Agenda Item # ___
Columbus Consolidated Government
Council Meeting
6/23/2015
Agenda Report # ____
TO: Mayor and Council
SUBJECT: Big Brothers Big Sisters
INITIATED BY: Columbus Office of Crime Prevention
Recommendation: Approval is requested to enter into a one-year contract with
Big Brothers Big Sisters to award funding for Crime Prevention initiatives.
Background: Columbus Office of Crime Prevention has agreed to recommend the
funding of $20,000.00 to Big Brothers Big Sisters effort to mentor juveniles
from ages 6-14 in elementary schools and middle schools to reduce the truancy
rate, drug usage, pregnancy and delinquency among juveniles within Muscogee
County.
Analysis: Funds will be used to pay for quality programming as well as
mentoring for juveniles.
Financial Considerations: These funds are appropriated from the Other Local
Option Sales Tax, Crime Prevention Program and do not require a match.
Recommendations/ Actions: Approve the resolution authorizing the City Manager
to enter into a one-year contract with Big Brothers Big Sisters to provide
funding for mentoring and quality programming for elementary and middle school
children.
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE EXECUTION OF A ONE-YEAR CONTRACT WITH BIG BROTHERS
BIG SISTERS FOR $20,000.00 FOR THE PURPOSE OF FUNDING THE INITIATIVES OF BIG
BROTHERS BIG SISTERS.
WHEREAS, Big Brothers Big Sisters has the Big Brothers Big Sisters Program to
impact the lives of juveniles to reduce the rate of truancy, drug usage,
pregnancy and delinquency and,
WHEREAS, the Columbus Office of Crime Prevention has authorized funding under
the Crime Prevention Program for this project in the amount of $20,000.00 to
the Big Brother Big Sisters Program.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
The Mayor is hereby authorized to enter into a one-year contract
through the Columbus Office of Crime Prevention with Big Brothers Big Sisters
for $20,000.00 for funding the Big Brothers Big Sisters Program. Funds are
budgeted in the FY16 budget: Other Local Option Sales Tax, Crime Prevention
Program.
___________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the 23rd day of June, 2015 and adopted at said meeting by the affirmative vote
of ____________ members of said Council.
Councilor Allen voting________________.
Councilor Baker voting________________.
Councilor Barnes voting_______________.
Councilor Buck voting_____________.
Councilor Davis voting________________.
Councilor Henderson voting____________.
Councilor Huff voting_________________.
Councilor Pugh voting_________________.
Councilor Thomas voting______________.
Councilor Woodson voting_____________.
__________________________________ ______________________________________
TINY B. WASHINGTON TERESA
PIKE TOMLINSON
CLERK
MAYOR
4
Local Assistance Grant Agreement
Grant Program Name: Columbus Office of Crime Prevention
Fiscal Agent: Muscogee County
Administering Agency: Columbus Office of Crime Prevention
Grant Recipient: Big Brothers ? Big Sisters
Amount: $20,000.00
Budget: Personnel ? $20,000.00
Total - $20,000.00
Program Contact Information
Name: Beatrice Blue Title: Director
Address: 1661 13th Street Suite B
Phone #: 706-327-3760
Project Description
The Big Brother ? Big Sisters program is there to provide youth facing
adversity with strong enduring, professionally supported one-to-one
relationships that change their lives for the better, forever. They do this
through positive mentoring that improves self confidence, academics and
improved family relations. Children involved in BBBS consistently demonstrate
92.6% abstinence from juvenile crime, 72% improvement in school attitude and a
70% improvement in academics.
Long term goals are as follows:
1) Create high quality, lasting mentoring relationships for youth facing
adversity.
2) Reduce juvenile delinquency and youth engagement in risky behaviors.
3) Promote higher educational aspirations.
4) Improve scholastic competency in matched youth.
I, Beatrice Blue the duly authorized representative of the above named Grant
Recipient, do hereby agree to the following terms that outline the requirements
of Columbus, Georgia for organizations/agencies receiving funds from the
Columbus Office of Crime Prevention. I have been given the opportunity to ask
questions regarding these terms and fully understand my organization?s
obligations incurred by accepting this grant. I understand that prior to the
disbursements of any funds the following criteria must be met:
1. The above named Grant Recipient represents the beneficiaries of the Grant
and the above named individual is authorized to act in the name of Big Brothers
Big Sister as the Grant Recipient.
2. The subject matter of this Agreement is primarily the provision of services
in the form of individualized after school programming through mentoring.
3. The Grant Recipient shall immediately notify the Agency if any of their
service providers are arrested. At the time Grant Recipient learns that one of
its service providers has been arrested, then Grant Recipient shall cease to
use such service provider in connection with programs funded by this Grant.
4. In the initial report submitted to the Administering Agency, Grant Recipient
shall provide: (a) the name of the chairman and the secretary of the advisory
committee; (b) the times and dates that the Grant programs are available ?
essentially a schedule of services; (c) the number of participants in the
program; (d) Description of the process used to identify individuals for which
services will be provided; (e) provide specifics on the evaluation process
that addresses how the process will work, how the statistical data will be
gathered, how it will be analyzed.
5. Grant Recipient shall provide an accounting system that shall separate Grant
Funds from other funds. The accounting system shall also separate Grant
related expenses from other expenses.
6. Grant Recipient shall submit to Agency a monthly report on the progress of
the programs. The report shall provide statistical data that supports the
projects goals of reducing the recidivism rates of the participants within the
program.
7. Grant Recipient shall use Grant Funds strictly for the purposes outlined in
the Grant. Any changes to the programs must be submitted in writing to
Columbus Office of Crime Prevention for approval or the funding may be
jeopardized.
8. Grant Recipient shall identify the members of its Board of Directors which
will assume liability if the CCG determines the funds have been misused.
9. Monthly report must be submitted to Seth Brown electronically by the 10th
day of the month. Once the report is approved it will be submitted to the
Office of Crime Prevention Board for evaluation.
10. The Grant Recipient shall use generally accepted accounting principles
(?GAAP?) to account for all financial transactions used to substantiate the
fulfillment of this Grant.
11. The Grant Recipient shall maintain all records of Grant-related financial
transactions for a minimum of three years after the completion of the Grant and
to make all records available for inspection and fully cooperate with any audit
or investigation requested or undertaken by the CCG, the State Auditor, the
Internal Auditor for Columbus, Georgia, or any other officials of the state or
federal government who have the authority to conduct audits.
12. The Grant Recipient shall comply at all times with the provisions of
Article I, Section II, and Paragraph VII of the Georgia Constitution regarding
the prohibition against Sectarian Aid.
13. The Grant Recipient hereby releases Columbus, Georgia from any liability
whatsoever and Grant Recipient hereby agrees to indemnify Columbus, Georgia
against any and all claims for damages, bodily injury or death arising from any
of the activities contemplated by this Agreement raised by any person. Grant
Recipient shall provide to Columbus, Georgia a certificate of insurance that
shows general liability coverage in the amount of at least $1,000,000 per
occurrence and which shows that Columbus, Georgia is named as an additional
insured.
14. All services must be provided by properly certified or licensed personal.
15. In the event there is any discrepancy in the language of the project
description and these numbered paragraphs, the language in the numbered
paragraphs shall control.
________________________________________________________________________
Signature of City Manager, Isaiah
Hugley Date
________________________________________________________________________
Approved as to form by City
Attorney
Date
________________________________________________________________________
Signature of Director of Finance, Pam
Hodge
Date
________________________________________________________________________
Signature of Grant Recipient Representative, Marquitta
Williams Date
Attachments
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