Agenda Item # 7
Columbus Consolidated Government
Council Meeting
July 11, 2017
Agenda Report # 7
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) ASSESSMENT CENTER FOR PROMOTIONAL TESTING FOR THE POLICE DEPARTMENT
It is requested that Council approve an agreement with The University of
Georgia to provide an assessment center for promotional testing services for
the Police Department for a period of one year. In FY18, the Police Department
is anticipating promotional testing for the rank of Sergeant, in the amount of
$22,132.00. Approval is also requested to cover payments for any additional or
makeup assessment centers per the agreement.
The University of Georgia has provided this service to the City since 1983.
The Chief of Police at that time, Jim Wetherington, met with the Council, Mayor
and City Attorney at a retreat in Callaway Gardens and a plan for an assessment
center was developed. The Police Department has used the same Assessment
Center plan and UGA has provided this service since that time, with the
exception of one interruption. In 1999, the Police Department ran into a
problem with adverse impact (4/5 Rule) and the University of Georgia was unable
to provide this service based on possible discrimination. The Police
Department then used the contracted services of Morris & McDaniel for an
Assessment cycle. Morris & McDaniel had given notice that contract renewal
would cost $65,000, which when compared to UGA's $40,000 cost, was not cost
effective to renew the contract. The Police Chief, City Council and City
Attorney met and modified the process, which enabled UGA to provide the
services again. The Police Chief, Dozier, decided to bring UGA back to conduct
promotional testing. The University of Georgia is the only state agency that
is academically based and specializes in providing services to municipal and
local governments in the state.
Funds are budgeted in the FY18 Budget as follows: Police ? Promotional Exam
Board; 0101-400-1000-POLC-6356, for the cost of promotional testing this fiscal
year, as well as, any additional or make up assessment centers per the
agreement.
* * * * * * * *
(B) MOTOROLA RADIOS AND ACCESSORIES (ANNUAL CONTRACT) - COOPERATIVE PURCHASE:
GEORGIA STATEWIDE CONTRACT
It is requested that Council approve the purchase of 800 MHZ radios and
accessories from Motorola Solutions, Inc. (Lawrenceville, GA), for the
estimated annual contract value of $176,804.29 (based on the City?s average
annual usage). The purchases will be made via Georgia Statewide Contract,
SWC980-2800008, through June 30, 2018, and any additional contract renewals
awarded by the State.
The prices include discounts of 5% up to 28% on radios and accessories. Various
City departments will purchase the radios and accessories on an ?as needed
basis?.
Per Resolution #91-92 (RFP No. 149-91) Motorola was awarded the contract to
provide the City?s 800 MHZ Radio Communication System. Therefore, to remain
compliant with the system, the City has continued to purchase additional radios
and accessories from Motorola.
Funds are budgeted each fiscal year for this ongoing expense: Various
Departments, Communication Equipment.
* * * * * * * *
(C) CARBON DIOXIDE FOR COLUMBUS AQUATIC CENTER (ANNUAL CONTRACT) - RFB NO.
17-0040
It is requested that Council approve the annual contract for purchasing carbon
dioxide in liquid bulk, to include the rental of tanks, from Airgas National
Carbonation (Charlotte, NC) for the estimated annual contract value of
$7,380.00. The carbon dioxide will be provided on an ?as needed? basis for
use at the Columbus Aquatic Center.
The initial contract period will be for two (2) years, with the option to renew
for three (3) additional twelve-month periods. The Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Two (2) bids were received on May 31, 2017.
This bid has been advertised, opened and reviewed. The bidders were:
Sidney Lee Welding Supply
(Hampton, GA) Airgas National Carbonation
(Charlotte, NC)
Delivery within 5 Days (Y/N) Y Y
Available for Emergency Deliveries (Y/N) Y Y
Carbon Dioxide Liquid
(15,000 Pounds) $ 0.40/ pound $ 6,000.00 $ 0.34/ pound $ 5,100.00
Annual Lease (Two Tanks) $ 125.00 monthly $ 1,500.00 $ 190.00 monthly $ 2,280.00
Total Cost $ 7,500.00 $ 7,380.00
Funds are budgeted each fiscal year for this ongoing expense: General Fund ?
Parks & Recreation ? Aquatics ? AQUT ? Operating Materials and General Fund ?
Parks & Recreation ? Aquatics Center ? NATA ? Operating Materials;
0101-270-4413-AQUT-6728 &, 0101-270-4414-NATA-6728.
* * * * * * * *
(D) DODGE CHARGER POLICE PURSUIT VEHICLE ? COOPERATIVE PURCHASE: GEORGIA
STATEWIDE CONTRACT
It is requested that Council approve the purchase of one (1) Dodge Charger
Police Pursuit Vehicle from Akins Ford Dodge Jeep Chrysler (Winder, GA), in the
amount of $24,445.75, via Georgia Statewide Contract
#99999-SPD-ES40199409-0001.
The vehicle will be assigned to the Major of the Administrative Bureau of the
Muscogee County Sheriff?s Office. This is a new vehicle.
Funds are available in the FY18 Budget as follows: LOST ? Public Safety Fund ?
Sheriff ? Public Safety - LOST ? Automobiles; 0102-550-9900-LOST-7721.
* * * * * *
(E) CELLULAR TELEPHONE SERVICES (ANNUAL CONTRACT)
It is requested that Council authorize the continuation of cellular telephone
services with Verizon Wireless (Alpharetta, GA), through June 30, 2022, via
Georgia State Contract, 9800-GTA794-V.
Verizon Wireless is one of the vendors to whom Georgia Technology Authority
awarded a contract, on January 1, 2014 through June 30, 2017, for wireless
communication services. On March 11, 2014, Columbus Council authorized the
contract for cellular telephone services with Verizon Wireless, per Resolution
No. 93-14. The Georgia Technology Authority recently extended the contract
through June 30, 2022. Therefore, it is in the City?s best interest to
continue with Verizon Wireless under the extended State Contract.
Funding will be budgeted each fiscal year for this on-going expense: Various
Accounts ? Mobile Phone ? 6622.
* * * * * *
(F) ANNUAL SOFTWARE LICENSE MAINTENANCE RENEWAL FOR PERMITTING SYSTEM AND
BUSINESS LICENSE SYSTEM
It is requested that Council approve payment to Tyler Technologies (Dallas, TX)
in the amount of $69,396.38 for the annual software license maintenance renewal
for the Energov Software Permitting System utilized by Inspections and Code;
and the Energov Software Business License System utilized by the Finance
Department?s Revenue Division. This payment will cover ongoing support for
both systems from July 1, 2017 through June 30, 2018.
This maintenance provides Information Technology, Inspections and Codes,
Engineering, Planning and the Revenue Division with software enhancements,
documentation updates, Users Group support and hot line support for the Energov
Building Inspection System and Business License System.
Both systems were originally purchased from Energov per Resolution #655-05 for
the Business License System; and Resolution #234-08 for the Permitting System.
Energov was already providing maintenance support for the Business License
system, purchased in 2005. In 2008, during negotiations with Energov to
provide the Permitting System, software maintenance for both systems was
combined as a cost savings measure. In November 2012, Tyler Technologies
acquired Energov.
Funds are budgeted in the FY18 Budget: General Fund ? Information Technology ?
Software Lease; 0101 ? 210 ? 1000 ? ISS ? 6541.
* * * * * *
(G) ANNUAL VMWARE SOFTWARE LICENSE RENEWAL
It is requested that Council approve payment to Carahsoft (Reston, Virginia) in
the amount of $42,398.73 for the annual VMware software license renewal, per
Federal GSA contract #GS-35F-0119Y. This payment will cover the period from
August 1, 2017 through July 31, 2018.
This software license renewal provides Information Technology ongoing support
for the virtual and thin client computer equipment utilized throughout the City.
Carahsoft developed the software; they are the only company that can offer
maintenance on the software. Therefore, the vendor is considered an Only Known
Source, per Section 3-114 of the Procurement Ordinance.
Funds are budgeted in the FY18 Budget: General Fund ? Information Technology ?
Software Lease; 0101 ? 210 ? 1000 ? ISS ? 6541.
* * * * * *
(H) ANNUAL MAINTENANCE: DISASTER RECOVERY RECORDING FOR THE REAL ESTATE
COMPUTER SYSTEM
It is requested that Council approve the annual maintenance payment to Tyler
Technologies (Dallas, TX), in the amount of $11,669.90, for disaster recovery
recording for the Real Estate Computer System utilized by the Clerk of Superior
Court. This payment covers the disaster recovery recording for the period for
the period July 1, 2017 ? June 30, 2018.
Per Resolution #104-11, Council approved the purchase of the system from Tyler
Technologies. This payment covers the disaster recovery recording for the
period for the period July 1, 2017 ? June 30, 2018.
Tyler Technologies developed the software; they are the only company that can
offer maintenance on the software. Therefore, the vendor is considered an Only
Known Source, per Section 3-114 of the Procurement Ordinance.
Funds are budgeted in the FY18 Budget: General Fund ? Information Technology ?
Software Lease; 0101 ? 210 ? 1000 ? ISS ? 6541.
* * * * * *
(I) ANNUAL SUPPORT: SHOPFAX SYSTEM FOR FLEET SHOP AND METRA
It is requested that Council approved the annual support payment to World
Information Systems, LLC (Greensboro, NC), in the amount of $13,040.00 for the
ShopFax software system utilized by the Fleet Shop ($10,640) and METRA
($2,400.00). The maintenance agreement covers the period from July 1, 2017 to
June 30, 2018.
ShopFax is the Fleet Maintenance software used by the Fleet Maintenance
Division and METRA to track repair orders and inventory.
World Information Systems, Inc. developed the software; they are the only
company that can offer maintenance on the software. Therefore, the vendor is
considered an Only Known Source, per Section 3-114 of the Procurement Ordinance.
Funds are budgeted in the FY18 Budget: General Fund ? Information Technology -
Software Lease; 0101-210-1000-ISS-6541.
* * * * * *
(J) ANNUAL SUBSCRIPTION FEE: ONLINE TRAINING FOR SHERIFF?S DEPARTMENT
It is requested that Council approve the annual subscription fee payment to
Relias Learning (Cary, NC), in the amount of $26,872.86, for online training
services for the Sheriff?s Department. This payment covers the period from
July 1, 2017 to June 30, 2018.
The online correctional training will enable the Officers in the Sheriff?s
Department to participate in online, self-paced training. This training is
uniquely positioned to: reduce the overall cost of required staff training, to
increase safety and security, decrease liability, and meet regulatory training
requirements across the broad spectrum of the correctional services. The
software utilized for the training is approved by the ACA (American
Correctional Association), American Jail Association (AJA) and the American
Probation and Parole Association (APPA).
Funds are budgeted in the FY18 Budget: General Fund ? Sheriff ? Jail ? Service
Contracts; 0101 ? 550 ? 2600 ? JAIL ? 6513.
* * * * * *
(K) PAYMENT FOR INMATE PHARMACY SERVICES
It is requested that Council approve payment to Diamond Drugs, Inc.,
(Pittsburgh, PA), in the amount of $33,677.90, for pharmacy services utilized
for inmates at the Muscogee County Jail. This payment will cover services
provided during June/2017.
Funds are budgeted in the FY17 Budget: General Fund ? Sheriff ? Medical ?
Pharmacy Services; 0101 ? 550 ? 2650 ? MEDD ? 6323.
* * * * * *
(L) ANNUAL MAINTENANCE FOR MUG SHOT SYSTEM
It is requested that Council authorize the payment to DataWorks Plus, LLC,
(Greenville, SC) in the amount of $33,158.93 for the annual maintenance
agreement for the Jail?s Photo Manager (Mugshot) system, Livescan fingerprint
system, and Rapid ID scan devices. The maintenance period will be for one
year, from August 1, 2017 through July 31, 2018.
The vendor will provide 24/7 maintenance and support (hardware and software)
with remote dial-in analysis. The system supports multiple law enforcement
agencies to include Agency website access to offender photographs and charges.
Resolution No. 233-96 authorized the purchase of the upgraded system from
DataWorks Plus (formerly TFP, Inc.). The City has paid for subsequent
maintenance agreements since the warranty for the equipment expired. The
software and licenses are proprietary to DataWorks Plus. Therefore, the vendor
is considered the only known source per the procurement ordinance.
Funds are budgeted in the FY18 Budget as follows: General Fund - Sheriff ?
Jail ? Contractual Services, 0101-550-2600- JAIL-6319.
?ITEM A?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING AN AGREEMENT WITH THE UNIVERSITY OF GEORGIA TO PROVIDE
AN ASSESSMENT CENTER FOR PROMOTIONAL TESTING SERVICES FOR THE POLICE DEPARTMENT
FOR A PERIOD OF ONE YEAR. IN FY18, THE POLICE DEPARTMENT IS ANTICIPATING
PROMOTIONAL TESTING FOR THE RANK OF SERGEANT, IN THE AMOUNT OF $22,132.00.
APPROVAL IS ALSO REQUESTED TO COVER PAYMENTS FOR ANY ADDITIONAL OR MAKEUP
ASSESSMENT CENTERS PER THE AGREEMENT.
WHEREAS, The University of Georgia has provided this service to the City since
1983. The Chief of Police at that time, Jim Wetherington, met with the
Council, Mayor and City Attorney at a retreat in Callaway Gardens and a plan
for an assessment center was developed; and,
WHEREAS, The University of Georgia is the only state agency that is
academically based and specializes in providing services to municipal and local
governments in the state.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into an agreement with The
University of Georgia to provide an assessment center for promotional testing
services for the Police Department for a period of one year. In FY18, the
Police Department is anticipating promotional testing for the rank of Sergeant,
in the amount of $22,132.00, as well as, payments for any additional or makeup
assessment centers per the agreement. Funds are budgeted in the FY18 Budget:
Police ? Promotional Exam Board; 0101-400-1000-POLC-6356, for the cost of
promotional testing this fiscal year, as well as, any additional or makeup
assessment centers per the agreement.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
"ITEM B?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE PURCHASE OF 800 MHZ RADIOS AND ACCESSORIES FROM
MOTOROLA, SOLUTIONS, INC. (LAWRENCEVILLE, GA), FOR THE ESTIMATED ANNUAL
CONTRACT VALUE OF $176,804.29. THE PURCHASES WILL BE MADE VIA GEORGIA
STATEWIDE CONTRACT SWC980-2800008, THROUGH JUNE 30, 2018, AND ANY ADDITIONAL
CONTRACT RENEWALS AWARDED BY THE STATE.
WHEREAS, various City departments will purchase the radios and equipment on an
?as needed basis?. The prices include discounts of 5% up to 28% on radios and
accessories; and,
WHEREAS, Per Resolution #91-92 (RFP No. 149-91) Motorola was awarded the
contract to provide the City?s 800 MHZ Radio Communication System. Therefore,
to remain compliant with the system, the City has continued to purchase
additional radios and accessories from Motorola.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase 800 MHZ radios and
accessories from Motorola Solutions, Inc. (Lawrenceville, GA), for the
estimated contract value of $176,804.29. The purchases will be made via
Georgia Statewide Contract, SWC980-2800008, through June 30, 2018, and any
additional contract renewals awarded by the State. Funds are budgeted each
fiscal year for this on-going expense: Various Departments ? Communication
Equipment.
_______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR CARBON DIOXIDE FOR COLUMBUS
AQUATIC CENTER FROM AIRGAS NATIONAL CARBONATION (CHARLOTTE, NC), FOR THE
ESTIMATED ANNUAL CONTRACT VALUE OF $7,380.00.
WHEREAS, the carbon dioxide liquid will be provided on an ?as needed? basis for
repairs of various facilities and equipment owned by the City; and,
WHEREAS, the awarded vendor will also provide the rental of two (2) tanks for
containment of the carbon dioxide liquid; and,
WHEREAS, the initial contract period will be for two (2) years, with the option
to renew for three (3) additional twelve-month periods. The Contract renewal
will be contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into an annual contract for
the purchase of carbon dioxide in liquid bulk with Airgas National Carbonation
(Charlotte, NC), for the estimated annual contract value of $7,380.00. Funds
are budgeted each fiscal year for this ongoing expense: General Fund ? Parks &
Recreation ? Aquatics ? AQUT ? Operating Materials and General Fund ? Parks &
Recreation ? Aquatics Center ? NATA ? Operating Materials;
0101-270-4413-AQUT-6728 &, 0101-270-4414-NATA-6728.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) DODGE CHARGER POLICE PURSUIT
VEHICLE FROM AKINS FORD DODGE JEEP CHRYSLER (WINDER, GA), IN THE AMOUNT OF
$24,445.75, VIA GEORGIA STATE CONTRACT #99999-SPDES40199409-0001.
WHEREAS, the vehicle will be assigned to the Major of the Administrative Bureau
of the Muscogee County Sheriff?s Office. This is a new vehicle.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) Dodge Charger
Police Pursuit Vehicle from Akins Ford Dodge Jeep Chrysler (Winder, GA), in the
amount of $24,445.75, via Georgia Statewide Contract
#99999-SPD-ES40199409-0001. Funds are budgeted in the FY18 Budget as follows:
LOST ? Public Safety Fund ? Sheriff ? Public Safety - LOST ? Automobiles;
0102-550-9900-LOST-7721
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____ day of___________, 2017 and adopted at said meeting by the affirmative
vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE CONTINUATION OF CELLULAR TELEPHONE SERVICES WITH
VERIZON WIRELESS (ALPHARETTA, GA), THROUGH JUNE 30, 2022, VIA GEORGIA STATE
CONTRACT 9800-GTA794-V.
WHEREAS, Verizon Wireless is one of the vendors to whom Georgia Technology
Authority awarded a contract, on January 1, 2014 through June 30, 2017, for
wireless communication services. On March 11, 2014, Columbus Council
authorized the contract for cellular telephone services with Verizon Wireless,
per Resolution No. 93-14; and,
WHEREAS, the Georgia Technology Authority recently extended the contract
through June 30, 2022. Therefore, it is in the City?s best interest to
continue with Verizon Wireless under the extended State Contract.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to continue the contract for
cellular telephone services with Verizon Wireless (Alpharetta, GA), through
June 30, 2022, via Georgia State Contract 9800-GTA794-V. Funding is budgeted
each fiscal year for this on-going expense: Various Accounts ? Mobile Phone ?
6622.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_____ day of____________, 2017 and adopted at said meeting by the affirmative
vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING PAYMENT TO TYLER TECHNOLOGIES (DALLAS, TX) IN THE
AMOUNT OF $69,396.38 FOR THE ANNUAL SOFTWARE LICENSE MAINTENANCE RENEWAL FOR
THE ENERGOV SOFTWARE PERMITTING SYSTEM UTILIZED BY INSPECTIONS AND CODE; AND
THE ENERGOV SOFTWARE BUSINESS LICENSE SYSTEM UTILIZED BY THE FINANCE
DEPARTMENT?S REVENUE DIVISION. THIS PAYMENT WILL COVER ONGOING SUPPORT FOR
BOTH SYSTEMS FROM JULY 1, 2017 THROUGH JUNE 30, 2018.
WHEREAS, this maintenance provides Information Technology, Inspections and
Codes, Engineering, Planning and the Revenue Division with software
enhancements, documentation updates, Users Group support and hot line support
for the Energov Building Inspection System and Business License System; and,
WHEREAS, both systems were originally purchased from Energov per Resolution
#655-05 for the Business License System; and Resolution #234-08 for the
Permitting System. Energov was already providing maintenance support for the
Business License system, purchased in 2005. In 2008, during negotiations with
Energov to provide the Permitting System, software maintenance for both systems
was combined as a cost savings measure. In November 2012, Tyler Technologies
acquired Energov.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Tyler
Technologies (Dallas, TX) in the amount of $69,396.38 for the annual software
license maintenance renewal for the Energov Software Permitting System utilized
by Inspections and Code; and the Energov Software Business License System
utilized by the Finance Department?s Revenue Division. This payment will cover
ongoing support for both systems from July 1, 2017 through June 30, 2018.
Funds are budgeted in the FY18 Budget: General Fund ? Information Technology ?
Software Lease; 0101 ? 210 ? 1000 ? ISS ? 6541.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
________________________________________________________________________________
__________________________________________________
?ITEM G?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING PAYMENT TO CARAHSOFT (RESTON, VIRGINIA) IN THE AMOUNT
OF $42,398.73 FOR THE ANNUAL VMWARE SOFTWARE LICENSE RENEWAL, PER FEDERAL GSA
CONTRACT #GS-35F-0119Y. THIS PAYMENT WILL COVER THE PERIOD FROM AUGUST 1, 2017
THROUGH JULY 31, 2018.
WHEREAS, this software license renewal provides Information Technology ongoing
support for the virtual and thin client computer equipment utilized throughout
the City; and,
WHEREAS, Carahsoft developed the software; they are the only company
that can offer maintenance on the software. Therefore, the vendor is
considered an Only Known Source, per Section 3-114 of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Carahsoft
(Reston, Virginia) in the amount of $42,398.73 for the annual VMware software
license renewal, per Federal GSA contract #GS-35F-0119Y. This payment will
cover the period from August 1, 2017 through July 31, 2018. Funds are
budgeted in the FY18 Budget: General Fund ? Information Technology ? Software
Lease; 0101 ? 210 ? 1000 ? ISS - 6541.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM H?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE ANNUAL MAINTENANCE PAYMENT TO TYLER TECHNOLOGIES
(DALLAS, TX), IN THE AMOUNT OF $11,669.90, FOR DISASTER RECOVERY RECORDING FOR
THE REAL ESTATE COMPUTER SYSTEM UTILIZED BY THE CLERK OF SUPERIOR COURT. THIS
PAYMENT COVERS THE DISASTER RECOVERY RECORDING FOR THE PERIOD FOR THE PERIOD
JULY 1, 2017 ? JUNE 30, 2018.
WHEREAS, per Resolution #104-11, Council approved the purchase of the system
from Tyler Technologies; and,
WHEREAS, Tyler Technologies developed the software; they are the only company
that can offer maintenance on the software. Therefore, the vendor is
considered an Only Known Source, per Section 3-114 of the Procurement Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make the annual maintenance
payment to Tyler Technologies (Dallas, TX), in the amount of $11,669.90, for
disaster recovery recording for the Real Estate Computer System utilized by the
Clerk of Superior Court. This payment covers the disaster recovery recording
for the period for the period July 1, 2017 ? June 30, 2018. Funds are
budgeted in the FY18 Budget: General Fund ? Information Technology ? Software
Lease; 0101 ? 210 ? 1000 ? ISS - 6541.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM I?
A RESOLUTION
NO. __________
A RESOLUTION AUTHORIZING THE ANNUAL SUPPORT PAYMENT TO WORLD INFORMATION
SYSTEMS, LLC (GREENSBORO, NC), IN THE AMOUNT OF $13,040.00 FOR THE SHOPFAX
SOFTWARE SYSTEM UTILIZED BY THE FLEET SHOP ($10,640) AND METRA ($2,400.00).
THE MAINTENANCE AGREEMENT COVERS THE PERIOD FROM JULY 1, 2017 TO JUNE 30, 2018.
WHEREAS, ShopFax is the Fleet Maintenance software used by the Fleet
Maintenance Division and METRA to track repair orders and inventory; and,
WHEREAS, World Information Systems developed the software; they are the
only company that can offer maintenance on the software. Therefore, the vendor
is considered an Only Known Source, per Section 3-114 of the Procurement
Ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make the annual support
payment to World Information Systems, LLC (Greensboro, NC), in the amount of
$13,040.00 for the ShopFax software system utilized by the Fleet Shop ($10,640)
and METRA ($2,400.00). This payment covers the period for the period July 1,
2017 ? June 30, 2018. Funds are budgeted in the FY18 Budget: General Fund ?
Information Technology ? Software Lease; 0101 ? 210 ? 1000 ? ISS - 6541.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM J?
A RESOLUTION
NO. ______
A RESOLUTION AUTHORIZING THE ANNUAL SUBSCRIPTION FEE PAYMENT TO RELIAS LEARNING
(CARY, NC), IN THE AMOUNT OF $26,872.86, FOR ONLINE TRAINING SERVICES FOR THE
SHERIFF?S DEPARTMENT. THIS PAYMENT COVERS THE PERIOD FROM JULY 1, 2017 TO JUNE
30, 2018.
WHEREAS, the online correctional training will enable the Officers in the
Sheriff?s Department to participate in online, self-paced training. This
training is uniquely positioned to: reduce the overall cost of required staff
training, to increase safety and security, decrease liability, and meet
regulatory training requirements across the broad spectrum of the correctional
services. The software utilized for the training is approved by the ACA
(American Correctional Association), American Jail Association (AJA) and the
American Probation and Parole Association (APPA).
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make the annual subscription fee
payment to Relias Learning (Cary, NC), in the amount of $26,872.86, for online
training services for the Sheriff?s Department. This payment covers the period
from July 1, 2017 to June 30, 2018. Funds are budgeted in the FY18 Budget:
General Fund ? Sheriff ? Jail ? Service Contracts; 0101 ? 550 ? 2600 ? JAIL ?
6513.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM K?
A RESOLUTION
NO. ___
A RESOLUTION AUTHORIZING THE PAYMENT TO DIAMOND DRUGS, INC., (PITTSBURGH, PA),
IN THE AMOUNT OF $33,677.90, FOR PHARMACY SERVICES UTILIZED FOR INMATES AT THE
MUSCOGEE COUNTY JAIL. THIS PAYMENT WILL COVER SERVICES PROVIDED DURING
JUNE/2017.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Diamond Drugs,
Inc., (Pittsburgh, PA), in the amount of $33,677.90, for pharmacy services
utilized for inmates at the Muscogee County Jail. This payment will cover
services provided during through June/2017. Funds are budgeted in the FY17
Budget: General Fund ? Sheriff ? Medical ? Pharmacy Services; 0101 ? 550 ?
2650 ? MEDD ? 6323.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _____ day of____________, 2017 and adopted at said meeting by the
affirmative vote of ______ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM L?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING PAYMENT TO DATAWORKS PLUS, LLC, (GREENVILLE,
SC) IN THE AMOUNT OF $33,158.93 FOR THE ANNUAL MAINTENANCE AGREEMENT FOR THE
JAIL?S PHOTO MANAGER (MUGSHOT) SYSTEM, LIVESCAN FINGERPRINT SYSTEM, AND RAPID
ID SCAN DEVICES. THE MAINTENANCE PERIOD WILL BE FOR ONE YEAR, FROM AUGUST 1,
2017 THROUGH JULY 31, 2018.
WHEREAS, the vendor will provide 24/7 maintenance support for the mug
shot system, which is utilized by the Sheriff?s Office; and,
WHEREAS, Resolution No. 233-96 authorized purchase of an upgraded
system from DataWorks Plus (formerly TFP, Inc.). The City has paid for
subsequent maintenance agreements since the warranty for the equipment expired.
The software and licenses are proprietary to DataWorks Plus. Therefore, the
vendor is the considered the only known source per the procurement ordinance.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to DataWorks
Plus, LLC, (Greenville, SC) in the amount of $33,158.93 for the annual
maintenance agreement for Jail?s Photo Manager (Mugshot) system, Livescan
fingerprint system, and Rapid ID scan devices. The maintenance period will be
for one year, from August 1, 2017 through July 31, 2018. Funds are budgeted in
the FY17 Budget as follows: General Fund - Sheriff ? Jail ? Contractual
Services, 0101-550-2600- JAIL-6319.
________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the______ day of ____________, 2017 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
Attachments
No attachments for this document.