Agenda Item # 4
Columbus Consolidated Government
Council Meeting
11/27/2012
Agenda Report # 122
TO: Mayor and Council
SUBJECT: United States Army CYS Strong (ASPYN)
INITIATED BY: Parks and Recreation Department
Recommendation: Approval is requested to submit an application and if
approved accept $187,500 and any additional funds that may be awarded in fiscal
years 2013 and 2014 from the United States Army CYS Strong (ASPYN) Program and
amend the Multi-Governmental Fund by the award. Funds will be used to offset
direct care equipment and materials, training, administrative expenses and
direct program staff cost at accreditation sites and any other site with
military children enrolled in the CSD program of the Columbus Parks and
Recreation Department.
Background: This program is designed to offer youth, ages 4-12 the
eligibility for care and reduced fees available to Army families and DoD
civilians who live within the area of a military base and cannot access on base
care due to long waiting lists. Army subsidized school age spaces for
geographically dispersed Active Duty military families and DoD civilians, using
designated programs working toward achievement of national accreditation.
Analysis: The United States Army CYS Strong (ASYN) is funding this grant at
minimal cost to the Department of Parks and Recreation or the City of Columbus.
The Army child, youth and school services asks that we use the following
metrics to assist in the distribution of ASPYN funding for this project, direct
program staff 20%, equipment and materials 30%, training 25%, administrative
expenses 25% for a total of 100%.
Financial Considerations: The grant funds requested is $2,000 per negotiated
child care space for the project year. The funds will be dispersed in two
increments. The first half of the fund will be paid within 60 days of signing
the Memorandum of Agreement and the remaining will be paid 50% will be paid
within 30 days upon receipt of invoice at the six month mark of the program.
The Community Schools Division, Parks and Recreation Department is requesting
30 spaces per school site.
Projected Annual Fiscal Impact Statement: There is no annual Fiscal Impact.
Legal Considerations: Council is the approval authority for this action.
Recommendations/ Actions: Authorize a resolution to accept the grant funds in
the amount of $1,500 for sustained spaces at an annual rate of $1,500, and new
spaces at an annual rate of $2,000 per school age child care spaces. The total
sustain spaces projected shall be 125 child care spaces per school site for the
Department of Parks and Recreation Community Schools Division to purchase
equipment and materials, training, administrative expenses and direct program
staff.
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING TO SUBMIT AN APPLICATION AND IF APPROVED ACCEPT
$187,500.00 AND ANY ADDITIONAL FUNDING AWARDED IN FISCAL YEARS 2013 AND 2014
FROM THE UNITED STATES ARMY CYS STRONG (ASPYN) PROGRAM AND AMEND THE
MULTI-GOVERNMENTAL FUND BY THE AWARD OF THE GRANT. THE PROGRAM IS FUNDED BY A
GRANT IN THE AMOUNT OF $2,000.00 PER CHILD CARE SPACE AND $1,500.00 FOR
SUSTAINED CHILD CARE SPACES AT A MAXIMUM TOTAL OF 125 CHILD CARE SPACES.
WHEREAS, this grant will allow Columbus Parks and Recreation Community Schools
Division to purchase of equipment, training, administrative expenses and direct
program staff for before and after school programs at the accredited sites and
those sites with military children enrolled; and,
WHEREAS, the Before and After School/Summer Program administered by the
Columbus Parks and Recreation Department offers activities to youth in 26
locations throughout the city during the school year; and,
WHEREAS, the need for wholesome recreational, educational, and enrichment
activities are offered to participants with nutritional components included
with snacks at no significant cost to the city; and,
WHEREAS, the City is not required to add any matching funds to participate in
the program.
That the City Manager is hereby authorized to submit an application, and if
approved, accept $187,500 from the United States Army CYS Strong Program and
any additional funds awarded for fiscal years 2013 and 2014 for programs at the
accredited sites and any other sites with military children enrolled in the CSD
program of the Columbus Parks and Recreation Department. The Program is funded
by a grant in the amount of $2,000.00 for any new spaces and $1,500.00 for any
sustained spaces up to a total of 125 school age childcare spaces. That the
Multi Governmental Fund is amended by the amount of the grant allowing
authorization to spend funds as needed.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
___________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________day of _____________, 2012 and adopted at said meeting by the
affirmative vote of _____________members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Thomas voting __________.
Councilor Woodson voting __________.
______________________________
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Tiny B. Washington, Clerk of Council , Mayor
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