Agenda Item #__4__
Columbus Consolidated Government
Council Meeting
February 5, 2008
Agenda Report #_241_
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
________________________________________________________________
(A) SECURITY LOCKING SYSTEMS MAINTENANCE (ANNUAL CONTRACT) ? RFB NO. 08-0027
It is requested that Council approve the execution of an annual maintenance
contract for security locking systems from Grayco Detention Equipment, Inc.,
for the estimated annual contract value of $150,000.00. The Muscogee County
Jail will utilize this maintenance contract for inspection, repair,
replacement, and update of locking devices, control mechanisms and security
doors at the Muscogee County Jail. The old 1939 jail will not be included in
this contract.
The term of the contract shall be for three years, with the option to renew for
two additional twelve-month periods. Contract renewal will be contingent upon
the mutual agreement of the City and the Contractor.
Specifications were posted on the City?s website; bid responses were received
on December 19, 2007 from two bidders. This bid has been advertised, opened
and reviewed. The bidders were:
Vendor/Description Grayco Detention Equipment
(Grovetown, GA) Cornerstone Detention
(Tanner, AL)
1. Estimated cost for initial system check $950.00 $131,000.00
Preventive Maintenance
2. Journeyman cost per hour $95.00 $91.0
3. Apprentice cost per hour $80.00 $65.00
Travel Time
(distance/time & cost per mile (if applicable)
4. Miles to site 462 442
5. Time to site 8 hrs 4 hrs
6. Cost per mile $ 3.30 $ 0.56
Purchase Parts
7. Cost plus (+) 18% 20%
Emergency Service Calls
8. Cost per hour $95.00 $132.00
9. Cost per hour (after 5:00 PM weekends holidays) $95.00 $132.00
Local Technician in Columbus, GA No No
Respond to a call within one hour? No/within 8 hrs No/within 24 hrs
Funds are budgeted each fiscal year for this on going expense: Sheriff,
Muscogee County Jail ? Service Contracts; 0101-550-2600-JAIL-6513.
* * * * * *
(B) ROOF REPLACEMENT AT FIRE STATION 6 AND ROOF REPAIRS AT AUTO FLEET WAREHOUSE
? RFB NO. 08-0031
It is requested that Council authorize the execution of a value-engineered
contract with M. Jordan Roofing, Inc., in the amount of $164,386.00, for
roofing services. M. Jordan Roofing, Inc., will provide roof replacement
services at Fire Station 6 (1126 Brown Avenue) and roof repair services at the
Auto Fleet Warehouse (1011 Cusseta Road). The roofing systems carry a
thirty-year (30-year) warranty.
As the existing roofs are being removed, the following unit prices will be used
for work (if any) that is not currently visible: $65.00 per square foot for
gypsum deck replacement at Fire Station 6 and $4,610.00 for lightning
protection re-installation.
Fifty-eight bid invitations were mailed and bid specifications were posted on
the City?s website. A Mandatory Pre-Bid Conference/Site Visit was held on
November 27, 2007; ten vendors were represented at the conference. Nine bid
responses were received on October 24, 2007. This bid has been advertised,
opened and reviewed. The bidders are:
Bidders Fire Station 6 Fleet Whse. Total
M. Jordan Roofing, Inc.
(Manchester, GA) 156,286.00? 8,100.00 164,386.00
Howell Construction & Remodeling (Fortson, GA) 163,454.00 28,231.00 191,685.00
Integrated Building Services, Inc. (Marietta, GA) 197,703.00 14,032.00 211,735.00
RYCARS Construction, LLC
(Lithonia, GA) 192,500.00 30,885.00 223,385.00
Anderson Roofing Co., Inc.
(Albany, GA) 188,684.00 37,118.00 225,802.00
Interstate Roofing, Inc.
(Montgomery, AL) 206,300.00 28,200.00 234,500.00
Darton Roofing, Inc.
(Fortson, GA) 204,472.00 50,910.00 255,382.00
Ben Hill Roofing & Siding Co. (Douglasville, GA) 229,537.00 26,880.00 256,417.00
L. E. Schwartz & Son, Inc.
(Macon, GA) 330,347.00 10,708.00 341,055.00
?The bids received for Fire Station 6 exceeded the amount budgeted for the
project; therefore, the project manager and M. Jordan Roofing, the low bidder,
utilized the value engineering process to bring the cost within budget.
Included in the value-engineering process were changes to the scope of services
for insulation, internal drains, deck slope and lower roof sections. Said
changes resulted in M. Jordan Roofing, Inc., lowering their cost for Fire
Station 6 from $166,486.00 to $156,286.00.
Funds are budgeted in the FY08 Budget: General Fund Supported Capital
Projects-Contractual Services-Fire Station 6 Roof Replacement and Fleet Roof
Replacement: 0508-660-1000-CPGF-6319-22240-20080 and
0508-660-1000-CPGF-6319-22241-20080.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL MAINTENANCE CONTRACT FOR
SECURITY LOCKING SYSTEMS FROM GRAYCO DETENTION EQUIPMENT, INC., FOR THE
ESTIMATED ANNUALCONTRACT VALUE OF $150,000.00.
WHEREAS, the Muscogee County Jail will utilize this maintenance
contract for inspection, repair, replacement, and update of locking devices,
control mechanisms and security doors at the Muscogee County Jail. The old 1939
jail will not be included in this contract; and,
WHEREAS, the term of the contract shall be for three years, with the
option to renew for two additional twelve-month periods.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual
maintenance contract for security locking systems from Grayco Detention
Equipment, Inc., for the estimated annual contract value of $150,000.00. Funds
are budgeted each fiscal year for this on going expense: Sheriff, Muscogee
County Jail ? Service Contracts; 0101-550-2600-JAIL-6513.
________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2008 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A VALUE-ENGINEERED CONTRACT WITH M.
JORDAN ROOFING, INC., IN THE AMOUNT OF $164,386, TO PROVIDE ROOFING SERVICES AT
FIRE STATION 6 AND AUTO FLEET WAREHOUSE. AS THE EXISTING ROOFS ARE BEING
REMOVED, THE FOLLOWING UNIT PRICES WILL BE USED FOR WORK (IF ANY) THAT IS NOT
CURRENTLY VISIBLE: $65.00 PER SQUARE FOOT FOR GYPSUM DECK REPLACEMENT AT FIRE
STATION 6 AND $4,610.00 FOR LIGHTNING PROTECTION RE-INSTALLATION.
WHEREAS, M. Jordan Roofing, Inc., will provide all labor, equipment and
materials for roof replacement services at Fire Station 6 (1126 Brown Avenue)
and roof repair services at the Auto Fleet Warehouse (1011 Cusseta Road). The
roofing systems carry a thirty-year (30-year) warranty.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a value-engineered
contract with M. Jordan Roofing, Inc., in the amount of $164,386.00, for
roofing services at Fire Station 6 (1126 Brown Avenue) and Auto Fleet Warehouse
(1011 Cusseta Road). Funds are budgeted in the FY08 Budget: General Fund
Supported Capital Projects-Contractual Services-Fire Station 6 Roof Replacement
and Fleet Roof Replacement: 0508-660-1000-CPGF-6319-22240-20080 and
0508-660-1000-CPGF-6319-22241-20080.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________________, 2008 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting _ .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
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