CITY MANAGER'S AGENDA
December 11, 2018
I. WESTVILLE - REQUESTED EXTENSION OF MEMORANDUM OF AGREEMENT:
Approval is requested to enter into an amended Memorandum of Agreement (MOA)
with Historic Westville, Inc. to extend the timeframe to begin normal
operations of the Living History Museum. On May 23, 2017, Council approved an
extension to the MOU through August 31, 2018 and the City?s partnership for the
construction of a public parking lot, for access to the Riverwalk, that will be
shared by Westville. On July 10, 2018, the last extension was approved through
November 30, 2018. Due to inclement weather, material change orders and
availability, etc., Westville is requesting an extension until March 31, 2019
for normal operations to begin. The Memorandum of Agreement between the City
and Historic Westville, Inc. will remain the same except for providing an
extension that will expire on March 31, 2019.
II. STREET ACCEPTANCE - THAT PORTION OF JAMESSON WAY - LOCATED IN REPLAT OF LOT
FR203 REPLAT OF PART OF LAND LOTS 62, 63 & 67, 9TH DISTRICT:
Approval is requested for the acceptance of that portion of Jamesson Way -
located in Replat of Lot FR203 Replat of Part of Land Lots 62, 63 & 67, 9th
District. The Department of Engineering has inspected these streets and
recommends the acceptance.
III. STREET ACCEPTANCE - REMEY DRIVE, THAT PORTION OF CONFETTI BLUSH DRIVE,
THAT PORTION OF SHOW TIME DRIVE, THAT PORTION OF FASHIONATA DRIVE AND THAT
PORTION OF HIGH HAT DRIVE LOCATION IN SECTION FOUR, OLD TOWN, A MIXED USE
COMMUNITY:
Approval is requested for the acceptance of a deed to Remey Drive, that
portion of Confetti Blush Drive, that portion of Show Time Drive, that portion
of Fashionata Drive and that portion of High Hat Drive located in Section Four,
Old Town, a Mixed Use Community. The Department of Engineering has inspected
these streets and recommends the acceptance.
CITY MANAGER'S AGENDA
December 11, 2018
Page 2
IV. ADULT DRUG COURT:
Approval is requested to submit a grant application and if approved,
accept funds from the US Substance Abuse and Mental Health Services
Administration (SAMHSA) for the operation of the Adult Drug Court expansion
project, from May 31, 2019 to May 30, 2024, authorize a sole source contract to
New Horizons Behavioral Health and Dr. Andrew Cox and to amend the
Multi-Governmental Fund by the amount of the grant award. The City is not
required to provide a cash or In Kind matching funds to participate in this
grant program. The Columbus Consolidated Government will not be required to
continue this program when the grant funds have been expended.
V. HOMELAND SECURITY GRANT:
Approval is requested to accept a grant in the amount of $34,643 from
the Georgia Emergency Management Agency for the Department of Homeland Security
Fiscal Year 2018 Homeland Security Grant Program for the purchase of Explosive
Device Response Operations equipment and amend the Multi-Government Fund by the
award amount. These funds will vastly improve our capability to prevent,
protect against, respond to, and recover from terrorist attacks, major
disasters, and other emergencies within Muscogee County and the surrounding
area.
VI. ACCEPTANCE OF STATE FARMERS MARKET PROPERTY LOCATED AT 318 10TH AVENUE:
Approval is requested to accept the property located at 318 10th Avenue (020
016 006) from the State of Georgia and also to submit an EPA grant for up to
$500,000 and if approved, accept and amend the Multi-Governmental Fund for the
awarded amount. The property located at 318 10th Avenue is an abandoned
Farmers Market owned by the State of Georgia. The State of Georgia wishes to
quit claim these properties to the Columbus Consolidated Government. On
December 1, 2017, the City received a letter from the Riverdale-Porterdale
Cemetery Foundation, Inc. requesting that we partner with them in acquiring
this property to be used as a park that would connects Riverdale Cemetery to
Porterdale Cemetery. They would also like to eventually construct a columbarium
on the site. The letter states that the Columbus Consolidated Government will
have no financial obligation for the proposed improvements which will be paid
for by the foundation.
VII. PURCHASES:
Approval is requested of items "A" to "J":
A. Financial Services: Option 1 - Banking Services (Annual Contract)
B. Financial Services: Option 2 - Smart Card Services (Annual Contract)
C. Financial Services: Option 3 - Merchant Services (Annual Contract)
D. Uniforms for Public Safety Departments (Annual Contract)
E. Workers' Compensation Claims Management Services (Annual Contract)
F. Legal Services for Real Estate Closings & Home Program (Annual
Contract)
G. 3 -Ton Vibratory Asphalt Roller
H. Hydraulic Excavator
I. Change Order 4 for Recorder's Court Modifications (Alternate #1) of
the Muscogee County Jail Kitchen Floor Refurbishment Project
J. Repair of Caterpillar 725 Haul Truck
CITY MANAGER'S AGENDA
December 11, 2018
Page 3
VIII. UPDATES AND PRESENTATIONS:
- - Historic Westville Update - Allen Sistrunk, Executive Director
- - Status of Save-A-Pet Program - Pat Biegler, Public Works Director
(Requested by Councilor Walker Garrett)
- - Government Center Update - Pam Hodge, Deputy City Manager
- - Standing Boy Trail Update - Pam Hodge, Deputy City Manager & Blake
Melton, Chairman of Standing Boy Trail Committee
- - South Commons Update - Angelica Alexander, Finance Director, Merri
Sherman, Sports Council & Pam Hodge, Deputy City Manager (Add-On)
Bid Advertisements
(Schedule opening bid dates)
December 12, 2018
1. Hay/Straw Blower ? RFB No. 19-0023
Scope of Bid
The Columbus Consolidated Government (the City) is seeking bids from qualified
vendors to provide one (1) Hay/Straw Blower.
December 17, 2018
1. General Contractor Services for South Commons Softball Complex Improvements
? RFB No. 19-0010
A Mandatory Site Visit is scheduled for Monday, December 17, 2018 at 10:00 AM
(Eastern). The complex is located at 400 4th Street; however, contractors
should park and gather in the South Commons Softball Complex Parking Lot off of
Lumpkin Boulevard.
December 19, 2018
1. Flatbed Dump Trucks ? RFB No. 19-0024
Scope of Bid
The Columbus Consolidated Government (the City) is seeking bids from qualified
vendors to provide three (3) Flatbed Dump Trucks.
January 2, 2019
1. Window Cling Graphic for Columbus Aquatic Center ? RFB No. 19-0022
Scope of Bid
Provide and install window cling graphics for use at the Columbus Consolidated
Government?s Department of Parks & Recreation?s Columbus Aquatic Center.
January 4, 2019
1. General Contractor Services for South Commons Softball Complex Improvements
? RFP No. 19-0010
Scope of RFP
The Owner, by this Request for Proposals, desires to select a qualified
Contractor with the intent of both parties executing an Agreement for General
Contractor Services for the proposed South Commons Softball Complex
Improvements project. This project will include various improvements to the
existing softball stadium and fields. The improvements must be completed for an
event starting June 27, 2019.
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