Agenda Item # 2
Columbus Consolidated Government
Council Meeting
July 28, 2009
Agenda Report # 407
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) HYBRID LOW FLOOR ELECTRIC BUSES (ANNUAL CONTRACT) ? RFB NO. 09-0038
It is requested that Council authorize the annual contract to purchase hybrid
low floor electric buses from Daimler Buses North America, Inc. METRA
anticipates purchasing approximately 0-5 buses per year over a five (5) year
period. The unit price, per contract year, for the buses, is as follows: Year
1: $483,146; Year 2: $490,393; Year 3: $497,749; Year 4: $505,215; Year 5:
$512,793. The City will allow for negotiating the bid price, if such things as
EPA, FTA or regulatory legislative guidelines are changed and bus manufacturers
are required to adhere to the new regulation. The hybrid low floor electric
buses will be used for both suburban express service and general service on
urban arterial streets.
The hybrid low floor electric buses are replacement units for the existing
buses utilized by Department of Transportation/METRA. The annual contract will
enable METRA to replace old buses on an ?as needed? basis for the next five
years.
The term of contract shall be for two (2) years, with option to renew for three
(3) additional twelve (12) month periods. The contract renewal will be based
solely upon the mutual agreement of the City and the Contractor.
Forty-six postcard invitations were mailed and specifications were posted on
the City?s website. Two bids were received April 15, 2009. This bid has been
advertised, opened and reviewed. The bidders were:
DESCRIPTION/
VENDOR Daimler Buses North America
(Canada) Gillig LLC
(Hayward, CA)
Unit Cost Per Contract Year
Year 1
$483,146
$498,260
Unit Cost Per Contract Year
Year 2
$490,393
$518,190
Unit Cost Per Contract Year
Year 3
$497,749
$549,280
Unit Cost Per Contract Year
Year 4
$505,215
$590,476
Unit Cost Per Contract Year
Year 5
$512,793
$637,714
The initial purchase will be made from funds available via the Federal Economic
Stimulus Package: Transportation Fund ? METRA ? ARRA Section 5340 ? Buses;
0751 ? 610 ? 3430 ?MFTA - 7724. Additional purchases will be made from FTA
funds: Transportation Fund-METRA ? MFTA - Buses; 0751-610-2400-MFTA-7724 (City
20% and Federal 80%).
* * * * * *
(B) SECURITY CAMERAS (ANNUAL CONTRACT) ? RFB No. 09-0030
It is requested that Council approve the execution of an annual contract for
the purchase of security cameras and accessories on an ?as needed? basis from
GE Security, Inc., and Transit Marketing Group. During the first year, Metra
estimates spending approximately $103,000 to purchase security cameras and
accessories to be installed on transit buses.
The term of the contract will be for one year, with the option to renew for two
additional twelve-month periods. Contract renewal is contingent upon the
mutual agreement of the City and the Contractors.
Seventy-six postcard invitations were mailed and specifications were posted on
the City?s website. Two bids were received on March 4, 2009. This bid has been
advertised, opened and reviewed. The bidders and pricing information is listed
on the attached tabulation:
COLUMBUS CONSOLIDATED GOVERNMENT
Security Cameras (Annual Contract)
RFB No. 09-0030
Description GE Security, Inc. and Transit Marketing Group
(Boulder, CO) Electronic Technologies Corporation
dba/ Ingersoll Rand Security Technologies
(Norcross, GA)
Year 1 Year 2Year 3Year 1Year 2Year 3
MSS-4300-00-00 MobileView III Digital Video Recorder & Keypad 3,38.001 (8 camera max)
2,520.00 (5 camera max) 3,38.001 (8 camera max)
2,520.00 (5 camera max)3,482.43 (8 camera max)
2,595.60 (5 camera max)5,175.005,175.005,175.00
MSS-8001-**-00 Color - 460 TVL - Lens 197.25 197.25203.17281.78281.78281.78
MSS-7007-00-FF Front Facing Camera 374.25 374.25385.48534.64534.64534.64
MSS-3010-00-04 Int/Ext Surface Mount Alum. Housing 69.75 69.7571.8499.6499.6499.64
1035611A Non-Terminated Siamese Power/Video (500 ft. minimum) 37.50 (50 ft.) 37.50 (50
ft.)38.63 (50 ft.)535.00535.00535.00
MSS-4008-00-00 Panic Button/Status Light 76.50 76.5078.80109.28109.28109.28
MSS-Install Installation Parts 60.00 60.0061.802,694.502,694.502,694.50
MSS-4007-00-00 Line-level Output Microphone 149.25 149.25153.73213.21213.21213.21
MSS-Converter 12/24 VDC 157.50 157.50162.23225.00225.00225.00
Installation charges (per order) 1,000.00 (5 min)
850.00 (10)
760.00 (20) 1,000.00 (5 min)
850.00 (10)
760.00 (20)1,000.00 (5 min)
850.00 (10)
760.00 (20)675.00675.00675.00
The initial purchase will be made from funds available via the Federal Economic
Stimulus Package: Transportation Fund ? METRA ? ARRA Section 5340 ? Capital
Expense - Over $5000; 0751 ? 610 ? 3430 ? MFTA - 7761. Additional purchases
will be made from FTA funds. Transportation Fund ? METRA ? MFTA - Capital
Expend ? Over $5,000; 0751 ? 610 ? 2400 ?MFTA - 7761 (City 20% and Federal
80%).
* * * * * *
(C) PEST CONTROL SERVICES (ANNUAL CONTRACT) - RFB NO. 09-0043
It is requested that Council approve the contract for pest control services
with Knox Pest Control for the estimated annual contract value of $16,752. The
vendor will provide pest control services at 89 City owned buildings.
Additional buildings may be added to the list of buildings, at any point during
the contract, as required by the City. A monthly cost for each additional
building will be negotiated with the contractor.
The contract term is for a two-year period with an option to renew for three
additional twelve-month periods. Renewal of the contract is contingent upon
the mutual agreement of the City and the contracted vendor.
Bid specifications were posted on the City?s website; three bids were received
June 23, 2009 from the following vendors: Knox Pest Control, Cannon Termite &
Pest Control and Orkin Pest Control. This bid has been advertised, opened and
reviewed.
Vendor
Monthly Fee
Total Estimated
Contract Value
Knox Pest Control (Columbus, GA)
$ 1,396
$ 16,752
Cannon Termite & Pest Control (Newnan, GA)
$ 2,150
$ 25,800
Orkin Pest Control (Columbus, GA)
$ 2,820
$ 33,840
Funds are budgeted each fiscal year for this ongoing expense: General Fund -
Public Services - Facilities Maintenance ? Service Contracts,
0101-260-2700-MNTN-6513.
* * * * * *
(D) 30? FOOT LOW FLOOR TROLLEY BUS (ANNUAL CONTRACT) ? RFB NO. 09-0034
It is requested that Council authorize the annual contract to purchase 30? foot
low floor trolley buses, from Gillig LLC. METRA anticipates purchasing
approximately 0-5 buses per year over a five (5) year period. The unit price,
per fiscal year of the contract, for the buses, is as follows: FY10 -
$410,578; FY11 - $410,578; *FY12, FY13 and FY14 vehicle prices will be
calculated
using U.S. Department of Labor Consumer Price Index and All Urban Consumer
(CPI-U) and shall not exceed five (5%) percent annually.
The 30? foot low floor trolley buses are replacement units for the existing
trolley buses. The annual contract will enable METRA to replace old buses on
an ?as needed? basis for the next five years.
The term of contract shall be for two (2) years, with option to renew for three
(3) additional twelve (12) month periods. Contract renewal is contingent upon
the City and the Contractor.
Twelve postcard invitations were mailed and specifications were posted on the
City?s website. One bid was received April 1, 2009. This bid has been
advertised, opened and reviewed. The bidder was:
DESCRIPTION/
VENDOR Gillig LLC
(Hayward, CA)
Total Unit Price
Unit Cost Per Contract Year
Year 1: FY 10 $410,578
Unit Cost Per Contract Year
Year 2: FY 11 $410,578
Unit Cost Per Contract Year
Year 3: FY 12 *
Unit Cost Per Contract Year
Year 4: FY 13 *
Unit Cost Per Contract Year
Year 5: FY 14 *
The initial purchase (FY10) will be made from funds available via the Federal
Economic Stimulus Package: Transportation Fund ? METRA ? ARRA Section 5340 ?
Buses; 0751 ? 610 ? 3430 ?MFTA - 7724. Additional purchases (FY11, FY12, FY13
& FY14) will come from FTA funds: Transportation Fund ? METRA - MFTA ? Buses;
0751-610-2400-MFTA-7724 (City 20% and Federal 80%).
* * * * * *
(E) MAINTENANCE AGREEMENTS FOR COMPUTER HARDWARE
It is requested that Council authorize payment to IBM, in the amount of
$42,142, to cover maintenance agreements for various computer hardware. The
cost covers parts and service 24-hours, 7-days per week. The maintenance
agreements cover the following equipment:
1 IBM 3745 Remote Communications Controller
4 IBM 3174 Fiber Optic Controllers
1 IBM 3590-A14 Rack
1 IBM 3590-A60 Tape Drive Controller
3 IBM 3590-B11 Tape Drives
1 IBM 3590-E11 Tape Drive
1 IBM 2761 InfoPrint Laser Printer
1 IBM 6262 2200 Line Printer
Funds are budgeted in the FY10 Budget: Information Technology ? Computer
Equipment Maintenance; 0101-210-1000- ISS-6511.
* * * * * *
(F) ANNUAL MAINTENANCE FOR CISCO/AVVID IP PHONE SYSTEM
It is requested that Council approve payment to AT&T for the annual maintenance
for all Cisco equipment and software license renewals, included in the IP
Telephony network in twelve locations: the Government Center, Annex, Public
Safety Complex, Fox Recreation Center, Trade Center, Public Services
Administration Building, Fleet Maintenance, Facilities Maintenance, Signal
Shop, Storage Warehouse, METRA, and the Animal Control Facility. The annual
cost of network and equipment coverage, known as AT&T DataCare, is $97,362.84.
The AT&T DataCare IP Telephony Manager is a continuance of the existing
Cisco/AT&T hardware and software maintenance purchased with the new Cisco AVVID
IP Phone System through AT&T (formerly BellSouth). The maintenance is
renewable each year on or before the anniversary date of July 1st.
Only AT&T has a complete end-to-end solution for all voice and data issues from
both an equipment and network perspective including the AT&T CO (Central
Office) network. Consequently, this maintenance and service is available only
through AT&T and deemed an only known source per the Procurement Ordinance
3-114.
Funds are budgeted in the FY10 Budget: General Fund - Information Technology ?
Computer Equipment Maintenance; 0101-210-1000-ISS-6511.
* * * * * *
(G) EMERGENCY FIELD RENOVATIONS AT LAKEBOTTOM
It is requested that Council approve payment to Grant Environmental
Contractors, Inc., in the amount of $30,000 for emergency field renovations for
the football field at Lakebottom Park.
The renovations were needed because the middle of the football field had been
reduced to dirt due to the high traffic volume. The field had to be laser
graded from hash mark to hash mark and then resodded. The field had to be
ready by August, therefore the renovations were approved as an emergency
purchase by the City Manager on June 24, 2009. Grant Environmental Contractors
has performed similar work for the City, and according to the Parks and
Recreation Department, was able to complete the work by the August deadline.
Funds are available in the FY10 Budget: Special Project/Capital Project Fund ?
Capital Projects ? General Fund Supported Capital Projects ?
Horticulture/Landscaping ? Lakebottom Football Field; 0508 ? 660 ? 1000 ? CPGF
? 6727 ? 22268-20100.
* * * * * *
(H) CAB AND CHASSIS FOR 7-YARD DUMP TRUCK
It is requested that Council authorize the purchase of one (1) cab and chassis
from Beck Motor Company (Albany, GA), in the amount of $59,200.
A 7-Yard dump truck body will be mounted onto the new cab and chassis. The
truck is a replacement unit that will be used by the Street Repairs and
Maintenance Division of Public Services to transport gravel and other roadway
repair materials to job sites throughout Muscogee County.
On August 12, 2008 Council approved the purchase of three (3) cab and chassis
from Beck Motor Company, per Resolution No.377-08, RFB No.08-0064. The bid
specifications required vendors to submit a bid price for future purchases.
Beck Motor Company submitted a bid price of $59,200, per unit, for future
purchases. On June 23, 2009, the vendor provided written confirmation to
Public Services that they would honor the same price.
Funds are budgeted in the FY10 Budget: Paving Fund ? Public Services ? Repairs
and Maintenance ? Heavy Trucks; 0203-260-3110-REPR-7723.
* * * * * *
(I) PREPARATORY INFRASTRUCTURE FOR THE NEW ICE RINK
It is requested that Council approve payment to CIMCO Refrigeration (Mobile,
Alabama), in the amount of $75,000, for preparatory infrastructure work for the
new ice rink.
On December 18, 2007, per Resolution #623-07, Council approved the emergency
purchase of a replacement ice floor and refrigeration system, from Cimco, for
the Civic Center. While the vendor was performing the work, they installed the
mains, which will provide the future tie-in for the new ice rink.
Funds are budgeted in the FY10 Budget: Lease Revenue Bonds/2003a ? Finance ?
CBA 2003a Skatepark Supercenter ? General Construction ? Skateboard Supercenter
Project; 0554-200-2443-7661-40222-20070.
* * * * * *
(J) MEMBERSHIP DUES FOR GMA
It is requested that Council approve payment to the Georgia Municipal
Association (GMA) in the amount of $33,138.66 for 2009 - 2010 membership dues
for the City of Columbus, Georgia. GMA is a voluntary, non-profit organization
that provides legislative advocacy, education, employee benefit and technical
consulting services to its members.
Funds are budgeted in the FY2010 Budget: General Fund - Legislative ? City
Council - Membership Dues and Fees, 0101-100-1000-CNCL-6657.
* * * * * *
(K) ANNUAL MAINTENANCE FOR JAIL VISITATION AND JUDICIAL ARRAIGNMENT SYSTEM
It is requested that Council approve payment to Lightspeed Datalinks for the
maintenance of the Muscogee County Jail Visitation System in the amount of
$66,732 (payable each month @ $5,561); and payment for maintenance of the
Judicial Arraignment System in the amount of $16,200 (payable each month @
$1,350). The maintenance period covers a three-year period.
Proceeds from the inmate telephone system at the Muscogee County Jail was the
primary source of financing for the Video Visitation System, and the Judicial
Arraignment System which allows inmates to visit with their families and be
arraigned by Superior Court judges, without leaving their jail cells.
However, in November 2008 the account was transferred from the Sheriff?s Office
to Columbus Consolidated Government. Since November, the inmate telephone
system proceeds are deposited into the General Fund.
Funds are budgeted in the FY10 Budget: General Fund ? Sheriff ? Administration
? Service Contracts; 0101 ? 550 ? 1000 ? SHRF ? 6513; and General Fund ?
Sheriff ? Jail ? Service Contracts; 0101 550 ? 2600 ? JAIL - 6513. Funding
for years two and three of the contract will be budgeted in subsequent budget
years.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT TO PURCHASE HYBRID LOW
FLOOR ELECTRIC BUSES FROM DAIMLER BUSES NORTH AMERICA, INC. METRA ANTICIPATES
PURCHASING APPROXIMATELY 0-5 BUSES PER YEAR OVER A FIVE (5) YEAR PERIOD. THE
UNIT PRICE, PER CONTRACT YEAR FOR THE BUSES, IS AS FOLLOWS: YEAR 1: $483,146;
YEAR 2: $490,393; YEAR 3: $497,749; YEAR 4: $505,215; YEAR 5: $512,793.
WHEREAS, the City will allow for negotiating the bid price, if such things as
EPA, FTA or regulatory legislative guidelines are changed and bus manufacturers
are required to adhere to the new regulation. The hybrid low floor electric
buses will be used for both suburban express service and general service on
urban arterial streets
WHEREAS, the hybrid low floor electric buses are replacement units.
The annual contract will enable METRA to replace old buses on an ?as needed?
basis for the next five years; and,
WHEREAS, the term of contract shall be for two (2) years, with option
to renew for three (3) additional twelve (12) month periods. Contract renewal
is contingent upon the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager, is hereby authorized to enter into an annual
contract to purchase hybrid low floor electric buses from Daimler Buses North
America, Inc. Metra anticipates purchasing approximately 0-5 buses per year
over a five (5) year period. The unit price, per contract year, for the
buses, is as follows: Year 1: $483,146; Year 2: $490,393; Year 3: $497,749;
Year 4: $505,215; Year 5: $512,793. The initial purchase will be made from
funds available via the Federal Economic Stimulus Package: Transportation Fund
? METRA ? ARRA Section 5340 ? Buses; 0751 ? 610 ? 3430 ? MFTA -7724.
Additional purchases will be made from FTA funds: Transportation Funds ? METRA
? MFTA ?Buses; 0751 ? 610 ? 2400 ? MFTA - 7724 (City 20% and Federal 80%).
_______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ______________________, 2009 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT FOR THE
PURCHASE OF SECURITY CAMERAS AND ACCESSORIES, ON AN ?AS NEEDED? BASIS, FROM GE
SECURITY, INC., AND TRANSIT MARKETING GROUP. DURING THE FIRST YEAR, METRA
ESTIMATES SPENDING APPROXIMATELY $103,000 TO PURCHASE SECURITY CAMERAS AND
ACCESSORIES TO BE INSTALLED ON TRANSIT BUSES.
WHEREAS, the term of the contract will be for one year, with the option
to renew for two additional twelve-month periods. Contract renewal is
contingent upon the mutual agreement of the City and the Contractors.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual
contract for the purchase of security cameras and accessories on an ?as needed?
basis from GE Security, Inc. and Transit Marketing Group. During the first
year, METRA estimates spending approximately $103,000 to purchase security
cameras and accessories to be installed on transit buses. The initial
purchase will be made from funds available via the Federal Economic Stimulus
Package: Transportation Fund ? METRA ? ARRA Section 5340 ? Capital Expense -
Over $5000; 0751 ? 610 ? 3430 ? MFTA - 7761. Additional purchases will be made
from FTA funds. Transportation Fund ? METRA ? MFTA - Capital Expend ? Over
$5,000; 0751 ? 610 ? 2400 ?MFTA - 7761 (City 20% and Federal 80%).
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________________, 2009 and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM C?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT FOR PEST CONTROL
SERVICES WITH KNOX PEST CONTROL FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF
$16,752.
WHEREAS, the vendor will provide pest control services at 89 City owned
buildings; and, additional buildings may be added to the list of buildings, at
any point during the contract, as required by the City. A monthly cost for
each additional building will be negotiated with the contractor.
WHEREAS, the contract term is for a two year period with an option to renew for
three additional twelve-month periods. Renewal of the contract is contingent
upon the mutual agreement of the City and the Contractors.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute a contract for
pest control services with Knox Pest Control for the estimated annual contract
value of $16,752. Funds are budgeted each fiscal year for this ongoing
expense: General Fund - Public Services - Facilities Maintenance ? Service
Contracts, 0101-260-2700-MNTN-6513.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM D?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT TO PURCHASE 30? FOOT LOW
FLOOR TROLLEY BUSES, FROM GILLIG, LLC. THE UNIT PRICE, PER FISCAL YEAR OF THE
CONTRACT, IS AS FOLLOWS: FY10 - $410,578; FY11 - $410,578; FY12, FY13 AND FY14
VEHICLE PRICES WILL BE CALCULATED USING U.S. DEPARTMENT OF LABOR CONSUMER PRICE
INDEX AND ALL URBAN CONSUMER (CPI-U) AND SHALL NOT EXCEED FIVE (5%) PERCENT
ANNUALLY.
WHEREAS, METRA anticipates purchasing approximately 0-5 buses per year
over a five (5) year period; and,
WHEREAS, the 30? foot low floor trolley buses are replacement units for the
existing trolley buses. The annual contract will enable METRA to replace old
buses on an ?as needed? basis for the next five years; and,
WHEREAS, the term of contract shall be for two (2) years, with option
to renew for three (3) additional twelve (12) month periods. Contract renewal
is contingent upon the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to enter into an annual
contract to purchase 30? foot low floor trolley buses from Gillig LLC. The
unit price, per fiscal year of the contract, for the buses is as follows: FY10
- $410,578; FY11 - $410,578; *FY12, FY13 and FY14 vehicle prices will be
calculated using U.S. Department of Labor Consumer Price Index and All Urban
Consumer (CPI-U) and shall not exceed five (5%) percent annually. The term of
contract shall be for two (2) years, with option to renew for three (3)
additional twelve (12) month periods. Contract renewal is contingent upon the
City and the Contractor. The initial purchase (FY10) will be made from funds
available via the Federal Economic Stimulus Package: Transportation Fund ?
METRA ? ARRA Section 5340 ? Buses; 0751 ? 610 ? 3430 ?MFTA - 7724. Additional
purchases (FY11, FY12, FY13 & FY14) will come from FTA funds: Transportation
Fund ? METRA - MFTA ? Buses; 0751 ? 610 ? 2400 ? MFTA - 7724 (City 20% and
Federal 80%).
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ______________________, 2009 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM E?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING PAYMENT TO IBM IN THE AMOUNT OF $42,142 TO COVER
MAINTENANCE AGREEMENTS FOR VARIOUS COMPUTER HARDWARE.
WHEREAS, the maintenance agreements provide for parts and service 24-hour,
7-days per week. The maintenance agreements cover the following equipment:
1 IBM 3745 Remote Communications Controller
4 IBM 3174 Fiber Optic Controllers
1 IBM 3590-A14 Rack
1 IBM 3590-A60 Tape Drive Controller
3 IBM 3590-B11 Tape Drives
1 IBM 3590-E11 Tape Drive
1 IBM 2761 InfoPrint Laser Printer
1 IBM 6262 2200 Line Printer
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to IBM in the
amount of $42,142 to cover maintenance agreements for various computer
hardware. Funds are budgeted in the FY10 Budget: Information Technology ?
Computer Equipment Maintenance; 0101-210-1000- ISS-6511.
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM F?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING PAYMENT TO AT&T FOR THE ANNUAL MAINTENANCE FOR
ALL CISCO EQUIPMENT AND SOFTWARE LICENSE RENEWALS, INCLUDED IN THE IP TELEPHONY
NETWORK IN TWELVE LOCATIONS: THE GOVERNMENT CENTER, ANNEX, PUBLIC SAFETY
COMPLEX, FOX RECREATION CENTER, TRADE CENTER, PUBLIC SERVICES ADMINISTRATION
BUILDING, FLEET MAINTENANCE, FACILITIES MAINTENANCE, SIGNAL SHOP, STORAGE
WAREHOUSE, METRA, AND THE ANIMAL CONTROL FACILITY. THE ANNUAL COST OF NETWORK
AND EQUIPMENT COVERAGE, KNOWN AS AT&T DATACARE, IS $97,362.84.
WHEREAS, the AT&T DataCare IP Telephony Manager is a continuance of the
existing Cisco/AT&T hardware and software maintenance purchased last year with
the new Cisco AVVID IP Phone System through AT&T (formerly BellSouth). The
maintenance is renewable each year on or before the anniversary date of July
1st. Only AT&T has a complete end-to-end solution for all voice and data
issues from both an equipment and network perspective including the AT&T CO
(Central Office) network. Consequently, this maintenance and service is
available only through AT&T and deemed an only known source per the Procurement
Ordinance 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:That the City Manager is hereby authorized to make payment to AT&T in the
amount of $97,362.84 for the annual maintenance for all Cisco equipment and
software license renewal (AT&T Datacare), included in the IP telephony network
in twelve locations: the Government Center, Government Center Annex, Public
Safety Complex, Fox Recreation Center, the Trade Center, Public Services
Administration Building, Fleet Maintenance, Facilities Maintenance, Signal
Shop, Storage Warehouse, METRA, and the Animal Control Facility. Funds are
budgeted in FY10 Budget: Information Technology ? Computer Equipment;
0101-210-1000-ISS-6511.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2009 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM G?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING PAYMENT TO GRANT ENVIRONMENTAL CONTRACTORS, INC., IN
THE AMOUNT OF $30,000 FOR EMERGENCY FIELD RENOVATIONS FOR THE FOOTBALL FIELD AT
LAKEBOTTOM PARK.
WHEREAS, the renovations were needed because the middle of the football field
had been reduced to dirt due to the high traffic volume. The field had to be
laser graded from hash mark to hash mark and then resodded. The field had to
be ready by August, therefore the renovations were approved as an emergency
purchase by the City Manager on June 24, 2009; and,
WHEREAS, Grant Environmental Contractors has performed similar work for the
City, and according to Parks and Recreation Department was able to complete the
work by the August deadline.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager, is hereby authorized to make payment to Grant
Environmental Contractors, Inc., in the amount of $30,000 for emergency field
renovations for the football field at Lakebottom Park. Funds are available in
the FY10 Budget: Special Project/Capital Project Fund ? Capital Projects ?
General Fund Supported Capital Projects ? Horticulture/Landscaping ? Lakebottom
Football Field; 0508 ? 660 ? 1000 ? CPGF ? 6727 ? 22268-20100.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2009 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM H?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) CAB AND CHASSIS FROM
BECK MOTOR COMPANY (ALBANY, GA), IN THE AMOUNT OF $59,200.
WHEREAS, a 7-Yard dump truck body will be mounted onto the new cab and
chassis. The truck is a replacement unit that will be used by the Street
Repairs and Maintenance Division of Public Services to transport gravel and
other roadway repair materials to job sites throughout Muscogee County; and,
WHEREAS, on August 12, 2008 Council approved the purchase of three (3)
cab and chassis from Beck Motor Company, per Resolution No.377-08, RFB
No.08-0064. The bid specifications required vendors to submit a bid price for
future purchases. Beck Motor Company submitted a bid price of $59,200, per
unit, for future purchases. On June 23, 2009, the vendor provided written
confirmation to Public Services that they would honor the same price.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager, is hereby authorized to purchase one (1) cab and chassis
from Beck Motor Company (Albany, GA), in the amount of $59,200. Funds are
budgeted in the FY10 Budget: Paving Fund ? Public Services ? Repairs and
Maintenance ? Heavy Trucks; 0203-260-3110-REPR-7723.
____________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2009 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM I?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING PAYMENT TO CIMCO REFRIGERATION (MOBILE, ALABAMA), IN
THE AMOUNT OF $75,000, FOR PREPARATORY INFRASTRUCTURE WORK PERFORMED FOR THE
NEW ICE RINK.
WHEREAS, on December 18, 2007, per Resolution #623-07, Council approved the
emergency purchase of a replacement ice floor and refrigeration system, from
Cimco, for the Civic Center. While the vendor was performing the work, they
installed the mains, which will provide the future tie-in for the new ice rink.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager, is hereby authorized to make payment to CIMCO
Refrigeration (Mobile, Alabama), in the amount of $75,000, for preparatory
infrastructure work for the new ice rink. Funds are budgeted in the FY10
Budget: Lease Revenue Bonds/2003a ? Finance ? CBA 2003a Skatepark Supercenter ?
General Construction ? Skateboard Supercenter Project;
0554-200-2443-7661-40222-20070.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2009 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM J?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PAYMENT TO THE GEORGIA MUNICIPAL ASSOCIATION FOR 2009
- 2010 MEMBERSHIP DUES IN THE AMOUNT OF $33,138.66.
WHEREAS, membership dues are for the City of Columbus, Georgia; and,
WHEREAS, GMA is a voluntary, non-profit organization that provides legislative
advocacy, educational, employee benefit and technical consulting services to
its members.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to the Georgia
Municipal Association in the amount of $33,138.66 for 2009 - 2010 membership
dues for the City of Columbus, Georgia. Funds are budgeted in the FY10 Budget:
General Fund - Legislative ? City Council - Membership Dues and Fees;
0101-100-1000-CNCL-6657.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
?ITEM K?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING PAYMENT TO LIGHTSPEED DATALINKS FOR THE
MAINTENANCE OF THE MUSCOGEE COUNTY JAIL VISITATION SYSTEM IN THE AMOUNT OF
$66,732 (PAYABLE EACH MONTH @ $5,561); AND PAYMENT FOR MAINTENANCE OF THE
JUDICIAL ARRAIGNMENT SYSTEM IN THE AMOUNT OF $16,200 (PAYABLE EACH MONTH @
$1,350). THE MAINTENANCE PERIOD COVERS A THREE-YEAR PERIOD.
WHEREAS, proceeds from the inmate telephone system at the Muscogee County Jail
was the primary source of financing for the Video Visitation System, and the
Judicial Arraignment System which allows inmates to visit with their families
and be arraigned by Superior Court judges, without leaving their jail cells.
However, in November 2008 the account was transferred from the Sheriff?s Office
to Columbus Consolidated Government. Since November, the inmate telephone
system proceeds are deposited into the General Fund.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to render payment to
Lightspeed Datalinks for the maintenance of the Muscogee County Jail Visitation
Project in the amount of $66,732 (payable each month @ $5,561); and payment for
maintenance of the Judicial Arraignment System in the amount of $16,200
(payable each month @ $1,350). The maintenance period covers a three-year
period. Funds are budgeted in the FY10 Budget: General Fund ? Sheriff ?
Administration ? Service Contracts; 0101 ? 550 ? 1000 ? SHRF ? 6513; and
General Fund ? Sheriff ? Jail ? Service Contracts; 0101 550 ? 2600 ? JAIL -
6513. Funding for years two and three of the contract will be budgeted in
subsequent budget years.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2009 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Anthony voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Hunter voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Jim Wetherington, Mayor
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