Agenda Item # 5
Columbus Consolidated Government
Council Meeting
Agenda Report # 28
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) EMERGENCY REPAIR OF RIVERBANK
It is requested that Council approve the construction contract with Cline
Construction, in the amount of $94,860.00,for the emergency repair of the
Chattahoochee riverbank located off Lumpkin Boulevard. Due to the magnitude of
the problem and unforeseen items at this time, it is expected other work will
be required. Therefore, approval is also requested for payments, due to
unforeseen items, not to exceed $175,000.00 for the total project.
The riverbank location experienced serious erosion beginning a few feet from
the Riverwalk and running down to the waterline. The exact location is better
described as approximately 200 feet west of the covered bridge, which carries
the Riverwalk past the fuel tank farm on Lumpkin Boulevard. At this location,
a 48-inch diameter storm sewer crosses under the Riverwalk and discharges onto
a large concreted stone rip-rap flume which was designed to carry the
stormwater down the river-bank to the river's shoreline. An existing 54-inch
diameter sanitary sewer runs parallel to the river and at one time crossed
under the flume It was also buried in the earthen riverbank. The flume is now
gone, as well as, the riverbank in this area due to the erosion.
Erosion taking place under and around the structure was severe enough to
collapse the large flume. This event has been hidden from view due to the
heavy vegetation surrounding the area. The erosion was so extreme that the
entire flume broke into pieces and the water discharged from the storm sewer
has been free to flow to the river without any restrictions. This has allowed
the stormwater to expose and undermine the 54-inch sanitary sewer. There is
now approximately 30 to 40 feet of exposed sanitary pipe and some of it has
been undermined so that there is clear space under the pipe. This pipe is
installed in sections and the erosion has left the joints of the pipe
unprotected. This pipe is not designed to remain in an aerial condition. It
cannot support itself indefinitely. If the joints shift from further erosion
from the 48-inch pipe or from flood-waters from the river, the pipe could leak
sewerage into the river. There is a possibility of a total collapse of the
pipe, in which case a major spill into the river would occur. The Water Works
confirms that this pipe runs approximately three quarters full. A break in the
line could be extremely problematic.
After discussions with the Engineering Department, City Manager, Isaiah Hugley,
deemed the repair work to be a priority and directed the Engineering Department
to undertake the repairs on an emergency basis. Therefore, two local
contractors: KAM, Inc., and Cline Construction Company were asked to review the
site and the written scope of work. The contractors submitted the following
cost proposals to the Engineering Department:
Cline Construction $ 94,860.00
Kam, Inc. 104,322.00
The Engineering Department reviewed the proposal from Cline Construction and
deemed the pricing to be fair and reasonable. Therefore, the contractor was
given a notice to proceed. Work began on July 6, 2006, with an anticipated
completion of the work within six weeks.
Funds are available in the FY07 Budget: Lease Revenue Bonds/2003A Fund ?
Finance ? CBA 2003a Storm Water Enhancements ? General Construction ? Storm
Water Enhancements; 0554-200-2439-CBA-6561-40235-20030-0.
* * * * * * * *
(B) ANNUAL MAINTENANCE FOR MUG SHOT SYSTEM
It is requested that Council authorize the payment to DataWorks Plus, LLC, in
the amount of $16,534.00 for the annual maintenance agreement for the mug shot
system. The vendor will provide 24/7 maintenance support for the mug shot
system, which is utilized by the Sheriff?s Department. The maintenance period
will be for one year, from August 1, 2006 through July 31, 2007.
Resolution No. 233-96 authorized the purchase of the upgraded system from
DataWorks Plus (formerly TFP, Inc.). The City has paid for subsequent
maintenance agreements since the warranty for the equipment expired.
Funds are budgeted in the FY07 Budget: Sheriff ? Jail - Miscellaneous
Equipment Maintenance; 0101-550-2600- JAIL-6519.
* * * * * *
(C) BACK SUPPORT SAFETY BELTS & SAFETY VESTS (ANNUAL CONTRACT) - RFB NO.
06-0085
It is requested that Council approve the purchase of back support safety belts
and safety vests from Systems Unlimited and Anderson Safety Supply for the
estimated annual contract value of $15,840.00. The back support safety belts
and safety vests will be used by various City employees while performing tasks
that require continuous bending, lifting heavy objects and working in areas
with poor visibility.
The items will be purchased on an ?as needed? basis. The contract term will
be for two years, with the option to renew for three twelve-month periods.
Renewal of the contract is contingent upon the mutual agreement of the City and
the contracted vendors.
Bid specifications were posted on the City?s website; responses were received
on June 21, 2006 from nineteen bidders. This bid has been advertised, opened
and reviewed. The bidders were:
* Anderson Safety Supply failed to acknowledge receipt of addendum #1, which
pertains to safety vest w/safety reflector, therefore those items for that
section was deemed incomplete.
** Denote - Vendors failed to include, in their bid, the required samples, copy
of company business license and tax identification number, the vendors? bid was
deemed incomplete. The Purchasing Division notified the vendors, in writing,
of the findings.
Funds are budgeted each fiscal year for this on-going expense: Various
Departments - Operating Materials; 6728.
* * * * * *
(D) PURCHASE OF TWO WHEELED COACH TYPE I MEDIUM DUTY AMBULANCE
It is requested that Council approve the purchase of two (2) Wheeled Coach Type
I Medium Duty Ambulances from Peach State Ambulance, Inc., (Tyrone, Georgia) in
the amount of $119,996.00 each, for a total cost of $239,992.00. The
Department of Fire/EMS will use the ambulances as replacement units.
To accomplish this purchase, the Department of Fire & EMS is participating in
Bid No 05-06-0823 administered by the Florida Fire Chief?s Association, the
Florida Sheriff?s Association and the Florida Association of Counties. The
cooperative bid was administered by the aforementioned organizations to be
extended and guaranteed to any and all units of local governments and public
safety agencies. The bid contract covers the period of October 1, 2005
through September 30, 2006. The procurement process administered by the State
of Florida entities meets the procurement requirements of Columbus Consolidated
Government. The City?s Procurement Ordinance, Article 9-101, ?Cooperative
Purchasing Authorized,? allows for participation in this Bid. Additionally,
the contracted vendor for the required units, Peach State Ambulances, Inc., has
agreed to provide the ambulances to the City under the same contract.
The two ambulances are budgeted in FY07 to be funded via the Georgia Municipal
Association (GMA) Lease Purchase Pool: Bond and Lease Purchase Pools ? Finance
? GMA Lease Purchase Pool Account ? Off Road Equipment; 0542 ? 200 ? 5000 ? GMA
? 7725.
(E) ATTORNEY FEES
It is requested that Council approve payment of attorney fees to Troutman
Sanders, LLP, in an amount not to exceed $50,000.00, regarding legal expenses
in the Interstate Bakeries Corporation Bankruptcy matter.
Funds are budgeted in FY07 Budget: Tax Commissioner ? Legal Services;
0101-560-1000-TAXC-6312.
"ITEM A"
A RESOLUTION
NO.______________
A RESOLUTION AUTHORIZING A CONSTRUCTION CONTRACT WITH CLINE CONSTRUCTION, IN
THE AMOUNT OF $94,860.00, FOR THE EMERGENCY REPAIR OF THE CHATTAHOOCHEE
RIVERBANK LOCATED OFF LUMPKIN BOULEVARD; AND AUTHORIZING PAYMENTS, DUE TO
UNFORESEEN ITEMS, NOT TO EXCEED $175,000.00 FOR THE TOTAL PROJECT.
WHEREAS, the riverbank location experienced serious erosion beginning a
few feet from the Riverwalk and running down to the waterline. The exact
location is better described as approximately 200 feet west of the covered
bridge, which carries the Riverwalk past the fuel tank farm on Lumpkin
Boulevard; and,
WHEREAS, After discussions with the Engineering Department, City
Manager, Isaiah Hugley, deemed the repair work to be a priority and directed
the Engineering Department to undertake the repairs on an emergency basis; and,
WHEREAS, the Engineering Department reviewed the proposals from Cline
Construction and Kam, Inc. The cost proposal from Cline Construction was the
lowest and deemed to be fair and reasonable. The contractor began the work on
July 6, 2006.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into a construction
contract with Cline Construction, in the amount of $94,860.00, for the
emergency repair of the Chattahoochee riverbank located off Lumpkin Boulevard;
and authorized to make payments, due to unforeseen items, not to exceed
$175,000.00 for the total project. Funding is available in the FY07 Budget:
Lease Revenue Bonds/2003A Fund ? Finance ? CBA 2003a Storm Water Enhancements ?
General Construction ? Storm Water Enhancements;
0554-200-2439-CBA-6561-40235-20030-0.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
___________ day of ____________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Sandra T. Davis, Deputy Clerk of Council Robert S. Poydasheff, Mayor
?ITEM B?
A RESOLUTION
NO.________________
A RESOLUTION AUTHORIZING PAYMENT TO DATAWORKS PLUS, LLC, IN THE AMOUNT OF
$16,534.00 FOR AN ANNUAL MAINTENANCE AGREEMENT FOR THE MUG SHOT SYSTEM.
WHEREAS, the vendor will provide 24/7 maintenance support for the mug
shot system, which is utilized by the Sheriff?s Department. The maintenance
period will be for one year, from August 1, 2006 through July 31, 2007; and,
WHEREAS, Resolution No. 233-96 authorized the purchase of the upgraded
system from DataWorks Plus (formerly TFP, Inc.), and the City has paid for
subsequent maintenance agreements since the warranty for the equipment expired.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to DataWorks Plus,
LLC, in the amount of $16,534.00 for an annual maintenance agreement for the
mug shot system. Funds are budgeted in the FY07 Budget: Sheriff ? Jail -
Miscellaneous Equipment Maintenance; 0101-550-2600- JAIL-6519.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
___________ day of ____________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Sandra T. Davis, Deputy Clerk of Council Robert S. Poydasheff, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF BACK SUPPORT SAFETY BELTS & SAFETY
VESTS FROM SYSTEMS UNLIMITED, AND ANDERSON SAFETY SUPPLY, ON AN ?AS NEEDED
BASIS,? FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $15,840.00.
WHEREAS, the items will be used by various City employees while performing
tasks that require continuous bending, lifting heavy objects, and working in
areas with poor visibility; and,
WHEREAS, the contract period will be for two years, with the option to renew
for three additional twelve-month periods. Renewal of the contract is
contingent upon the mutual agreement of the City and the contracted vendors.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase back support safety
belts and safety vests from Systems Unlimited and Anderson Safety Supply for
the estimated annual contract value of $15,840.00. Funds are budgeted each
fiscal year for this on-going expense: Various Departments - Operating
Materials; 6728.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2006 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
__________________________________ _____________________________
Sandra T. Davis, Deputy Clerk of Council Robert S. Poydasheff, Mayor
"ITEM D"
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) WHEELED COACH TYPE I MEDIUM
DUTY AMBULANCES FROM PEACH STATE AMBULANCE, INC., (TYRONE, GEORGIA) IN THE
AMOUNT OF $119,996.00 EACH, FOR A TOTAL COST OF $239,992.00.
WHEREAS, the Department of Fire/EMS will use the ambulances as replacement
units; and,
WHEREAS, to accomplish this purchase the Fire & EMS is participating in Bid No
05-06-0823 administered by the Florida Fire Chief?s Association, the Florida
Sheriff?s Association and the Florida Association of Counties. The cooperative
bid was administered by the aforementioned organizations to be extended and
guaranteed to any and all units of local governments and public safety
agencies; and,
WHEREAS, The bid contract covers the period of October 1, 2005 through
September 30, 2006. The procurement process administered by the State of
Florida entities meets the procurement requirements of Columbus Consolidated
Government. The City?s Procurement Ordinance, Article 9-101, ?Cooperative
Purchasing Authorized,? allows for participation in this Bid. Additionally,
the contracted vendor for the required units, Peach State Ambulances, Inc., has
agreed to provide the ambulances to the City under the same contract.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase two (2) Wheeled Coach
Type I Medium Duty Ambulances from Peach State Ambulance, Inc., (Tyrone,
Georgia) in the amount of $119,996.00 each, for a total cost of $239,992.00.
The two ambulances are budgeted in FY07 to be funded via the Georgia Municipal
Association (GMA) Lease Purchase Pool: Bond and Lease Purchase Pools ? Finance
? GMA Lease Purchase Pool Account ? Off Road Equipment; 0542 ? 200 ? 5000 ? GMA
? 7725.
_________________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Sandra T. Davis, Deputy Clerk of Council Robert S. Poydasheff, Mayor
?ITEM E?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING PAYMENT OF ATTORNEY FEES TO TROUTMAN SANDERS,
LLP, IN AN AMOUNT NOT TO EXCEED $50,000.00, REGARDING LEGAL EXPENSES IN THE
INTERSTATE BAKERIES CORPORATION BANKRUPTCY MATTER.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to Troutman
Sanders, LLP, in an amount not to exceed $50,000.00, regarding legal expenses
in the Interstate Bakeries Corporation Bankruptcy matter. Funds are budgeted
in FY07 Budget: Tax Commissioner ? Legal Services; 0101-560-1000-TAXC-6312.
_____________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2006 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Rodgers voting __________.
Councilor Suber voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Sandra T. Davis, Deputy Clerk of Council Robert S. Poydasheff, Mayor
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