MINUTES
COUNCIL OF COLUMBUS, GEORGIA
REGULAR MEETING
FEBRUARY 10, 2009
The regular meeting of the Council of Columbus, Georgia was called to
order at 9:00 A.M., Tuesday, February 10, 2009, in the Council Chambers,
Government Center, Columbus, Georgia. Honorable W. J. Wetherington, Mayor
presiding.
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PRESENT: Present other than Mayor Wetherington and Mayor Pro Tem Evelyn Turner
Pugh were Councilors R. Gary Allen, Wayne Anthony, Mike Baker, Jerry ?Pops?
Barnes, Glenn Davis, Berry Henderson and Charles E. McDaniel, Jr. City Manager
Isaiah Hugley, City Attorney Clifton Fay and Deputy Clerk of Council Sandra
Davis were also present. Councilor Evelyn Woodson took her seat at 9:17
a.m.
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ABSENT: Councilor Julius H. Hunter, Jr. was absent. Clerk of Council Tiny B.
Washington was also absent.
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INVOCATION: Offered by Dr. Marshall S. McGill- Kingdom Metropolitan Worship
Center.
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PLEDGE OF ALLEGIANCE: Led by students from St. Luke School.
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CITY MANAGER?S AGENDA
AT THE REQUEST OF COUNCILOR ALLEN, THE FOLLOWING RESOLUTION WAS CALLED
UPON AS THE NEXT ITEM OF BUSINESS AND WAS SUBMITTED AND EXPLAINED BY CITY
MANAGER HUGLEY AND ADOPTED BY THE COUNCIL:
A Resolution (35-09) ? Authorizing a request to enter into an agreement
with Columbus Baseball Foundation, Inc., to operate a college league summer
baseball program for the period of February 10, 2009 through August 31, 2010
with an option to renew for one additional term.
City Manager Hugley recognized the presence of Mr. Joe Calloway and asked
that he come forward to make some brief comments with regards to the resolution.
Councilor Allen moved approval. Seconded by Mayor Pro Tem Turner Pugh and
carried unanimously by those nine members present with Councilor Hunter being
absent for this meeting.
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NOTE: The City Manager?s Agenda is continued below.
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EAGLE SCOUTS:
Mayor Wetherington recognized the presence of Mr. Austin Tyce and Mr.
James McMullen. He also called on Captain Pete Tyce- Assistant Scout leader
and military personnel stationed at Ft. Benning. He explained that these young
men are working towards their Eagle Scouts and are preparing to do a community
project. He stated that each scout would complete eight hours of work at the
Valley Rescue Mission.
Captain Pete Tyce, came forward to further expound on the journey the Boy
Scouts have taken in order to obtain their Eagle Scouts.
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CITY ATTORNEY?S AGENDA:
THE FOLLOWING ORDINANCE AMENDING THE ZONING ATLAS OF COLUMBUS, GEORGIA WAS
SUBMITTED BY CITY ATTORNEY FAY AND APPROVED BY THE COUNCIL ON SECOND
READING:
An Ordinance (09-5) - Property located at 6801 and 6923 River Road is
proposed for rezoning from NC (Neighborhood Commercial) zoning district to PCD
(Planned Commercial Development) zoning district. (48-CA-08-North End, LLC) The
proposed use is for a master planned commercial development. Councilor Allen
moved its adoption. Seconded by Councilor Henderson and carried unanimously by
those nine members present with Councilor Hunter being absent from this meeting.
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PUBLIC HEARING:
THE FOLLOWING ORDINANCE RENEWING THE BUSINESS INPROVEMENT DISTRICT IN
COLUMBUS, GEORGIA WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND A PUBLIC
HEARING WAS HELD AS
ADVERTISED:
An Ordinance - Renewing a Business Improvement District in Columbus,
Georgia through December 31, 2014.
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CITY ATTORNEY?S AGENDA:
THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY
AND ADOPTED BY THE COUNCIL:
A Resolution (36-09) - Property located at 2700 1st Avenue is proposed for
a special exception use in a RMF2 (Residential Multi Family 2) zoning district.
The proposed use is for a Personal Care Home Type II.
City Attorney Fay recognized the presence of the petitioner seated in the
audience.
In response to a question of Councilor Baker, Planning Department Director
Rick Jones outlined the classifications of the Personal Care Home Type II by
stating that occupancy is more than six but less than eighteen.
The petitioner, Ms. Tina Stephens, responded to questions from Councilor
Baker regarding the square footage of the facility and expounded further on the
details of the operation.
With there being no other questions asked, Councilor Woodson moved
approval. Seconded by Councilor Barnes and carried unanimously by those nine
members present with Councilor Hunter being absent from this meeting.
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THE FOLLOWING SEVEN RESOLUTIONS EXPRESSING APPRECIATION TO RETIRING
EMPLOYEES WERE SUBMITTED BY CITY ATTORNEY FAY AND THEIR CAPTIONS READ BY MAYOR
PRO TEM TURNER PUGH AND ADOPTED BY THE COUNCIL UPON A SINGLE MOTION MADE BY
MAYOR PRO TEM TURNER PUGH AND SECONDED BY COUNCILOR MCDANIEL, WHICH CARRIED
UNANIMOUSLY BY THOSE EIGHT MEMBERS PRESENT WITH COUNCILOR BARNES ABSENT FOR THE
VOTE AND COUNCILOR HUNTER BEING ABSENT FROM THE
MEETING:
A Resolution (37-09) - Expressing appreciation to Ms. Mary P. Hendricks
upon her retirement from the Clerk of Superior Court after over 24 years of
service.
A Resolution (38-09) - Expressing appreciation to Mrs. Juanita Berry upon
her retirement from the Muscogee Manor & Rehab Center after over 26 years of
service.
A Resolution (39-09) - Expressing appreciation to Mr. Willie C. King upon
his retirement from the Muscogee County Marshal?s Office after 33 years of
service.
A Resolution (40-09) - Expressing appreciation to Mrs. Betty J. Lunsford
upon her retirement from the Columbus Metropolitan Airport after 15 years of
service.
A Resolution (41-09) - Expressing appreciation to Mr. Kenneth H. Reese
upon his retirement from the Muscogee County Park Services after over 24 years
of service.
A Resolution (42-09) - Expressing appreciation to Mr. Billy G. Turner upon
his retirement from the Columbus Water Works after 20 years of service.
A Resolution (43-09) - Expressing appreciation to Ms. Pearlie Hickey upon
her retirement from METRA after 31 years of service.
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THE FOLLOWING FIVE RESOLUTIONS EXPRESSING CONDOLENCES TO THE FAMILY OF
FORMER EMPLOYEES WERE SUBMITTED BY CITY ATTORNEY FAY AND THEIR CAPTIONS READ BY
MAYOR PRO TEM TURNER PUGH AND ADOPTED BY THE COUNCIL UPON A SINGLE MOTION MADE
BY MAYOR PRO TEM TURNER PUGH AND SECONDED BY COUNCILOR ALLEN, WHICH CARRIED
UNANIMOUSLY BY THOSE NINE MEMBERS PRESENT WITH COUNCILOR HUNTER BEING ABSENT
FROM THE MEETING:
A Resolution (44-09) - Conveying condolences to the family of Mr. Orvin R.
Helton, employee with Muscogee County Public Services, who passed away on
November 18, 2008.
A Resolution (45-09) - Conveying condolences to the family of Mr. Fletcher
Owens, Jr., employee with Muscogee County Public Services, who passed away on
November 20, 2008.
A Resolution (46-09) - Conveying condolences to the family of Mr. Earl B.
Neel, Sr., employee with Columbus Police Department, who passed away on
November 20, 2008.
A Resolution (47-09) - Conveying condolences to the family of Mr. W. H.
McHargue, employee with Columbus Fire Department, who passed away on November
29, 2008.
A Resolution (48-09) - Conveying condolences to the family of Mr. William
S. White, employee with Columbus Police Department, who passed away on January
11, 2009.
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EXECUTIVE SESSION:
City Attorney Fay requested an executive session to discuss acquisition of
real estate and litigation.
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PUBLIC AGENDA:
MR. FRANK MARTIN, RE: MUSCOGEE COUNTY SHERIFF?S
OFFICE:
Mayor Wetherington advised that Mr. Frank Martin has cancelled his
appearance before the Council today.
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CITY MANAGER?S AGENDA:
THE FOLLOWING FOUR RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY
MANAGER HUGLEY AND ADOPTED BY THE COUNCIL:
A Resolution (49-09) - Authorizing a request for the investment of
Columbus Consolidated Government funds in the local government investment pool
known as "Georgia Fund I" operated by the State Office of Treasury and Fiscal
Services.
Councilor Allen moved approval. Seconded by Councilor Woodson and carried
unanimously by those nine members present with Councilor Hunter being absent
from this meeting.
A Resolution (50-09) - Authorizing a request for the implementation of the
U.S. Citizenship /Immigration Services Department of Homeland Security
Systematic Alien Verification for Entitlement (SAVE) Program that would allow
our government to verify the citizenship and immigration status information of
applicants requesting permission/license to operate a regulated business and
those seeking CDBG/HOME housing assistance. Mayor Pro Term Turner Pugh moved
approval. Seconded by Councilor McDaniel and carried unanimously by those nine
members present with Councilor Hunter being absent from this meeting.
Councilor Woodson pointed out that there is nothing mentioned with regard
to individuals that are seeking businesses and CDBG funding assistance or
individuals that have a resident card. She explained that individuals that
have a resident card are waiting to be sworn in as citizens. She also asked
questions regarding how the service would be administered to make sure there is
no racial profiling that exist.
A Resolution (51-09) - Authorizing a request to submit an application and
if approved accept funds from the Judicial Council of Georgia Standing
Committee on Accountability Courts for the operation of a Juvenile Drug Court
Program. Councilor Allen moved approval. Seconded by Councilor Woodson and
carried unanimously by those nine members present with Councilor Hunter being
absent from this meeting.
A Resolution (52-09) - Authorizing a request submit an application and if
approved accept funds from the U.S. Department of Justice, Office of Justice
Programs' Bureau of Justice Assistance for the operations of a Juvenile Drug
Court Program.
City Manager Hugley advised that this is a $250,000 grant, and there is a
20% match if the City is approved for the funds. Councilor Woodson moved
approval. Seconded by Councilor Allen and carried unanimously by those nine
members present with Councilor Hunter being absent from this meeting.
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THE FOLLOWING THREE PURCHASING RESOLUTIONS HAVING BEEN INCLUDED WITH THE
CITY MANAGER?S AGENDA WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND
DELAYED AT THE REQUEST OF COUNCILOR MCDANIEL:
A Resolution - Authorizing the purchase of one (1) mid-size sport utility
vehicle, via Georgia State Contract, SWC s-050483, from Allan Vigil Ford,
(Morrow, Ga) in the amount of $21,869.00.
A Resolution - Authorizing the purchase of three (3) regular cab, 4x2
pickup trucks, via Georgia State Contract, SWC s-050483, from Allan Vigil Ford,
(Morrow, Ga) in the amount of $43,132.00.
A Resolution - Authorizing the purchase of one (1) regular cab, v8 long
bed, 4x2 pickup truck, via Georgia State Contract, SWC s-050483, from Allan
Vigil Ford, (Morrow, Ga) in the amount of $20,358.00.
Councilor McDaniel called attention to the vehicles to be purchased are
being awarded to out-of-town vendors through the State contract. He then asked
if these bids were put out locally and if not why? City Manager Hugley said
that he does not believe they were put out for bid locally.
City Manager Hugley briefly explained that vendors in Columbus and across
the State have the opportunity to participate in the State contract. He said
that we could do specs on every single vehicle each time we are going out for
one vehicle, if the Council wants us to. Councilor McDaniel pointed out that
the local auto dealers are hurting right now, and they pay taxes in Columbus.
He then made a motion to rebid these contracts. Seconded by Councilor Barnes.
Mayor Wetherington also expressed concerns with the lost of revenue for local
auto dealerships.
City Manager Hugley reiterated that we could do the specs and bid out
every project locally and compare with the State contract. City Manager Hugley
also mentioned that there are emergency situations where vehicles are totaled
and replacements are needed fairly quickly and purchasing it off the State
contract we could have the replacement vehicle in a couple of weeks, and with
the bid process, it may take up to six weeks or more.
Councilor Henderson requested that with the current state of the economy,
let?s have the staff to review the bidding process and bring to Council a more
streamline process for this year. He pointed maintained there should not be a
lapse in service while we are trying to replace these vehicles. He said we
know what vehicles are on the replacement schedule; therefore, those vehicles
should go out for bid. However, he explained the State contract is a useful
tool for the City to fill gaps in a short amount of time.
Councilor Barnes said we want to be inclusive of the local vendors; then,
recalled the motion of Councilor McDaniel to rebid the vehicle purchases, in
which he had made the second. City Manager Hugley made a correction by stating
that the purchases were not bidded out, because we were buying off the State
contract. He said that if the Council wants us to bid it out, we would do so,
because we are not obligated to buy these vehicles off the State contract.
City Manager Hugley said that we would pull these vehicles and bid them out.
After some continued discussion on this matter, Councilor McDaniel
withdrew his motion to rebid the vehicle purchases. Mayor Pro Tem Turner Pugh
thn made the motion to approve purchase items ?b? and ?e - m?. Seconded by
Councilor Barnes.
Councilor Woodson suggested the staff prepare a broadcast on CCG-TV
regarding the bidding process, because local businesses may not be aware of the
local preference.
Mayor Wetherington called attention to the motion on the floor to approve
items ?b? and ?e - m?, which carried unanimously by those nine members present
with Councilor Hunter being absent from this meeting. This vote approved the
purchase items listed below.
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THE FOLLOWING TEN PURCHASING RESOLUTIONS HAVING BEEN INCLUDED WITH THE
CITY MANAGER?S AGENDA WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND
ADOPTED BY THE COUNCIL PURSUANT TO THE ADOPTION OF A SINGLE MOTION MADE BY
MAYOR PRO TEM TURNER PUGH AND SECONDED BY COUNCILOR BARNES, WHICH CARRIED
UNANIMOUSLY BY THOSE NINE MEMBERS OF COUNCIL PRESENT WITH COUNCILOR HUNTER
BEING ABSENT FROM THIS MEETING:
A Resolution (53-09) - Authorizing the purchase of one (1) 12-passenger van,
via Georgia State Contract, SWC s-050483, from Allan Vigil Ford, (Morrow, Ga)
in the amount of $22,766.00.
A Resolution (54-09) - Authorizing the purchase of one (1) cab and chassis
from Beck Motor Company (Albany, Ga), in the amount of $61,787.00.
A Resolution (55-09) - Authorizing payment to Motorola (Schaumburg, Il) in
the amount of $36,807.48 for mobile data terminal hardware maintenance.
A Resolution (56-09) - Authorizing payment to CGI-AMS, Inc., (Fairfax,
Va), in the amount of $241,020.00 for the annual software maintenance support
of the LGFS/GHRS systems.
A Resolution (57-09) - Authorizing payment to IBM Corporation, in the
amount of $90,287.30, for the lotus notes annual license renewal.
A Resolution (58-09) - Authorizing the purchase of one (1) Hazprobe for
Rometec Andros Robot from Wolstenholme Aeromed, Inc., (Colmar, Pa), in the
amount of $29,999.00.
A Resolution (59-09) - Authorizing the emergency purchase of furniture
from The Overby Company, in the amount of $15,593.76, for Lake Oliver Marina.
The purchase is made via Georgia Statewide Contract #60748.
A Resolution (60-09) - Authorizing to declare one (1) fire truck (Vehicle
#3120), and attached equipment, as surplus, in accordance with section 7-501 of
the Charter of Columbus Consolidated Government; and authorizing the donation
of the surplus vehicle and equipment to the Fort Perry Volunteer Fire
Department of Fort Perry, Georgia.
A Resolution (61-09) - Authorizing the purchase of one (1) trailer mounted
6? water pump from Volvo Rents (Columbus, Ga) in the amount of $12,885.00.
A Resolution (62-09) - Authorizing payment to Lightspeed Datalinks for the
following services: 1) payment in the amount of $25,960.00 as final payment
for labor charges for the Judicial Arraignment System; 2) payment in the amount
of $33,366.00 for monthly maintenance charges for the Muscogee County Jail
Visitation Project, for the remainder of FY09 (6 months @ $5,561); and 3)
payment in the amount of $8,100.00 for monthly maintenance for the Judicial
Arraignment System for the remainder of FY09 (6 months @ $1,350).
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THE FOLLOWING ADD-ON RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY
MANAGER HUGLEY AND ADOPTED BY THE COUNCIL:
A Resolution (63-09) - Authorizing the execution of Federal Aviation
Administration Grant Airport Improvement Program (AIP) Project No.
3-13-0035-032-2009. Councilor Allen moved approval. Seconded by Councilor
Barnes and carried unanimously by those nine members present with Councilor
Hunter being absent from this meeting.
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PRESENTATIONS:
ICE RINK:
City Manager Hugley called attention
Deputy City Manager David Arrington approached the rostrum and provided
the following power point presentation regarding the Columbus Ice Rink.
Overview
Design Options
Level III
Level II
Seek Council guidance on scope of design
Level III Design:
Ice rink only with permanent bleacher seating (250) and retractable seating
(150)
No air conditioning for arena
No sprinkler system
Restrooms as required by code
Cost estimate - $6,940,193 to $8,482,446 (+/- 10%)
Level III Cost Estimate with Additional Improvements
Level III Design Probable Cost Estimate $8,357,520
Description Probable Cost Estimate Cumulative
Level III Design $7,711.315 $7,711,315
Air Conditioning $578,580 $8,289,895
Fixed Seating 250 Seats $67,625 $8,357,520
Level II Design Probable Cost Estimate $9,059,560
Level II Design:
Ice rink capable of multiple functions (basketball, corporate events, etc.)
Individual fixed seating (250) with additional retractable (150) and floor
seating, event seating approximately 2,000
Air conditioning - 19,286 sf
Sprinkler system - 35,680 sf
Additional 2,500 sf for restrooms, based on higher occupancy
Cost estimate - $8,092,741 to $9,891,128 (+/- 10%)
Design Proposed Use Seating Capacity Cost Estimate ($ million)
III Ice Rink Bench 400 $6.9 - $8.4
II Multi Purpose (Ice Rink, Basketball, Corporate Events, etc.) Individual fixed,
Retractable, Floor Seating 2,000 $8.0 - $9.8
With regards to the air conditioning component, Mayor Pro Tem Turner Pugh
asked about putting in the system after construction, at which time, Deputy
City Manager Arrington suggested that there may be some structural matters that
may have to be addressed; therefore, if there are thoughts of adding air
conditioning, now would be the time to do so.
Councilor Baker expressed some concerns with a multi-purpose facility,
because public ice skating and use of the ice rink may become secondary to
other uses at the facility.
As a result of the presentation, the following referrals were made by
Council and are listed as follows:
Prepare a report to show the expected revenue over the next five to ten
years if this were a multi-purpose facility. (Request of Councilor Henderson)
Also, within the report, provide a breakdown of revenue versus expenses to
find the breakeven point for a multi-purpose facility. (Request of Councilor
Anthony)
Also, calculate the usage in the formula when providing the breakdown,
because the number of leagues should increase once the ice rink opens.
(Request of Councilor Allen)
In conclusion, Councilor Woodson made a motion to approve Level II design
and allow the Administration to proceed with the design. Seconded by Councilor
Barnes and carried unanimously by those nine members present with Councilor
Hunter being absent from this meeting.
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CLERK OF COUNCIL?S AGENDA:
THE FOLLOWING RESOLUTION WAS CALLED ON AS THE NEXT ITEM OF BUSINESS AND
READ IN ITS ENTIRETY BY COUNCILOR ALLEN AS SUBMITTED BY DEPUTY CLERK OF COUNCIL
DAVIS AND ADOPTED BY THE
COUNCIL:
A Resolution (64-09) - Approving the naming of Field One at South Commons
in honor of the late Ms. Janice Davis. Councilor Allen moved adoption.
Seconded by Councilor Woodson and carried unanimously by those nine members
present with Councilor Hunter being absent from this meeting.
Former Purchasing Director and mother of Ms. Janice Davis, Ms. Omagene
Holland came forward to express her appreciation for this honor.
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PRESENTATIONS (CONTINUED):
LOCAL OPTION SALES TAX:
City Manager Hugley called upon Finance Director Pam Hodge and Deputy City
Manager Arrington to provide a power point presentation on the Local Option
Sales Tax.
Finance Director Pam Hodge, approached the rostrum to provide the first
portion of the power point presentation and is outlined as follows:
Local Option Sales Tax:
July 15, 2008 - LOST Election
July 29, 2008 - Advance funding of the hiring of 100 Police Officers from the
Continental Carbon Settlement
January 1, 2009 - LOST became effective
March 2009 - Receive January 2009 collections
Police Department
35 Officers as of January 31, 2009 $302,585
Officer Evaluation and Testing $ 1,900
Advertising / Recruiting Costs $ 8,143
Equipment $451,748
Weapons, radios, safety vests, boots, gloves, flashlights, baton, body armor,
uniforms
TOTAL $764,376
Mayor Pro Tem Turner Pugh asked if all of the slots in the Police
Department?s budget were filled? Finance Director Hodge explained they are
filled; whenever, a slot becomes vacant out of the general fund funding, that
slot is filled first before we start pulling the local option sales tax slots.
Funding Summary
Continental Carbon Settlement $3,462,000
Expenditures thru Jan. 31, 2009 $ 764,376
Balance $2,697,624
*Total amount expended will be refunded from the LOST to the General Fund after
revenue has been collected.
Deputy City Manager David Arrington, came forward to complete the power
point presentation and is listed as follows:
LOCAL OPTION SALES TAX ? PUBLIC SAFETY INFRASTRUCTURE PROJECTS:
LOST Plan Allocation:
Fiscal Year 2009 2010 2011 2012 2013 2014 2015 2016
LOST Revenue Projections
$18.0
$36.4
$36.8
$37.1
$37.5
$37.9
$38.2
$38.6
Reserve for 2010 Rollback $18.0 $17.0 $0 $0 $0 $0 $0 $0
70% Public Safety $13.6 $25.8 $26.0 $26.3 $26.5 $26.7 $27.0
30% Roads and Infrastructure $5.8 $11.0 $11.1 $11.2 $11.4 $11.5 $11.6
Fiscal Year 2009 2010 2011 2012 2013 2014 2015 2016
Public Safety Personnel
$0
$5.7
$12.8
$15.6
$19.1
$20.1
$21.1
$22.0
Public Safety Ops/Capital $0 $7.9 $10.0 $7.4 $4.2 $3.4 $2.6 $2.0
Public Safety Facility Financing $0 $0 $3.0 $3.0 $3.0 $3.0 $3.0 $3.0
Total Public Safety $0 $13.6 $25.8 $26.0 $26.3 $26.5 $26.7 $27.0
Preliminary List of Public Safety CIP Projects
Station 2 Replacement
Station 9 Replacement
911 Center Console Expansion
High Performance Data Upgrade
Station 2 Replacement - 1437 29th Street
Department of Corrections available in April / May to begin construction
City will still have to contract some aspects of construction not performed by
DOC
Projected cost for station construction, equipment and apparatus $1,675,000
Funds are available in 2003A Bond through interest earnings and project saving
to fund this project
Station 9 Replacement - 4020 Jay Street
Station constructed in 1958
Large storm water culvert runs through current location prohibiting
construction on existing lot
Design is in progress
Property search underway
911 Console Upgrade
Additional consoles to serve new beat officers and new 911 capabilities
Consoles software / hardware must be ordered and delivered by end of the year
to insure integration with existing equipment
Upgrade will require expansion of 911 Center
Projected costs - $521,000
High Performance Data (HPD)
Upgrade of mobile data system infrastructure to high speed system
19.2 kbs to 96 kbs
Projected costs $1,500,000
Data transfer delay already occurring during peak hours
Current modems not available at end of year
New vehicles will be ordered with 96 kbs modems
Recommendation
Fund Station 2 construction and equipment with interest earnings from 2003A
Bond issue.
Fund 911 console upgrade and infrastructure for HPD system with fund balance to
be reimbursed with LOST funds when available in FY 2010
Councilor Allen asked about the preparation that has been made for the new
police officers that are coming on board for new vehicles. Deputy City Manager
Arrington said that he does not have that information today, but that has been
discussed. He then mentioned the vehicle replacement cycle that the Police
Department has in place.
Councilor Allen suggested beginning the process of purchasing vehicles
starting with the Police Department. He also made mention of the $2.7 million
that is left from the Continental Carbon settlement. City Manager Hugley
recalled that Deputy City Manager Arrington was proposing to use money out of
the fund balance for the 911 console upgrade and infrastructure for HPD
system. Councilor Allen said that he would prefer that we not go into the fund
balance if we did not have to.
Mayor Pro Tem Turner Pugh requested the Police Chief and staff to prepare
a report on where we are with police vehicles and the replacements. She also
requested that staff prepare a report on how much it costs the city to operate
E-911 and how much the city actually collects for operation.
Councilor Woodson asked how much it cost to equip a police officer, at
which time, Finance Director Hodge determined that it is approximately $50,000
and that does not include vehicles.
Mayor Wetherington responding to Councilor McDaniel estimated that it
takes between six to eight months for a police officer new hire to complete the
training and receive a vehicle.
At the conclusion of the presentation, City Manager Hugley reiterated the
recommendations of the Administration and are listed as follows:
- Fund Fire Station II and authorize the staff to move forward with the
construction and equipment with interest earnings from 2003A Bond issue.
Councilor Allen moved approval. Seconded by Councilor Woodson and carried
unanimously by those nine members present with Councilor Hunter being absent
from this meeting.
- Purchase of 911 console upgrade and infrastructure for HPD system with
fund balance to be reimbursed with LOST funds when available in FY 2010.
Councilor Barnes moved approval. Seconded by Councilor Allen and carried
unanimously by those nine members present with Councilor Hunter being absent
from this meeting.
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ALCOHOL BEVERAGE ORDINANCE:
City Manager Hugley briefly explained that primarily it would allow some
flexibility for restaurants wanting to locate in certain areas in particular
the Columbus South area.
Finance Director Hodge stated that the proposed alcoholic beverage
ordinance revisions in Chapter Three of the Columbus Code are as follows:
She explained that most of these are typographical errors within the
Chapter and briefly highlighted each. Finance Director Hodge continued with
the power point presentation as listed below:
Section 3-1. Definitions
Section 3-1(f)(4) to be revised to identify the correct subsection that defines
adult oriented establishment. (Section 3-1(p) defines ?adult oriented
establishment?; section 3-1(q) defines ?employee?)
Section 3-1(h) to be revised to be more specific in identifying the terminology
of a non-profit organization to read ?private club? rather than ?club? as to
not confuse the terminology as a nightclub.
Section 3-1(n) revised to reflect current zoning classifications in the (UDO)
Unified Development Ordinance. The former zoning district was C-1, the new
zoning district for C-1 is UPT.
Section 3-1(cc) to be revised to correct typographical error in the spelling of
Importer.
Section 3-5. Prohibited Locations
Section 3-5(a) revised to reflect current zoning classifications in the (UDO)
Unified Development Ordinance and correct the terminology of club to private
club.
City Playground to be revised to be more specific in identifying public
recreational facilities / areas.
Section 3-5(c) revised to clarify what is not considered a school in this
Chapter.
Section 3-5(d) revised to correct the terminology of club to private club.
Section 3-7. Procedure for applying for licenses and for certifying employees
Section 3-7(b) Under the new revision, Section 3-7(b) to be deleted in its?
entirety to be replaced by a new subsection (b) to recognize the present police
background check forms that are utilized and clarify persons who have to submit
police waiver forms with alcoholic beverage applications.
Section 3-7(c) revised to identify the correct subsection that defines adult
oriented establishment. (Section 3-1(p) defines ?adult oriented
establishment?; section 3-1(q) defines ?employee?.
Section 3-5(a) revised to reflect current zoning classifications in the (UDO)
Unified Development Ordinance and correct the terminology of club to private
club.
Section 3-12. Regulations for the sale of alcoholic beverages for consumption
on the premises--Generally.
Section 3-12(k) to be revised to correct typographical error in the spelling of
?on?.
Section 3-12(l) established guidelines on the use of outside areas deemed a
patio or deck of a licensed establishment.
Section 3-20. Administrative rules.
Section 3-20(c) allows any agent of the City to randomly inspect an
establishment that has an alcoholic beverage license for compliance.
Section 3-20(d) establishes grounds for penalizing anyone operating without a
valid alcoholic beverage license.
City Manager Hugley advised that we would bring this ordinance back on a
separate ordinance amendment change. He pointed out that we would keep these
two ordinance separated.
Councilor Allen suggested adding ?at any time? with regards to random
inspections. Finance Director Hodge welcomed the addition of this language.
At this time, Deputy City Manager David Arrington came forward to complete
the power point presentation with regards to the Traditional Restaurant
Addition and is listed as follows:
Traditional Restaurant Addition
Proposed Addition of ? 3-1(ee) to the Columbus Code.
?(ee) Traditional Restaurant: An established place of business located in
the UPT, CRD, GC, NC AND CO Zones, which meet all of the following criteria:
(1) Promotes the sale of prepared food as a dominant part of the business.
(2) Licensed to sell mixed drinks for consumption on the premises only;
(3) Provides adequate facilities and sufficient employees for cooking or
preparing and serving such meals for consumption at tables in dining rooms on
the premises;
(4) Derives at least 80 percent of its gross revenue from the sale of such
meals prepared, served, and consumed on the premises;
(5) Provides no adult entertainment as described in section 3-1(p) of the
Code;
(6) Imposes no fees for cover charges, fees for admission or entrance, viewing
fees/pay per view fees or fees for contests/tournaments or live entertainment,
nor allows an independent individual to charge fees for cover charges,
admission or entrance, viewing fees or fees for contests/tournaments or live
entertainment on the premises. No live entertainment shall be permitted on the
premises.
(7) Does not promote or allow tournaments or contests of skill, dexterity,
strength, or talent;
(8) Serves food during all hours of operation.
(9) Impose no age restrictions during any of its hours of operations.
(10) Restaurants permitted under this section shall be prohibited from
conducting outdoor sales of alcoholic beverages on the public right-of-way or
patios and decks.
(11) Musical instruments or sound reproduction devices shall not be operated
or used within a patio/deck or on public right-of-way
(12) Owners, applicant, managers and employees shall be responsible for keeping
a clean, orderly place, and no patrons shall be allowed to stand, sit, mingle
or assemble outside the building in parking lots or automobiles while drinking
alcoholic beverages or causing a disturbance of any kind.
(13) From Sunday through Thursday, the normal operating hours shall be between
6:01 am and 11:00 pm. From Friday through Saturday, the normal operating hours
shall be between 6:01 am and 12 midnight. No customer shall be permitted to
remain on the premises for more than 20 minutes after the normal operating
hours.?
Section 3-1 Definitions.
Sec. 3-1(ee) establishes a new category for a restaurant that will have more
restrictive activities to provide for less restrictive distance requirements at
proposed locations.
Section 3-5 Prohibited locations.
Sec. 3-5(l) establishes unrestrictive distance requirements for ?Traditional
Restaurants?.
Councilor Baker asked if there were distance restrictions regarding
traditional restaurants located close to one another? Deputy City Manager
Arrington advised that currently there are no restrictions for them locating
side by side.
Councilor Davis suggested adding language with regards to adequate parking
to avoid conflict between property owners. Deputy City Manager Arrington
explained that each facility would have to fall under the Code requirement
outlined in the Unified Development Ordinance.
Councilor Anthony requested the staff to provide this information on
traditional restaurants to some of the neighborhood associations that are in
these areas to get their input.
City Manager Hugley recognized the presence of President-Ceo of Uptown
Columbus, Inc. and Columbus South Lynette Gross are aware of this ordinance and
Midtown, Inc. President Teresa Tomlinson is aware of it.
After some additional discussion, City Manager Hugley said that we would
bring this ordinance back on first reading at the next meeting, March 24,
2009. Councilor Anthony suggested bringing it back after the neighborhood
organizations have had an opportunity to discuss it.
Councilor Woodson pointed out this matter has been discussed in the public
and suggested that the ordinance come forward at the next meeting. She pointed
out that we have restaurants that are waiting to locate in Columbus South.
Councilor Barnes said that he is in favor of this ordinance but wants to
make sure that other citizens that are not with these specific organizations an
opportunity to express their views.
Yvonne Ivey, Business license Division Manager, came forward to respond to
a question of Councilor Baker by stating that depending on when the applicants
receive their license and also when they receive their State license would
determine how we access the fees. She explained that when a restaurant comes
into our municipality, they would have to go through a ninety-day compliance
audit and that would apply to the traditional restaurant as well; in ninety
days, we would be out to do a compliance audit.
Councilor Woodson called for both ordinances to come on first reading for
the March 24, 2009 Council Meeting. She said that at that time, if there are
further questions or concerns, we could delay it.
Councilor Davis asked for the Administration to schedule a public meeting
to discuss this matter with the public. City Manager Hugley said that we would
announce a public session for one evening next week in this Council Chamber.
CLERK OF COUNCIL?S AGENDA:
THE FOLLOWING ITEMS WERE SUBMITTED BY DEPUTY CLERK OF COUNCIL DAVIS AS
INFORMATION FOR THE MAYOR & COUNCIL:
(1) ACCG?s Legislative Update, Volume 19, Number 3 - January 29, 2009.
(2) Notice of ACCG?s 2009 Annual Meeting, April 25 ? 28, 2009, in Savannah,
Georgia.
(3) Notice of GMA?s 2009 Annual Convention, June 20 ? 23, 2009, in Savannah,
Georgia.
(4) Memorandum from ACCG, Re: County Responsibility for Indigent Health Care.
(5) Memorandum from Clerk of Council Washington, Re: Cell Towers.
(6) Memorandum from Clerk of Council Washington, Re: GMA District Officers.
(7) Copy of Muscogee County School District GASB 34 Compliant Comprehensive
Annual Financial Report for the Fiscal Year Ended June 30, 2008.
*** *** ***
THE FOLLOWING RESOLUTION WAS SUBMITTED BY DEPUTY CLERK OF COUNCIL DAVIS AND
APPROVED BY THE
COUNCIL:
A Resolution (65-09) - Excusing Councilor Julius Hunter, Jr. from the
February 10, 2009 Council Meeting. Councilor Henderson moved approval.
Seconded by Councilor Woodson and carried unanimously by those eight members
present with Councilor McDaniel being absent for this vote and Councilor Hunter
being absent from this meeting.
*** *** ***
THE FOLLOWING ITEM WAS SUBMITTED AND EXPLAINED BY DEPUTY CLERK OF COUNCIL DAVIS
AND APPROVED BY THE
COUNCIL:
Letter from Mr. David McMicken advising that the Medical Center Hospital
Authority has appointed Mr. Michael Eddings to replace Mrs. Carlton Franklin
and Mr. Edward Griffin was reappointed for another term of office. Councilor
Henderson moved confirmation. Seconded by Mayor Pro Tem Turner Pugh and
carried unanimously by those eight members present with Councilor McDaniel
being absent for this vote and Councilor Hunter being absent from this
meeting.
*** *** ***
THE FOLLOWING THREE ITEMS WERE ALSO SUBMITTED AND EXPLAINED BY DEPUTY CLERK OF
COUNCIL DAVIS AND APPROVED BY THE COUNCIL:
Letter from Mrs. Kim Peters resigning from her position on the Hospital
Authority of Columbus.
Letter from Mr. David Sofferin submitting the resignation of Mr. Joseph
Gosha on the West Central Georgia Regional Mental Health, Developmental
Disabilities and Addictive Diseases Planning Board.
Letter from Mr. Steven D?Ostroph resigning from his position on the
Community Development Advisory Council.
Councilor Allen moved the three board resignations be received with
regrets and thanks for service. Seconded by Councilor Henderson and carried
unanimously by those nine members present with Councilor Hunter being absent
from this meeting.
*** *** ***
MINUTES OF THE FOLLOWING BOARDS WERE SUBMITTED BY DEPUTY CLERK OF COUNCIL
DAVIS AND OFFICIALLY RECEIVED BY THE
COUNCIL:
Airport Commission, December 17, 2008.
Board of Health, November 19, 2008.
Board of Honor, February 5, 2008.
Board of Tax Assessors, Nos. 02-09 & 03-09.
Convention & Trade Center, December 4, 2008.
Community Development Adv. Council, December 16, 2008.
Development Authority, December 4 & 11, 2008.
Development Authority, January 8, 2009.
Family & Children Services, January 28, 2009.
Golf Authority, October 28, 2008.
Hospital Authority, October 29, 2008.
Councilor Allen moved approval. Seconded by Councilor Woodson and carried
unanimously by those nine members present with Councilor Hunter being absent
from this meeting.
*** *** ***
BOARD APPOINTMENTS:
COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS
(CIRCLE):
Deputy Clerk of Davis advised that Mayor Wetherington is continuing to work
on a nomination for the position of Ms. Shirley Jaeger, who has resigned.
*** *** ***
CONVENTION & VISITORS BOARD OF COMMISSIONERS:
Deputy Clerk of Council Davis recommended that the following appointments
be delayed until the next Council Meeting: Ms. Elizabeth Barker, Mr. Bruce
Smith and Mr. Brian Plemmons.
*** *** ***
COOPERATIVE EXTENSION ADVISORY BOARD:
Deputy Clerk of Council Davis advised that we still need a nomination for
the position of Rev. Joseph Roberson, who does not desire to be reappointed.
There were none.
*** *** ***
COMMUNITY DEVELOPMENT ADVISORY COUNCIL:
Deputy Clerk of Council Davis advised that we still need a nomination for
the position of Mr. Bryan Stone- Council District Two and the late Mr. Homer
Kuhl- Council District Five. There were none.
*** *** ***
HISTORIC & ARCHITECTURAL REVIEW BOARD:
Deputy Clerk of Council Davis pointed out that Mr. Charles Beall- Liberty
Culture Center representative, Ms. Virginia Peebles- Historic District Resident
representative and Mr. John Sheftall- Historic District Resident representative
are all eligible to serve another term of office. Councilor Henderson then
reappointed all three incumbents, at which time, Deputy Clerk of Council Davis
informed Council that Mr. Beall serves in the Liberty Culture Center seat and
we have been in contact with this organization. Councilor Henderson stated
that his reappointment of this seat is contingent upon the organization.
*** *** ***
HOSPITAL AUTHORITY OF COLUMBUS:
Deputy Clerk of Council Davis advised that we still need three nominations
for each of the two positions of Mr. Thomas Gurr, who has resigned and Ms.
Nancy Rinn, who is ineligible to serve another term. There were none.
*** *** ***
TAXICAB COMMISSION:
Deputy Clerk of Council Davis advised that we still need nominations for
the position of Mr. James Nash, who serves in the at-large seat and Mr. Robert
Kidd, who serves as the Chamber representative. Deputy Clerk of Council Davis
pointed out that we have been in contact with the Chamber of Commerce regarding
the vacancy of Mr. Kidd.
Deputy Clerk of Council Davis stated that Councilor Henderson renominated
Mr. James Brooks and Ms. Diane Quick to serve another term of office and may be
confirmed. Councilor Henderson moved confirmation. Seconded by Councilor
Allen and carried unanimously by those nine members present with Councilor
Hunter being absent from this meeting.
At this time, Mayor Wetherington asked if there was anyone in the audience
that had a matter to bring before the Council.
*** *** ***
BROWN AVENUE BRIDGE:
Councilor Woodson asked City Manager Hugley to provide her an update on
the Brown Avenue bridge.
*** *** ***
EXECUTIVE SESSION:
Mayor Wetherington called attention to the earlier request to go into
executive session to discuss acquisition of real estate and litigation. Mayor
Pro Tem Turner Pugh moved for the Council to go into executive session.
Seconded by Councilor Woodson and carried unanimously by those eight members
present with Councilor Barnes being absent for this vote and Councilor Hunter
being absent from this meeting.
At 11:51 a.m., the Council adjourned its regular meeting to go into executive
session. At 12:26 p.m., the regular meeting was reconvened, at which time,
Mayor Wetherington announced that the Council did meet in executive session to
discuss real estate acquisition and litigation, but there were no votes taken.
*** *** ***
With there being no other business to come before this Council, Councilor
Henderson made a motion for adjournment. Seconded by Mayor Pro Tem Turner Pugh
and carried unanimously by those seven members of Council present with
Councilors Anthony and Woodson being absent for this vote and Councilor Hunter
being absent from this meeting with the time being 12:26 p.m.
Sandra T. Davis
Deputy Clerk of Council
The Council of Columbus, Georgia
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