Agenda Item # 4
Columbus Consolidated Government
Council Meeting
September 30, 2008
Agenda Report # 318
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) RIVERWALK PROJECT ? 12th STREET TO 13th STREET ? RFB NO. 09-0001
It is requested that Council authorize the execution of a construction contract
with Southeastern Site Development, Inc., in the amount of $1,924,793.55, for
extension of the Riverwalk. The proposed extension will be from the existing
water tower on 12th Street, along the north side of 12th Street to Front
Avenue, extending north along Front Avenue in front of the Eagle Phenix Mill
No. 3. Also, the Riverwalk will extend from the end of Riverwalk Phase I,
along the River North to approximately 13th Street.
The work primarily involves clearing, grubbing, grading installation of
retaining walls, guardrail on retaining walls, paving, concrete stairs,
handrails and related items.
Bid invitations were mailed to one hundred thirty-eight vendors, and
specifications were posted on the web page of the Purchasing Division. Bid
submittals were received from five vendors on August 27, 2008. This bid has
been advertised, opened and reviewed. The bidders were:
Vendors Base Bid ?Alternate No. 1 ?Alternate No. 2 Total Bid
Southeastern Site Development, Inc.
(Newnan, GA) 1,629,293.55 45,500.00 250,000.00 1,924,793.55
Gerald Brooks Construction
(Phenix City, AL) 1,826,796.00 34,000.00 19,400.00 ?1,880,196.00
Cline Service Corp.
(Columbus, GA) 1,848,000.00 60,000.00 180,000.00 2,088,000.00
Earth-Scapes, Inc.
(Phenix City, AL) 1,963,777.00 85,000.00 150,000.00 2,198,777.00
GA Development Partners/Batson-Cook
(Atlanta, GA) 1,797,827.00 80,788.36 488,400.00 2,367,015.36
?Alternate No. 1: Add all landscaping and planting for Phase A and Phase B,
for the complete project.
?Alternate No. 2: Add 300 cubic feet of grout for grouting of existing stone
river wall to repair leaking of river through wall.
?This project is 100% funded by Georgia Department of Transportation (GDOT).
Gerald Brooks Construction Company did not anticipate using GDOT-certified DBE
subcontractors on the project, as required by GDOT. Therefore, GDOT rejected
the bid submitted by Gerald Brooks Construction Company.
Additionally, Gerald Brooks Construction Company did not include a signed
non-collusion affidavit. Therefore, the Purchasing Division deemed the
vendor?s bid incomplete.
Funds are available in the FY09 Budget: Capital Projects Fund ? General Fund
Supported ? General Construction ? Riverwalk 12th ?13th;
0508-660-1000-CPGF-7661-22905-20090.
* * * * * * * *
(B) RADIO (FCC) RE-BANDING PROJECT
It is requested that Council approve the procurement of re-banding radio
upgrades from Motorola in the amount of $65,701.00.
The Federal Commissions Commission (FCC) mandated that all radio licensees,
(including the City) in the 800 Megahertz frequency band, comply with the 2004
FCC Order #04-168 and 04-294 to accommodate frequency re-banding with Sprint
Nextel nation wide. Council has already approved the planning phase of this
work per Resolution #25-07. Additionally, Council has approved Resolution
#22-08, which authorized proceeding with the project whereby Sprint Nextel is
paying the cost to re-band 695 portable radios.
This purchase request is a continuation of the re-banding project enabling the
city to re-band the remaining radios, to include: eight (8) portable radios
and one hundred twenty-three (123) mobile radios.
Funds are available in the FY09 Budget: Capital Projects Fund ? General Fund
Supported ? Contractual Services-800 Mhz Digital Upgrade;
0508-660-1000-CPGF-6319-22260-20080.
(C) CHANGE ORDER FOR AN ADDITIONAL MODULE FOR THE ONLINE PARKING FEE SYSTEM
It is requested that Council approve the purchase of an additional module for
the online parking fee system from Corus Consulting in the amount of $5,280.00.
This additional module will allow METRA the ability to identify and separate
uncollectible citations. The uncollectible citations will be downloaded into a
data file and forwarded to the collection agency, as needed.
On April 1, 2008, Per Resolution #138-08, Council approved the initial purchase
of the online parking fee system from Corus in the amount of $35,000.00. The
change order amount exceeds ten percent of the original cost, therefore Council
approval is required.
Funds are available in the FY09 Budget: General Fund ? Information Technology
? Software Lease; 0101-210-1000-ISS-6541.
* * * * * * * *
(D) 18-GALLON BLUE RECYCLE BINS (ANNUAL CONTRACT) ? RFB NO. 09-0009
It is requested that Council approve the purchase of 18-Gallon Blue Recycle
Bins from Otto Environmental Systems for the estimated annual contract value of
$22,920.00. The recycle bins will be purchased on an ?as needed basis? by the
Recycling Division of Public Services to give to the citizens for recycling.
The contract period shall be for two (2) years, with the option to renew for
three additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
Bid invitations were mailed and specifications were posted on the City?s
website; two bid responses were received on September 17, 2008. This bid has
been advertised, opened and reviewed. The bidders were:
Estimated Contract Value
Otto Environmental Systems (Charlotte, NC) $22,920.00
Busch Systems International, Inc. (Barrie, On Canada) $18,930.00*
*Vendor?s minimum delivery order was $18, 930, which would require one order of
3000 recycle bins. Due to storage, the department must order a limited
quantity on an ?as needed basis.?
Funds are budgeted each fiscal year for this on going expense: Integrated
Waste Management Fund - Public Services ? Recycling ? Operating Materials,
0207-260-3520-RCYC-6728.
(E) BAIT TANK AND REFRIGERATOR ? RFB NO. 08-0072
It is requested that Council authorize the purchase of a live bait system and a
bait refrigerator cabinet, in the amount of $10,093.00, from CED Manufacturing
Co. LLC. The equipment will be installed at Lake Oliver Marina.
Bid invitations were mailed to sixteen vendors, and specifications were posted
on the web page of the Purchasing Division. One bid submittal was received on
June 18, 2008. The Purchasing Division was unable to locate any other vendors
to supply the equipment. This bid has been advertised, opened and reviewed:
Description CED Manufacturing Co. LLC
(Brainerd, MN)
Live Bait System (1 Unit) 7,760.00
Bait Refrigerator Cabinet (1 Unit) 2,333.00
Total Bid $10,093.00
Funds are budgeted in the FY09 Budget: 1999 SPLOST - Lake Oliver Recreation
Improvement - Engineering/Architectural Services;
0540-695-2130-TXLO-6338-50702-20060.
* * * * * * * *
(F) DONATION OF SURPLUS FIRE TRUCK AND BUCKET TRUCK
It is requested that Council approve to donate one surplus Fire Truck (Vehicle
# 3118) and one surplus bucket truck (Vehicle #9824) to The Unified Government
of Cusseta-Chattahoochee County, Georgia.
The vehicles were declared surplus by Council action on September 16, 2208
(Resolution #438-08).
?ITEM A?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
SOUTHEASTERN SITE DEVELOPMENT, INC., IN THE AMOUNT OF $1,924,793.55, FOR
EXTENSION OF THE RIVERWALK.
WHEREAS, the proposed extension will be from the existing water tower on 12th
Street, along the north side of 12th Street to Front Avenue, extending north
along Front Avenue in front of the Eagle Phenix Mill No. 3. Also, the
Riverwalk will extend from the end of Riverwalk Phase I, along the River North
to approximately 13th Street; and,
WHEREAS, the work primarily involves clearing, grubbing, grading installation
of retaining walls, guardrail on retaining walls, paving, concrete stairs,
handrails and related items.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a construction contract
with Southeastern Site Development, Inc., in the amount of $1,924,793.55, for
extension of the Riverwalk. Funds are available in the FY09 Budget: Capital
Projects Fund ? General Fund Supported ? General Construction- Riverwalk 12th ?
13th; 0508-660-1000-CPGF-7661-22905-20090.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PROCUREMENT OF RE-BANDING RADIO UPGRADES FROM
MOTOROLA IN THE AMOUNT OF $65,701.00.
WHEREAS, the Federal Commissions Commission (FCC) mandated that all radio
licensees, (including the City) in the 800 Megahertz frequency band, comply
with the 2004 FCC Order #04-168 and 04-294 to accommodate frequency re-banding
with Sprint Nextel nation wide; and,
WHEREAS, Council has already approved the planning phase of this work per
Resolution #25-07. Additionally, Council has approved Resolution #22-08 which
authorized proceeding with the project whereby Sprint Nextel is paying the cost
to re-band 695 portable radios; and,
WHEREAS, this purchase request is a continuation of the re-banding project
which will enable the city to re-band the remaining radios, to include: eight
(8) portable radios and one hundred twenty-three (123) mobile radios.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to procure re-banding radio
upgrades from Motorola in the amount of $65,701.00. Funds are available in
the FY09 Budget: Capital Projects Fund ? General Fund Supported ? Contractual
Services-800 Mhz Digital Upgrade; 0508-660-1000-CPGF-6319-22260-20080.
____________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C ?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF AN ADDITIONAL MODULE FOR THE ONLINE
PARKING FEE SYSTEM FROM CORUS CONSULTING IN THE AMOUNT OF $5,280.00.
WHEREAS, this additional module will allow METRA the ability to
identify and separate uncollectible citations. The uncollectible citations
will be downloaded into a data file and forwarded to the collection agency as
needed; and,
WHEREAS, on April 1, 2008, Per Resolution #138-08, Council approved the initial
purchase of the online parking fee system from Corus in the amount of
$35,000.00. The change order amount exceeds ten percent of the original cost
therefore Council approval is required.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase an additional module for
the online parking fee system from Corus Consulting in the amount of
$5,280.00. Funds are available in the FY09 Budget: General Fund ?
Information Technology ? Software Lease; 0101-210-1000-ISS-6541.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE PURCHASE OF 18-GALLON BLUE RECYCLE BINS ON
AN ?AS NEEDED BASIS? FROM OTTO ENVIRONMENTAL SYSTEMS FOR THE ESTIMATED ANNUAL
CONTRACT VALUE OF $22,920.00.
WHEREAS, the recycle bins will be purchased on an ?as needed basis? by
the Recycling Division of Public Services to give to the citizens for
recycling; and,
WHEREAS, the contract period shall be for two (2) years, with the
option to renew for three additional twelve-month periods. Contract renewal
will be contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase 18-gallon blue
recycle bins on an "as needed basis? from OTTO Environmental Systems for the
estimated annual contract value of $22,920.00. Funds are budgeted each fiscal
year for this ongoing expense: Integrated Waste Management Fund - Public
Services ? Recycling ? Operating Materials, 0207-260-3520-RCYC-6728.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF A LIVE BAIT SYSTEM AND BAIT TANK
REFRIGERATOR CABINET, IN THE AMOUNT OF $10,093.00, FROM CED MANUFACTURING CO.
LLC.
WHEREAS, the equipment will be installed at Lake Oliver Marina.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase a live bait
system and a bait refrigerator cabinet, in the amount of $10,093.00, from CED
Manufacturing Co. LLC. Funds are budgeted in the FY09 Budget: 1999 SPLOST -
Lake Oliver Recreation Improvement - Engineering/Architectural Services;
0540-695-2130-TXLO-6338-50702-20060.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM F?
A RESOLUTION
NO. ___________
A RESOLUTION AUTHORIZING TO DONATE ONE SURPLUS FIRE TRUCK (VEHICLE #
3118) AND ONE SURPLUS BUCKET TRUCK (VEHICLE #9824) TO THE UNIFIED GOVERNMENT OF
CUSSETA-CHATTAHOOCHEE COUNTY, GEORGIA.
WHEREAS, the vehicles were declared surplus by Council action on September 16,
2008 (Resolution #438-08).
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HERBY RESOLVES:
That the City Manager is hereby authorized to donate one surplus Fire
Truck (Vehicle # 3118) and one surplus bucket truck (Vehicle #9824) to The
Unified Government of Cusseta-Chattahoochee County, Georgia.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the ______ day of ____________, 2008 and adopted at said meeting by the
affirmative vote of _____ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
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