Agenda Item # 9
Columbus Consolidated Government
Council Meeting
February 25, 2014
Agenda Report # 81
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) TRAILER-MOUNTED HYDRO-SEEDER ? RFB NO. 14-0020
It is requested that Council authorize the purchase of one (1) trailer-mounted
hydro-seeder (Finn T-60 Trailer 2013), from Flint Equipment Company, (Columbus,
GA) at a unit price of $27,422.00; and rescind Resolution #45-14 authorizing
the purchase of one (1) trailer-mounted hydro-seeder (Finn T-60 Hydroseeder),
from Malcom Enterprises Inc., (Norcross, GA) at a unit price of $25,499.00.
Malcom Enterprises Inc. was the awarded vendor for RFB No. 14-0020, and agreed
to provide the equipment for the awarded bid price of $25,499.00. However, the
vendor notified the City of their inability to provide a current year model as
required. Purchasing contacted the next lowest responsive, responsible bidder,
Flint Equipment Company, who agreed to provide the equipment at their proposed
bid price of $27,422.00.
The equipment was approved in the FY14 Budget. The equipment will be used by
staff of the Street Maintenance Division, of the Public Works Department, to
seed shoulders and stabilize banks on City right-of-ways and on slopes to
prevent erosion. This is new equipment.
The equipment is not available on Georgia Statewide Contract.
Funds are budgeted in the FY14 Budget as follows: Paving Fund ? Public Works ?
Repairs and Maintenance ? Machinery; 0203-260-3110-REPR-7715.
* * * * * *
(B) GREEN ISLAND FIRE ROAD AND DAM REPAIR PROJECT ? RFB NO. 14-0030
It is requested that Council authorize the execution of a construction contract
with Landmark Grading Company, Inc. (Fort Mitchell, AL) in the amount of
$130,671.59 for the Green Island Fire Road and Dam Repair Project. The work
shall consist of grading complete, to include: clearing and grubbing,
installing GAB and asphaltic concrete pavement, and dam repairs for an
emergency service road in the Green Island subdivision.
Bid postcard invitations were mailed to eighty-five vendors and bid
specifications were posted on the web pages of the Purchasing Division, Georgia
Procurement Registry, and DemandStar. Six bids were received on February 12,
2014. This bid has been advertised, opened and reviewed. The bidders were:
Bidders Total Bid DBE Participation
Landmark Grading Company, Inc. (Fort Mitchell, AL) $ 130,671.59 7%
Alexander Contracting Company, Inc. (Fortson, GA) 149,000.00 4%
McMath-Turner Construction Co. (Columbus, GA) 185,800.44 11%
Robinson Paving Company (Columbus, GA) 188,665.75 7%
Peed Bros., Inc. (Butler, GA) 218,875.30 0%
Southeastern Site Development, Inc. (Newnan, GA) 224,986.05 10%
Funds are budgeted in the FY14 Budget: LOST-Infrastructure ?
Engineering-Highways & Roads ? Road Improvements ? Standing Boy Creek;
0109-250-9901-ROAD-7643-92012-20140.
* * * * * *
(C) JR ALLEN OFF RAMP WIDENING PROJECT, ADAMS FARM ROAD LANE EXTENSION AND RAMP
EXTENSION ON SR 22/US 80 ? RFB NO. 14-0029
It is requested that Council authorize the execution of a construction contract
with McMath-Turner Construction Co. (Columbus, GA) in the amount of $906,581.29
for the widening of a JR Allen off ramp, an Adams Farm Road lane extension, and
a ramp extension on SR 22/US 80.
The project locations are the eastbound JR Allen off ramp at Veterans Parkway;
the intersection of Adams Farm Road and Veterans Parkway; and the JR Allen
Parkway exit lane to the eastbound JR Allen off ramp at Veterans Parkway.
Bid postcard invitations were mailed to eighty-five vendors and bid
specifications were posted on the web pages of the Purchasing Division, Georgia
Procurement Registry, and DemandStar. Six bids were received on February 5,
2014. This bid has been advertised, opened and reviewed. The bidders were:
Bidders Total Bid DBE Participation
McMath-Turner Construction Co. (Columbus, GA) $ 906,581.29 10%
Southeastern Site Development, Inc. (Newnan, GA) 920,967.93 8%
Precision 2000, Inc. (Atlanta, GA) 1,069,979.95 100%
Alexander Contracting Company, Inc. (Fortson, GA) 1,117,767.55 11%
Robinson Paving Company (Columbus, GA) 1,210,510.10 6%
Scott Bridge Company, Inc. (Opelika, AL) 1,450,963.60 5%
Funds are budgeted in the FY14 Budget: 1999 SPLOST ? Road/Bridge/Street ? Road
Construction ? Veterans/Double Churches; 0540-695-2126-TXRB-7641-53019-20080.
* * * * * *
(D) CONCESSIONAIRE SERVICES FOR PARKS & RECREATION SPORTS FACILITIES (ANNUAL
CONTRACT) ? RFP NO. 14-0009
It is requested that Council approve the annual contract with Chester?s
Barbecue (Columbus, GA) for Concessionaire Services for Parks & Recreation
Sports Facilities to include: South Commons, Memorial Stadium and Golden Park.
The contractor shall provide all equipment, supplies, materials, merchandise,
transportation, and labor necessary for the concession services.
The concessionaire services will be utilized for Spring Softball, Fall
Softball, and Tournaments. The menu shall consist of hot dogs, hamburgers,
chips, drinks, popcorn, candy and other similar foodstuffs. The vendor shall
have exclusive rights to provide Concessionaire Services at the cited
facilities. In exchange for the exclusive right, the contractor will pay the
City a flat rental fee and/or percentage of the proceeds based on the event and
location.
The contract term shall be for two (2) years, with the option to renew for (3)
three additional twelve-month periods. Contract renewal will be contingent
upon the mutual agreement of the City and the Contractor.
Request for proposal invitations were mailed to fifty-one (51) vendors and
specifications were posted on the websites of the City, Georgia Procurement
Registry and Onvia DemandStar. The RFP has been advertised, opened and
evaluated. Three (3) proposals were received on January 24, 2014 from the
following offerors:
Chester?s Barbecue (Columbus, GA)
Country?s Barbecue (Columbus, GA)
E&A Tastee Treats (Salem, AL)
The proposals were reviewed by the Evaluation Committee members, which
consisted of two representatives from the Parks & Recreation Department and one
representative from the Columbus Sports Council.
The City?s Procurement Ordinance, Article 3-110, Competitive Sealed Proposals
for the procurement of Equipment, Supplies and Professional Services, governs
the RFP Process. During the process of an RFP there is no formal opening, due
to the possibility of negotiated components of the proposal. In the event
Council does not approve the recommended offeror, no proposal responses or any
negotiated components are made public until after the award of the contract.
If Council does not approve the recommended offeror, negotiations will begin
with the next responsive offeror. Evaluation results and Cost information has
been submitted to the City Manager in a separate memo for information purposes.
The City?s portion of the proceeds will be deposited in the Revenue Account.
* * * * * *
(E) LOTUS NOTES ANNUAL LICENSE RENEWAL
It is requested that Council approve payment to IBM Corporation, in the amount
of $97,076.25, for the Lotus Notes annual license renewal.
The license renewal will cover: Lotus Notes, Tivoli Storage Manager, Sametime,
Domino, H.A.T.S., CommonStore for Lotus Notes, CommonStore Content Manager,
Email (e-Discovery Feature), Search for CommonStore license and maintenance
support for a twelve-month period, beginning March 1, 2014 through February 28,
2015.
Lotus Notes, H.A.T.S., Tivoli and CommonStore are IBM developed software.
Therefore, the IBM Corporation is considered an only known source for the
license and maintenance support.
Funds are budgeted in the FY14 Budget: General Fund - Information Technology ?
Software Lease; 0101-210-1000-ISS-6541.
* * * * * *
(F) BI-DIRECTIONAL AMPLIFICATION (BDA) SYSTEMS FOR CITY SERVICES CENTER AND
NATATORIUM
It is requested that Council approve the purchase of two Bi-Directional
Amplification (BDA) systems from Motorola Solutions, Inc., in the amount of
$64,700.00. One BDA system will be utilized at the City Services Center and
the other at the Natatorium.
Since construction of the new City Services Center and Natatorium was
completed, issues have arisen with portable radios being able to communicate
with the City's 800 MHz Radio Towers. The Sheriff?s Department and other City
Departments routinely use their 800 MHz portable radios while in these
buildings finding that there are spots where they are unable to communicate.
The Sheriff?s Department also installed an Emergency Notification System,
similar to a panic button, within the building that uses a portable radio to
send the notification out on the City?s Radio System.
Both buildings were tested during construction, finding that portable radios
worked at most locations. However, the finishing materials used within both
buildings is limiting the ability to send radio signals in/out of the
building. These same issues were resolved in the Government Center Tower,
Public Safety building & Muscogee County Jail by installing Bi-directional
Amplification (BDA) systems.
The BDA systems must be compatible with the City?s 800 MHz Radio System
manufactured, provided and maintained by Motorola. Therefore, the vendor is
considered the only known source for this purchase per the Procurement
Ordinance, Section 3-114.
Funds are budgeted in the FY14 Budget: LOST-Infrastructure ? Information
Technology ? IT Infrastructure ? Communication Equipment - 800 MHz Digital
Upgrade; 0109-210-9901-ISS-7733-91001-20140.
* * * * * *
(G) DECLARATION OF SURPLUS EQUIPMENT AT THE CIVIC CENTER
It is requested that Council declare the following Civic Center equipment as
surplus : Polar Deck Flooring, Carpet/ Turf and Dashers, in accordance with
Section 7-501 of the Charter of Columbus Consolidated Government, and approve
the sale of these items to the highest bidder.
The polar deck flooring was originally purchased in 1997 (Res #368-97), at a
cost of $128,098.00. The Carpet/Turf was purchased in 2011 (Res #150-11), at a
cost of $31,700.00. The Dashers were donated to the Civic Center by the War
Dogs. The equipment is no longer being used as a result of wear and tear.
Equipment has been purchased to replace these items, as needed, at various
times. Consequently, the old items are utilizing much needed storage space in
and around the Civic Center.
Revenue from the sale of the equipment will be deposited in the Civic Center
Fund ? Government Wide Revenue ? Miscellaneous.
* * * * * *
(H) UPGRADE TO E911 CENTER
It is requested that Council approve the purchase of an upgrade to the current
E-911 System from Motorola, Inc., in the amount of $1,762,387.00 to be financed
over a five-year term beginning in FY16.
The upgrade will include current technology that is capable of handing the next
generation of E911 communications including text to 911 and Multimedia to 911,
as those services come on line in the next twelve to 18 months.
The current E911 Phone System operating in the 911 Center is approaching ten
years of age and will soon be ineligible for factory maintenance and support
due to the age of the system and the changes in technology since this system
was installed. The upgrades contemplated in this project will bring all
aspects of the E911 Telephone System up to current technology and make the
Columbus E911 Center capable of receiving and processing texts and MMS
messaging when those types of communications are made available to 911 calls.
This project is necessary to keep the E911 Center technologically and capable
of receiving and processing the calls from the public even when they use the
new technologies offered by their cell providers
Motorola is the only known source of this upgrade to the City?s existing E911
Motorola system.
This project will be financed over a 5-year term beginning in FY16. Funding
will be made available in the affected fiscal years for this project in OLOST.
* * * * * * *
(I ) AMBULANCE COMPUTERS
It is requested that Council approve the purchase of ten (10) GETAC V200 Fully
Rugged laptop computers from PortableOne, Inc., (Pleasanton, CA), in the amount
of $43,765.82, via Federal GSA, Schedule 70, Contract #GS-35F-0302N. The
equipment will be utilized by the Fire & EMS Department and installed in City
ambulances.
Approximately seven years ago, ten (10) Panasonic tough book computers were
purchased for the Fire & EMS Department for ambulance patient care reporting.
The purchase was made to enable the Department to become paperless and to
assist in automated billing for transports. It is a State requirement to
provide electronic patient care reports.
The current computers are breaking down; the units are no longer manufactured,
therefore parts are not available to repair them. The Department has exhausted
their spares and the Information Technology Department has used all available
parts to keep the computers operating. Fire and EMS Department has researched
computers and have concluded that the GETAC V200 Fully Rugged laptop meets
their needs and is also available via a Federal GSA contract.
Funding will be made available in the FY14 OLOST Reserve.
* * * * * *
(J) LGFS/GHRS ANNUAL SOFTWARE MAINTENANCE AGREEMENT
It is requested that Council authorize payment to CGI Technologies and
Solutions, Inc., (Fairfax, VA), in the amount of $330,218.26 for annual
software maintenance support of the Advantage LGFS/GHRS systems. The
maintenance period will cover twelve months beginning January 1, 2014 through
December 31, 2014.
CGI is the developer of the software and is therefore the sole provider for the
maintenance support.
This maintenance provides the Departments of Information Technology, Finance,
and Human Resources with software enhancements, documentation updates, User
Group support, Hotline support and access to the American Management Systems
(AMS)-sponsored ADVANTAGE Communications Forum. The following software modules
are supported under this maintenance agreement:
Advantage Financial (LGFS):
Fixed Assets Advanced Budget Preparation
Cost Allocation Debt Management
Extended Purchasing Advanced Receivables
Performance Measurement Report Distribution
Investment Inventory
Advantage HR (GHRS):
Position Control
Employee Relations
Employee Benefits
ADVANTAGE/DS
Funds are budgeted in the FY14 Budget: General Fund - Information Technology ?
Software Lease; 0101-210-1000-ISS-6541.
* * * * * *
(K ) UNASSIGNED ENGINEERING CONSULTING SERVICES FOR EXISTING PROJECTS
It is requested that Council approve a contract with Barge Waggoner Sumner &
Cannon, Inc., (BWSC) (Columbus, GA) to provide unassigned Engineering
Consulting Services, on an as needed basis, to assist the Engineering
Department with completing the construction of the following existing
projects: 19th Street Flood Abatement, South Lumpkin Roundabout, Riverwalk
from 13th Street to 14th Street, Bay Avenue CSO relocation, Standing Boy Creek
Park Fire Lane, CIPP and Stormwater Inventory Program and on-call for Storm
Sewer /CSO emergency sinkholes.
Per Resolution #338-11, Council awarded one of the annual contracts for, as
needed, Engineering Consulting Services to Jacobs Engineering. Recently Jacobs
Engineering closed their Columbus office. This office was formally known as
JJ&G Engineering until they were sold to Jacobs Engineering. The Jacob?s office
was staffed with the same personnel that had served the JJ&G office for many
years here in Columbus. In fact, some employees had been working with the JJ&G
firm for over twenty years.
On the day the office closed, the employees were also terminated except for
three individuals. They, however, were placed temporarily on twenty or thirty
hour work weeks and directed to work from their homes. This action by Jacobs
Engineering in regards to some on-going projects with the City has placed a
construction administrative burden on the City?s Engineering Department. This
burden results in the Department?s loss of consulting engineering personnel
that have had a long working relationship with the Department. Their services
over the years have led to them becoming familiar with the Department?s
procedures and history pertaining to many engineering projects and concerns
within our community. They were well versed in assisting the Engineering
Department with landfill, storm water mediation, and storm sewer mapping and
lining projects. On many occasions they responded immediately to emergency
projects such as sinkholes to offer technical assistance. The loss of their
personal service will be hard to replace with new Jacobs employees working from
their Atlanta office. This leaves us without a contract that has local
representation to respond immediately. This was taken into consideration when
Jacobs was awarded the annual contract.
Fortunately, at the time the Jacobs? office closed, an out of town Civil
Engineering firm was opening a local office in Columbus. This firm, Barge
Waggoner Sumner & Cannon, Inc., began by staffing their new office with the
employees that had worked in the Jacobs local office. The same individuals the
Engineering Department had worked with.
While these engineering task could be assigned to Jacobs, Inc., the Engineering
Department is requesting authorization to contract with the BWSC firm in order
to maintain continuity with on site inspection and project administration
matters on specific ongoing construction projects that were developed initially
by the Jacobs firm Columbus office. The benefit to the Engineering Department
in acquiring needed services from BWSC is that the personnel assigned to the
Department will best serve the interest of the Department. The services
requested are only for meeting the immediate needs of the Department. Any
additional work with BWSC in the future will be acquired through normal City
procurement procedures. The existing Annual Contract with Jacobs will continue
to be in effect for all other projects they are currently assigned or will be
assigned during the term of the contract.
Funds will be budgeted each fiscal year for approved projects in the various
capital projects funds: General, Sewer, Paving, Integrated Waste Fund
Supported; 1999 Sales Tax and 1993 Sales Tax.
?ITEM A?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING PURCHASE OF ONE (1) TRAILER-MOUNTED HYDRO-SEEDER (FINN
T-60 TRAILER 2013), FROM FLINT EQUIPMENT COMPANY, (COLUMBUS, GA), AT A UNIT
PRICE OF $27,422.00; AND RESCIND RESOLUTION #45-14 WHICH AUTHORIZED THE
PURCHASE OF ONE (1) TRAILER-MOUNTED HYDRO-SEEDER.
WHEREAS, Resolution #45-14 approved the purchase of one (1)
trailer-mounted hydro-seeder from Malcom Enterprises, Inc.; and,
WHEREAS, while progressing forward, the City was notified that Malcom
Enterprises, Inc., was unable to provide a current year model as required; and,
WHEREAS, the determination was made in the best interest of the City to
purchase the equipment from the next lowest, responsive, responsible bidder,
Flint Equipment Company; who agreed to provide the equipment at their proposed
bid price of $27,422.00.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
Part I
Resolution #45-14 is hereby rescinded.
Part II
That the City Manager is hereby authorized to purchase one (1)
trailer-mounted hydro-seeder (Finn T-60 Trailer 2013), from Flint Equipment
Company, (Columbus, GA) in the amount of $27,422.00. Funds are budgeted in the
FY14 Budget as follows: Paving Fund ? Public Works ? Repairs and Maintenance ?
Machinery; 0203-260-3110-REPR-7715.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ___________ 2014, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
LANDMARK GRADING COMPANY, INC. (FORT MITCHELL, AL) IN THE AMOUNT OF $130,671.59
FOR THE GREEN ISLAND FIRE ROAD AND DAM REPAIR PROJECT.
WHEREAS, the work shall consist of grading complete, to include:
clearing and grubbing, installing GAB and asphaltic concrete pavement, and dam
repairs for an emergency service road in the Green Island subdivision.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with Landmark Grading Company, Inc. (Fort Mitchell, AL) in the amount
of $130,671.59 for the Green Island Fire Road and Dam Repair Project. Funds
are budgeted in the FY14 Budget: LOST-Infrastructure ? Engineering-Highways &
Roads ? Road Improvements ? Standing Boy Creek;
0109-250-9901-ROAD-7643-92012-20140.
_____________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ___________ 2014, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
MCMATH-TURNER CONSTRUCTION CO. (COLUMBUS, GA) IN THE AMOUNT OF $906,581.29 FOR
THE WIDENING OF A JR ALLEN OFF RAMP, AN ADAMS FARM ROAD LANE EXTENSION, AND A
RAMP EXTENSION ON SR 22/US 80.
WHEREAS, the project locations are the eastbound JR Allen off ramp at
Veterans Parkway; the intersection of Adams Farm Road and Veterans Parkway; and
the JR Allen Parkway exit lane to the eastbound JR Allen off ramp at Veterans
Parkway.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with McMath-Turner Construction (Columbus, GA) in the amount of
$906,581.29 for the widening of a JR Allen off ramp, an Adams Farm Road lane
extension, and a ramp extension on SR 22/US 80. Funds are budgeted in the FY14
Budget: 1999 SPLOST ? Road/Bridge/Street ? Road Construction ? Veterans/Double
Churches; 0540-695-2126-TXRB-7641-53019-20080.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________ 2014, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A
RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE EXECUTION OF THE ANNUAL CONTRACT WITH CHESTER?S
BARBECUE (COLUMBUS, GA), TO PROVIDE CONCESSIONAIRE SERVICES FOR PARKS AND
RECREATION SPORTS FACILITIES, ON AN ?AS NEEDED BASIS?.
WHEREAS, an RFP was administered (RFP No. 14-0009) and three proposals were
received; and,
WHEREAS, the proposal submitted by Chester?s Barbecue (Columbus, GA) met all
proposal requirements and was evaluated responsive to the RFP; and,
WHEREAS, the term of this contract shall be for two (2) years, with an option
to renew for three (3) additional twelve-month periods. Contract renewal will
be contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute an annual
contract with Chester?s Barbecue (Columbus, GA) to provide Concessionaire
Services for Parks and Recreation Sports Facilities on an ?as needed basis?.
The City?s portion of the proceeds will be deposited in the Revenue Account.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________ 2014, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
"ITEM E"
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING PAYMENT TO IBM CORPORATION, IN THE AMOUNT OF
$97,076.25, FOR THE LOTUS NOTES ANNUAL LICENSE RENEWAL.
WHEREAS, the license renewal will cover Lotus Notes, Tivoli Storage Manager,
Sametime, Domino, H.A.T.S., CommonStore for Lotus Notes, CommonStore Content
Manager, Email (e-Discovery Feature), Search for CommonStore license and
maintenance support for a twelve-month period, beginning March 1, 2014 through
February 28, 2015; and,
WHEREAS, Lotus Notes, H.A.T.S., Tivoli and CommonStore are IBM
developed software. Therefore, the IBM Corporation is considered an only known
source for the license and maintenance support.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to IBM
Corporation, in the amount of $97,076.25, for the Lotus Notes annual license
renewal. Funds are budgeted in the FY14 Budget: General Fund - Information
Technology ? Software Lease; 0101-210-1000-ISS-6541.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ___________ 2014, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM F"
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO BI-DIRECTIONAL
AMPLIFICATION (BDA) SYSTEMS FROM MOTOROLA SOLUTIONS, INC., IN THE AMOUNT OF
$64,700.00. ONE BDA SYSTEM WILL BE UTILIZED AT THE CITY SERVICES CENTER AND
THE OTHER AT THE NATATORIUM.
WHEREAS, since construction of the new City Services Center and Natatorium was
completed, issues have arisen with portable radios being able to communicate
with the City's 800 MHz Radio Towers. The Sheriff?s Office and other City
Departments routinely use their 800 MHz portable radios while in these
buildings finding that there are spots where they are unable to communicate.
The Sheriff?s Office also installed an Emergency Notification System, similar
to a panic button, within the building that uses a portable radio to send the
notification out on the City?s Radio System; and,
WHEREAS, both buildings were tested during construction, finding that portable
radios worked at most locations. However, the finishing materials used within
both buildings is limiting the ability to send radio signals in/out of the
building. These same issues were resolved in the Government Center Tower,
Public Safety building & Muscogee County Jail by installing Bi-directional
Amplification (BDA) systems; and,
WHEREAS, the BDA systems must be compatible with the City?s 800 MHz Radio
System manufactured, provided and maintained by Motorola. Therefore, the
vendor is considered the only known source for this purchase per the
Procurement Ordinance, Section 3-114.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to purchase two
Bi-Directional Amplification (BDA) systems from Motorola Solutions, Inc., in
the amount of $64,700.00. Funds are budgeted in the FY14 Budget:
LOST-Infrastructure ? Information Technology ? IT Infrastructure ?
Communication Equipment - 800 MHz Digital Upgrade;
0109-210-9901-ISS-7733-91001-20140.
___________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ___________ 2014, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM G?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE DECLARATION AS SURPLUS OF THE FOLLOWING CIVIC
CENTER EQUIPMENT: POLAR DECK FLOORING, CARPET/ TURF AND DASHERS, IN ACCORDANCE
WITH SECTION 7-501 OF THE CHARTER OF COLUMBUS CONSOLIDATED GOVERNMENT, AND
APPROVING THE SALE OF THESE ITEMS TO THE HIGHEST BIDDER.
WHEREAS, the polar deck flooring was originally purchased in 1997 (Res
#368-97), at a cost of $128,098.00. The Carpet/Turf was purchased in 2011 (Res
#150-11), at a cost of $31,700.00. The Dashers were donated to the Civic Center
by the War Dogs; and,
WHEREAS, the equipment is no longer being used as a result of wear and tear.
Equipment has been purchased to replace these items, as needed, at various
times. Consequently, the old items are utilizing much needed storage space in
and around the Civic Center.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to declare as surplus the following
Civic Center equipment: Polar Deck flooring, Carpet/ Turf and Dashers, in
accordance with Section 7-501 of the Charter of Columbus Consolidated
Government, and authorized to sell these items to the highest bidder. Revenue
from the sale of the equipment will be deposited in the Civic Center Fund ?
Government Wide Revenue ? Miscellaneous.
_________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________ 2014, and adopted at said meeting by
the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM H?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF AN UPGRADE TO THE CURRENT
E-911 SYSTEM FROM MOTOROLA, INC., IN THE AMOUNT OF $1,762,387.00, TO BE
FINANCED OVER A FIVE -YEAR TERM BEGINNING IN FY16.
WHEREAS, the upgrade will include current technology that is capable
of handing the next generation of E911 communications including text to 911 and
Multimedia to 911, as those services come on line in the next twelve to 18
months; and,
WHEREAS, this project is necessary to keep the E911 Center technologically and
capable of receiving and processing the calls from the public even when they
use the new technologies offered by their cell providers.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase an upgrade to
the current E-911 System from Motorola, Inc., in the amount of $1,762,387.00.
This project will be financed over a 5-year term beginning in FY16. Funding
will be made available in the affected fiscal years for this project in OLOST.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ___________ 2014, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM I ?
A RESOLUTION
NO.________
A RESOLUTION AUTHORIZING THE PURCHASE OF TEN (10) GETAC V200 FULLY
RUGGED LAPTOP COMPUTERS FROM PORTABLEONE, INC., (PLEASANTON, CA), IN THE AMOUNT
OF $43,765.82, VIA FEDERAL GSA, SCHEDULE 70, CONTRACT #GS-35F-0302N. THE
EQUIPMENT WILL BE UTILIZED BY THE FIRE & EMS DEPARTMENT AND INSTALLED IN CITY
AMBULANCES.
WHEREAS, approximately seven years ago ten (10) Panasonic tough book computers
were purchased for the Fire & EMS Department for ambulance patient care
reporting. The purchase was made to enable the Department to become paperless
and to assist in automated billing for transports. It is a State requirement
to provide electronic patient care reports; and,
WHEREAS, the current computers are breaking down; the units are no longer
manufactured, therefore parts are not available to repair them. The Department
has exhausted their spares and the Information Technology Department has used
all available parts to keep the computers operating. Fire and EMS Department
has researched computers and have concluded that the GETAC V200 Fully Rugged
laptop meets their needs and is also available via a Federal GSA contract.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase ten (10) GETAC
V200 Fully Rugged laptop computers from PortableOne, Inc., (Pleasanton, CA), in
the amount of $43,765.82, via Federal GSA Schedule 70 Contract #GS-35F-0302N.
Funding will be made available in OLOST.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________ 2014, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM J ?
A RESOLUTION
NO.__________
A RESOLUTION AUTHORIZING PAYMENT TO CGI TECHNOLOGIES AND SOLUTIONS, INC.,
(FAIRFAX, VA), IN THE AMOUNT OF $330,218.26 FOR ANNUAL SOFTWARE MAINTENANCE
SUPPORT OF THE ADVANTAGE LGFS/GHRS SYSTEMS. THE MAINTENANCE PERIOD WILL COVER
TWELVE MONTHS BEGINNING JANUARY 1, 2014 THROUGH DECEMBER 31, 2014.
WHEREAS, this maintenance support provides the Departments of Information
Technology, Finance, and Human Resources with software enhancements,
documentation updates, User Group support, Hotline support and access to the
American Management Systems (AMS)-sponsored ADVANTAGE Communications Forum; and,
WHEREAS, the following software modules are supported under this
maintenance agreement: Advantage Financial (LGFS), to include: Fixed Assets,
Advanced Budget Preparation, Cost Allocation, Debt Management, Extended
Purchasing, Advanced Receivables, Performance Measurement, Report Distribution,
Investment Inventory; Advantage HR (GHRS), to include: Position Control,
Employee Relations, Employee Benefits, ADVANTAGE/DS.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment to CGI
Technologies and Solutions, Inc., (Fairfax, VA), in the amount of $330,218.26
for annual software maintenance support of the Advantage LGFS/GHRS systems.
The maintenance period will cover twelve months beginning January 1, 2014
through December 31, 2014. Funds are budgeted in the FY14 Budget: General
Fund - Information Technology ? Software Lease; 0101-210-1000-ISS-6541.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________ day of ____________ 2014, and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM K ?
A RESOLUTION
NO.______
A RESOLUTION AUTHORIZING A CONTRACT WITH BARGE WAGGONER SUMNER &
CANNON, INC., (BWSC) (COLUMBUS, GA), TO PROVIDE UNASSIGNED ENGINEERING
CONSULTING SERVICES, ON AN AS NEEDED BASIS, TO ASSIST THE ENGINEERING
DEPARTMENT WITH COMPLETING THE CONSTRUCTION OF THE FOLLOWING EXISTING
PROJECTS: 19TH STREET FLOOD ABATEMENT, SOUTH LUMPKIN ROUNDABOUT, RIVERWALK
FROM 13TH STREET TO 14TH STREET, BAY AVENUE CSO RELOCATION, STANDING BOY CREEK
PARK FIRE LANE, CIPP AND STORMWATER INVENTORY PROGRAM AND ON-CALL FOR STORM
SEWER /CSO EMERGENCY SINKHOLES.
WHEREAS, per Resolution #338-11, Council awarded one of the annual contracts
for, as needed, Engineering Consulting Services to Jacobs Engineering.
Recently Jacobs Engineering closed their Columbus office; and,
WHEREAS, on the day the office closed, the employees were also terminated
except for three individuals. They, however, were placed temporarily on twenty
or thirty hour work weeks and directed to work from their homes. This action by
Jacobs Engineering in regards to some on-going projects with the City has
placed a construction administrative burden on the City?s Engineering
Department; and,
WHEREAS, fortunately, at the time the Jacobs? office closed, an out of town
Civil Engineering firm was opening a local office in Columbus. This firm, Barge
Waggoner Sumner & Cannon, Inc., began by staffing their new office with the
employees that had worked in the Jacobs local office. The same individuals the
Engineering Department had worked with; and,
WHEREAS, while these engineering tasks could be assigned to Jacobs, Inc., the
Engineering Department is requesting authorization to contract with the BWSC
firm in order to maintain continuity with on- site inspection and project
administration matters on specific existing construction projects that were
developed initially by the Jacobs firm Columbus office; and,
WHEREAS, any additional work with BWSC, in the future, will be acquired through
normal City procurement procedures. The existing Annual Contract with Jacobs
will continue to be in effect for all other projects they are currently
assigned or will be assigned during the term of the contract.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to enter into contract with
Barge Waggoner Sumner & Cannon, Inc., (BWSC) (Columbus, GA) to provide
unassigned Engineering Consulting Services, on an as needed basis, to assist
the Engineering Department with completing the construction of the following
existing projects: 19th Street Flood Abatement, South Lumpkin Roundabout,
Riverwalk from 13th Street to 14th Street, Bay Avenue CSO relocation, Standing
Boy Creek Park Fire Lane, CIPP and Stormwater Inventory Program and on-call for
Storm Sewer /CSO emergency sinkholes. Funds will be budgeted each fiscal year
for approved projects in the various capital projects funds: General, Sewer,
Paving, Integrated Waste Fund Supported; 1999 Sales Tax and 1993 Sales Tax.
____________________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of __________, 2014 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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