Agenda Item # 4
Columbus Consolidated Government
Council Meeting
June 6, 2006
Agenda Report # 151
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) UTILITY TRAILERS- BID NO. 06-0073
It is requested that Council authorize the purchase of seven (7) 16? tandem
axle utility trailers, from JLE Manufacturing, Inc. (Flowery Branch, GA), in
the amount of $16,450.00 and one (1) 20? tandem axle utility trailer from
Dudley?s Outdoors (LaGrange, GA) in the amount of $2,811.00.
Six of the trailers are replacement units and two are additional units. The
equipment will be used by the Parks Services Division of the Parks and
Recreation Department for the transportation of equipment to and from the work
sites by the different Parks & Recreation crews on a daily basis.
Bid specifications were mailed and posted on the City?s website; responses were
received on April 19, 2006 from three bidders. This bid has been advertised,
opened and reviewed. The bidders were:
Option 1
16' Tandem Axle
Utility Trailers Option 2
20' Tandem Axle
Utility Trailer
Vendors Unit Cost (7 units)
Total Cost (1 unit)
Unit Cost
JLE Manufacturing (Flowery Branch, GA) $2,350.00 $16,450.00 $3,112.00
Dudley's Outdoors (LaGrange, GA) $2,591.00 $18,137.00 $2,811.00
Hertz Corporation (Park Ridge, NJ) 1 $4,500.65 $31,504.65 $5,062.00
1 Hertz Corporation failed to include the required product literature.
Therefore, the vendor?s bid was deemed incomplete.
Funds are budgeted in the FY06 Budget: Parks and Recreation ? Park Services ?
Capital Expenditures Under $5,000.00; 0101 ?270 ?2100 ? PSRV- 7763.
(B) EMERGENCY REHABILITATION OF CHEROKEE AVENUE STORM DRAIN ? PHASE ONE
It is requested that Council authorize the execution of an emergency
construction contract with Insituform Technologies, Inc. (Chesterfield, MO), in
the amount of $734,958.00, for storm drain pipe rehabilitation at Cherokee
Avenue.
Phase I of this project includes work at Cherokee Avenue, Atterbury Drive and
Hitchitee Street. In the near future, additional work will be coming forward
for a change order for work on Cherokee Avenue, Hilton Avenue and the Edgewood
area.
An engineering consultant performed a video assessment of the pipes at Cherokee
Avenue. During the assessment, one pipe collapsed and a wall collapsed in the
project area, which resulted in partial street closures. The engineering
consultant identified several other pipes that need to be rehabilitated,
repaired or replaced. A majority of the work will be cure-in-place technology,
a specialized area of work for which local contractors are not capable of
performing.
The repairs will require four (4) or five (5) open cuts in the road and will
take approximately 60-90 days to complete, depending on the weather. If the
repairs are not completed when schools open in August, heavy school traffic
will cause extreme disruption to the safe flow of overall traffic.
Work on this project must begin in early June 2006 in order to complete the
work by August 2006. Due to state laws for construction bids, the normal bid
process will not enable the work to begin until at least late July 2006.
The Engineering Department has negotiated with a pre-qualified contractor to
perform the work; the contractor has recently provided similar services to the
City. Based on the disruptions and associated safety concerns, the City
Manager has approved this emergency contract, per Article 3-115 of the
Procurement Ordinance.
Funding is available in the FY06 Budget, 2003A Lease Revenue Bonds - Storm
Water Enhancements; 0554-200-2439-CBA-6561-40235-20030
* * * * * *
(C) LOWBOY TRI-AXLE TRAILER (RE-BID) - BID NO. 06-0043
It is requested that Council authorize the purchase of one (1) lowboy tri-axle
trailer, from Globe Trailer Manufacturing, Inc. (Bradenton, FL), in the amount
of $43,500.00.
The trailer is a replacement unit and will be used by the Street Improvement
Division to transport heavy equipment to and from job sites.
Bid specifications were mailed and posted on the City?s website; responses were
received on January 4, 2006 from two bidders. This bid has been advertised,
opened and reviewed. The bidders were:
Vendors (1 Unit)
Total Cost
1. Globe Trailer Manufacturing (Bradenton, FL) $43,500.00
2. Pitts Trailers (Pittsview, AL) $49,775.00
Funds are budgeted in the FY06 Budget: Paving Fund ? Public Services ? Street
Improvements ? Off Road Equipment; 0203-260-2100-STRT-7725.
* * * * * *
(D) CRIME INSURANCE COVERAGE ? JULY 1, 2006 THROUGH JUNE 30, 2007
It is requested that Council approve a contract with Hamby and Aloisio for
Crime Insurance coverage at a cost of $13,268, for one year, beginning July 1,
2006 through June 30, 2007.
The Hight Company, the current broker, notified the City that after June 30,
2006, they could no longer provide crime insurance coverage for Columbus
Consolidated Government. Great American Insurance Companies, the current
carrier was contacted to provide a quote, but stated they only provide quotes
to the broker and recommended Hamby and Aloisio.
A new RFP was advertised after receiving notification from The Hight Company.
However, due to the new information being requested by new proposers, there was
not enough time to complete the RFP process and have coverage effective by July
1, 2006.
Funds are budgeted in each fiscal year for this on-going service: City Manager
- Risk Management - Property & Casualty Insurance; 0860-130-3830-RISK-6611.
?ITEM A?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE PURCHASE OF SEVEN (7) 16? TANDEM AXLE
UTILITY TRAILERS, FROM JLE MANUFACTURING, INC. (FLOWERY BRANCH, GA), IN THE
AMOUNT OF $16,450.00 AND ONE (1) 20? TANDEM AXLE UTILITY TRAILER FROM DUDLEY?S
OUTDOORS (LAGRANGE, GA) IN THE AMOUNT OF $2,811.00.
WHEREAS, six of the trailers are replacement units and two are
additional units. The equipment will be used by the Parks Services Division of
the Parks and Recreation Department for the transportation of equipment to and
from the work sites by the different Parks & Recreation crews on a daily basis.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase seven (7) 16? tandem
axle utility trailers, from JLE Manufacturing, Inc. (Flowery Branch, GA), in
the amount of $16,450.00 and one (1) 20? tandem axle utility trailer from
Dudley?s Outdoors (LaGrange, GA) in the amount of $2,811.00. Funds are
budgeted in the FY06 Budget: Parks and Recreation ? Park Services ? Capital
Expenditures Under $5,000.00; 0101 ?270 ?2100 ? PSRV- 7763.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE EXECUTION OF AN EMERGENCY CONSTRUCTION
CONTRACT WITH INSITUFORM TECHNOLOGIES, INC. (CHESTERFIELD, MO), IN THE AMOUNT
OF $734,958.00, FOR STORM DRAIN PIPE REHABILITATION AT CHEROKEE AVENUE.
WHEREAS, Phase I of this project includes work at Cherokee Avenue,
Atterbury Drive and Hitchitee Street. In the near future, additional work will
be coming forward for a change order for work on Cherokee Avenue, Hilton Avenue
and the Edgewood area; and,
WHEREAS, the Engineering Department has negotiated with a pre-qualified
contractor to perform the work; the contractor has recently provided similar
services to the City. Based on the disruptions and associated safety concerns,
the City Manager has approved this emergency contract, per Article 3-115 of the
Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an emergency construction
contract with Insituform Technologies, Inc. (Chesterfield, MO), in the amount
of $734,958.00, for storm drain pipe rehabilitation at Cherokee Avenue.
Funding is available in FY06 Budget: Funding is available in the FY06 Budget,
2003A Lease Revenue Bonds - Storm Water Enhancements;
0554-200-2439-CBA-6561-40235-20030
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM C?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) LOW BOY TRI-AXLE
TRAILER, FROM GLOBE TRAILER MANUFACTURING, INC. (BRADENTON, FL), IN THE AMOUNT
OF $43,500.00.
WHEREAS, the trailer is a replacement unit and will be used by the
Street Improvement Division to transport heavy equipment to and from job sites.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) low boy
tri-axle trailer, from Globe Trailer Manufacturing, Inc. (Bradenton, FL), in
the amount of $43,500.00. Funds are budgeted in the FY06 Budget: Paving Fund
? Public Services ? Street Improvements ? Off Road Equipment;
0203-260-2100-STRT-7725.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH HAMBY AND ALOISIO FOR
THE PROVISION OF CRIME INSURANCE COVERAGE AT A COST OF $13,268, FOR ONE YEAR,
BEGINNING JULY 1, 2006 THROUGH JUNE 30, 2007.
WHEREAS, the Hight Company, the current broker, notified the City that after
June 30, 2006, they could no longer provide crime insurance coverage for
Columbus Consolidated Government; and,
WHEREAS, Great American Insurance Companies, the current carrier was contacted
to provide a quote, but stated they only provide quotes to the broker and
recommended Hamby and Aloisio; and,
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a contract with Hamby and
Aloisio for the provision of crime insurance coverage at a cost of $13,268, for
one year, beginning July 1, 2006 through June 30, 2007. Funds are budgeted
each fiscal year for this ongoing service: City Manager - Risk Management -
Property & Casualty Insurance; 0860-130-3830-RISK-6611.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Robert S. Poydasheff, Mayor
DATE: June 6, 2006
TO: Mayor and Councilors
FROM: Angela Cole, Director of Finance
SUBJECT: Advertised Bids
June 7, 2006
1. Long Distance Telephone Services (Annual Contract) ? RFP No. 06-0015
Scope of RFP
Provide Columbus Consolidated Government with long distance telephone services.
The initial term of the contract shall be for two years beginning July 1, 2006,
with the option to renew for three (3) additional twelve-month periods.
Contract renewal will be contingent upon the mutual agreement of the City and
the Contractor.
June 21, 2006
1. Back Support Safety Belts & Safety Vests (Annual Contract) ? RFB No. 06-0085
Scope of Bid
Provide approximately 200 back support safety belts and approximately
3,000 safety vests to Columbus Consolidated Government (the City) on an "as
needed" basis. The contract term will be for two years, with the option to
renew for three additional twelve-month periods.
2. Plumbing & Irrigation Supplies (Annual Contract) ? RFB No. 06-0087
Scope of Bid
Provide plumbing & irrigation supplies on an ?as needed basis? to be
picked up and delivered to Columbus Consolidated Government. The contract term
will be for two years, with the option to renew for three additional
twelve-month periods.
Attachments
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