Agenda Item # 5
Columbus Consolidated Government
Council Meeting
05/22/2012
Agenda Report # 054
TO: Mayor and Council
SUBJECT: Local Match for the Construction of Whittlesey Road
INITIATED BY: Planning Department
Recommendation: Approval is requested to submit payment in the amount of
$1,043,580.00 to the Georgia Department of Transportation as the city's local
match in the use of state L230 funds for the construction of Whittlesey Road.
Background: Resolution #119-08 authorized the Mayor to enter into a
Project Framework Agreement with the Georgia Department of Transportation
(GDOT) for the development and construction of Whittlesey Road. Under this
agreement the city agreed to provide the necessary engineering and right of way
acquisition activities needed for this project. Further, the agreement also
provided for the use of state L230 funds, which require a local match from the
city.
Analysis: Engineering and right of way activities were completed at the end of
2011, which allowed GDOT to place the project out to bid. The bids have been
received and reviewed by GDOT and are now prepared to award the contract
pending the receipt of the local match funds from the city.
Financial Considerations: The low bid for this project was $9,409,936.50. The
construction costs are being funded as follows:
L240 Total: $2,452,736.50 Federal = $1,962,189.20; State = $490,547.30
L230 Total: $6,957,200.00 Federal = $5,565,760.00; State = $347,860.00
Local = $1,043,580.00
The city will be responsible for the $1,043,580.00 as its local match. Funding
is available under 21060 20120.
Projected Annual Fiscal Impact Statement: Construction for the roadway will
take a minimum of two years to complete. The city will be responsible for the
general maintenance of this road, which should be minimal over the initial 3 to
5 years after its completion date.
Legal Considerations: The City Attorney agrees with this action.
Recommendations/ Actions: Authorize the City Manager to make payment in the
amount of $1,043,580.00 to the Georgia Department of Transportation as the
city's local match in the use of state L230 funds for the construction of
Whittlesey Road.
A RESOLUTION
NO. _____
A RESOLUTION AUTHORIZING THE PAYMENT OF A LOCAL MATCH TO THE GEORGIA DEPARTMENT
OF TRANSPORTATION FOR THE CONSTRUCTION OF WHITTLESEY ROAD
WHEREAS, the City under Resolution No. 119-08 agreed under a Georgia Department
of Transportation's Project Framework Agreement (PFA) to help develop and
construct the Whittlesey Road project; and,
WHEREAS, the PFA provided for the use of two state funding programs for this
project, which are identified as L240 and L230 funds, and required a local
match for the use of the L230 funds with additional match from the Georgia
Department of Transportation; and,
WHEREAS, the low bid received for this for this project was $9,409,547.30, with
construction costs being identified as follows:
L240 (state transportation discretionary funds) Total: $2,452,736.50
Federal = $1,962,189.20; State = $490,547.30
L230 (state transportation discretionary funds) Total: $6,957,200.00
Federal = $5,565,760.00; State = $347,860.00 Local = $1,043,580.00; and,
WHEREAS, a request has been made by the Georgia Department of Transportation
for the payment of this local match in the amount of $1,043,580.00
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to make payment in the
amount of $1,043,580.00 to the Georgia Department of Transportation for
providing the necessary local match required for the use of the state L230
funds for construction of the Whittlesey Road project.
___________
Introduced at a regular meeting of the Council of Columbus, Georgia, held
the _________day of _____________, and adopted at said meeting by the
affirmative vote of ____________members of said Council.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Thomas voting __________.
Councilor Woodson voting __________.
___________________________ _________________________
Tiny Washington, Clerk of Council , Mayor
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