Agenda Item # 3
Columbus Consolidated Government
Council Meeting
June 19, 2012
Agenda Report # 063
TO: Mayor and Councilors
SUBJECT: Purchase Authorizations
INITIATED BY: Finance Department
(A) BOXWOOD RECREATION CENTER REHABILITATION ? RFB NO. 12-0046
It is requested that Council authorize the execution of a construction contract
with Pound Construction Company, Inc., in the amount of $60,046.00, for
renovations to the Boxwood Recreation Center.
The work includes, but is not limited to, selective demolition; masonry;
exterior rough carpentry; gutters and downspouts; doors and windows; ceramic
tile, acoustical panel ceilings and restoration painting; toilet and bath;
HVAC; plumbing; and electrical.
Bid postcard invitations were mailed to one hundred and thirty-four vendors and
bid specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry. A mandatory site visit was conducted on May
9, 2012; twelve vendors were represented at the site visit. Two bids were
received on May 18, 2012. This bid has been advertised, opened and reviewed.
The bidders were:
Vendors Lump Sum Bid
Pound Construction Co., Inc. (Columbus GA) 60,046.00
Better Homes Bureau, LLC (Lawrenceville GA) 94,786.12
Funding is available in the FY12 Budget: 0109-260-9901-LOST-6521-96014-20120;
LOST-Infrastructure ? Public Services ? Public Safety-LOST ? Building
Maintenance & Repairs ? Boxwood Renovations
(B) SOFT DRINK VENDING SERVICES (ANNUAL CONTRACT) ? RFP NO. 01-0025
It is requested that Council approve the extension of the annual contract for
soft drink vending services with CoCa-Cola Bottling Company, through February
25, 2013, under the existing specifications and contract terms.
CoCa-Cola Bottling Company provides soft drink vending and pouring services at
various parks and recreation locations. The vendor furnishes all required
products and equipment to insure refreshments are available for visitors at the
various parks and sports venues.
Council approved the current contract with CoCa-Cola Bottling Company on July
17, 2001 (Resolution No. 416-01), which will expire on June 30, 2012. The
Parks and Recreation Department has requested the contract extension to allow
this contract to expire on the same date as the contract for Concessionaire
Services at South Commons, which is February 25, 2013. All specified contract
extensions have been exhausted, and this extension requires Council approval.
The contract for Concessionaire Services at South Commons requires the vendor
to provide food and soft drinks. As part of the Soft Drink Vending contract,
Coca Cola has installed equipment for pouring services at South Commons, which
is utilized by the Concessionaire. The vending contract was in place prior to
the Concessionaire Services contract. Currently, the Concessionaire at South
Commons and the Soft Drink Vending Contractor provide the same soft drink
products, so there is no product conflict. However, with the pending end date,
and re-bid, of the Soft Drink Vending Services Contract, the possibility of a
product conflict at South Commons is probable. Therefore, in order to avoid
any product conflicts, the Soft Drink Vending contract must be extended to
coincide with the end date of the South Commons Concessionaire Services
contract. This will allow time to re-bid the Soft Drink Vending Services
Contract in September/October, with a commencement date of February 26, 2013.
Consequently when it is time to re-bid the Concessionaire Services, the soft
drink product will be known, and can be included in the specifications.
The City will incur no expenses regarding this contract. Revenue from
commissions will be deposited: General Fund ? Government Wide Revenue ? Vending
Machines; 0101-099-1999-REVN-4685.
* * * * * * * * * *
(C) FIRE STATION CONNECTIONS
It is requested that council approve the purchase of Metro E Connectivity
solution for thirteen (13) remote locations (Fire Stations) from AT&T, at a
cost of $7,461.00 per month, which equates to $89,532.000 per year. This
purchase will be an add-on to the 10-year telecommunications contract with
AT&T, approved per Resolution #202-03.
This purchase includes a fiber connection from remote fire stations directly
back to the Government Center. Currently these stations connect via DSL or
cable modems. The bandwidth and speed is just not enough to handle the data
activity for the Fire/EMS software the department uses for reports, etc.
Funds are budgeted in the FY12 Budget: LOST ? Public Safety ? Fire & EMS ?
Public Safety/LOST - Capital Expenditures Over $5,000; 0102 ? 410 ? 9900 -
7761. Funds will also be budgeted in subsequent years to cover this expense.
* * * * * *
(D) 18TH AVENUE AND GARRARD STREET ROUNDABOUT ? RFB NO. 12-0058
It is requested that Council authorize the execution of a construction contract
with Landmark Grading Company, Inc., in the amount of $338,005.09 for the
construction of a roundabout at 18th Avenue and Garrard Street.
Landmark Grading Company, Inc., will be required to maintain public access to
all residences located within the project area and to maintain normal traffic.
The work includes, but is not limited to, grading, sidewalks, handicapped
ramps, curbs & gutters, driveways, medians; storm drain pipes; pavement
marking; irrigation system, landscaping and pavement markings.
Bid postcard invitations were mailed to one hundred and twenty-six vendors and
bid specifications were posted on the web pages of the Purchasing Division and
the Georgia Procurement Registry. Six bids were received on June 16, 2012.
This bid has been advertised, opened and reviewed. The bidders were:
Vendors Total Bid
Landmark Grading Company, Inc. (Ft. Mitchell AL) $338,005.09
Alexander Contracting Company, Inc. (Fortson GA) 342,719.79
Southeastern Site Development, Inc. (Newnan GA) 361,011.75
Robinson Paving Company (Columbus GA) 400,744.64
McMath-Turner Construction (Columbus GA) 420,219.50
Cline Service Corporation (Columbus GA) 578,405.00
Funds are budgeted in the FY12 Budget: 1999 SPLOST Road/Bridge/Street ?
General Construction ? 18th Ave/Garrard St Roundabout;
0540-695-2126-TXRB-7661-53033-20120.
* * * * * *
(E) POTHOLE PATCHER
It is requested that Council approve the purchase of one (1) Pothole Patcher
from Peach State Truck Centers (Norcross, GA), in the amount of $160,980.00,
via Georgia Statewide Contract #99999-SPD-SPD0000039.
The pothole patcher was approved in the FY12 Mid-Year Budget, and will be used
by the Repairs and Maintenance Division of the Public Services Department to
repair potholes on City-owned streets. The order must be placed prior to June
25 for delivery prior to December 31, 2012. It is a replacement unit.
Funds are budgeted in the FY12 Mid-Year Budget: Paving Fund ? Public Services
? Repairs and Maintenance ? Heavy Trucks; 0203-260-3110-REPR-7723.
?ITEM A?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH POUND
CONSTRUCTION COMPANY, INC., (COLUMBUS, GA) IN THE AMOUNT OF $60,046.00, FOR
RENOVATIONS TO THE BOXWOOD RECREATION CENTER.
WHEREAS, the work includes, but is not limited to, selective demolition;
masonry; exterior rough carpentry; gutters and downspouts; doors and windows;
ceramic tile, acoustical panel ceilings and restoration painting; toilet and
bath; HVAC; plumbing; and electrical.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with Pound Construction Company, Inc., in the amount of $60,046.00,
for renovations to the Boxwood Recreation Center. Funding is available in the
FY12 Budget: 0109-260-9901-LOST-6521-96014-20120; LOST-Infrastructure ? Public
Services ? Public Safety-LOST ? Building Maintenance & Repairs ? Boxwood
Renovations
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________, 2012 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM B?
A RESOLUTION
NO.____________
A RESOLUTION AUTHORIZING THE EXTENSION OF THE ANNUAL CONTRACT FOR SOFT DRINK
VENDING SERVICES WITH COCA-COLA BOTTLING COMPANY, THROUGH FEBRUARY 25, 2013,
UNDER THE EXISTING SPECIFICATIONS AND CONTRACT TERMS.
WHEREAS, CoCa-Cola Bottling Company provides soft drink vending and pouring
services at various parks and recreation locations. The vendor furnishes all
required products and equipment to insure refreshments are available for
visitors at the various parks and sports venues; and,
WHEREAS, Council approved the current contract with CoCa-Cola Bottling Company
on July 17, 2001 (Resolution No. 416-01), which will expire on June 30, 2012.
The Parks and Recreation Department has requested the contract extension to
allow this contract to expire on the same date as the contract for
Concessionaire Services at South Commons, which is February 25, 2013. All
specified contract extensions have been exhausted, and this extension requires
Council approval.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to extend the contract for
soft drink vending services with CoCa-Cola Bottling Company, through February
25, 2013, under the existing specifications and contract terms. The City will
incur no expenses regarding this contract. Revenue from commissions will be
deposited: General Fund ? Government Wide Revenue ? Vending Machines;
0101-099-1999-REVN-4685.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2012 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM C?
A RESOLUTION
NO.____
A RESOLUTION AUTHORIZING THE PURCHASE OF METRO E CONNECTIVITY SOLUTION
FOR THIRTEEN (13) REMOTE LOCATIONS (FIRE STATIONS) FROM AT&T, AT A COST OF
$7,461.00 PER MONTH, WHICH EQUATES TO $89,532.000 PER YEAR. THIS PURCHASE WILL
BE AN ADD-ON TO THE 10-YEAR TELECOMMUNICATIONS CONTRACT WITH AT&T, APPROVED PER
RESOLUTION #202-03.
WHEREAS, this purchase includes a fiber connection from remote fire stations
directly back to the Government Center. Currently these stations connect via
DSL or cable modems. The bandwidth and speed is just not enough to handle the
data activity for the Fire/EMS software the department uses for reports.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized purchase Metro E
Connectivity solution for thirteen (13) remote locations (Fire Stations) from
AT&T, at a cost of $7,461.00 per month, which equates to $89,532.000 per year.
This purchase will be an add-on to the 10-year telecommunications contract with
AT&T, approved per Resolution #202-03. Funds are budgeted in the FY12 Budget:
LOST ? Public Safety ? Fire & EMS ? Public Safety/LOST - Capital Expenditures
Over $5,000; 0102 ? 410 ? 9900 - 7761. Funds will also be budgeted in
subsequent years to cover this expense.
______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________, 2012 and adopted at said meeting by the
affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM D?
A RESOLUTION
NO._______
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH
LANDMARK GRADING COMPANY, INC., (FT. MITCHELL, AL) IN THE AMOUNT OF $338,005.09
FOR THE CONSTRUCTION OF A ROUNDABOUT AT 18TH AVENUE AND GARRARD STREET.
WHEREAS, Landmark Grading Company, Inc., will be required to maintain
public access to all residences located within the project area and to maintain
normal traffic. The work includes, but is not limited to, grading, sidewalks,
handicapped ramps, curbs & gutters, driveways, medians; storm drain pipes;
pavement marking; irrigation system, landscaping and pavement markings.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to execute a construction
contract with Landmark Grading Company, Inc., in the amount of $338,005.09 for
the construction of a roundabout at 18th Avenue and Garrard Street. Funds are
budgeted in the FY12 Budget: 1999 SPLOST Road/Bridge/Street ? General
Construction ? 18th Ave/Garrard St Roundabout;
0540-695-2126-TXRB-7661-53033-20120.
_____________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________, 2012 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
?ITEM E?
A RESOLUTION
NO._____
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) POTHOLE PATCHER, FROM
PEACH STATE TRUCK CENTERS (NORCROSS, GA), IN THE AMOUNT OF $160,980.00, VIA
GEORGIA STATEWIDE CONTRACT #99999-SPD-SPD0000039.
WHEREAS, the pothole patcher was approved in the FY12 Mid-Year Budget, and will
be used by the Repairs and Maintenance Division of the Public Services
Department to repair potholes on City-owned streets. The order must be placed
prior to June 25 for delivery prior to December 31, 2012. It is a replacement
unit.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:
That the City Manager is hereby authorized to purchase one (1) Pothole
Patcher from Peach State Truck Centers (Norcross, GA), in the amount of
$160,980.00, via Georgia Statewide Contract #99999-SPD-SPD0000039. Funds are
budgeted in the FY12 Mid-Year Budget: Funds are budgeted in the FY12 Mid-Year
Budget: Paving Fund ? Public Services ? Repairs and Maintenance ? Heavy
Trucks; 0203-260-3110-REPR-7723.
_______________
Introduced at a regular meeting of the Council of Columbus, Georgia,
held the _________ day of ____________________, 2012 and adopted at said
meeting by the affirmative vote of _________ members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.
_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
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