Agenda Item #______
Columbus Consolidated Government
Council Meeting
March 22, 2016
Agenda Report #_____
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) EMPLOYEE SERVICE AWARD PINS (ANNUAL CONTRACT) ? RFB NO. 16-0025
It is requested that Council authorize the annual contract for the purchase of
employee service award pins from J. Brandt Recognition (Fort Worth, TX) for the
estimated annual contract amount of $6,631.91.
The employee service award pins will be purchased on an ?as needed basis?, by
the Human Resources Department. The employee service award pins will be given
to employees during Employee appreciation week.
The contract period will be for two years with the option to renew for three
additional twelve-month periods. Contract renewal will be contingent upon the
mutual agreement of the City and the Contractor.
Bid specifications were posted on the web page of the Purchasing Division, and
the Georgia Procurement Registry. Six bids were received on February 24,
2016. This bid has been advertised, opened and reviewed. The bidders were:
Funds are budgeted each fiscal year for this on-going expense: General Fund ?
Human Resources ? Employee Benefits ? Special Event Supplies,
0101-220-2100-BENE-6793.
* * * * * *
(B) FORD S12 TRANSIT WAGON 12/15 PASSENGER VAN ? GEORGIA STATEWIDE CONTRACT
It is requested that Council authorize the purchase of one (1) Ford S12 Transit
Wagon 12/15 Passenger Van, from Wade Ford (Smyrna, GA), in the amount of
$30,243.00, via Georgia State Contract # SPD 99999-SPD00000115.
This van will be used as an administrative vehicle by staff of the Columbus
Police Department for transporting students in the DARE program. It is a
replacement vehicle.
Funds are budgeted in the FY16 Budget as follows: $27,034.29 ? General Fund ?
Police ? Support Services ? Light Trucks; 0101-400-2610-STAF-7722, and
$3,208.71 ? County Drug Abuse Treatment Fund ? Police ? County Drug Abuse
Treatment/Ed ? Light Trucks; 0224-400-2610-CDRG-7722.
* * * * * *
(C) REPLACEMENT PLAYGROUND EQUIPMENT ? NATIONAL JOINT POWERS ALLIANCE CONTRACT
It is requested that Council approve the purchase of replacement playground
equipment from Miracle Recreation Company d/b/a Hasley Recreation, Inc.,
(Flowery Branch, GA), in the amount of $299,904.93. The purchase will be
accomplished by Cooperative Purchase, via National Joint Powers Alliance, NJPA,
Contract #022113-LTS.
The replacement playground equipment will be installed at the following
playground locations: Pop Austin, Benning Park, Britt David, and Theo McGee.
The vendor has designed equipment concepts for each location to include:
various climbers, slides, activity decks and skill stations. The four
playgrounds were selected because the current equipment is out of date and
Parks and Recreation can no longer purchase replacement parts from the
manufacturer. These playgrounds are on the City?s priority list for
replacement due to the aged equipment located in the low to-moderate income
areas in Columbus, GA. The design concept for each location is attached below:
The purchase will be accomplished by cooperative purchase via Request for
Proposal (RFP) Contract #022113, initiated by the National Joint Powers
Alliance (NJPA), whereby PlayPower, Inc., was one of the successful vendors
contracted to provide Playground and Recreation Related Equipment, Supplies
Accessories and Supplies. The contract, which commenced April 23, 2013 is good
through April 23, 2017. The National Joint Powers Alliance is a Service
Cooperative created by Minnesota Statute 123A.21. This statute was created in
1978 and revised in 1995 to allow participating governmental and municipal
agencies to reduce the cost of purchased goods by leveraging their combined
purchasing power. The RFP process utilized by National Joint Powers Alliance
meets the requirements of the City?s Procurement Ordinance; additionally,
cooperative purchasing is authorized per Article 9-101 of the Procurement
Ordinance. The purchase will be made through Miracle/Hasley Recreation, who is
a division of PlayPower.
After analyzing HUD's financial system it was determined there was CDBG funding
from Fiscal Year 2014 that had not been utilized, with a portion expended by
May 2, 2016. Park improvements are eligible CDBG expenditures and the four
parks identified are in need of major upgrades. Therefore, the purchase will
be funded by Community Development Block Grant (CDBG) funds.
* * * * * *
(D) UPGRADE OF FINANCE/PAYROLL/BUDGET/HUMAN RESOURCES SYSTEM
It is requested that Council approve the purchase of the CGI Advantage 360
(SaaS Solution ? Software as a Service) upgrade of the Finance/Payroll/Budget
and Human Resources System from CGI (Fairfax, VA). The cost includes: an
Annual SaaS Subscription fee in the amount of $459,126 for 10 years (which
replaces the current annual maintenance fee paid by Information Technology),
and implementation cost paid as follows: FY16-$60,000, FY17-$764,067,
FY18-$764,067 and FY19-$764,067.
The City is utilizing the 3.7 version of the CGI Finance system, which includes
Accounting, Purchasing, Accounts Payable, Fixed Assets and Accounts
Receivables. Budget is using Version 5.40.03.10 (Brass) for budget
preparation. However, the Budget application has completely changed from BRASS
to Performance Budgeting. Payroll and Human Resources is utilizing the 2.3.2
version, which is still housed on the Mainframe.
The current version of software available from the vendor is 3.10. In the
past, budget constraints have hindered the City from upgrading when new
versions of the software were released. However, we have reached a point where
it is imperative that the system is upgraded for the following reason: 1) the
server housing the Finance system is well beyond its useful life; 2) a new
server would require an upgrade to the latest version of the software (version
3.10). The current version (3.7) would not be compatible with a new server; 3)
various functions within the current system are not integrated; 4) the
Information Technology Department?s plan to move all programs off of the
mainframe, namely Payroll and Human Resources; and 5) The version of the
software under which Human Resources, Payroll and Budgeting operate are no
longer supported for upgrade.
Upgrading to CGI Advantage 360 (SaaS Solution ? Software as a Service) will
involve a 10-year commitment with overall cost savings and will provide
enhancements, such as:
-The system will be hosted and managed by the vendor.
-The upgrade will bring all functions up to the current version
-New versions of the software are included, as they become available from the
Vendor
-Increase functionality and self-service capabilities
-Eliminate dependency on aging infrastructure
-Includes Disaster Recovery and back-ups.
The implementation project will span from April 2016 ? December 2017. The
various functions will be upgraded and implemented per a staggered schedule.
The Finance Management portion of the project will begin May 1, 2016, and the
Performance Budgeting portion of the project will start August 1, 2016. The
live date for Performance Budgeting is scheduled for November 2016, and the
live date for Finance Management is scheduled for January 2017. The Human
Resources portion of the project will begin February 2017, with a scheduled
live date of October 2017.
Funding in the amount of $459,126 is available in the FY16 Budget for the
Annual SaaS Subscription fee in the Information Technology Budget. Funding in
the amount of $60,000 is available in the FY16 Budget, for the Implementation
cost, in Special Project/Capital Project Fund ? LGFS/GHRS Conversion/Implement
Project; Fund 0508 ? Project # 22187.
The project will be further funded as follows: The Annual SaaS Subscription
fee of $459,126 will be budgeted annually, for the remaining nine (9) years, in
the appropriate fiscal year in the Information Technology Budget. The
remaining Implementation cost will be budgeted as follows: FY17-$764,067,
FY18-$764,067 and FY19-$764,067 in OLOST-Technology and Special Project/Capital
Project Fund ? LGFS/GHRS Conversion/Implement Project; Fund 0508 ? Project #
22187.
* * * * * *
(E) VENDOR NAME CHANGE FOR ROOFING CONSULTING SERVICES (ANNUAL CONTRACT) ? RFP
NO. 11-0021
It is requested that Council amend Resolution #247-11 (approved July 12, 2011)
to change the name of one of the awarded contractors, Arid Consulting
Corporation (Byron, GA) to Edifice Consulting, Inc. (Byron, GA), to continue
providing roofing consulting services.
Arid Consulting Corporation was the secondary vendor for roofing consulting
services. As of January 31, 2015, all corporate shares of Arid Consulting
Corporation were acquired by Edifice Consulting, Inc., as documented by the
attorney for Edifice Consulting, Inc. The services provided will remain the
same per the RFP specifications.
The contract commenced on July 12, 2011 for one (1) year with the option to
renew for four (4) additional twelve-month periods. The contract is currently
in the last contract period, expiring July 11, 2016.
* * * * * *
(F) AQUATIC FACILITY MANAGEMENT OF THE COLUMBUS AQUATIC CENTER (ANNUAL
CONTRACT) ? RFP NO. 15-0023
It is requested that Council authorize the execution of an annual contract with
American Pool Service of Georgia (Alpharetta, GA) for facility management of
the Columbus Aquatic Center, for forty-five (45) hours per week. The services
will include staffing, water maintenance, supervision and programming, and
management of the Pro Shop and Concessions.
The initial term of the contrast will be for one (1) year with the option to
renew for nine (9) additional twelve-month periods. Contract renewal will be
contingent upon the mutual agreement of the City and the Contractor.
Annual Contract History:
The previous ten-year contract with USA Pools (Roswell, GA) was awarded on
February 12, 2013 (Resolution No. 49-13). On June 18, 2013, Council
authorized USA Pools to charge fees and charges associated with operations of
the Columbus Aquatic Center, as advised by the Columbus Parks and Recreation
Department (Resolution No. 211-13).
On January 27, 2015, Council authorized the issuance of a ninety (90) day
written notice to cancel the contract with USA Pools, due to the vendor not
performing in accordance with the contract specifications (Resolution No.
19-15). The contract with USA Pools ended on April 27, 2015 and the
Department of Parks and Recreation began managing the Columbus Aquatic Center.
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry on February 18, 2015. This RFP has been
advertised, opened and evaluated. Proposals were received on March 20, 2015
from the following vendors:
American Pool Service of Georgia (Alpharetta, GA)
Aquatic Management, Inc. (Atlanta, GA)
Mosiah?s Roots Aqua Serve (Atlanta, GA)
Pool Management, Inc. (Alpharetta, GA)
?Southeast Louisiana Aquatics (SELA) (Baton Rouge, LA)
Standguard Aquatics (Alpharetta, GA)
United Pool Management (Douglasville, GA)
?On February 24, 2016, Southeast Louisiana Aquatics (SELA) officially withdrew
from the RFP process.
The following events took place after receipt of proposals:
RFP MEETINGS/EVENTS
Description Date Agenda/Action
Pre-Evaluation Meeting 03/30/15 The Purchasing Manager advised evaluation committee
members of the RFP rules and process. The designee of the Project Manager
provided an overview and expectations of the project. The representative from
the Internal Auditor?s Office discussed the audit process of the outgoing
contractor. Proposals were disbursed to each committee member to review.
1st Evaluation Meeting 04/24/15 Discussed each of the seven proposals received. The
Committee requested clarifications and additional information from each of the
vendors. It was decided that the committee would complete the evaluation forms
if they were satisfied with the clarification responses.
Evaluation forms completed 06/12/15 Evaluation forms were completed and returned to
Purchasing for compilation results.
2nd Evaluation Meeting 07/30/15 Evaluation committee discussed the results and voted to
short-list the two (2) highest ranking firms.
Vendor Presentations 08/19/15 The two (2) short-listed firms provided presentations to the
Evaluation Committee.
3rd Evaluation Meeting / Recommendation received 09/02/15 Evaluation committee voted to
award to highest ranked vendor.
Negotiations 10/29/15 Highest scoring vendor submitted final negotiation
documents.
Proposals were reviewed the Evaluation Committee, which consisted of two voting
members from the Department of Parks and Recreation, and one voting member who
previously served on the Columbus Aquatic Center Advisory Committee during
construction and is a past president of the Hurricane swim team.
The committee also consisted of one additional representative from the
Department of Parks and Recreation, one representative from the Finance
Department, one representative from the Internal Auditors Office and one
representative from the Parks and Recreation Advisory Board, who all served as
non-voting members of the committee. *The representative from the Internal
Auditors Office was a member of the committee until June 19, 2015.
Award Recommendation:
The evaluation committee deemed the proposal from American Pool Service of
Georgia most responsive to the RFP specifications. Therefore the Evaluation
Committee, as reflected by their comments provided below, recommends award of
the contract to American Pool Service of Georgia for the following reasons:
? American Pool Service of Georgia has a strong understanding of the contract
requirements. They addressed several items that are extremely helpful in
running the Columbus Aquatic Center. They have a good marketing plan to try to
increase revenue.
? The firm and its personnel have a fair amount of experience in aquatic
facility management.
? The firm has a good staffing plan; their Lifeguard Safety Monitor plan is
great.
? The upper management of the firm seems to be well established in the aquatic
industry. The additional staff resumes show a lengthy history of work
experience in the aquatics industry.
? The programming aspect of their business plan looks great. The marketing plan
and sample marketing were well thought out and detailed.
? The firm?s cost proposal is realistic and is in line with costs associated
with managing the Columbus Aquatic Center.
Vendor Experience/Qualifications:
? On Guard, Inc. was formed in 1992 and partnered with American Pool
Enterprises (Owing Mills, MD) and became American Pool Service of Georgia.
? American Pool Service of Georgia has access to the resources of American Pool
Enterprises, which is the largest commercial swimming pool management, swimming
pool maintenance, swimming pool construction and recreational facility
management operation in the United States. The resources include strong cash
flow, solid insurance, multiple layers of expertise and accountability, and an
in-house marketing department.
? American Pool Service of Georgia is a full service commercial pool management
company that provides staffing, service, chemicals, repairs and renovations for
commercial aquatic facilities in Georgia and four (4) other states.
? Currently, American Pool Service of Georgia manages over 200 aquatic
facilities and employs 600 pool managers, instructors, head lifeguards,
lifeguards, supervisors, gate attendants and pool technicians.
? Certifications for American Pool Service of Georgia are taught in-house with
Red Cross instructors and Certified Pool Operator instructors.
? Auditing and in-service is performed in-house with Red Cross instructors
employed by American Pool Service of Georgia.
? Client History includes:
o Fitness International (34 indoor aquatic facilities in the Atlanta area)
o Corvias (formerly Picerne Military Housing)
Through the Military Housing Privatization Initiative (MPHI), Corvias partners
with the Army in the ownership of homes on military installations. American
Pool Service of Georgia manages (13) aquatic facilities and employees over
(210) lifeguards at the following locations:
? Fort Riley, KS
? Fort Sill, OK
? Fort Polk, LA
? Fort Rucker, AL
o Big Canoe Property Owners Association (Jasper, GA)
The City?s Procurement Ordinance Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the RFP process, there is no formal opening due to the
possibility of negotiated components of the proposal. In the event City
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
Therefore, the evaluation results and cost information has been submitted to
the City Manager in a separate memo for informational purposes.
Funds will be budgeted each fiscal year for this on-going expense: General Fund
? Parks and Recreation ? Aquatics ? Contractual Services;
0101-270-4413-AQUT-6319.
?ITEM A?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR THE PURCHASE OF EMPLOYEE
SERVICE AWARD PINS FROM J. BRANDT RECOGNITION (FORT WORTH, TX), ON AN ?AS
NEEDED BASIS,? FOR THE ESTIMATED ANNUAL CONTRACT AMOUNT OF $6,631.91.
WHEREAS, the employee service award pins will be purchased on an ?as
needed basis?, by the Human Resources Department. The employee service award
pins will be given to employees during Employee Appreciation Week; and,
WHEREAS, the initial term of the contract shall be for two years, with the
option to renew for three (3) additional twelve month periods. Contract
renewal will be contingent upon the mutual agreement of the City and the
Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase employee service
award pins from J. Brandt Recognition for the estimated annual contract amount
of $6,631.91. Funds are budgeted each fiscal year for this on-going expense:
General Fund ? Human Resources ? Employee Benefits ? Special Event Supplies,
0101-220-2100-BENE-6793.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2016 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FORD S12 TRANSIT WAGON
12/15 PASSENGER VAN, FROM WADE FORD (SMYRNA, GA), IN THE AMOUNT OF $30,243.00,
VIA GEORGIA STATE CONTRACT # SPD 99999-SPD00000115.
WHEREAS, this vehicle will be used by staff of the Columbus Police
Department as an administrative vehicle for transporting students in the DARE
program. It is a replacement vehicle.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) Ford S12
Transit Wagon 12/15 Passenger Van, from Wade Ford (Smyrna, GA), in the amount
of $30,243.00. Funds are budgeted in the FY16 Budget as follows: $27,034.29 ?
General Fund ? Police ? Support Services ? Light Trucks;
0101-400-2610-STAF-7722, and $3,208.71 ? County Drug Abuse Treatment Fund ?
Police ? County Drug Abuse Treatment/Ed ? Light Trucks; 0224-400-2610-CDRG-7722.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _____day of____________________, 2016 and adopted at said meeting by
the affirmative vote of ______members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF REPLACEMENT PLAYGROUND
EQUIPMENT FROM MIRACLE RECREATION COMPANY D/B/A HASLEY RECREATION, INC.,
(FLOWERY BRANCH, GA), IN THE AMOUNT OF $299,904.93. THE PURCHASE WILL BE
ACCOMPLISHED BY COOPERATIVE PURCHASE, VIA NATIONAL JOINT POWERS ALLIANCE, NJPA
CONTRACT #022113-LTS.
WHEREAS, the replacement playground equipment will be installed at the
following playground locations: Pop Austin, Benning Park, Britt David, and Theo
McGee. The vendor has designed equipment concepts for each location to
include: various climbers, slides, activity decks and skill stations; and,
WHEREAS, the four playgrounds were selected because the current equipment is
out of date and Parks and Recreation can no longer purchase replacement parts
from the manufacturer. These playgrounds are on the City?s priority list for
replacement due to the aged equipment located in the low to-moderate income
areas in Columbus, GA.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase replacement
playground equipment from Miracle Recreation Company d/b/a Hasley Recreation,
Inc., (Flowery Branch, GA), in the amount of $299,904.93. The purchase will be
funded by Community Development Block Grant (CDBG) funds.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _____day of____________________, 2016 and adopted at said meeting by
the affirmative vote of ______members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE PURCHASE OF THE CGI ADVANTAGE 360 (SAAS
SOLUTION ? SOFTWARE AS A SERVICE) UPGRADE OF THE FINANCE/PAYROLL/BUDGET AND
HUMAN RESOURCES SYSTEM FROM CGI (FAIRFAX, VA). THE COST INCLUDES: AN ANNUAL
SAAS SUBSCRIPTION FEE IN THE AMOUNT OF $459,126 FOR 10 YEARS (WHICH REPLACES
THE CURRENT ANNUAL MAINTENANCE FEE PAID BY INFORMATION TECHNOLOGY), AND
IMPLEMENTATION COST PAID AS FOLLOWS: FY16-$60,000, FY17-$764,067,
FY18-$764,067 AND FY19-$764,067.
WHEREAS, the City is utilizing the 3.7 version of the CGI Finance system, which
includes Accounting, Purchasing, Accounts Payable, Fixed Assets and Accounts
Receivables. Budget is using Version 5.40.03.10 (Brass) for budget
preparation. However, the Budget application has completely changed from BRASS
to Performance Budgeting. Payroll and Human Resources is utilizing the 2.3.2
version, which is still housed on the Mainframe; and,
WHEREAS, upgrading to CGI Advantage 360 (SaaS Solution ? Software as a Service)
will involve a 10-year commitment with overall cost savings and will provide
enhancements, such as:
-The system will be hosted and managed by the vendor.
-The upgrade will bring all functions up to the current version
-New versions of the software are included, as they become available from the
Vendor
-Increase functionality and self-service capabilities
-Eliminate dependency on aging infrastructure
-Includes Disaster Recovery and back-ups.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase the CGI
Advantage 360 (SaaS Solution ? Software as a Service) upgrade of the
Finance/Payroll/Budget and Human Resources System from CGI. Funding in the
amount of $459,126 is available in the FY16 Budget for the Annual SaaS
Subscription fee in the Information Technology Budget. Funding in the amount
of $60,000 is available in the FY16 Budget, for the Implementation cost, in
Special Project/Capital Project Fund ? LGFS/GHRS Conversion/Implement Project;
Fund 0508 ? Project # 22187.
The project will be further funded as follows: The Annual SaaS Subscription
fee of $459,126 will be budgeted annually, for the remaining nine (9) years, in
the appropriate fiscal year in the Information Technology Budget. The
remaining Implementation cost will be budgeted as follows: FY17-$764,067,
FY18-$764,067 and FY19-$764,067 in OLOST-Technology and Special Project/Capital
Project Fund ? LGFS/GHRS Conversion/Implement Project; Fund 0508 ? Project #
22187.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _____day of____________________, 2016 and adopted at said meeting by
the affirmative vote of ______members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO._________
A RESOLUTION AMENDING RESOLUTION NO. 247-11 (APPROVED JULY 12, 2011) TO
CHANGE THE NAME OF ONE OF THE AWARDED CONTRACTORS, ARID CONSULTING CORPORATION
(BYRON, GA) TO EDIFICE CONSULTING, INC. (BYRON, GA), TO CONTINUE PROVIDING
ROOFING CONSULTING SERVICES.
WHEREAS, Arid Consulting Corporation was the secondary vendor for
roofing consulting services. As of January 31, 2015, all corporate shares of
Arid Consulting Corporation were acquired by Edifice Consulting, Inc., as
documented by the attorney for Edifice Consulting, Inc. The services provided
will remain the same per the RFP specifications; and,
WHEREAS, the commenced on July 12, 2011 for one (1) year with the option to renew for
four (4) additional twelve-month periods. The contract is currently in the
last contract period, expiring July 11, 2016.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
Resolution #247-11 (approved July 12, 2011) is hereby amended to change
the name of one of the awarded contractors, Arid Consulting Corporation (Byron,
GA) to Edifice Consulting, Inc. (Byron, GA), to continue providing roofing
consulting services.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the
_________ day of _________________, 2016 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F?
A RESOLUTION
NO._____________
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH
AMERICAN POOL SERVICE OF GEORGIA (ALPHARETTA, GA) FOR FACILITY MANAGEMENT OF
THE COLUMBUS AQUATIC CENTER FOR FORTY-FIVE (45) HOURS PER WEEK.
WHEREAS, an RFP was administered (RFP No. 15-0023) and seven proposal
were received; and,
WHEREAS, the proposal submitted by American Pool Service of Georgia met
all proposal requirements and was evaluated most responsive to the RFP; and,
WHEREAS, the initial term of the contrast will be for one (1) year with
the option to renew for nine (9) additional twelve-month periods. Contract
renewal will be contingent upon the mutual agreement of the City and the
Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute an annual
contract with American Pool Service of Georgia (Alpharetta, GA) for facility
management of the Columbus Aquatic Center for forty-five (45) hours per week.
Funds will be budgeted each fiscal year for this on-going expense: General Fund
? Parks and Recreation ? Aquatics ? Contractual Services;
0101-270-4413-AQUT-6319.
______________________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of _________________, 2016 and adopted at said meeting
by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
DATE: March 22, 2016
TO: Mayor and Councilors
FROM: Finance Department
SUBJECT: Advertised Bids/RFPs
March 23, 2016
1. Carpet (Annual Contract) ? RFB No. 16-0024
Scope of Bid
Provide carpet (roll and tile) and installation services for various offices at
the Government Center and other City facilities. The products and services
will be procured on an as-needed basis. The contract term shall be for two (2)
years, with the option to renew for three (3) additional twelve-month periods.
March 25, 2016
1. Pine Grove Municipal Solid Waste Landfill; Pump Station #1 ? RFB No. 16-0028
Scope of Bid
The Project consists of providing all labor, materials, tools, equipment,
services, and incidentals and performing all Work required to construct
complete in place and ready to operate: new duplex submersible lift station,
new submersible lift station, approximately 140 LF of 4-inch by 8-inch
dual-contained HDPE forcemain, approximately 1,240 LF of 2-inch HDPE forcemain,
220 LF of 8-inch HDPE gravity line, valves, controls, and associated
appurtenances, 250 SY of gravel pavement, removal and replacement of
approximately 25 SY of asphalt pavement, approximately 27 SY of reinforced
concrete pavement, concrete swale, chain-link fence and swing gate, bypass
pumping, selective demolition and repair of existing lift station and
utilities, and erosion and sedimentation control items.
April 6, 2016
1. Inmate Supplies (Annual Contract) ? RFB No. 16-0027
Scope of Bid
Provide inmate clothing, mattresses, mattress covers, linen, toiletries, and
dinnerware to the Consolidated Government of Columbus, Georgia (the City) on an
?as needed? basis. Inmates at Muscogee County Prison and Muscogee County Jail
will use the items. The contract period will be for two years with the option
to renew for three additional twelve-month periods.
2. Security Locking System Maintenance Service for Muscogee County Prison
(Annual Contract) ? RFB No. 16-0030
Scope of Bid
Provide preventive maintenance and/or repair service for the security
locking system at the Muscogee County prison. The contract period will be for
three (3) years with the option to renew for two (2) additional twelve-month
periods.
April 8, 2016
1. Property Damage Recovery Services (Annual Contract) ? RFP No. 16-0011
Scope of RFP
Columbus Consolidated Government is seeking proposals for a qualified firm to
identify damaged property; investigate, through various means, the individuals
or party responsible for the damage; and collect on property damage claims on
City highways. The contract term shall be for two (2) years, with the option
to renew for three (3) additional twelve-month periods.
2. Internet Services (Annual Contract) ? RFP No. 16-0013
Scope of RFP
Columbus Consolidated Government invites proposal submissions from offerors to
provide primary internet services. The services will be replacing the existing
50 Mbps circuit with one of more capacity and to have that circuit be capable
of service delivery to one or more data center locations with the preference
being the Government Center Tower at 100 Tenth Street. The City is seeking at
least one connection point as part of this RFP, with the possibility of a
second connection at Citizens Service Center at 3111 Citizens Way.
The contract term shall be for five (5) years, with the option to renew for (5)
additional twelve-month periods.
Attachments