCO, FOR WHOM CPAK IS AN AUTHORIZED
PARTNER.
WHEREAS, the Information Technology Department is requesting to purchase the
new routers/switches to upgrade the connectivity of the AT&T phone lines to the
City?s network so we can continue to call out from our Cisco desk phones; and,
WHEREAS, this purchase will replace the outdated equipment with new, warranted
equipment for the Public Safety Building, Annex, Government Center; and will
provide better reliability and redundancy.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase new routers and switches
from CPAK Technology Solutions (Lagrange, GA) in the amount of $30,736.40 Funds
are budgeted in the FY16 Budget from FY15 and FY16 LOST Infrastructure
Technology Allocation: LOST/Infrastructure Fund ? Information Technology ?
Infrastructure/LOST ? Communications Equipment; 0109 ? 210 ? 9901? ISS ? 7733 -
90001-20150 & 20160.
_____________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2016 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE ANNUAL CONTACT WITH VIRTUCOM, INC., (NORCROSS GA)
FOR THE PURCHASE OF COMPUTER EQUIPMENT AND ACCESSORIES, ON AN AS NEEDED BASIS.
THE PURCHASE WILL BE ACCOMPLISHED VIA COOPERATIVE PURCHASE UTILIZING RFP NO.
13-015, ISSUED AND AWARDED BY THE MUSCOGEE COUNTY SCHOOL DISTRICT. THE
CONTRACT TERM WILL BEGIN ON THE DATE OF CONTRACT EXECUTION THROUGH JUNE 30,
2019, WITH TWO OPTIONAL ONE YEAR EXTENSIONS. THE AMOUNT OF THE INTENDED
PURCHASES SHALL NOT EXCEED THE AMOUNT BUDGETED FOR VARIOUS DEPARTMENTS FOR
COMPUTER EQUIPMENT.
WHEREAS, the vendor will provide, install and maintain computer equipment and
accessories, such as Lenovo computer hardware, mice, keyboards, etc. This
equipment will be utilized by end users throughout the City as deemed necessary
by the Information Technology Department; and,
WHEREAS, by using the Muscogee County School District RFP award, CCG will be
able to benefit from MCSD?s volume pricing which is more cost effective than
the current state contract pricing, while also obtaining longer warranties and
on-site services. This contract will allow CCG to continue to purchase Lenovo
computers with the same or better specifications. It will also provide for the
vendor to set-up and install the new systems, rather than drop shipping
equipment to CCG and requiring IT staff to perform the installation. This will
allow IT staff more time to respond to IT Central requests and focus on other
tasks, such as the older machines that are not under warranty or service; and,
WHEREAS, Article 9-101, of the City?s Procurement Ordinance, allows for
participation in cooperative purchasing with other public procurement units.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into contract with
Virtucom, Inc., (Norcross GA) for the purchase of computer equipment and
accessories, on an as needed basis. The purchase will be accomplished via
Cooperative Purchase utilizing RFP No. 13-015, issued and awarded by the
Muscogee County School District. The contract term will begin on the date of
contract execution through June 30, 2019, with two optional one year
extensions. Funding for the ongoing purchases and services will be budgeted,
each fiscal year, in various departments? budgets for computer equipment.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
______________ day of _____________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF AN E-ONE 1500 GPM SIDE MOUNT RESCUE
PUMPER AND LOOSE EQUIPMENT FROM FIRELINE, INC. (WINDER, GA), IN THE AMOUNT OF
$534,189.00.
WHEREAS, on November 18, 2015 a 2005 Pierce Saber Pumper (Vehicle #3061) with
attached equipment was damaged beyond repair in a fire at Fire Station 11. The
pumper had mileage of 117,024. The insurance company has issued a check toward
the replacement in the amount of $122,500. The cost for replacement is as
follows:
Cost of Replacement Pumper: $455,349.00
Cost of Loose Equipment: 78,840.00
Total Cost: 534,189.00
Less Insurance Proceeds: -122,500.00
Remaining Balance: $411,689.00 ;and,
WHEREAS, to accomplish this purchase, the Department of Fire & EMS is
participating in Bid No 15-11-0116 administered by the Florida Fire Chiefs
Association, the Florida Sheriffs Association and the Florida Association of
Counties. The cooperative bid was administered by the aforementioned
organizations to be extended and guaranteed to any and all units of local
governments and public safety agencies. The bid contract covers the period of
February 2, 2015 - March 31, 2016. The procurement process administered by the
entities in the State of Florida meets the procurement requirements of Columbus
Consolidated Government. The City's Procurement Ordinance, Article 9-101,
"Cooperative Purchasing Authorized," allows for participation in this Bid; and,
WHEREAS, E-One is one of the awarded manufactures on the contract, for
fire apparatus, as well as, the loose equipment, under the same contract.
FireLine, Inc., is the authorized dealer in Georgia for E-One.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase of an E-One 1500 GPM
Side Mount Rescue Pumper and loose equipment from Fireline, Inc. (Winder, GA),
in the amount of $534,189.00. Funding for the replacement cost is available
from insurance proceeds in the amount of $122,500.00. The remaining balance of
$411,689.00 is available in FY16 Budget: OLOST - Public Safety - Contingency
and OLOST Interest.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________________ day of _________________, 2016 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING A FIVE-MONTH CONTRACT, BEGINNING FEBRUARY 23, 2016
THROUGH JUNE 30, 2016, WITH RAYMOND JAMES & ASSOCIATES, INC., A U.S. SECURITIES
& EXCHANGE (SEC), REGISTERED INVESTMENT ADVISER, TO PROVIDE CONSULTING SERVICES
FOR THE DEFERRED COMPENSATION PLAN, IN AN AMOUNT NOT TO EXCEED $5,000.
WHEREAS, the City completed a Request for Proposal to select a sole-provider
going forward for its Deferred Compensation Plan to provide third party
administration, recordkeeping, education and investment management services for
the Plan; and,
WHEREAS, during the transition period, Raymond James & Associates will review
fund line-up for all 457 Service Providers, assist Plan Sponsor in evaluating
the investment choices for the plan by assisting with the assessment of
investment alternatives as applicable; establish quarterly reports of plan
performance, review quarterly performance reports, ensure compliance with CCG
Plan Document for all 457 vendors, and participate in vendor meetings as
requested; and,
WHEREAS, Raymond James & Associates will assist Columbus Consolidated
Government in its capacity as the Plan Sponsor of the Columbus, Georgia
Consolidated IRC 457 Employees? Deferred Compensation Plan (the Plan) with
review of fees, overall expenses and plan offerings during the implementation
process for an Amended and Restated Plan which will be presented to this
Council at a future meeting.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into a five-month contract,
beginning February 23, 2016 through June 30, 2016, with Raymond James &
Associates, Inc., a U.S. Securities & Exchange (SEC), Registered Investment
Adviser, to provide Consulting Services for the Deferred Compensation Plan, in
an amount not to exceed $5,000, Funds are budgeted in the FY16 Budget:
General Fund -Human Resources ? Employee Benefits ? Consulting;
0101-220-2100-BENE-6315.
______________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
____________ day of ___________, 2016 and adopted at said meeting by the
affirmative vote of ________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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